TIME ADMINISTRATION QUICK REFERENCE GUIDE

[Pages:3]TIME ADMINISTRATION QUICK REFERENCE GUIDE

TM

JOB AID TM-31

The purpose of this job aid is to provide a quick reference to Attendance/Absence (A/A) Types, transaction codes and descriptions, a visual of the leave hierarchy for approved leave, daily work schedules for substitutions and a minutes/decimals conversion for time entry.

Attendance/Absence (A/A) Types

A/A Types 9000 9100 9200 9238 9239 9300 9400 9500 9511 9512 9513 9514 9515 9516 9517 9530 9531 9532 9533

Description Approved Leave Bonus Leave Sick Leave Parental Lv (8 wks) Parental Lv (4 wks) Holiday Leave Leave Without Pay Time Worked Remote Callback Adverse Weather Make-Up Communicable Disease Make-Up Work During Emergency Closing Travel Time 1X Callback On-Call OMAL ? Non-Discretionary OMAL - Discretionary OMAL ? Emergency Closing OMAL ? Relief Efforts

A/A Types 9534 9540 9545 9547 9550 9560 9565 9566 9570 9620 9630 9680 9685 9690 9710 9711 9712 9718 9719

Description OMAL - Medical Other Mgmt. Approved Leave Adverse Weather Leave Communicable Disease Civil Leave ? Jury Duty Community Service Leave Community Service Tutoring Literacy Volunteer Leave Educational Leave Military Training Leave Military Active Duty Injury Absence WC Injury Leave Investigatory Leave Flexible Furlough leave FY2012?2013 Special Leave Special Leave Special Bonus FY2018 Special Bonus FY19-20

Description Enter Time Display Time Display Working Times Display Time Data Time Leveling

Job Aid TM-31 ? Time Administration QRG

Transactions

T-Code

Description

CAT2

Substitutions

CAT3 CATS_DA

Quota Overview Time Evaluation Errors

PA51

Time Statement

CATC

Time Evaluation Results

Leave Hierarchy ? Approved Leave

T-Code PA61 PT50 PT_ERL00 ZNCTIME PT66

Information

All agencies can use up to two decimal places (1/100th increments) to record time. By adopting the smallest common increment, each agency will be able to manage time to the preferred level of granularity.

1D08 1D09 1D10 1D12 1D43

Daily Work Schedules for Substitutions

Day Schedules 8 Hours 9 Hours 10 Hours 12 Hours 12.25 Hours

Evening Premium

1E08

8 Hours

1E09

9 Hours

1E10

10 Hours

1E12

12 Hours

1N08 1N09 1N10 1N12 1N43

Night Premium 8 Hours 9 Hours 10 Hours 12 Hours 12.25 Hours

Job Aid TM-31 ? Time Administration QRG

Minutes 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

Decimals 0.02 0.03 0.05 0.07 0.08 0.1 0.12 0.13 0.15 0.17 0.18 0.2 0.22 0.23 0.25

Minutes/Decimals Conversion for Time Entry

Minutes Decimals Minutes Decimals Minutes

16

0.27

31

0.52

46

17

0.28

32

0.53

47

18

0.3

33

0.55

48

19

0.32

34

0.57

49

20

0.33

35

0.58

50

21

0.35

36

0.6

51

22

0.37

37

0.62

52

23

0.38

38

0.63

53

24

0.4

39

0.65

54

25

0.42

40

0.67

55

26

0.43

41

0.68

56

27

0.45

42

0.7

57

28

0.47

43

0.72

58

29

0.48

44

0.73

59

30

0.5

45

0.75

60

Decimals 0.77 0.78 0.8 0.82 0.83 0.85 0.87 0.88 0.9 0.92 0.93 0.95 0.97 0.98 1

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