Roles and Responsibilities - Nelson Trust
Job Description
Job Title Events Administrative Assistant
Department Fundraising Team
Location Stroud (Brimscombe)
Reports to Corporate and Events Lead
Salary £17,500 - £19,000 pro rata pa depending on experience
Hours 21 hours per week with flexibility to work additional hours during busy periods
Holidays: 25 days pro rata pa plus statutory
Pension: Auto enrolment (6% employer contribution)
MAIN PURPOSE OF THE JOB
The Nelson Trust is a registered charity providing residential and community based treatment, care and support for people with drug and alcohol dependencies , as well as those with complex psychological and social needs and those at risk of offending. The charity operate in Gloucester, Wiltshire and Somerset.
The Fundraising Team is a fun and dynamic team with shared responsibility for raising vital funds through events and marketing to enable the organisation to continue to support our beneficiaries.
The team manage relationships with all stakeholders including individual supporters, fundraising committees, event committees, corporate partners, grant making trusts, foundations, press and statutory commissioners.
As the Events Administrative Assistant you will be responsible for supporting the work of the team with a focus on administration for the corporate & events programme across three counties. You will support the Fundraising team across all areas of its activity. You will help set up and maintain effective administrative systems within the team.
The role is subject to review and change as the needs of the organisation dictates.
KEY TASKS
Key Duties
• Event support - To support all activities in relation to Fundraising events, Reunions, third party and in-aid of events, conferences and celebration. Out of hours working will be necessary.
• Managing Data - To support the Events & Corporate Lead and wider team in maintaining accurate records for events, ticket sales and individual donations.
• List management - To support the team in research and communication to and with individual and corporate supporters.
• Communications – to work with the Marketing & Communications Officer to share information about events through social media, Mailchimp and email.
• Website maintenance – ensure all information relating to the events programme and supporter communications is properly and regularly uploaded to
• Active fundraising – Support the Events & Corporate Lead to secure raffle and auction prizes for all events.
• Event delivery – communicate briefings and information for, suppliers, speakers, volunteers and staff.
Administration Duties
• To provide an effective and efficient administration service to the team (e.g. scheduling team meetings, collating reports for Fundraising Committees, Senior Management)
• To receive and co-ordinate internal/external queries via phone and email and pass them onto team members or other teams as appropriate.
• To maintain service standards relating to the timely issuing of “thank you” letters.
• To respond to information requests by phone, via email and in writing.
General Duties
• Attend all relevant meetings as and when directed or identified.
• Take Minutes at meetings.
• To participate in the overall development of the FR team.
• Be responsible for own safety and others affected by your activities and to ensure adherence to the Nelson Trust policies and procedures regarding Safeguarding, Health & Safety, equality and diversity, data protection and confidentiality, reporting concerns to an appropriate person.
• To undertake training as identified or directed by line manager.
• Promote the vision, mission and values of The Nelson Trust.
• Perform any other duties as may be reasonably expected from you as directed by line management.
SAFEGUARDING
The Nelson Trust takes seriously its responsibility for safeguarding and is committed to safeguarding and promoting the welfare of its service users. Therefore we require that all staff share this and act accordingly by applying organisation policy and procedure and attending annual safeguarding training.
EQUALITY & DIVERSITY
Through personal example and clear action demonstrate commitment to equality and diversity ensuring equality of access and treatment in employment and service delivery to all.
HEALTH & SAFETY
Promote the Health and Safety at Work Policy and Procedure and ensure these are implemented effectively within the department.
The list of duties in the job description should not be regarded as exclusive or exhaustive. There will be other duties and requirements associated with your job and, in addition, as a term of your employment you may be required to undertake various other duties as may reasonably be required.
The Nelson Trust periodically reviews job descriptions to ensure that they reflect the requirements of the role as the service develops.
Probationary period: All posts within The Nelson Trust are subject to a six month probationary period with a mid-point review at 3 months.
The Nelson Trust know the value of a diverse workforce, and welcome applications from all areas of the community. All applicants will be expected to undertake a DBS Disclosure, and undergo the necessary employer checks.
Person Specification
|Essential |
|Solid IT skills in a number of applications: Word, email, Excel and use of databases |
|General education to GCSE standard or equivalent, with good literacy and numeracy skills |
|Working to deadlines under pressure |
|Good time management skills |
|Excellent administration and organisational skills |
|Ability to plan and manage a varied workload and work with minimum supervision. |
|Excellent team working skills needed to work collaboratively with others |
|Interpersonal skills to develop relationships internally and externally |
|Excellent verbal and written communication skills |
|Full clean driving license with use of own car. |
|Desirable |
|Experience of using design software like Photoshop, InDesign and Publisher |
|Experience of charity fundraising |
|Experience of up-dating a self-managed website |
|Experience of running social media platforms and tools |
|Uses initiative to improve processes |
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