Behavioral Health Services Substance Use Programs ...

[Pages:89]Substance Use Disorder Program Guide

Health and Human Services Commission

September 1, 2021

Table of Contents

Introduction................................................................................................ 1

Definitions .................................................................................................. 2

State Information, Rules, and Regulations..................................................8 Grants Management.................................................................................. 8 American Society of Addiction Medicine ........................................................ 8 Administrative Requirements ...................................................................... 9

Federal Regulations .................................................................................. 10 Substance Abuse Block Grant ................................................................... 10 Confidentiality Requirements .................................................................... 10

HHSC Resources........................................................................................ 12 HHSC Broadcast Messages ....................................................................... 13

System of Record ...................................................................................... 14 CMBHS HHSC Responsibilities ................................................................... 14 CMBHS Provider Responsibilities ............................................................... 14 CMBHS Access and Use ........................................................................... 15

Memorandums of Understanding .............................................................. 18

Organization Qualifications ....................................................................... 21 Licensed Facility ..................................................................................... 21 Medicaid Enrollment ................................................................................ 22 Services Provided by Electronic Means ....................................................... 22

Provider Requirements ............................................................................. 23 Federal Priority Populations for Treatment Programs..................................... 23 State Priority Populations for Treatment Programs ....................................... 23 Client Placement/Recommended Level of Care............................................. 24 Daily Capacity Management Report ........................................................... 25 Informed Consent Documentation for Opioid Use Disorder............................. 26 Wait List ............................................................................................... 27 Wait List Removal Reasons....................................................................... 28 Interim Services ..................................................................................... 29 Third-Party Payors .................................................................................. 30 Interpreter Services for Hearing Impaired Persons ....................................... 31 Billing for Treatment and Payment Restrictions ............................................ 32 Records Retention................................................................................... 34 Subcontracting ....................................................................................... 34 HIV/AIDS Model Workplace Guidelines ....................................................... 36

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Personnel Requirements and Documentation............................................ 37 Hiring a Person on Probation or Parole ....................................................... 38 Notice of Change of Contact Person or Key Personnel ................................... 39

Client Eligibility ......................................................................................... 40 Texas Residency Eligibility........................................................................ 40 Financial Eligibility .................................................................................. 40 Medicaid Eligibility .................................................................................. 41 Clinical Eligibility..................................................................................... 41 Program Eligibility................................................................................... 42

Service Delivery ........................................................................................ 43 Recommended Course of Treatment .......................................................... 43 Levels of Care in the Treatment Service Array ............................................. 43 Service Delivery Administrative Requirements ............................................. 43 RESIDENTIAL DETOXIFICATION ? Adult/Specialized Female .......................... 44 AMBULATORY DETOXIFICATION ? Adult/Specialized Female .......................... 45 INTENSIVE RESIDENTIAL ? Adult/Specialized Female/Youth .......................... 45 SUPPORTIVE RESIDENTIAL ? Adult/Specialized Female/Youth ........................ 46 OUTPATIENT SERVICES ? Adult/Specialized Female/Youth ............................ 46 INTENSIVE RESIDENTIAL ? Women with Children ........................................ 50 SUPPORTIVE RESIDENTIAL ? Women with Children...................................... 51 INTENSIVE RESIDENTIAL - Human Immunodeficiency Virus (HIV) .................. 52 CO-OCCURRING PSYCHIATRIC DISORDER .................................................. 54 Additional Service Delivery Information ...................................................... 55

Outcome Measures.................................................................................... 57 Intensive Residential Treatment for TRA, TRF, and TRY ................................. 57 Additional TRY Intensive Residential .......................................................... 60 Supportive Residential for TRA and TRF ...................................................... 62 Additional TRY Supportive Residential ........................................................ 65 Outpatient for TRA and TRF ...................................................................... 67 Outpatient for TRY .................................................................................. 70 Residential Detoxification for TRA and TRF .................................................. 72 Ambulatory Detoxification for TRA and TRF ................................................. 74 Co-Occurring Psychiatric and Substance Use Disorder................................... 75

Transfer of Clients..................................................................................... 77

Quality Management ................................................................................. 78 Quality Management Policies and Procedures .............................................. 78 Quality Management Plan......................................................................... 78 Continuous Quality Improvement .............................................................. 79 Treatment Independent Peer Review ......................................................... 80

Disaster Services ...................................................................................... 81

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Frequently Used Acronyms at HHSC .......................................................... 84 iv

Introduction

The Substance Use Disorder (SUD) Program Guide applies to Health and Human Services Commission (HHSC)-funded providers for the following SUD treatment programs:

Treatment for Adults (TRA) Treatment for Females (TRF) Treatment for Youth (TRY) Co-occurring Psychiatric and Substance Use Disorders (COPSD)

The SUD Program Guide is designed to ensure the efficient and effective delivery of state-funded SUD treatment services in Texas based on:

? Substance Abuse Mental Health Services Administration's (SAMHSA) Substance Abuse Block Grant (SABG) requirements

? 2 Code of Federal Regulations (CFR), Section 2001

? SAMHSA's Grants Glossary2

? Applicable Texas Administrative Code (TAC) rules, including 26 TAC, Section 441.1013 (relating to Definitions)

? SUD treatment contract requirements

Additionally, the SUD Program Guide will inform providers of applicable documentation requirements Providers are required to follow.

The SUD Program Guide is intended as an instructional and reference guide for SUD Treatment Providers. If there is a discrepancy found, information which may need to be added, or a question on the contents, email the substance use disorder mailbox: Substance_use_disorder@hhs..

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1 Revised: 09/2021

Definitions

The SUD Program Guide uses the following terms and definitions.

1. Adjunct Services: Clinically indicated services that are customized and may be delivered to support the recovery of the whole individual.

2. Adult: An individual 18 years of age or older, or an individual under the age of 18 whose disabilities of minority have been removed by marriage or judicial decree. See 25 TAC Chapter 441, Section 441.101(8) (relating to Definitions). Note: See Program section of this SUD Program Guide. In addition, adhere to additional eligibility details in 25 TAC, Chapter 448, Section 448.905(e)-(g) (relating to Additional Requirements for Adolescent Programs).

3. Capacity: The maximum number of beds (residential) or slots (outpatient) a provider can serve at any given time based on the amount of HHSC funding awarded for each service type.

4. Capacity Management Coordinator: HHSC program subject matter expert who provide state level oversight on Clinical Management for Behavioral Health Services (CMBHS) capacity reporting.

5. Case Management: Services or activities for the arrangement, coordination, and monitoring of services to meet the needs of individuals and families. Component services and activities may include individual service plan development; referral to appropriate counseling; monitoring, developing, securing, and coordinating services; monitoring and evaluating client progress; and assuring that clients' rights are protected.

6. Clinic Number: An assigned facility inventory number provided by SAMHSA's Inventory of Behavioral Health Services for licensed sites, used by System Agency contracted treatment providers.

7. Community Health Organization: Health care organization which administers and coordinates the delivery of health care services to people living in a designated community or neighborhood.

8. Culturally and Linguistically Appropriate Services Standards: Guidance document comprising a set of requirements, implementation strategies, and additional resources to help providers/programs establish and expand culturally and linguistically appropriate services.

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9. Completer: Individual has successfully completed treatment with provider and treatment is noted in HHSC clinical based record.

10. Continuum of Care: A treatment system in which a client enters treatment at a level appropriate to the client's needs and steps up to more intense treatment or down to less intense treatment as needed.

11. Contract: A written agreement, signed by both parties, to provide SUD services in Texas.

12. Counseling: Guidance on personal, social, or psychological problems that is provided by an appropriately licensed professional who provides coping strategies and tools for a client.

13. Counseling: Provision of assistance and guidance which provides coping strategies and tools for a client's quality of life.

14. Dependent Children: Biological child, stepchild, foster child, younger sibling, younger stepsibling, or a descendant of any of these individuals, claimed as a dependent even if in the custody of the state.

15. Direct Care Staff: Provider's staff whose duties include the responsibility for providing any substance-related disorder treatment, service, care, training, accompaniment and/or interaction, supervision, or other direct client services that involve face-to-face contact with a client. Excludes individuals with minimal incidental patient contact such as housekeeping, food service, and maintenance.

16. Direct service(s): Organization employees or contract employees provide or deliver services to accomplish the program objective(s).

17. Education Services: Services provided to improve knowledge or daily living skills and to enhance cultural opportunities. Services may include instruction or training in, but are not limited to, such issues as client education, health education, community protection and safety education, literacy education, English as a second language, and General Educational Development.

18. Employment Services: Services or activities provided to assist individuals in securing employment or acquiring or learning skills that promote opportunities for employment. Component services or activities may include employment screening, assessment, or testing; structured job skills and job seeking skills; specialized therapy (occupational, speech, physical); special training and

3 Revised: 09/2021

tutoring, including literacy training and pre-vocational training; provision of books, supplies and instructional material; counseling, transportation; and referral to community resources.

19. Evidenced-Based Curriculum: Practices that have been vetted through rigorous research to address a topic.

20. Family Planning Services: Educational, comprehensive medical or social services or activities which enable individuals, including minors, to determine the number and spacing of children and to select how this may be achieved. These services and activities include a broad range of acceptable and effective methods and services to limit or enhance fertility, including contraceptive methods (including natural family planning and abstinence), and the management of infertility (including referral to adoption). Specific component services and activities may include pre-conceptional counseling, education, and general reproductive health care, including diagnosis and treatment of infections which threaten reproductive capability. Family planning services do not include pregnancy care (including obstetric or prenatal care).

21. Financial Eligibility: A screening conducted to determine if a client may receive financial assistance from HHSC. CMBHS allows for documentation of a client's financial information obtained during the client screening and receive an automated response as to the client's financial eligibility status for services according to the provider type. CMBHS also allows the user to attach digital scans of paper documents to the client's electronic health record so they are easily available for future reference and oversight purposes.

22. Homeless: Individual without a fixed address, which includes homeless shelters.

23. Integrated Care: An approach to work collaboratively to benefit the client.

24. Interim Services or Interim Substance Use Disorder Services: Services that are provided until an individual is admitted to a SUD treatment program. The purposes of the services are to reduce the adverse health effects of such misuse, promote the health of the individual, and reduce the risk of transmission of disease. At a minimum, interim services include counseling and education about HIV and tuberculosis (TB), about the risks of needle-sharing, the risks of transmission to sexual partners and infants, and about steps that can be taken to ensure that HIV and TB transmission does not occur, as well as referral for HIV or TB treatment services if necessary. For pregnant women,

4 Revised: 09/2021

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