What are the duties of a Discussion or Interest Group’s ...
What are the duties of a Discussion or Interest Group’s Convener?
· Identifies a topic (or topics) for discussion at the Midwinter Meeting and/or Annual Conference
· Finds a knowledgeable person (or persons) to lead discussions at meetings and/or online
· Communicates the role of the discussion leader to the group (the role of the discussion leader is to describe a practice, report current trends and/or set the stage for the ensuing discussion)
· Ensures that the time limits are maintained in order to allow for free discussion among all attendees
· Credits YALSA with sponsorship of the discussion group
· Urges meeting attendees to become involved further in YALSA
· Submits a post meeting report to the YALSA office after each meeting. Please send it to yalsa@.
· Submits a summary report of its activities to the editors of YAttitudes and Young Adult Library Services (YALS ) after the ALA Midwinter Meeting and the ALA Annual Conference. The editor sets deadlines for these reports. Info for YALS can be sent to yalseditor@ and info for YAttitudes can be sent to Erin Howerton at erindowney@.
· Notifies the YALSA office by no later than July 1 of each year who the new convener is, and provides complete contact information for that person (since the conference doesn't end until July 3, please submit this info by July 7)
What are the guidelines and recommendations for meeting at conferences?
· To schedule a meeting time and place at Annual or Midwinter, the convener must contact YALSA’s Program Officer.
· Discussion group meetings usually have a theme that is appropriate to the topic of the group with a few invited short presentations, which are designed to spark discussion on the topic of the meeting
· Individuals giving the brief presentations are referred to as “discussion leaders” or “facilitators.”
· When a topic falls outside of the scope of the group, discussion group conveners may propose program topics to division committees when appropriate in order to provide a wider forum for a particular topic.
· The discussion group meeting may not be advertised or promoted as a program, since discussion groups may not sponsor programs.
· A discussion group must be careful not to impinge upon the areas of other discussion groups within the division. If it wishes to discuss topics of mutual interest to other groups, agreements should be made to hold a joint meeting.
· In accordance with ALA policy on open meetings, the meetings of the discussion groups are open to any registered conference attendee.
· To conform with the open-meeting requirement in good faith, if the discussion group has a defined membership, the group shall conduct its discussions so that those sitting in the meeting room, but not part of the group, can hear the contributions of the participants.
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