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Technical EditingIntroduction to Styles in Microsoft Word Tutorial Modified for Word 2007 by D.G. RossGoalThis brief exercise requires you first to apply default Microsoft Word styles to an existing text and then to create and modify a new style. Styles provide a way to tag a type of text to apply a series of formatting options. Tagging is fundamental to advanced word processing and page layout programs as well as to website design, and it is valuable to understand the concept of tagging as well as to apply one program’s method.You will need to copy the sample text at the end of this document into a Microsoft Word file. Then follow these directions. Directions1. Apply default Word styles. Apply the “heading 1” style to the title of the paragraphs at the bottom of these instructions. Apply the “normal” style to the first paragraph. How: Note the box above the ruler on the screen that says “normal.” Press on the down arrow in the right-hand corner to see the full list of styles. Select the text below that requires a style. Then go back to the styles box and select the correct style. For example, select the title and apply “heading 1.” 2.Create a style named “blockquote.” How: *Note: You MUST select an area of the screen that does not automatically apply formatting for this to work—try clicking at the end of the document first.From the drop-down style menu, select “New Style” menu (bottom left)In the “name” space, type blockquote.In the “Style Type” line, select “Paragraph”In the “Style based on” line, select “Normal”In the “Style for following paragraph line,” select “normal”For formatting, select “Arial” “11 point”Click the “Format” button on the bottom left-hand sideSelect “Paragraph”Under indentation, type in 1" for the left margin and 1" for the right.Under spacing, select 6 points after. You may be able to use the up and down arrows, or you may have to type in the number. CClick OK.3.Apply blockquote style to the second and third paragraphs below. Note how the 6-point spacing between the 2 paragraphs is smaller than the space of “skipping a line.” 4.Modify the style “blockquote.”How:Go back to Format/Style drop down menuClick the arrow on the right-side of “blockquote” in the list of styles to select it.Select “Modify”From “Formatting,” click on “italic.” Note how the paragraphs change simply because you redefined the style.Warning: do not check “add to template.” If you add this style to the normal template, it will appear in all documents that you open. The list of available styles could become cluttered. Save styles to the template only if you will use them frequently. Otherwise, connect them to the document only. Sample text Styles in Word Processing“Styles” are collections of instructions for the appearance of type, including typeface, size, and style (bold, italic, roman); margins and vertical spacing; indentation; and other visual features to distinguish one category of text from another. A writer or editor can save all these directions in a named style. By selecting the style, the writer or editor applies all the directions in just one step.Some styles are already created in Microsoft Word, but you can create your own as well. A “template” is a collection of styles for a particular document. For example, a “resume” template may contain different styles than an “instructions” template. The concept of styles is central to publishing programs, such as FrameMaker. Styles are used in web pages as well as in print. The styles speed up the process of page design, but they also impose consistency on similar types of text. This consistency saves time at proofreading and ensures a more professional looking document. ................
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