2. - Racecourse Association



1196340102806500-1547495-223520The Racecourse Training ManualRevised 2016 Edition00The Racecourse Training ManualRevised 2016 EditionTable of Contents1. Introduction41.1 Duties of Accredited Employees 51.2 Structure of the Industry 71.3 Index of Abbreviations 92. Pre-raceday Operations162.1 Role and Functions of the BHA Inspectorate162.2 Rules of Racing212.3 Pre-raceday Procedures232.4 Documents Submitted By Racecourse262.5 Behind the Scenes273. Media and Communications283.1 General Media Communication283.2 Social Media Communication323.3 Giving an Interview344. Race Planning, Funding and Handicapping 384.1 Prize Money and Funding Through the Levy Board384.2 Race Programmes424.3 Flat Classification494.4 Handicapping524.5 Glossary of Terms535. Raceday845.1 Technical Services845.2 Personnel915.3 Bookmakers and Betting925.4 Racecourse Husbandry995.5 Raceday Procedures1005.6 Racecourse Safety1065.7 Racecourse Medical and Veterinary119ForewordThis Training Manual is a comprehensive document which draws together all aspects of staging racing and attempts to demystify the complexities of the racecourse and racing industry.Training is a high priority for racecourses, who must take the lead and invest in the future. Whilst investing in people — and then training them properly — may not produce an immediate return, racecourses should fully exploit their potential.The training procedures and information contained in this Manual will be of interest and benefit to all staff involved in Racing. It provides invaluable information for new members but is also a helpful reminder for existing staff.As you will appreciate, the compilation of this Manual was only possible because of the interest and support that we received from all sectors of the Industry. There are too many to mention individually but thank you to them all.left32481500Caroline DaviesRacecourse Services DirectorThe Racecourse Association Ltd1. IntroductionThe Racecourse Training Manual is produced by the Racecourse Association (RCA) who retain all copyright and intellectual property rights. Responsibility for additional administration has been delegated to the Racecourse Department at the British Horseracing Authority (BHA), who keep a record of all those in possession of the Manual.The aims of the Manual are to:Act as a training manual;Give guidance on the duties to be performed by Accredited Employees;Give guidance to those wishing to gain Accreditation to practise specific disciplines on behalf of Racecourse Managing Executives;Provide Racecourse Executives with background reference material.Every effort has been made to ensure that the information in this manual is accurate but it is not an authority in its own right. Amendments will be issued from time to time but the current definitive authority will always remain with the relevant lead body.1.1Duties of Accredited EmployeesThe RCA and the BHA have agreed that employees will be accredited in three categories. If the Racecourse Executive wishes to further subdivide responsibilities it may do so but the designated employee will have to gain accreditation for the complete category. Conversely, there is no reason why an individual should not be accredited for a number of categories.The accredited categories are:Conduct of RacingRacecourse HusbandryRace Planning 1.1.1 Conduct of RacingOverview of ResponsibilitiesAll those duties from time to time specifically assigned to the Clerk of the Course under the General Instructions of the BHA, and their Rules of Racing. Duties and directions given under the Rules by the Stewards of the Meeting.Such other duties may be delegated by the Managing Executive.Specific Responsibilities — Administration of RacingAgree Stewards Roster in accordance with BHAGI 6.1.Liaise with Senior Medical Officer and Veterinary Surgeon regarding their requirements in accordance with BHAGI 11 and 12 respectively.Arrange, at the start of the season and on a regular basis, rehearsals with fence attendants for fence bypass procedures.Perform raceday duties as required by the Managing Executive and Stewards in accordance with the duty sheet.1.1.2Racecourse HusbandryOverview of ResponsibilitiesImplement a turf management regime and aim to produce Good to Firm ground for Flat Racing and Good ground for jumping.Such other duties may be delegated by the Managing Executive.Specific Responsibilities — Management of the Racing SurfaceResponsible for overseeing the racecourse groundstaff.Ensure that the Racecourse Health and Safety Policy is observed and practised by racecourse groundstaff and other racecourse personnel.Ensure that the racing surface is prepared for racing in accordance with BHAGI 3 and in particular BHAGI 3.2.Attend and co-ordinate inspections by the BHA Inspector of Courses.Assess the Going and make reports as required by BHAGI 3.2. Update Going Report on the Racing Admin site as required and through social media. (See section 3.2)1.1.3Race PlanningSpecific Responsibilities — Fixture List Planning and Race ProgrammingIn accordance with the racecourse policy, represent racecourse’s interests at the annual round of fixture negotiations.Liaise with the BHA and Levy Board regarding race and fixture funding.In accordance with the racecourse policy, liaise with BHA Racing Department regarding race programmes, the order of running and race times.Liaise with Weatherbys and use NRAS to develop race programmes for the Racing Calendar and Programme Book.Such other duties may be delegated by the Managing Executive.1.2Structure of the IndustryThe sport of horseracing in Britain has many stakeholders to satisfy. There are numerous sporting bodies that represent all areas of the sport. They all have their own individual aims but each sector is dependent on the others. It all comes together on the racecourse, so the Accredited Employees need to know the importance of each component and what role each institution plays. 1.2.1 The main institutions:The British Horseracing Authority (BHA) The Horserace Betting Levy Board (HBLB).uk Weatherbysweatherbys.co.uk 1.2.2 The Trade Associations:Amateur Jockeys Association (AJA).uk Horsemen’s Grouphorsemensgroup.co.uk Horserace Writers and Photographers Association (HWPA) National Association Of Stable Staff (NASS)naoss.co.uk National Trainers Federation (NTF) Professional Jockeys Association (PJA) Association (RCA) Owners Association (ROA)roa.co.uk Thoroughbred Breeders’ Association (TBA)thetba.co.uk1.2.3 Other Key Institutions:British Racing School (BRS).uk Injured Jockeys Fund (IJF)injuredjockeys.co.uk The Jockey Club thejockeyclub.co.ukNorthern Racing College (NRC) Racing Welfareracingwelfare.co.uk Retraining of Racehorses (ROR).uk Racing To School bhest.co.uk 1.3 Index of AbbreviationsAA1Authority to ActAA2Appointment of Agent FormABBAssociation of British BookmakersABPAuthorised Betting PartnerACAttendants ClothingAD1Alterations to Declarations FormAFOAdvance Flag OperatorAGTAdministration of Gambling on Tracks LtdAHTAnimal Health TrustAJAAmateur Jockeys’ AssociationAPRGAll Party Racing and Bloodstock GroupAQPSAutres Que Pur Sang horse (other than a thoroughbred)ARBAssociation of Racecourse BookmakersARCArena Racing CompanyAROArabian Racing OrganisationARVSAssociation of Racecourse Veterinary SurgeonsATRAt The RacesAWTAll Weather TrackBAGSBritish Afternoon Greyhound ServiceBCBookmakers’ CommitteeBCDBritish Champions DayBCSBritish Champions SeriesBDRBasic Daily RateBHABritish Horseracing AuthorityBHAACBritish Horseracing Authority Assessment of ConcussionBHA CMABHA Chief Medical AdviserBHAGIsBritish Horseracing Authority General InstructionsBHS British Horse SocietyBOBISBritish Owners’ and Breeders’ Incentive SchemeBPBreeders’ PrizesBPWPBetting Patterns Working PartyBRBABritish Racecourse Bookmakers AssociationBRMBetting Ring ManagerBRSBritish Racing SchoolC1Contingency Registration FormCCTVClosed Circuit TelevisionCE1Correction of Entry Under Rule (F)78 FormCL1Claims Return FormCO1Racing Colours Application FormCOSHHControl of Substances Hazardous to HealthCRM Customer Relationship ManagementDCMSDepartment for Culture, Media and SportDR1Declaration of Runner FormEA1Enquiry Announcement FormEBFEuropean Breeders FundEUEuropean UnionEC1Equine Casualty Record FormEHSLCEuropean Horserace Scientific Liaison CommitteeEWIOEquine Welfare Integrity OfficerFA1Forfeit Account Arrears Collection FormFIFFixture Incentive FundFJR1Foreign Jockeys' Racecourse Return FormFRBFederation of Racecourse BookmakersFSLField Size LimitFSS01Starting Stall Performance Report FormGCGambling CommissionGAGGambling Advisory GroupGAMGovernment Appointed MemberGBR Great British RacingGBRIGreat British Racing InternationalGPF General Prize FundGRIYGo Racing In YorkshireHBLBHorserace Betting Levy BoardHC1Hunter CertificateHD1Horses Claimed Delivery Order FormHFLHorseracing Forensic LaboratoryHGHorseman’s GroupHITHorses in TrainingHRPHolistic Race PlanningHSAHorseracing Sponsors AssociationHSEHealth and Safety ExecutiveIBASIndependent Betting Adjudication ServiceIJF Injured Jockeys FundIOInvestigating OfficerIOGInstitute of GroundsmanshipIRLIndependent Racecourses LimitedIRMInternational Racecourse ManagementJC1Jockeys' ClearanceJCRJockey Club RacecoursesJETSJockeys Employment and Training SchemeJL1Jockey's Licence for Steeplechase & Hurdle Races (Full)JMRJockeys Medical RoomJR1Judges Return FormJV1Master Jockey's Valet LicenceJV2Master Valet Assistant PermitL1Lease AgreementLBOLicenced Betting OfficeN1New Horse in Yard FormN1TPNew Horse in Yard Permit HolderN2Change of Ownership of Horse Already in Yard FormN3Dead Horse FormNABNational Association of BookmakersNAOSSNational Association of Stable StaffNBPANorthern Bookmakers Protection AssociationNC1Naming Card FormNHNational HuntNRCNorthern Racing CollegeNTFNational Trainers FederationNVQNational Vocational QualificationOE1Objection & Enquiry formOFTOffice of Fair TradingORPOptimal Race ProgrammePAPress AssociationPAPublic AddressPJAProfessional Jockeys’ AssociationPPAPoint to Point AuthorityPPEPersonal Protection EquipmentPR1Passports Required FormPRAPony Racing AuthorityPRISProfessional Riders Insurance SchemeRaceTechRacecourse Technical Services LimitedRBARails Bookmakers AssociationRCARacecourse Association LimitedRCVSRoyal College of Veterinary SurgeonsREGRaceday Experience GroupRELRacing Enterprises LimitedRF1Reports of Fines FormRI1Return Inserts FormRIDDORReporting of Injuries, Diseases and Dangerous Occurrences RegulationsRID1Substitution or Addition of Rider FormRIMANIRacecourse Injury Management InitiativeRMGRacecourse Media GroupRMORacecourse Medical OfficerRNRegistered NurseRO2Company Registration Form ROARacehorse Owners AssociationROCSRacecourse Officials Communication SystemRSACARacing Syndicates and Clubs AssociationRTSRacing To SchoolRTS1RaceTech Reporting ListRUKRacing UKRVSRacecourse Veterinary SurgeonSEFStewards Enquiry Form NoticeSFROSponsorship Framework for Racehorse OwnersSG1State of the Going Report FormSGSASports Grounds Safety AuthoritySISSatellite Information ServicesSNC Sponsored Number ClothsSPStarting PriceSPRC Starting Price Regulatory CommitteeSSStarting StallsSRASports and Recreation AllianceSRMOSenior Racecourse Medical OfficerST1/ST2Start Time 1/Start Time 2SVSSenior Veterinary SurgeonTA1Training Agreement FormTBThoroughbredTBAThoroughbred Breeders’ AssociationTL1Trainer's Licence — New ApplicationTL2Trainer's Licence — RenewalTRPThe Racing PartnershipTTTurf TVVAQASVisitor Attraction Quality Assessment SchemeVEMCOMVeterinary & Medical Communication SystemVOBHA Veterinary OfficerWFAWeight for Age 2.PRE-RACEDAY OPERATIONS2.1Role and Functions of the BHA InspectorateThis section deals with the following three key areas:minimising the risk of injury to horse and rider whilst on the racecourse;ensuring the provision of proper facilities for the officials concerned with the conduct of racing;ensuring the provision of adequate facilities for the participants (horses and riders).Through the Rules of Racing and BHA General Instructions (BHAGIs), and in consultation with the representative organisations within the industry, the BHA Racecourse Department sets the standards for safety, integrity and participant facilities, and ensures the maintenance of these standards through the annual issue of licences to racecourses and by regular inspections. These activities are undertaken by the Racecourse Department at the BHA office in High Holborn, London, and four regionalised Inspectors of Courses.2.1.2The Role of the Racecourse DepartmentThe Licensing of RacecoursesThe Racecourse Department evaluates applications for racecourse licences by Managing Executives annually. Throughout the year it assesses the performance of the Managing Executives, in relation to the provision of facilities and personnel for the conduct of racing as laid down in the Rules and BHAGIs, on the strength of reports from the BHA Inspectorate, senior officials and other services. The evaluation of applications is based upon compliance with the BHAGIs, the professional competence of the Executive and its nominated employees and agreement to certain undertakings relating to insurance and liability.The Department's Core Activities Distribute and manage the administration of the Racecourse Training Manual;To assess and monitor where racecourses fail to meet the standards laid down by the BHA and to agree with the industry where and how they should be upgraded;To manage the racing industry's research and development activities in the field of racecourse safety and liaising with the Racecourse Association on all projects concerning general racecourse safety and improvements to the racing surface;To take steps to ensure that BHA officials are provided with the facilities they require for the purposes of carrying out their duties, to help maintain the high level of integrity and to contribute to improvements to the way in which the BHA Raceday Team carry out their responsibilities on racedays;Receiving, considering and, where necessary, taking action on all reports made after racecourse visits by an Inspector of Courses;Receiving annual Turf Consultants’ reports from every racecourse, publishing annually the Optimum Use of the Turf (OUT) Report for racecourses and the industry’s Fixture Allocation Group;Maintaining comprehensive records and statistics for all licensed racecourses; Assisting Racecourse Executives and/or Clerks of the Course on possible alterations or improvements to the buildings or facilities necessary for the conduct of a raceday;Liaising with the Levy Board and RaceTech on matters connected with capital works or projects that require financial assistance and to determine the priorities for the allocation of funds;Arranging and attending meetings concerning specific racing projects (e.g. going stick, all weather surfaces, new racecourses etc.) and reporting on progress;Liaising with RaceTech on the provision of specialist services for the Stewards of meetings and the officials who assist them;Arranging and attending meetings of the Racecourse Committee and taking action on their decisions;Arranging an annual review of safety figures;Attending regular meetings with the BHA raceday teams and representatives of supporting services, and to act on their decisions;Approving equine events and use of racecourse stalls by non-thoroughbreds;Arranging and monitoring applications for the annual renewal of racecourse licences;2.1.3 The Role of the Inspector of CoursesThe Inspectorate comprises four Inspectors of Courses, who inspect each licensed racecourse in their designated area and prepare reports for the Racecourse Department. Their duties are laid down in The Rules of Racing under Rule (F)16.Each racecourse has to be granted a licence annually, which is dependent on the course complying with the Rules of Racing and the BHAGIs. The racecourse Managing Executive applies for the licence, so technically it permits the Inspector to carry out such inspections as he may reasonably require. In practice the Inspector of Courses and Managing Executive of the racecourse, usually represented by the Clerk of the Course, work closely to achieve the common aims of an acceptable racing surface with good racing facilities.The Inspectors check that the proper facilities for racing are provided and carefully maintained to a high standard. They will also act as advisers concerning the course, fences, safety and future planning. The Inspectors work on a regional basis.Duties of the InspectorsTo inspect the licensed areas of each racecourse before the first meeting of the season, to check for compliance as laid down in the BHAGI’s.To inspect any new fence before it is raced over and check any subterranean works that have taken place before the course is passed as fit for racing during the season.To carry out a programme of repeat inspections normally on a raceday, to ensure that standards are being maintained and that previously identified short-comings have been rectified. Deficiencies are notified to the Racecourse Department.To make ad hoc visits to racecourses, either in response to an emergency problem or to a specific request for advice.To liaise with racecourses regarding safety figures.To establish effective working relationships with racecourse management and each Clerk of the Course, so that advice and guidance on all aspects of course preparation and facilities are acted upon, without the need to resort to sanctions.To maintain extensive up-to-date knowledge of all physical aspects of non-public areas of racecourses, including the special requirements of All Weather Tracks.To contribute, in conjunction with the Racecourse Department, to ongoing research and development projects, in order to improve efficiency and safety of racecourse operations.To liaise with Racecourse Veterinary Surgeons at racecourses and ensure that relevant BHA General Instructions are fulfilled, and that racecourse management is supplying adequate facilities: e.g. treatment boxes, horse ambulances, etc.2.1.4The Racecourse LicenceThe Racecourse Department supplies the application for the annual racecourse licence, which includes a checklist for the inspection (BHAGI 1.1, Annex A)Other BHAGI’s and additional liaison the racecourse management and Clerk of the Course should be familiar with:Plans of sub-surface work and drainage (BHAGI 3.2)Changes to the track, stables or buildings (BHAGI 3.3)Safety Factors (BHAGI 3.8)Notification of equine events/ racing surface restrictions (BHAGI 3.1)Stable Guard Defect Forms It is the responsibility of the racecourse management to confirm that it complies with all these BHAGIs, or to notify the Racecourse Department on points where it fails to comply. In addition, the annual licence application seeks assurance on public liability insurances from the racecourse. 2.2.RULES OF RACINGIt is essential that the Managing Executive is wholly familiar with the Rules of Racing which govern the running of racing. All Rules are approved by the BHA Rules Committee and are ratified by the Main Board of the BHA.2.2.1The Rules of Racing Each racecourse will be sent two copies of the Rules (a loose leaf document), one copy for the Managing Executive and the other for the Stewards’ Room. The Rules can also be found at () which is where all amendments to the Rules are published. 2.2.2The BHA General Instructions (BHAGIs)BHAGIs are published as a loose-leaf document by the BHA and are directed to Managing Executives. The operating procedures of the BHA officials (BHAOPs) also appear in this document. The BHAGIs can be found here ()2.2.3 The BHA Guide to Procedures and PenaltiesThe BHA Guide to Procedures and Penalties, containing information on areas that principally affect Stewards, is produced and updated annually by the BHA Disciplinary Department.The Guide is intended to ensure that panels of Stewards adopt a uniform approach in calling for and holding enquiries. It contains procedures and charts that Stewards should refer to at all times when deciding on the appropriate course of action. The full Guide to Procedures and Penalties can be found here () 2.2.4Racing CalendarThe Racing Calendar is produced weekly by the BHA to publish:Race conditions covering a one week period four weeks hence, or races closing earlier. Individual conditions are drawn up by the Clerks of the Course, usually following consultation with the BHA's Racing Department;Notices highlighting changes to Rules;Other matters of relevance to owners, trainers and jockeys.2.2.5The Programme BookThe Programme Book is an advanced version of the ‘Races to Close’ section of The Racing Calendar, published four times a year in loose-leaf form, detailing race conditions. It is issued in February, May, August, and November, usually six weeks in advance of the first race meetings covered. Full details of race programmes can be found in section 4.4.2.3 Pre-raceday Procedures2.3.1 Months Before RacingLiaise with BHA Racecourse Stewarding Coordinator regarding Stewards' roster. Liaise with Inspector regarding any previous action points and involve Jockeys’ Safety Officer if applicable (e.g. bends, rail alignment, loose horse ‘pens’)Arrange start-of-season and mid-season rehearsals with fence attendants for fence bypass procedureAgree race programmeConfirm Standing Orders with Senior Veterinary Surgeon and Senior Racecourse Medical OfficerArrange Vet/Medical rehearsal days on siteConfirm ambulance/doctors’ letters of employment/contractsLiaise with SRMO to review medical arrangements as detailed in BHAGI 11.2 Annex D including medical risk assessment.2.3.2Seven Days before RacingProvide a Going report, prior to entry to Weatherbys via Racing Administration site.Racecourses may continue to update their Going report with details of any planned inspections and the result of such inspections as the date for racing further approaches. Liaise with Course Inspector if, for example, ground is hard for jumping or if groundworks are slow to recover. Check exact date for entries in Racing Calendar before Bank Holiday Meetings. Agree any changes to the track, position of hurdles and running rail, etc., decided on following the previous meeting. Send order of running to all racecourse officials and services, auctioneer if appropriate, and Stewards acting at meeting.19.3Six Days Before RacingCheck entries when available and act on any races with five or fewer entries.Update Going report, stating the date and time to which the report refers.Identify starting stalls' positions and inform Weatherbys, for inclusion in racing publications. These positions may change on the raceday if conditions dictate.19.4Two Days Before RacingUpdate your Going on the Racing Administration internet site. This is the most critical report for owners and trainers, since it appears immediately before declaration and is the one on which a decision to run is based.If the five day entries indicate it may be necessary to divide a race, contact Weatherbys Operations Department. In the winter months be prepared to run the first division of a divided race 30 minutes before the original advertised time of the first race, rather than risk running out of daylight at the end of the day.Update Going report on social media in accordance with section 3.2.19.5The Day Before RacingConsult weather recording instruments and check there is no change in the Going before 8am. If there is change, update Going report on racing admin and social media. It is important that you man the telephone from 8.00 – 10.00am to give detailed information on Going, weather or any potential problems. Remember to leave message on answering machine in case you are alone in office. Ensure the whip measure is available on Clerk of Scales' desk (for Flat racing). Then;Check declarations when available after 10.00am. Act on any divisions or walkovers. In event of either, amended start times should be notified to Stewards, services, vets and doctors.Liaise with entries operations at Weatherbys if walkover is possible.Receive stable bookings from trainers until 12 noon.Arrange basic night watchman cover if necessary.Give copy of declared runners to stable manager, and on second or subsequent days of meeting to weighing room.Liaise with DEFRA regarding any imported horses.Check stables and yard office prior to arrival of first overnight horses eg cleanliness, CCTV operational, First Aid box and emergency tools etc.Check canteen.Check sample unit and ensure it is fully equipped in accordance with BHAGIs. Check veterinary treatment box, and that sampling kits have arrived.Check medical room for compliance with BHAGI 11.Check saddling boxes.Check availability of lead in weighing room.Check course plan in weighing room is correct and by-passing routes are shown clearly.In the event of frost or other potential overnight problems involving possible abandonment, arrange inspection with Chairman of Stewards' Panel. If inspecting today, do so before 12 noon if possible as this should minimise disruption to racing professionals and the media.Warn Chairman of Stewards' Panel if an early course inspection may be required on the day of racing, in the event of frost, etc.Confirm positioning of starting stalls with Weatherbys Racing Calendar Office before 2pm.Walk course before 4pm (earlier during winter) and give going report by 4.30pm.In winter, liaise with head groundsman regarding covering of landings and take-offs and other areas vulnerable to frost.19.6 The Day of Racing This can be found in Section 5.5 – Raceday Procedures2.4Documents To Be Submitted By RacecoursesDocumentTo WhomWhenPrize Money AnalysisBHA Racing DepartmentAnnually, JanuaryFixture List ApplicationsBHA Racing DepartmentAnnually, March-JulyInvited by BHAStatement of Accounts and Audited Financial StatementsBHA, HBLBAnnually within 4 months of the financial uear endApplications for Capital FundingHBLBAnnually, SeptemberCapital Credit ApplicationsHBLBQuarterly (February, May, August November)Racecourse License ApplicationBHAAnnually, NovemberNew Local Steward’s ApplicationBHAAs appropriateOfficial Attendance ReturnHBLB, RCAAfter each fixtureProgramme Book/Racing Calendar ProofsBHA Racing DepartmentFor each fixture, as appropriateChanges in Key Personnel; Chairman, Manager, Clerk of the Course, RCA RepresentativeRCA, HBLB, BHA, WeatherbysAs appropriateTurf Consultants ReportBHAAnnually, OctoberAll-Weather Surface ReportBHAAnnually, OctoberNOTE:Other notification requirements relating to specific events are contained with BHAGIs (eg notification of equine events (BHAGI 3.1), plans for building work (BHAGI 3.3), drainage and other works affecting the racing surface (BHAGI 3.2). Managing Executives must be familiar with all requirements outlined in the Rules of Racing and General Instructions.2.5RACECOURSE GUIDANCE DOCUMENTSThe RCA produces a comprehensive guidance documents, with documents divided across six key themes.Racecourse AdministrationRaceday AdministrationPASS Operation & Badge SchemeMedia & CommunicationsTrack and StableEmploymentThere are also further specialist folders on Medical, Veterinary and Gambling issues. All of these documents are available to download form the Members Area of the RCA website. () RACECOURSE OPEN DAYS AND BEHIND THE SCENES TOURSPRIVATE As a result of the popularity of racecourse open days and behind the scenes tours, we have had a request from the British Horseracing Authority to standardise the arrangements whereby BHA Raceday Officials are asked to assist with these. The British Horseracing Authority has confirmed that it would like to assist racecourses as much as possible with such events given the positive publicity they create for racing. The correct procedures can be found the RCA website in the members section here: 3. MEDIA AND COMMUNICATIONS3.1General Media CommunicationMost people get their primary knowledge of what is happening in the world from print media, television, radio, the internet and social media. Racing has a naturally high media profile and the requirement to deal with reporters and interviewers may often rest with the Racecourse Executive, who needs to be capable of giving clear, informative interviews. Racing is also the subject to large amounts of social media activity so being proactive and responsive is important for the overall profile of your racecourse. To deal with the media successfully, three factors should be borne in mind:Have the right attitudeKnow how the media worksPossess the skills to communicate clearlyBroadcast media with special interest in racing are:Television: Channel4/ITV; Racing UK; ATR; SIS and local TV channels; others such as foreign, documentary and investigativeRadio: talkSPORT; other major BBC channels; local radioPrint media with special interest in racing are:Racing press — Racing Post, Racing Post Weekender, Raceform Update, TimeformSpecialist equestrian press — Horse and Hound, Pacemaker, Thoroughbred Owner and Breeder, etc.National press — racing and sports pages; other sections, including news, features, gossip column, leisure, travel and tourismOther press — magazines, journals, British/foreignThe Racecourse Executive should keep in touch with the press during the days racing. They must also liaise with the Stewards on matters concerning the press, the Stipendiary Steward will act as the link between the Stewards and the press if necessary.The Racecourse Executive must be familiar with the BHAGI 5 for television and photography at race meetings.The Racecourse Executive may receive a request from the media, especially television, for access to racecourse areas to film and record news programmes. They should take advice from the BHA Communications Department before agreeing. Access to certain ‘designated integrity areas’ has to be carefully controlled and may only be granted following consultation with the BHA. These areas include the weighing room, jockeys' changing room, Stewards' room and viewing boxes, Judge's box, sampling unit and racecourse stables. Access to the parade ring and winners’ enclosure should also be controlled; this is the responsibility of the Racecourse Executive.It is advised that for race meetings of a certain profile, for example those days which demand exclusive TV coverage, a go-between should be set up whose task it is to carry messaging from the Clerk of the Course to broadcasters at the Racecourse and the BHA. This might include information about injured horses or jockeys. This go-between should be clarified in advance and agreed between Racecourse, Broadcasters and the BHA.3.1.1CommunicationsThe Racecourse Executive is the central figure through whom most matters will pass, or to whom questions will be referred. A clear chain of communication must exist, and it is their responsibility to ensure that all are aware of it. This is especially important when responsibilities are shared between a raceday official and a racecourse manager or other racecourse management munication is necessary with:Racing organisations: the BHA, RCA, Weatherbys, the Racing Calendar OfficeBHA officials on the racecourseRacecourse personnel: racecourse management and employees; Stewards' PanelTrainers, jockeys, ownersOn course / Off course: the public and bookmakers3.1.2Public Address AnnouncementsThe Racecourse Executive must be familiar with BHAGI 4.5 for public address announcements, especially procedures for initiating them and their type:Emergency announcements (fire, bomb warnings and other matters involving danger to the public)Safety announcementsImportant announcements (non-runners, changes of rider, inquiries affecting placings, objections, etc.)Routine announcements (starting prices, inquiries not affecting placings, explanations for the public, calls for Stewards, owners or trainers, etc.)The Racecourse Executive should liaise with the broadcast engineer regarding the above.3.1.3 Going ReportsThe Racecourse Executive must be familiar with BHAGI 3.2 for course, state of the going and watering, which detail what reports must be made, by when and to whom. Going reports may include information on the state of the ground, weather forecast, watering and possible inspections or abandonment. The Racecourse Executive is responsible for providing going reports to owners, trainers, press and media. It is recommended that on a raceday information on the going be provided by 7am via the Racing Admin website and the Racecourse Executive or his representative be available from 7 – 10am to answer enquiries about the state of the Going. The racecourse must have a contact telephone number on which owners and trainers can obtain information about the state of the ground, weather forecast, watering and possible inspections or abandonment. It is also recommended that the going is updated on social media via the official racecourse Twitter/Facebook page. More on social media is discussed below.3.1.4 Accidents In the event of accidents to riders or horses the guidelines given on medical and veterinary confidentiality are in BHAGIs 11 & 12.3.2 Social Media CommunicationSocial media is a vital way of communicating widely, quickly and efficiently. It is advised that you raise your racecourse’s profile through the use of social media by following these guidelines.Using a personal account @______ with the profile caveat that “views expressed are my own” – is one tool for Clerks. All courses will also have @____racecourse account but customers, trainers, owners and jockeys like to engage with a ‘person’ known to them. When tweeting from your personal account try to tag @____racecourse as much as possible. You will get direct messages, tweets, mentions etc on technical matters which the office team may not know how to respond to.?Aim to reply as swiftly as possible and enhance efficiency and engagement.Filming the going assessment is a good way to engage Trainers, Owners, customers etc who are far away from the racecourse wanting a real time, honest picture of what conditions are like at the track and can help to reduce the amount of phone enquires.?These can be done as regularly as is appropriate and it is recommend for declarations and raceday for most fixtures and every day from pre-entries for Festival fixtures. Filmed reports should be:Filmed using an android or iPhoneNo longer than 25 seconds for Twitter – can be longer for Facebook or YouTube. Twitter is the best platform due to high user numbers and accessibility. Published by 7.45am for Decs/Entries and 7am for raceday.Published via @____racecourse should include tag for relevant racecourse or if racecourse tag Clerks for technical questions to be directed to.Be filmed last furlong or other key area of the track.Include relevant raceday sponsors in the background if possible.Should include the following:“Welcome to RACECOURSE”Date and time of the report and whether its declaration, entry day or race dayCurrent going descriptionPast 24hr weatherBrief forecastClerks must be shown testing ground with stick for report to give credibility and honesty Following are some general “Rules of Engagement” particularly for Twitter:Be careful not to respond to fierce critics publically. Respond, if you must, via direct messaging with a considered reply, bearing in mind said critic could take a screen shot of your message and post it publically. Ask them to call (give number via DM) if they would like a discussion and always say “happy to help”. Never upload an opinion that demeans any racing customer, participant, racecourse or industry body. Don’t look for critics, as they will always be there, but generally you should have a good experience and feedback through openness and regular engagement.Don’t be afraid to block perpetual critics via both accounts (racecourse and personal). They will be unable to tag and are not worth engaging with.Always respond to praise personally or via personal account if possible. People want to be ‘liked’, ‘retweeted’, ‘DM-ed’, ‘mentioned’ on social media, so do this at every opportunity. These are valuable marketers for the business.Twitter and Racecourse Account Facebook are useful for publishing race changes, prizemoney increases, course re-configurations or extended distances, re-opened races etc. Use photographs as regularly as possible, this helps reassure the public that what you are saying is the truth.3.3 Giving an InterviewBefore agreeing to give any interview, reassure yourself that you are the right person to be speaking. Then gain the necessary authority, where relevant, from the Chairman of the racecourse, Chairman of the Stewards' Panel or the Communications department at BHA. All these people must be informed as soon as possible if an incident of special interest to the press occurs — dramatic news reports will be on radio, television and social media as they occur, together with immediate comment.It is important to remember that giving an interview gives you the chance to get your message across. Though you must address every question, spend more time and focus on those that suit your purpose. Shortage of time will usually be your biggest problem, so your answers should be short and to the point.3.3.1 The InterviewerIf the interviewer is a racing journalist, they will probably have a great depth of knowledge; if they are from the non-racing press, they almost certainly will not.The interviewer has the advantage of familiarity with the technology and experience of the pressure of an interview. Your strength is in being the expert and vital to their programme or article.Treat interviewers as equals. Never attack them, but be aware of the angle they may be going for.3.3.2 The InvitationOn being invited to speak, find out what you are letting yourself in for. Ask:Who are you and who do you work for? What do you want to talk about? Who will be the interviewer? What sort of programme (news, sports coverage, specialist)? Why me? Who else will be interviewed? Will you be showing/playing recorded material? When? Where? Live or recorded?What sort of article? What do you know already? Do you want to quote me? Is the interview on/off the record?Consider carefully, and if in any doubt, ring off and think before calling back. But think quickly — programme organisers do not have time to wait around and someone else will be lined up if you delay. Print journalists usually have tight deadlines.Once you have decided to give an interview, clear your desk and work out your message and objectives. Time will be short so limit your objectives to about three main points. Reduce those points to simple statements and prepare the supporting information. If appropriate, consider the accusations which, fairly or unfairly, the interviewer could put to you, and decide what you would say in response.Decide on a few change-of-direction phrases to help you keep control of the interview.If it is a broadcast interview and there is time, rehearse or at least go over the points with a colleague. Rehearse your arguments.3.3.3 Before the InterviewFor television, dress to fit the part; no checks or narrow stripes, no strong contrasts such as black and white, no very bright reds or blues. If possible find someone from the TV or radio station who can give you as much information as possible. Try to establish the first question to be asked.If the subject matter is contentious, keep your thoughts to yourself, but try to find out as much about the line of questioning as possible. Accept make-up if offered for a TV interview. Check tidiness. Stray tufts of hair, off centre ties, bare ankle between sock and trouser can all distract the audience from what you are saying. No loose chat before, during or after the interview. No alcohol before any interview.3.3.4 In the InterviewGo into the interview with a positive attitude of mind, with the intention of achieving something, but do not allow yourself to be carried away by excitement. Once the interview starts, deliver the message as soon as possible and stick to it — do not allow digression.Jump on untruths, innuendo or misleading remarks and be assertive without being rude. Be positive in posture and language. Do not drop your guard at the end. Record the interview.3.3.5 Rules of Verbal CommunicationKeep your message and language simple. No jargon, unless you explain it. Talk to the interviewer not at him/her — use the personal pronoun 'you' as if you were alone with them.Your message must be interesting and believable; illustrate it with examples, preferably from personal experience.You want your audience to remember your message; give it a visual impact — describe things visually and use relevant analogies.Remember a producer will usually take only the most interesting 30 – 40 seconds from an interview.3.3.6 Key PointsRemember to keep others in the picture, especially:Communications Departments at the BHA and RCARacecourse ChairmanChairman of Stewards’ PanelIndividuals — trainer, jockey, owner, where appropriateOthers — racecourse solicitor, police, insurer etc.Take the opportunity to attend a media interview technique course; this can take as little as half a day.Develop a critical attitude when watching, listening or reading interviews (especially those on racing). Get to know the key members of the press for your racecourse.4. RACE PLANNINGThe BHA’s Board in conjunction with the Racing Committee has the task to agree overall policy, which is then administered by the Racing Department. The Racing Department thus has the overall responsibility for creating the racing programme to meet the needs of the horse population as far as is possible. This task is carried out in close liaison with Racecourse Executives.4.1 Prize Money and Funding Through the Levy BoardAfter racecourses have had their fixtures allocated the next requirement is to establish what prize money is to be assigned by the Horserace Betting Levy Board in order for Racecourse Executives to produce a prize money budget for the following year. Details of Levy Board contributions are issued to racecourses shortly after the fixture list has been published. The Levy Board raises money by collecting a statutory levy on bets on British horseracing. Details of all the HBLB’s background and statutory responsibilities. 4.1.1The Levy SchemeStatute requires an annual Levy Scheme to be agreed by the Levy Board. The outline of the levy scheme can be found here () The details of the most recent levy scheme can be found here () with a comprehensive outline available in a downloadable PDF.4.1.2 Contributions by the Successor Company to the Horserace Totaliser Board (Betfred) Following the sale of the Tote, the Betting, Gaming and Lotteries Act 1963, the Horserace Betting Levy Act 1969 and the Horserace Betting and Olympic Lottery Act 2004 were amended. The effect of these changes is that the Board separately negotiates the contributions due by Betfred in respect of its pool betting operations, and Betfred is not subject to the Levy Scheme in respect of these operations. The amount of levy contributed by Betfred, in respect of its pool betting operations, will be renegotiated every year.4.1.3 Expenditure – The Improvement of Horseracing Support for racecourses The Levy Board‘s stated policy is, in principle, to see existing racecourses continue in business; however, it will not support any course regardless of cost. Day-to-day contact between racecourses and the Levy Board centres on the fixture list. The BHA is responsible for the allocation of fixtures and the Levy Board for the allocation of funds to those fixtures; the two bodies naturally seek to work in a spirit of co-operation over these matters each year. Racecourses receive financial support from the Levy Board through the following routes: Prize money HBLB?allocates?prize money through the General Prize Fund (GPF) via racecourses which is then paid on to the Horsemen (principally racehorse owners) in accordance with the BHA?Rules of Racing. All the fixtures that the HBLB funds can be found here: The Fixture Criteria is reviewed by the Board annually and sets out which fixture lots receive funding from HBLB. () The Board also continued to pay supplementary sums from the Winter Jump Payment Scheme. The Winter Jump Payments are awarded to racecourses staging Jump fixtures in midweek winter slots, as there is relatively limited scope to generate additional revenue streams from racegoer-related sources at that time of year.Integrity of Racing Support to maintaining the integrity of racing is one of HBLB’s priorities for levy expenditure under the Improvement of Horseracing. Full details of HBLB’s contribution to Fixture Fees and Photo Finishes can be found here: Fixture Incentive FundFixture Incentive payments are offered by HBLB to racecourses in order to ensure that the annual Fixture Criteria are achieved. The payments encourage racecourses to stage fixtures on days which may be unattractive to racegoers, but which are vital to the generation of off-course betting turnover, and therefore levy income, and for providing opportunities for the horse population. HBLB decides which fixtures qualify for payments after consultation with the Racecourse Association.Full details for Racecourse fixtures for all codes and BHA fixtures can be found here: Money HBLB’s Appearance Money Scheme is designed as an incentive to racehorse owners to run their horses on specified days of the week and in particular race categories. The details of how the Levy Board contributions towards the Appearance Money Scheme can be found here: Loans and Capital CreditsLevy Board has had a specific objective to provide loans to racecourses and others. New loans are granted on four-year terms, carry an applicable rate of interest and an administration fee. The Capital Credit Scheme enables racecourses to accrue all or part of their grant payments from the Levy Board which can then be drawn down by racecourses for future use to support capital projects, including meeting their loan repayments. The principles as to which projects are eligible for Capital Credit use are the same as for racecourse loans. Updated details of the Levy Board’s Capital Loans and Credits policy can be found here: . For further information a Capital Credit Scheme guidance note is available to download on the Levy Board‘s Racecourse System. () Other ExpendituresAs well as supporting racecourse, the levy board supports racing in a number of other ways which include; industry training and education, improvement of breeds and veterinary science and education.Industry Training and EducationA full breakdown of the industry training and education schemes can be found here () Improvement of BreedsThe Levy Board supports the improvement of the Thoroughbred through Breeders’ Prizes which include the Jumps Breeders’ Voucher Scheme, Mares Owners’ Prize Scheme and the Plus 10. Full outlines can be found here () Veterinary Science and EducationOne of HBLB’s statutory functions is to apply Levy income for purposes conducive to the advancement or encouragement of veterinary science or veterinary education. Details of all the HBLB’s Veterinary Schemes are here ()4.2Race ProgrammesRace programmes for the year appear in the form of quarterly Programme Books. The programmes are issued to racecourses, together with guidelines on Rule and Instruction changes and a list of proposed alterations to those programmes produced by the Racing Executive.While central guidance and supervision of programmes is essential, there is nevertheless scope for Clerks of the Course to seek flexibility in the conditions of races but changes should depend on a sound case, serious consultation and building a good working relationship with BHA Racing Department. Changes to race conditions can be made prior to publication in the Racing Calendar. However, it must be stressed that trainers work from the Programme Book and the number of changes that are made from Programme Book to Racing Calendar should be kept at a minimum.Close liaison between the Racing Department and Racecourse Executives is essential and is enhanced by direct computer links referred to as NRAS.4.2.1 Why is race planning so important?Before considering how a Racecourse Executive approaches race planning it is crucial to consider why it is so important. However good your facilities are, however good the state of the track and the going may be, you need the right race conditions to attract runners and provide competitive racing which is what attracts the public (racegoing and betting).4.2.2How should you approach race planning?In order to consider this, the process needs to be broke down into its constituent parts. These are:Considerations — what do you need to know and to bear in mind when dealing with race planning?Tools of the trade — what do you need at hand when you are actually dealing with race planning?Aims — what are you trying to achieve?4.2.2.1 ConsiderationsRegulationsThese are contained in:The Rules of RacingBHAGIs 2-3DistancesDue to the nature of British Racecourses, the position of starts varies enormously. The starts which any particular Racecourse has are a 'constraint' on the races it can run but at the same time you want to make the maximum use of the distances you have.Age and Sex of HorsesHorses do not race as yearlings.2-y-o do not race against older horses (except in the Nunthorpe and Scarborough Stakes)Fillies have an allowance against Colts and Geldings, and the weight for age scale applies to 3 and 4 year olds. The weight for age scale is not absolutely mandatory and can be varied by agreement with the Racing Department.Prize MoneyClearly prize money is an essential ingredient of all race conditions. It determines the Class of race and is the basis from which the stake (entry fee) is set. Except for certain exceptions, the prize money for each class of race cannot exceed the minimum for a higher petitive RacingWe all want competitive racing and we owe it to each other to ensure that there is a proper spread of racing opportunities and to avoid clashes.Horse PopulationThere is no point programming races for horses which do not exist. Conversely if there is a surfeit of, say, 3-y-o sprinters, they need to be given the opportunity to run. The Track-WateringYou must always bear in mind the state of your track and its peculiarities. For example, there is little point in having to water ? mile of track throughout the summer for one long distance race.Other Local PeculiaritiesVirtually every race track will have some, eg avoid sharp bends in Apprentice races.4.2.2.2 Tools of the TradeThe Rule Book and BHAGIsThe Regulations on programmes can be found in the Rule (F) Racing Administration Manual Part 3. () An analysis of entries, runners and going for the past 3 years: You can have more than 3 years if you wish but 3 years should be a minimum. It is essential to keep accurate records of entries, runners and going and revise them every year. Any race which has had less than 8 runners should be investigated and analysed. There may be good reasons and you may decide to keep it but you need to review it.A Form Book You need this so you can look up the races you are analysing to see exactly what happened.The Programme BookThis contains:The weight for age scaleA ‘precedent bank’ of conditions of every race run in the GB. Use it to check what others have done NRAS TemplatesThis is another source of 'precedents' and a great time saverPenalty Structures, Dates, etcThe Racing Department will help you if you do not know what they are. Compile your own 'check sheet' — do not leave these details to the Racing DepartmentA CalendarYou need this to work out Penalty dates etc.Prize Money Calculations It is safest to do a calculation covering a whole 'season' (Flat or Jump) otherwise you will end up having spent too much at the end of the season which could have been used more effectively elsewhere. When doing prize money calculations you should start by ensuring you have met all the minimum values. You also need to set your prize money levels to determine race type classifications and stakes (entry fee).Race Time Schedules In order to have a proper balanced programme you need an idea of when races are going to be runPicture Provider ContactEach racecourse has its own contract which may stipulate certain penalty causes that are linked to the number of runners a race attracts.4.2.2.3 AimsNot less than 8 runners per raceCompetitive racingQuality, every course can attract good horses eg. with a good Maiden race, good jockeys may come to ride good horses.Use of 7th Races. Especially if you have a good quality race which is likely to provide a small field (eg a Maiden) Balanced ProgrammeVary distances and race typesWatch timings to avoid bunching races over the same distance but remember stalls (on the Flat) have to be moved.2-y-o races should be as early as possibleSellers and Claimers — cannot be last on the card without BHA Racing Department approvalTiming Feature Races — should not be too earlyAmateur and Apprentice races — use these to aid the professionals. Best programmed as the last race of an afternoon or the first race of an evening card to allow the professional jockeys time to get from one track to another.Finish with a Handicap — but keep it short especially if close to sunset.Map out your programme for the day usingTimes and order of running in accordance with BHAGI 2.8Race types/classificationDistances eg. 3-y-o Handicap over 6f, 3-y-o Weight for age over 1m2f; check to ensure no clashesAdd prize money and race classificationDevise conditionsThe same principles apply whether you are reviewing or creating one or two races or a whole programme for a complete days racing.4.2.3NRASRaceday programmes continue to be drawn up by the individual courses in close consultation with the BHA’s Racing Executive.? That Executive also retains responsibility for overseeing the schedule of racing in the wider context, aiming to provide competitive and comprehensive racing opportunities.NRAS is the race planning system which provides an online link between the BHA and racecourses.? The NRAS software was developed with two strategic aims.? Firstly the system had to be easy for racecourses to use.? Secondly, it had to provide a means of ensuring that the copy supplied to the Racing Department by the Clerks was technically correct.? This second aim was achieved by building in a raft of race validation options to prevent erroneous elements being submitted.The BHA upload the race programme proofs for the applicable quarter to NRAS for racecourses to easily access.? Personnel responsible for Race Planning can then make changes to these ‘electronic proofs’ remotely, using the bespoke NRAS race planning tool. Racecourses have a two week period to make any alterations before returning their proofs via NRAS to the BHA Racing Department for sense checking. The publication schedules are drawn up and distributed in advance by the Weatherbys’ Editorial department. The final version of each programme book is collated by the BHA Racing Department and sent to Weatherbys for publication. ?4.2.4Instructions and Guidelines For Race Times And Order Of Running Up-to-date Instructions and Guidelines for race times and order of running are given in BHAGI 2.8 – Race Planning.4.2.5Race Off TimesThe BHA and RCA pay particularly keen attention to off times, requiring that races are started promptly. Start Times are monitored using Start Time Forms (FSS01, ST1 and ST2). Every time a race is off more than 3 minutes after the official race start time a BHA enquiry will be held.4.3Race Classification 2015 Flat Classification Scheme (Effective 1st April 2015)3yo+2yo+Class 120162016Class 2Group 1?200,000?150,000Group 1Group 2?90,000?65,000Group 2Group 3?60,000?40,000Group 3Listed?37,000?25,500ListedClass 2 Heritage Handicaps?100,000n/aMin ValueHandicaps, 0-105, 0-110 and Open?45,000n/aMin ValueConditions StakesHandicaps 86-100, 91-105 and 96-110Nursery Handicaps – Open Classified Stakes 0-95Novices and Maidens ?19,000?14,000Min ValueClass 3 Conditions Stakes?25,000?19,000Max ValueHandicaps 76-90 and 81-95Classified Stakes 0-85 and 0-90Nursery Handicaps 0-90 and 0-95Novices and Maidens?11,500?10,000Class 4 Conditions Stakes?12,500?11,000Max ValueHandicaps 66-780 and 71-85Classified Stakes 0-80Nursery Handicaps 0-80 and 0-85Novice/Novice Auctions/Novice Med AuctionMaidens/Maiden Auction/Med Auction MaidenClaimers and Sellers?7,250?6,100Min ValueClass 5 Handicaps 56-70 and 61-75?8,000?7,000Max ValueNursery Handicaps and Classified Stakes 0-70 to 0-75Novice/Novice Auctions/Novice Med AuctionMaidens/Maiden Auction/Med Auction MaidenRating Related MaidenClaimers and Sellers?4,500?4,500Min ValueClass 6 Handicaps 46-60 and 51-65?5,000?5,000Max ValueNursery Handicaps and Classified Stakes 0-60 to 0-65Novice Auctions/Novice Med AuctionMaiden Auction/Med Auction Maiden/Rating MaidenClaimers and Sellers?3,500?3,500Min ValueClass 7 Handicaps 45-50Max ValueMin Value2015 Jumps Classification Scheme (Effective 1st April 2015)Steeple ChasesNovices’ Steeple ChaseHurdlesJuvenile & Novices’ HurdlesNational Hunt Flat RacesClass 120162016201620162016Grade 1?100,000?45,000?75,000?40,000?25,000Min ValueGrade 2?50,000?32,000?40,000?30,000?25,000Min ValueGrade 3?40,000n/a?35,000?35,000n/aMin ValueListed Races?27,500?22,500?22,000?20,000?20,000Min ValueClass 2 Open Handicaps?22,500?18,500Min ValueWeight-for-age Conditons RacesHandicaps 0-145+Open Novices’ HandicapsWeight-for-age Juvenile, Novices’ & Beginners RacesNational Hunt Flat RacesHunters’ Steeple Chases?18,500?15,000?14,000Min ValueClass 3Handicaps & Novices’ Handicaps 0-125 to 0-145?25,000?20,000?13,999Max ValueWeight-for-age Novice Races 0-140Weight-for-age Novices, Beginners, Juvenile and Maiden RacesNational Hunt Flat RacesHunters’ Steeple Chases?10,000?8,300?8,300Min ValueClass 4Handicaps & Novice Handicaps 0-105 to 0-120?11,500?10,000?8,299Max ValueWeight-for-age Novices’ Races 0-110 to 0-125Weight-for-age Novices’, Beginners’, Juvenile & Maiden RacesWeight-for-age Claiming & Selling RacesNational Hunt Flat RacesHunters’ Steeple Chases?5,800?5,000?4,800Min ValueClass 5 Handicaps & Novices’ Handicaps 0-95 to 0-100?7,000?6,000?4,799Max ValueWeight-for-age Maiden RacesWeight-for-age Claiming Races, Selling Races & Selling HandicapsNational Hunt Flat RacesHunters’ Steeple Chases?3,800?3,500?3,500Min ValueClass 6National Hunt Flat Races?3,799?3,499Max ValueHunters’ Steeple Chases?1,500?2,400?2,400Min Value4.4 HandicappingIn Great Britain, approximately 60% of all races run on the flat and jumps are Handicaps, in which it is the Handicapper’s Job to allot the weights to the horses entered with the purpose of equalising their chances of winning. In doing so, they hope to make the race exciting and competitive for the owners and other racing enthusiasts, and also to set an interesting puzzle for the customers to solve. A guide to handicapping can be found on the BHA website. () 4.5 Glossary of TermsAbandoning a Race (not meeting)?a) Any race which is not a Pattern, Listed, early closing or the Final of race series which receives less than 5 entries may be abandoned by the Racecourse Executive up to 10 am on the day following closing.? However, with the introduction of re-opening and re-offering races, this is less likely to occur.?????b) When it is unlikely that you will be able to stage certain races due to the state of the track and there is sufficient time to take action, the relevant races (hurdle races/steeplechases/particular distance at a Flat course) could be abandoned and replaced by more suitable races (i.e. all chase or hurdle card or change distance of a Flat race).? Please note that this can only be achieved with consultation and approval of the BHA Racing Department and BHA Racecourse Department.?Allowances (horses)Certain race conditions contain allowances, which are weight concessions for horses that might be considered to be disadvantaged in some way, such as horses that have never raced, or maidens.? A maximum allowance is generally stipulated if such allowances are likely to be cumulative.? Allowances are generally in the region of 3lb per allowance, which is deducted from the weight that the horse would ordinarily carry under standard weight-for-age regulations. Other than in Handicaps and Banded Stakes fillies and mares shall receive allowances of 3lb-5lb for Flat races and allowances of 7lb for Jump races.Allowances (riders)?In most races (bar Pattern, Listed and Class 1 & 2 WFA Flat races, the Grand National and Class A & B WFA Jump races) Apprentices, Conditional Jockeys are entitled to claim allowances ranging from 3lb -7lb in accordance with their ability.? Conditional Jockeys will be allowed to claim a further 3lb if they ride a horse trained by their employer until they have won 5 races.? Amateur Riders can claim between 3lb - 7lb in Handicaps and Selling races confined to Amateur Riders and all WFA races bar Classes A and B.? The letter ‘A’ will appear underneath race conditions when a rider cannot claim an allowance, under Rule (F) 141-143.Appearance Money Scheme?Started in 1999, the Appearance Money Scheme provides an incentive to Racehorse Owners to run their horses on a Sunday. It is applicable to any horse which has started in any race which is run on a Sunday qualifying it for a payment of ?100. AQPS horseStands for Autres Que Pur Sang, which means 'other than a thoroughbred' in French.Arab RaceA race specifically designed for pure-bred, and some part-bred, Arabian horses. The races tend to be restricted to amateur riders who compete in a variety of race types including handicaps, maidens and conditions races. Race length can vary anywhere between 5 furlongs and 2 miles. The season for Arab racing runs from May to October and consists of a mix of Raceday Fixtures and Single Races held at a more usual Thoroughbred Meeting. All races are run under the BHA Regulations for Arabian Horseracing.Attendants Clothing (AC)?This is branded attendants clothing, but only if a sponsor has an historic agreement to provide them (i.e. Radox Health Grand National).? This agreement will override owners’ sponsorship arrangements and attendants cannot refuse to wear the clothes provided in such circumstances.Auction Races??Specific races for which horses are only eligible if they have passed through a certain Auction House, e.g.? The ?300,000 St Leger Yearling Sales Stakes for two-year-olds at Doncaster, which is for horses that were catalogued in the Doncaster Bloodstock Sales St Leger Yearling Sales in a specified year.?? The Sales Company and Racecourse Executive guarantee a certain level of contribution (minimum 10% of the total race value), with the added commitment that any shortfall in the Guaranteed Minimum Value of the race is met.? Not to be confused with median/maiden auction races.BAGS PaymentBAGS = British Afternoon Greyhound Service currently pays racecourses (excluding GG-Media and TurfTV?tracks) for their racing pictures which are being distributed to all betting shops.? However, payment varies due to factors such as number of runners (penalties for fields size below 8), time of the meeting (afternoon/evening).Basic Daily Rate (BDR)?Prize money is given to racecourses in the form of a Basic Daily Rate (BDR). The BDR system accounts for about 80 per cent of the Levy Board’s total annual prize money budget, and is distributed according to the racecourse's position in the Merit Table and the status of each fixture. The BDR is paid in relation to each day’s racing and must be fully expended on prize money alone in the course of a calendar year. It may not be transferred from one code to another, but may be transferred between days of the same code.Different levels of BDR are paid for different fixtures: 100 per cent (or full funding) for criteria fixtures; 65 per cent for all evening fixtures and either 50 per cent or zero for non-criteria fixtures depending on which particular slots they are in. Self-funded fixtures do not receive any prize money grants from the Levy Board. The Fixture Criteria is reviewed by the Board annually and sets out which fixture slots receive funding from HBLB.Each racecourse’s BDR comprises of two evenly split elements:An amount calculated by reference to the latest average daily amount of its executive and sponsorship contribution to Prize Money. The share of the top-sliced ?13.8m allocated by reference to the off-course betting turnover.Beginners’ Steeple ChaseIs a Steeple Chase for horses that have never won a Steeple Chase at any recognised meeting in any country other than a Match or Private Sweepstake, or a Steeple Chase at a Point-to-Point meeting in Great Britain.? Not to be confused with a Maiden Steeple Chase.BHA (Leasehold) FixtureLeasehold fixtures are offered on variable term leases for which racecourses bid competitively. A proportion of the money bid will go towards the Development Fund, whilst the remainder may go into prize money on the day. Leasehold fixtures will receive Raceday Services grants from the Levy Board but no prize money; twilight fixtures will receive Raceday Services grants.The programmes for these fixtures will be determined by the BHA Racing Department and racecourses should be aware the Owners’ Entry Stakes need to be added to the prize money on offer on the day. This means that you would need to guess the number of horses that will be entered. If you get the calculations ‘wrong’, i.e. you received more entries than you budgeted for, the BHA will request that you pay the deficit into the Development Fund, or if you have another BHA fixture, add it to the prize money on that day. One simple solution would be to charge no entry fees at all, especially if you have only bought 1 BHA fixture.Blanket FixturesThese comprise the first 61 afternoon AWT Racecourse fixtures staged in the calendar year, and covers AWT that were allocated initially to help sustain a continuous racing product throughout the winter months. These fixtures will not count towards the Merit Table. British Owners’ and Breeders’ Incentive Scheme (BOBIS)BOBIS has replaced the Flat Breeders’ Prizes Scheme. Funding is drawn from registration fees paid by owners and breeders which will be matched by the Levy Board. Horses may be registered with Weatherbys by their breeders as foals for a fee of ?150, as yearlings for a fee of ?250, or be owners as two-year-olds for a fee of ?250. If the breeder has not registered the horse, the owner can fully qualify their horse by paying ?525, which means they will receive both the breeders’ and owners’ share of any prizes.Horses sired by a British-based stallion and the produce of a British-domiciled mare are eligible to be registered with the scheme; races for eligible horses will have ‘BOBIS Race’ under the race conditions.The BOBIS and Racing Post Yearling Bonus schemes are set to be phased out by 2016, with a new ?5.5 million ‘Plus 10’ bonus scheme providing bonuses of ?10,000 on 460 two-year-old races in 2015, 100 of which will be run in Ireland. With the incorporation of three-year-old races in 2016, that figure is set to rise to 550. Thoroughbreds are eligible for Plus 10 if they are by a British or Irish-based stallion, or out of a mare who resides in either Britain or Ireland. In common with BOBIS there is no limit to the number of Plus 10 bonuses a horse can win.Breeders’ Prizes (BP)?The breeder of an eligible horse will be qualified to receive a Breeders’ Prize payment in respect of relevant races won by an eligible horse (see Rule (F) 124 and Schedule (F) 1 of the?Rules of Racing). Races eligible are indicated with the abbreviation “BP” underneath the conditions of a race.Charity RaceA race run outside the Rules of Racing for which participants are encouraged to collect sponsorship money to donate to an allotted charity. Riders are not required to hold an accredited jockey’s license but must join the Amateur Jockeys’ Association, although they are obliged to prove their standard of equestrianism by attending an assessment day at either the British Racing School in Newmarket or the Northern Racing College in Doncaster. Alternatively, they may supply evidence that they are in the regular employment of a licensed trainer. Riders are also asked to provide their own horse for the race, which to be eligible must have run at least twice under Rules or in point-to-points. Races are usually started by flag rather than stalls and runners are restricted to a maximum field of twelve. Consequently, Charity Races are often an excellent introduction to the racecourse for inexperienced jockeys. Racecourses need to apply to the BHA Racecourse Department 4 weeks prior to the event and the conditions and arrangements for the race need to be published in The Racing Calendar (see BHA General Instruction 3.1).Claiming Race?Any horse which runs in a Claiming race can be claimed at its advertised price following the race.? This price is a minimum ?2,000.? Where the Total Prize Fund is ?6,000 or less the selling price must not be less than ?3,000; where the Total Prize Fund is more than ?6,000, the selling price must not be less than ?4,000. A maximum Claiming price must not be less than the advertised prize money and horses which are advertised below that price will carry less weight than a more expensive rival.The claiming price of each horse will be subject to any premium (plus VAT) and must be stated in the conditions of the race which is split equally between the Buyer and the Owner.? Racecourses have the option to alter the % to whichever level they feel is appropriate.An updated version of the Protocol for Claimants is now available for download from the Racing Administration Internet site?racingadmin.co.uk.See also ‘Premier Claiming Race’.For every race where a claim can be made (i.e. Selling and Claiming races), Weatherbys will charge racecourses an administration feeClassification of RacesRaces are classified (Class 1 to 7 for Flat and Class 1 to 6 Jumping) in relation to the quality of the race. The classification of the race indicates the races minimum value or meritocracy band for prize money.Classified Stakes?This is Flat Conditions Race or a weight-for-age Steeple Chase or Hurdle race other than a Maiden or Novice race, where horses entered in these races must have handicap ratings at or below a set figure, e.g. 0-95.? The intention is to provide a non-handicap opportunity for horses with similar ratings, which in theory produces a competitive race.Conditions Race?Any Flat race which is not: a Handicap, a Novice Race, a Maiden, Apprentice or Amateur Race, or a Selling or Claiming Race.Conditions StakesIs a Flat race which has not been awarded Pattern or Listed status, is not a Handicap or a Novice race, is not restricted to Maidens, is not governed by Selling or Claiming provisions and is not restricted to Apprentice or Amateur riders if less than ?7,500 in added to stakes.Consolation RaceA race in which horses that were balloted out of a feature (Heritage) Handicap will be able to compete in a similar race on the day or the day before, but for less prize money.? There are currently?5 such races: Stewards’ Cup/Sprint at Goodwood, Ayr Gold/Silver Cup, Lincoln/Spring Mile at Doncaster,?the?Carlisle Bell and the Premier/Reserve Handicap at Musselburgh.Development Fund?This has been designed as a method to ensure diversity in the race programme by providing sufficient opportunities for high calibre racehorses in order to maintain and enhance the development of the thoroughbred.?? The Fund is generated from any surplus funds accrued over and above the fixture bidding process as well as additional funding from the Levy Board.? The BHA Racing Department is in charge of the administration.Division of RacesIf the time for declaration has passed and the number of horses in a race exceeds the Safety Factor the race may divide.? However, if this number is less than 18, then the race will NOT divide.? The following races will be permitted to divide under Rule (F) Schedule 3:Open Maiden, Rating Related Maiden, Maiden Median Auction, Maiden Auction, Novice Auction, Novice Median Auction and Novice Flat races with Total Prize Fund of ?10,000 or less;Weight-for-Age and Handicap Hurdle races in which the Total Prize Fund is ?7,000 or less, other than Selling or Claiming racesWeight-for-Age and Handicap Steeple Chases in which the Total Prize Fund is ?8,000 or less, other than Selling or Claiming races or Hunter Chases.National Hunt Flat Races of ?5,000 or less;Any Flat race with a Total Prize Fund of ?10,000 or less run at an AWT outside the period when Flat racing on Turf takes place, other than Class 7 or Selling races.Although a Class 7 race is not permitted to divide, if a Racecourse wishes to wholly finance such a race division itself, it is permitted to do so following consultation with the Racing Department.? However, from 1 September 2009 the BHA has amended the current Rules which apply between April and October as follows:?Handicap and Claiming races can also divide?Both Flat and Jump courses can stage a maximum of 8 races?No divisions on evening cards other than on floodlit winter evening cards?Jump Racecourses have the option to ask for dispensation from the BHA Racing Department of staging 8 races between April and October.Early Closing RacesUnless otherwise specified in the individual race conditions, early closing races close at noon on Tuesday. Weatherbys provides the list of entries to the racecourse and, if required, its sponsor as soon as possible on the same (Tuesday) afternoon. The list of entries will also be released to the Racing Post and Racing Pages at this time, embargoed until noon on the following day (Wednesday). This, however, would be on the understanding that they are for internal use only and that those connected with the horses should not be contacted until after the embargo has passed. The list of entries will be published on the Racing Administration website at noon on Wednesday (24 hours after entries have closed).Embargoes?The information published after entry and forfeit stage of Early Closing Races is subject to an embargo.? Therefore, it should not be published or made available to the general public until this deadline has passed unless special permission to do so has been obtained beforehand from the BHA.? The embargo deadlines are as follows:Entry Stage – closes 12 noon WednesdayWeights for Age races: until 12 noon the following day (Thursday) Handicap races: until 12 noon the following day (Thursday).? Weights embargoed until 12 noon of the Wednesday prior to their publication in the Racing Calendar.Forfeit Stage – normally closes 12 noon Tuesday?Forfeit acceptors embargoed until 12 noon the following day (normally Wednesday).Enterprise FixtureEnterprise fixtures are fixtures which receive no Levy Board funding, and the prize money is therefore met by the racecourse. Generally, these are fixtures which the racecourse wishes to stage in order to secure race going revenue but which are not in slots conducive to generating significant levy.Entry Processing FeeA non-refundable fee payable by Racecourses to the BHA, which equates ?19.92 + VAT to if it is processed via the BHA Racing Administration website.? The fee goes up to ?29.92 + VAT if the entry is made via the Weatherbys call centre.? Also added to the entry fee?is an additional ?1.20 for the Animal Health Trust and ?1.00 towards the welfare of former racehorses.Evening Meeting?A race meeting where the first race is programmed to start after 4pm.? Not to be confused with Twilight Fixtures (see below).European Breeders’ Fund (EBF)?The Fund was established as a European counterpart to the Breeders' Cup scheme which was being set up in the USA for the purpose of revitalizing the American racing industry through revenue being drawn from stallion fees. The EBF was intended to be not only a measure of self-help for European racing, but also a means of securing access for European horses to some of the benefits of the Breeders' Cup scheme through Cross-Registration. Each EBF country must ensure that at least 70% of maiden two year old races are confined to EBF Eligible horses.ANY other races may be supported by the EBF, and be confined to EBF Eligible horses.? A race confined to EBF-eligible horses is indicated with ‘EBF’ underneath the conditions of a race.Field Size Limit (FSL)?The limit on the number of runners that can take part in a race which is either linked to a Racecourse’s Stable Capacity or to the number of starting stalls used by the Racecourse.? All Class 1 races and Heritage Handicaps (including consolation races) are unaffected by this measure.? Potential race divisions will be taken into account.? FSL’s are advertised in the Racing Calendar and/or Racing Administration Internet Site.? Not to be confused with Safety Factor or Maximum (see below).Racecourses may apply to the BHA Racing Department for any race with a TPF of ?30,000 or more to be exempt from this imposition. Applications must be made no later than?one month prior to publication of the race conditions in the Racing Calendar.These fall into four categories:Racecourse Fixtures – the prize money allocation is distributed according to a formula related to a racecourse's position in the Merit Table, the status of each fixture and the amount of off-course horserace betting turnover and gross profit generated by the racecourse. Positions in the Merit Table are used to be calculated using racecourses' own contributions (including from sponsorship) to Prize Money averaged over a 3 year period. From 2015 onwards, however, this was changed and based on a one year prospective system, based on the current years projected contributions. The total GPF paid to each racecourse must be fully expended on Prize Money alone in the course of a calendar year. It may not be transferred from one code (i.e. Flat or Jump) to another, but may be transferred between days of the same code.Leasehold and BHA Fixtures – leasehold fixtures are fixtures which are offered on variable term leases for which racecourses bid competitively. Leasehold fixtures will receive Raceday Services grants from the Levy Board but no prize money. Twilight fixtures will receive Raceday Services grants and a set prize money grant of ?14,500.Enterprise/Self-Funded Fixtures – these fixtures receive no HBLB prize money allocation. Prize money is met by the racecourse. Generally, these are fixtures which the racecourse wishes to stage in order to secure race-going revenue but which are not in slots conducive to generating significant levy.Principal Day Fixtures - On those Saturday afternoons, on New Year’s Day and on Boxing Day, if the requirement for 2 Premier and 2 Support fixtures is not achieved, racecourses can apply to hold a BHA Principal Day Fixture. The BHA Principal Day Fixture shall not receive Levy funding in the first year and its executive contribution in that year would not count toward merit calculations – it would effectively operate as a Self-Funded Fixture and therefore its betting performance will also not count.The BHA Principal Day Fixture shall be entitled to receive Levy funding under the same terms as existing Racecourse Fixtures – i.e. a prize money grant and integrity funding, and with its merit and betting performance being taken into account for the relevant future years. In order to continue to be authorised as a BHA Principal Day Fixture, the prize money offered at the BHA Principal Day Fixture must continue to exceed any threshold applied by the Levy Board for a full allocation of funding from the general prize fund, and not simply be amongst the four best prize money meetings on the day.Fixture Criteria?The Criteria is based on the requirements of the off-course betting industry.? Criteria fixtures fill necessary gaps in the Fixture List and receive the full General Prize Fund payment for that day.? The current Fixture Criteria is as follows:Three afternoon fixtures on Monday to Friday (with the third fixture on Mondays and Tuesdays in June, July and August subject to horse population consideration). Fixtures must take place at staggered times throughout the duration of the day, with a maximum of five fixtures on any one day between Monday and Friday, of which no more than three may be afternoon fixtures.Four afternoon AWT fixtures between 26th December and 31st December inclusive.During the Turf Flat season there should be at least one afternoon Flat fixture each day. During the core National Hunt (NH) season of January and February, there should be two NH fixtures per afternoon where possible.On Saturday afternoons, up to four fixtures to receive full prize money funding subject to reaching a prize money threshold; for Flat fixtures it is ?135,000 in April to October inclusive and ?115,000 in other months. For Jump fixtures it is ?135,000 in April and May and ?115,000 in other months. On days when fewer than four fixtures reach this threshold, the remainder (up to a total maximum of four funded fixtures) must reach a prize money threshold of ?40,000 for Jump fixtures, ?45,000 for Flat fixtures in April to October inclusive and ?40,000 for Flat fixtures in other months to receive 50%. All four to receive Raceday Services grants.On Bank Holiday afternoons (including, for the avoidance of doubt, Good Friday), three fixtures to receive full prize money funding with the remainder to receive 50%. All fixtures to receive Raceday Services grants.Funding to be provided for a maximum of two summer evening fixtures on Mondays to Saturdays between April and August.Two afternoon fixtures on Sundays to receive full prize money funding, subject to reaching a prize money threshold of ?40,000 for Jump fixtures , ?45,000 for Flat fixtures in April to October inclusive and ?40,000 for Flat fixtures in other months . Both fixtures to receive Raceday Services grants, along with any third fixture.Fixture FeeRacecourses are charged Fixture Fees by the BHA to cover the cost of licensed officials, the security and veterinary raceday officials, drug testing and other costs that are deemed necessary to ensure that the high standards of integrity demanded by the Rules of Racing are met for every fixture.Fixture Incentive FundFixture incentives are offered to racecourses as a means of encouraging them to race on days that would be unattractive in terms of racing as a spectator sport. Such meetings may earn little money through the gate but have value in generating off-course betting turnover, and therefore levy income, as well as for providing opportunities for the horse population. The level of payment varies according to the day of the week and the period of the year. Payments for Flat fixtures are highest during the start and end of the turf season, with no payments during the summer. Payments for jump racing are highest during January to March. No fixture incentive payments are made to fixtures during the Cheltenham Festival or evenings and Bank Holiday meetings. Racecourses are allowed to put fixture incentive payments to whatever use they wish, in contrast to the GPF payments. The Levy Board decides which fixtures qualify for payments after consultation with the Racecourse Association.Forfeits?Most major races, whether Flat or Jump, have at least 1 forfeit stage.? After making the initial entry, the horse must be forfeited from the race by a set date if it is not intended to run, whilst those intending to run must pay the next entry fee.? Such a system means that owners are not required to pay the full charge of entry immediately for a race with early closing (the closing date for which can be several months in advance of the race) and are only asked to pay the full amount in stages as the race draws nearer and the likelihood of running can be ascertained.48-Hour Declarations??Currently, 48-hour declarations are used for:All Flat fixtures?All Sunday?fixturesAll Grade 1 non-Novice Steeple Chase and Hurdle races?Grade 3 Steeple Chase are optional at discretion of the RacecourseIdeally, at least 1?Jump race on a?Saturday outside the Flat season? Free HandicapA race where all horses within certain criteria are entered automatically, with no stake or forfeit to pay, and horses within the handicap need to be withdrawn by a certain stage or are assumed to have accepted the entry.Frost Cover ProtocolFrom November 2008 the Levy Board has agreed to provide grants to racecourses using frost covers. As the budget only amounts to ?100,000 the following criteria applies:First and foremost the fixture should be covered by terrestrial television.Only 1 fixture per day, however when there are other fixtures with either prize money of at least ?200,000 or with a feature race worth at least ?80,000 the fixture will also?qualify.Only applies to Jump fixtures.Covers must be deployed over the entire track.Full Weight Range HandicapA well established feature handicap race that a course cannot justify at or gain approval for Heritage Handicap status but which BHA have given approval to be run using the full weight range (28lb) i.e. no Handicap Band.General InstructionsThese are mandatory obligations that a racecourse has to abide by as a condition of its Racecourse Licence, which is issued by the BHA. They are the minimum standards that you are expected to achieve at your course. The BHA’s General Instructions (BHAGI) can be found on the BHA’s website: General Prize Fund (GPF)?Prize money is given to racecourses in the form of a General Prize Fund (GPF). The GPF system accounts for about 45 per cent of the Levy Board’s total annual prize money budget, and is distributed according to the racecourse's position in the Merit Table, the status of each fixture and the amount of off-course horserace betting turnover generated by the racecourse. The GPF is paid in relation to each day’s racing and must be fully expended on prize money alone in the course of a calendar year. It may not be transferred from one code to another, but may be transferred between days of the same code.Different levels of GPF are paid for different fixtures: 100 per cent (or full funding) for criteria fixtures, and either 50 per cent or zero for non-criteria fixtures depending on which particular slots they are in. Self-funded fixtures do not receive any prize money grants from the Levy Board. The Fixture Criteria is reviewed by the Board annually and sets out which fixture slots receive funding from HBLB.Each racecourse’s GPF comprises of two elements, split in a 60-40 ratio:An amount calculated by reference to the latest average daily amount of its executive and sponsorship contribution to Prize Money. The share of the top-sliced ?13.8m allocated by reference to the off-course betting turnover.Graduation ChaseSteeple Chases for horses which have not won more than 2 steeple chases, which will allow a wide spectrum of horses to qualify, including novices, relatively seasoned handicappers and some horses which it could be argued have been denied suitable racing experience as a novice due to injury.Guaranteed Minimum Value?Is the amount advertised in the race conditions which the racecourse undertakes will be the total prize money in a sweepstakes even if the sum of the Stakes and the Money Added to stakes do not together amount to that sum.Guaranteed Sweepstakes?Only used for Charity races.? The total stakes go to the winner and placed horses.? The racecourse guarantees that the total prize money will not be less than a certain amount (the guaranteed sweepstake) and, if the total stakes is higher than the guaranteed amount, the race will be worth the value of the total stakes.HandicapA race where the weights for the horses are dependent on the official ratings allotted by the handicapper, whose intention is to give every horse an equal chance of winning, subject to the provision of Rule (F) 36 & 42 – 46.Handicap Bands (Flat)Introduced in 2004, a Handicap race (usually) restricted to a 15lb weight range, an extension of the Rated Stakes. (When necessary the use of a floating weight range may extend this).? During June, July and August the weight range is increased to 20lb.? Also, races over 1m5f will have a 20lb range.Handicap RatingA rating awarded to a horse according to its previous performances. A horse is assessed by the handicapper and given a rating once it has either a) run three times or b) won on its first or second start. Once a horse receives an official rating it is eligible to run in a handicap. The official ratings are revised every week, going up or down or staying the same depending on how the horse in question has performed. The handicapper generally uses the weight of 1lb to equate to 1 length. In a handicap, horses are allotted weights based on their official rating; each point on the handicapping scale is equivalent to 1lb.Hands & Heels RacesThe Hands and Heels Apprentice and Jumps Series for riders who have ridden not more than 10 races at the start of the series, (the latter series being for conditional jockeys and category A and B Amateurs), are created in order to encourage race riding skills and develop a Jockey’s ability to motivate a horse without resorting to the whip.? British Racing School Jockey Coaches attend all races, walk the course with riders, brief them and carry out video reviews with them immediately following the race.Junior National Hunt Flat Race (Bumper)A race for 3-year-olds prior to 1 January and 4-year-olds from 1 January to 31 March, which have not run under any recognized Rules of Racing, except in these races in Britain and Ireland.? Races are not to be run over distances of less than 1m4f and not further than 1m7f.Juvenile RacesA type of Novice Hurdle that is restricted to juvenile horses.? Juveniles are horses that are aged 3-years-old before 1st January for the current Jump season and 4-year-olds after 1 January until the end of the season.Late TV PaymentsIn certain circumstances, races are added to the ITV broadcast schedule at late notice, for example when original fixtures scheduled are abandoned or that ITV decides that an extra race deserves coverage. The Levy Board will provide a Late Race Payment of ?1,800 per race to any racecourse whose race(s) are the subject of addition to ITV coverage within one week of the raceday. The Levy Board requires confirmation, by email, regarding the additional races or change in broadcast schedule due to abandonments either from ITV or RMG.Limited HandicapsLimited Handicaps are Jump Handicaps where a restricted weight range is specified (such as a 21lb range from 10st 4lb to 11st 10lb) and additional conditions or penalties may apply to attract the correct calibre of horse.? These conditions may include a more expensive entry charge for horses whose handicap rating is in excess of a certain level.Listed Races (Flat)Races which have been awarded ‘Listed’ status by the British Flat?Racing Sub-Committee,?but must also be awarded Black Type status by the International Cataloguing Standards Committee.? They must be worth a minimum ?37,000 TPF for 3yo+ races and a minimum ?25,500 TPF for 2yo races.Listed Races (Jump)Races are decided by the Jump Racing Sub-Committee with minimum values being as follows: Novice Chase ?22,500, Standard Chase ?27,500, Novice Hurdle ?20,000, Standard Hurdle ?22,000 and Bumper ?20,000.Lowest (Minimum) Weight?The lowest riding weight applicable to Handicaps are 8st for Flat races and 10st for Jump races.? Maiden?A horse that has not won a race in that code of racing, either Jump or Flat.? There are exceptions for horses that have won races such as National Hunt Flat races, Matches, Private Sweepstakes, French AQPS Flat race or Point-to-Points.? For National Hunt Flat races, a Maiden must meet the relevant criteria (see National Hunt Flat Races) and must not have won one of these races in Britain or Ireland.? NB; Horses which have won a Hurdle race are not eligible to run in a Maiden Steeple Chase.Maiden Auction RaceA Flat race restricted to two-year-old maiden horses sold or bought in by public auction under the hammer at "specified sales" (see below).? There is usually a maximum auction price attached to these races, with horses sold below a certain price receiving weight from more expensive horses. Horses which are unsold having failed to reach their reserves do not qualify, nor do private sales.Maiden HandicapA Handicap Flat race restricted to maiden aged 3yo+ who have run in at least three British Flat races.Maiden Median Auction RaceA Maiden Flat race with an additional criteria relating to the sire of the horse entered.? Horses are only eligible for this race if their sire’s progeny for that generation reached a certain median price (or less) when sold or bought in at auction as yearlings.MatchA race between two horses with different owners, on terms agreed by them, with no money or other prize added.Maximum Figure?The maximum number of horses permitted to start in a race as laid down in the conditions of a race.? This number must never exceed the Safety Factor.Merit Table??The primary system whereby the Levy Board decides its prize money allocation to individual racecourses.? It was based on the contributions to prize money by the racecourse executive and sponsors over a three year period. From 2015 onwards the prize money allocation was based on a one year prospective system, based on projected current year contributions.Meritocracy BandsMethod of classifying races to replace minimum values (introduced in 2004 for Flat racing) where all races must be run at a value within the monetary range stipulated for that Class of race.? For Jumping this was introduced in January 2006.??Minimum ValuesThese are set by the British Horseracing Authority each year and are the required minimum Total Prize Funds which a racecourse must meet for each classification of race.? Also see Meritocracy Bands.National Hunt Flat RaceA race for horses aged between 3 and 7 years old depending on the time of year, which have not run under any recognised Rules of Racing, except in these races in Britain or Ireland or in a French AQPS Flat race. A horse may run in five National Hunt Flat Races, providing the fifth such run occurs in a pattern race.New Racing Admin Site (NRAS)Raceday programmes need to be collected by the individual courses and changes should be discussed with the BHA’s Racing Department. That Executive also retains responsibility for overseeing the schedule of racing in the wider context, aiming to provide competitive and comprehensive racing opportunities and editing and producing the relevant publications.?Novelty Race?A race which restrict the number of runners through either a restriction on the horses, or the riders.NoviceNovice races are only open to horses who, at the start of the Jumps season, are yet to win a race. However, the horse can continue to run in Novice races all season even after it wins a race, so long as at the start of the season it had never won a race.Novice Auction RaceA Flat race restricted to two-year-old horses which:-?have not won a Flat race classified above a Class 4 (other than those races treated as Class 4 in the conditions of the race) and?????- which have not won more than 2 races of any Class, and-?which must have been sold or bought in at auction at "specified sales" (see below).?As with Maiden Auction races, a maximum auction price is set and horses sold below this price will receive a weight allowance. Horses which are unsold having failed to reach their reserves do not qualify, nor do private sales.Novice Flat Race?A Flat race restricted to two-year-olds only,?-?which must not have won more than two races and?-?have not won a race classified as Class 1 or 2 (other than those races which are treated as Class 4 in the conditions of the race)In addition, winner of Flat races classified as Class 3 other than those treated as Class 4, will not be eligible for races run on or after the Monday after the York August meeting.Novice Hunters’ Steeple ChaseA weight-for-age Steeple Chase confined to Amateur Riders and to horses certified by a Master of Hounds to have been hunted and which have not won a Steeple Chase before 8 Jun. They may, however, have won a point-to-point steeplechase. Novice Median Auction RaceA Flat race restricted to two-year-old horses?- which have not won a Flat race classified above Class 4 (other than those races which are treated as Class 4 races)- which have not won more than?two Flat races of any class, and- are the progeny of a stallion which for that generation reached a certain median price (or less) when sold or bought in at auction as yearlings.Nursery HandicapA Handicap confined to two-year-old horses (official birthday 1st January).? A Nursery cannot be programmed before 1 July.Open Maiden RaceA Maiden Flat race which is restricted by either number of starts, age, sex, or qualification under the European Breeders’ Fund arrangements.Optional TrophiesFrom the start of the optional trophies can only be used if the prize money of the races equates to TPF ?6,000 or more.?For any race with prize money below this level, mementoes should be used.Out of the HandicapThis means that a horse is carrying more weight than it should do according to its rating, i.e. it will be allotted the minimum weight advertised in the race conditions, which does not equate to its actual rating. For example, in a 4yo+ 46-65 Handicap where the top weight carries 9st 7lb and lowest 8st 2lb, a horse rated 44 would still need to carry the minimum weight of 8st 2lb rather than 8st.ParadeThe presentation before the start of a race of all the runners in racecard order mounted by their riders either led or cantered at intervals in front of the stand.Pattern RacesFlat races are accorded Pattern race status by the European Pattern Committee.? Jump races are accorded Pattern status by the British Horseracing Authority.? For Flat and Jump racing, all Pattern races are deemed to be Class 1, with three Groups (Flat) or Grades (Jump) (1, 2 and 3) within the classification.Penalties?Most races have a penalty structure, whereby a horse will be required to carry additional weight, usually as a result of its previous performance.Plus 10 Bonus SchemePlus 10 is an industry-funded bonus scheme for British and Irish Flat thoroughbred owners and breeders which pays ?10,000 (€12,500) bonuses to qualified two and three-year-old winners of Plus 10 races.The bonus is shared between a horse’s registered owner, the payers of the scheme’s first two registration stages – typically the breeder and in some cases pinhooker – and trainer, jockey and stable staff. Each year, more than ?5.5 million in bonus prize money will be made available across more than 550 races in Britain and Ireland.Pony Racing?Introduced in 2004 following JCR’s Jump Racing Review in order to encourage a wider spectrum of young British enthusiasts to consider developing a career in Jump Racing.? Pony Races can be staged for young riders before or after racing.? The initiative has helped to promote the development of British jockeys, as many of the current crop of Irish jump jockeys have had involvement in this field.? It has gone from strength to strength and in May 2007 the Pony Racing Authority was launched.Premier Claiming RaceA claiming race in which the Total Prize Fund is not less than ?8,000 and where the claiming price will not be less than ?25,000.Private SweepstakesA race without any money or other prize, which is not advertised until entries are closed.Programme BookA loose leaf book, which is published quarterly by Weatherbys and which contains all the race conditions for all fixtures run in Great Britain. Each quarter racecourses will be required to collect the race details from NRAS and submit the changes to the BHA Racing Department by a certain deadline. If this deadline is not met, the Racing Department has the right to overwrite your programmes.RaceIs a Total Prize Fund Race, Private Sweepstakes or Match run under the BHA Rules of Racing or a race run under the Rules of any Recognised Racing Authority, but this does not include any Arabian horse race or point-to-point steeple chase (for full description see Rule (F) part 3, on the BHA's dedicated website?() Race Incentive FundThe three priorities of the Race incentive Fund are:To deliver the optimal Flat race programme during the Flat Season, thereby making best use of the horse population and supporting race competitiveness.To enhance the values of particular Black Type Flat race types with a view to supporting Britain’s international competitiveness.To deliver the optimal Jumps race programme during the Jumps Season, thereby making best use of the horse population and supporting race competitiveness.Race TimesA draft Race Times document is produced by the BHA Racing Department as soon as possible after the publication of the following year’s fixture list.? Racecourses will be asked to check this document carefully and make applications to the Race Times Committee which normally meets in early October. Following that the document will set out the race times for each race for the first quarter of the following year and will show first race times only for the remainder.? A Race Times Advisory Panel will then meet a further 3 times to determine all race times for the following 3 quarters of the year.Racecourse FixtureThis is a fixture that a Racecourse actually owns. You can sell it, lease it, move it or transfer it and you can decide the race programme for that fixture, as long as it complies with the Rules of Racing. Any prize money input you make for a Racecourse fixture will count towards the Merit Table. See also under ‘Fixture’.There are various stipulations with regard to race times (laid out in BHA?General Instruction 2.8) including the preferred time gap between races at each course (10-minute gap if three fixtures, 15-minute gap if 2 fixtures). Other documents that were recently produced include: the Race Times Principles, Broadcaster Arrangements, Avoidance of Clashes and a list of those racecourses requiring 35-minute intervals as deemed by the BHA Racing and Racecourse Departments.Racing CalendarA weekly publication giving full and finalised race conditions 4 weeks in advance of racing. Each edition covers just one week’s worth of racing. It also notifies all the changes to any Rules and reminds race connections of forfeit stages and special arrangements relating to race festivals. Racecourses are able to advertise and promote their races in the Racing Calendar and every week the latest rating files are published. The Racing Calendar is produced and published by Weatherbys. Racecourses will be able to access the uploaded race programme proofs via NRAS. The personnel responsible can then make changes to these ‘electronic proofs’ remotely using NRAS. Racecourse then have a two week period to make alterations.Racing SeasonsThe Flat Season runs in any year from the Lincoln Handicap until the afternoon of the November Handicap.? The Winter Flat Season runs from the first Flat AWT fixture following the November Handicap until the final Flat AWT fixture prior to the Lincoln Handicap. The Jump Season runs from the day after the Sandown Park Gold Cup meeting until the final day that meeting is programmed the following year.? Rating Related Maiden Race?A Maiden Flat race which is not a handicap, but which is restricted to horses who have a handicap rating at or below a certain figure.Re-offering of Races?Where 3 or less declarations have been received for races to be run on a Monday to Friday, the time for declaration will be extended up to 10.30 am on the same day.??For Saturdays and Sundays this number is 4 or less.For Heritage Handicaps, Nursery Handicaps and other major races the number is 7 or less.Re-opening of Races?Any race which closes 6 or 5 days before the race is run is subject to re-opening where 9 entries or less have been received by the time advertised for closing.? Races will be re-opened for entry up to?11 am on the day following closing (except for races closing on a Saturday, which will be re-opened until?11 am on the following Monday).Any race which is not a Pattern, Listed, Early Closing or the Final of a Series which receives less than 5 entries may be abandoned by the Racecourse Executive up to 10 am on the day following closing.Replacement FixtureThis is a fixture that is put on at late notice by the BHA and wholly funded by the Levy Board, usually to compensate for the loss of fixtures caused by abandonments. Replacement Fixtures will only be staged when at least 50 fixtures have been lost.Reserves?Racecourses may apply to the BHA Racing Department to include Reserves in the following races:?Group 1 Flat races?Heritage HandicapsGrade 3 Jump Handicaps with 48-hour declarations?The race conditions must state the maximum number of runners and Reserves. The cut-off for Reserves is 9.00 am the day before the race. All payments made for any horse which is eliminated or is a Reserve and was subsequently not able to run will be returned.?Restriction on RunningFor Flat racing:No races for YearlingsNo races over less than 5 furlongsBefore 1 August a maximum of two 2yo races on a 6-race card and three 2yo races on a 7-race card may be programmedTwo-year-olds should not run over further than 5f before the York May meeting; 6f before Royal Ascot; 7f before 1 AugustTwo-year-olds should not run in Handicaps before 1 July or against older horsesA two-year-old cannot run in a Selling race if it has already won 2 such events, unless the Selling races had a TPF of ?10,000 or moreFor Jump racing:No three-year-old should run in a Hurdle race before 1 MayNo four-year-old should run in a Chase before 1 JulyNo five-year-old should run in a Hunter Chase before 1 FebruaryNo Chase or Hurdle race over less than 2 milesNo Hunter Chases before 1 FebruaryA National Hunt Flat race should be run on a 7-race card unless it is an Open RaceRule BookThe official Rule Book is available online at , which includes the full rewritten and reformatted Rules of Racing. The aim of the rewrite, which was announced at the British Horseracing Conference in February 2009, was to remove duplication, make more use of plain English and avoid jargon where possible and to make the Rules more user friendly by bringing the relevant Rules together under seven separate Manuals:General Manual?Race Manual?Trainer Manual?Rider Manual?Horse and Owner Manual?Racing Administration ManualEquine Anti-Doping ManualSafety Factor (SF)Maximum number of horses which can start in a race.? This is determined in conjunction with the BHA Inspectorate.ScratchingIs the withdrawal of a horse from a race under the provision of the rules as set out in the Rule (F) 85-86, and 95-100.Self-Funded FixtureThis is a fixture sanctioned by the BHA, i.e. a Racecourse needs to apply for it (no bidding involved). The following applies:?1. No central funding is allocated to prize money at these fixtures and, as with all Self-Funded fixtures, amounts contributed by the racecourse towards prize money will not be included within Merit Table calculations.?2. The BHA will waive its fixture fee and, in addition, on presentation of the relevant invoices, reimburse the racecourse up to a maximum of ?5,000 for photo-finish/camera control costs. This is for Self-Funded Bank Holiday fixtures only, not so called ‘Additional’ Self-Funded fixtures.?3. The fixtures will be allocated for an agreed term from 1 to 3 years.4. Racecourses will not be permitted to swap, transfer or trade any of these fixtures.?5. The allocation of any fixture is subject to Inspectorate approval.?6. The race programmes will be determined by the racecourse executive in consultation with the Racing Department. Unlike Enterprise Fixtures, there is no minimum racecourse contribution to prize money at these fixtures although racecourses will be required to adhere to the relevant minimum values.?See also under ‘Fixture’.Selling RaceIn these races, every horse can be claimed (see Claiming Race, above), but the winner must be offered for sale by auction.? The selling price for the winner of a race whose Total Prize Fund is ?6,000 or less, the selling price must not be less than ?3,000; for the winner of a race whose Total Prize Fund is more than ?6,000 the selling price must not be less than ?4,000.? Traditionally, auctions are conducted in guineas with the auctioneer receiving the guinea (5%) as his commission.? However, almost 50% of racecourses now sell in sterling.The distribution of a sale is usually 50% of the surplus to the Owner and 50% to the Racecourse.? However, Racecourses can alter these percentages as required (some courses split the proceeds 75% to Owner and 25% to Racecourse).?For every race where a claim can be made (i.e. Selling and Claiming races), Weatherbys will charge an administration fee.SISSatellite Information Services Ltd. supply television programming and data services to the UK and Ireland betting industry. They feed real-time coverage of major sporting events directly into the betting shops, giving full details of betting opportunities for punters and the results of these bets as and when they happen. SIS is also a highly experienced and technically advanced broadcaster throughout Europe and across the globe. Also see Turf TV.Specified SalesThose yearling sales administered by Tattersalls (GB & Ireland), Goffs (Ireland & France), Goresbridge, Brightwells, Doncaster Bloodstock Sales, Agence Francaise de Vente Pur Sang/Arqana Deauville, Arqana Saint-Cloud, S.G.A./A.N.A.C., B.B.A.G., Fasig-Tipton., Keeneland Association and Ocala Breeders Sales. As 2yo at any sales administered by these companies up to and including the first day of the Newmarket Guineas meeting.Split Entry FeesSystem used in Handicaps to encourage lower rated horses to enter with only having to pay a small proportion of the entry fee with the balance paid on declaration (not to be confused with Forfeit stages).It works as follows: horses entered on a Handicap mark within the weight range will pay the full entry fee. Horses entered with a Handicap rating outside this bracket will pay only 20% of the entry fee at the five-day stage, but must pay the outstanding 80% if they declare to run.Sponsored Numbers Cloths (SNC)These number cloths will carry the name/logo of a sponsor and must be carried by all horses running in the race.? The sponsorship income will be divided in proportion to the number of horses which have started.? Minimum payments are: ?500 for terrestrial televised race, ?250 for non-terrestrial races and ?150 at non-criteria meetings. As this is seen as Executive contribution, this will count towards the Merit Table calculation.Stabling CapacityThe total number of racecourse stables in the secure yard available to runners on a specified raceday.Starting Stalls (SS)‘SS’ underneath the conditions of a race indicates that the race will be started from Starting Stalls.Stake?Payments by the owners of a horse to enter it for a race.? These form part of the total prize money pool for that race.? A specific level is set by BHA for the minimum and maximum stakes, with special dispensation required for any figure outside these brackets.? The level of entry fee, as a percentage of the added to stakes value, is currently as follows:Current Entry Fees???Flat??? Group 1??notmorethan 1% of Total Prize Fund?????????????Group 2??not morethan 0.85% of Total Prize Fund????????????? Group 3??not morethan 0.7% of Total Prize Fund????????????Other?????? not more than 0.5% of Total Prize FundStakes in Early Closing races depend on the number of forfeits applied (see General Instruction 2.2.3).Jump?? All Races other than Pattern races not more than 0.5%??Stakes in Early Closing races depend on the number of forfeits applied (see General Instruction 2.2.5).Supplementary Entries?Group 1 races that close more than 12 weeks before running must provide for supplementary entries.? Any other early closing Group 1 or 2 races may provide this at the option of the Racecourse.? The cost of supplementary entry must not exceed 10% of the Total Prize Fund.?For Jump racing any early closing Grade 1 races, which is not restricted to Novices, may provide for supplementary entries.? The cost of the fee must not exceed 5% of the Total Prize Fund. A portion of the supplementary entry payment will be included within the Total Prize Fund.Sweepstake?Basically all races.? The stakes or other contribution by the owners goes to the winner and placed horses and any other money added is distributed WeightIs the highest rated horse in a Handicap and therefore carries most weight.Total Prize FundThe way of advertising the race value, i.e. the Stakes go to the winner or placed horses.? The Racecourse guarantees that the Total Prize Money available for distribution in accordance with Rule (F) 118 & Schedule 9?will not be less than a specified amount.?A portion of any supplementary entry payment which is equal to the full stake payable through the early closing system will be included in the Total Prize Fund.Training Races?The Apprentice and Conditional Jockeys Training Race series are designed to be the next step on from the Hands and Heels series in terms of developing race riding skills.? They are for riders who have ridden not more than 20 winners at the start of the series and again British Racing School Jockey Coaches attend all races, walk the course with riders, brief them and carry out video reviews immediately following the race.? In these series riders may use their whips.Turf TVIs a picture supplier to Licensed Betting Offices (LBOs) in the UK and the Republic of Ireland, The Turf TV betting channel features exclusive live coverage from most of the premier events and festivals in the British Horseracing Calendar, selected international racing events and is coupled with a complimentary suite of virtual events.The Turf TV betting channel is owned by Amalgamated Racing (AMRAC), a joint venture between Racecourse Media Services (RMS), the 34 racecourses who form part of the Turf TV service and Timeweave Limited.Twilight FixtureA meeting held after the end of British Summer Time, which has a late afternoon start (around 4 pm) and ends before the evening fixture starts?(usually around?6.50 pm).??These fixtures will only apply to Racecourses that have floodlit facilities.Veteran ChaseIntroduced?in 2008 for horses aged 10-year-old and upwards, rated 0-145?over distances from 2? to 3? miles.Weight-For-Age Race?All races except handicaps and selling races. An older horse will carry more weight.Winner?Means the winner of a race (see definition of a race).5. RACEDAY5.1 Technical ServicesTechnical services are provided during racing either by the Racecourse Executive or by contractors, the major suppliers being RaceTech, SIS and Event Image.Technical services on racecourses are of two types:Integrity Services, such as the photofinish and video unit which are provided by RaceTech, SIS or Event Image for photo finish. Non-Integrity Services, such as race commentaries, starting stalls, public address and the Racecourse Officials Communication System (ROCS)/ Veterinary and Medical Communication System (VEMCOM) service. These are provided either by the racecourse management or by a contractor. Arena Leisure operate starting stalls at their courses and Event Image supply public address for SIS at some courses.Managing Executives are responsible for providing both types of service on the racecourse whenever a race meeting takes place.5.1.1StaffRaceTech or SIS will provide the following staff for racing:Racecourse Unit ManagerThe duties of the Racecourse Unit Manager are to:Liaise with the Racecourse Executive and Stipendiary Steward on the positioning of cameras.Advise the Senior Stipendiary Steward on the allocation of camera positions on the raceday.In liaison with the Senior Stipendiary Steward, deal with complaints or comments regarding the camera patrol service raised by the Stewards.Provide replays of camera patrol recordings of races for inquiries, for the press and for owners, trainers, etc., as requested by the Senior Stipendiary Steward.Ensure that camera patrol recordings are retained for future use, as detailed in BHAGI 4.1Photofinish OperatorThe duties of the Photofinish Operator are:To advise the Judge whether the normal camera or the mirror camera provides the best view of the finish resultProvide the technical expertise in producing the best image for the Judge to determine the placings and distances.Starting Stalls Team LeaderWhen starting stalls are in use, RaceTech or Arena Leisure are responsible for providing a team of trained handlers under the control of a Starting Stalls Team Leader.The Starting Stalls Team Leader is assisted by a Deputy Team Leader and not less than nine handlers. (BHAGI 4.3)5.1.2Fixed Facilities For Technical ServicesFixed facilities include:Photofinish roomBroadcast officeSide-on and other fixed camera positionsAccess stairs or laddersAssociated fire precautionsTrack-side roadsRunning rail gapsPowerAccess roads and hard-standing for camera hoist vehiclesThe maintenance of fixed facilities for technical services is the responsibility of the Managing Executive, advised as necessary by RaceTech or SIS. See BHAGI 5.1 for all rules surrounding fixed facilities.5.1.3Signing on of Technical Services StaffIt is the Racecourse Executive's responsibility that technical services' Supervisors sign on for duty in the weighing room in good time before the time of the first race for the following services:PhotofinishVideo unitStarting stallsRacecourse commentary (one hour before first race)Public address (with ROCS and VEMCOM).The Racecourse Executive is also responsible for ensuring that no defects in the technical services have been reported 45 minutes before the first race. The reporting list is provided in BHAGI 4.4. It is to be retained for at least four weeks after racing.5.1.4Video UnitThere will be at least four video unit cameras provided. Video camera positions will be decided by the Stipendiary Steward, Racecourse Executive and the manager of the video unit. The Stipendiary Steward should lead on such matters. Any requirements of the Chairman of the Panel of Stewards must be taken into account. The showing of recordings of races to the Stewards is to be arranged between the Stipendiary Steward and the video unit manager.Details of coverage of racing by the patrol cameras are provided in BHAGI 4.4.Responsibility for compiling and monitoring video transcriptions of races under the BHA Disciplinary Committee monitoring scheme is co-ordinated by the Stipendiary Steward, the secretary to the Disciplinary Committee and the Integrity Services provider.5.1.5Contract VideoThe Racecourse Executive needs to be aware that a small number of race meetings a year are covered by contract video units, provided through a RaceTech sub-contract. The service may vary from that normally provided by RaceTech.5.1.6Starting StallsStarting stalls are used for virtually all Flat races. The backup is a flip start to be erected by racecourse personnel. The last resort is a flag start. RaceTech or Arena Leisure provide the trained staff and starting stalls in good order to work under the Starter at all designated meetings.Details concerning the starting stalls are provided in BHAGI 3.8, 4.3 and 10.1.The Racecourse Executive has special responsibilities to ensure:That hard standing for unloading and space for vehicle parking is provided on the racecourseThat there is a hard route from start to start and access through the rails to allow the stalls to be moved on and off the course.5.1.7GatesStarting gates are used for virtually all steeplechase, hurdle and National Hunt Flat races. The back-up is a flag start. Details concerning starting gates are provided in BHAGI 10.1.Flip Starting gates is normally used, except on courses more than 35 yards wide.The Barrier gate (also known as the Gill and Punter gate) is also used on courses wider than 35 yards.It is essential that the starting gates are erected in the correct place and are tested regularly. This is the responsibility of the Racecourse Executive.5.1.8 Starters RostrumThe Racecourse Executive is responsible for providing the Starter's rostrum. Details are provided in BHAGI 10.1 and the Racecourse Manual. () 5.1.9 Photofinish EquipmentElectronic photofinish cameras are provided by RaceTech, Arena Leisure or Event Image. They give a view of the finish from both sides of the racecourse that enables two images to be produced, the normal camera and the mirror camera. The equipment is operated by a Photofinish Operator and the resulting image is interpreted by the Judge.5.1.10 Television and CinematographyDetails on conditions concerning terms of contract for television or cinematography are to be found in BHAGI 5.1 & 5.2.5.1.11 PhotographyAll press and professional photographers must be registered with either the RCA or the racecourse concerned. Details concerning facilities for photographers and limitations imposed on amateur photographers are to be found in BHAGI 5.2.5.1.12 Public Address (PA) AnnouncementsThe following persons are authorised to use a racecourse PA system:BHA officialsPublic address staffPersons approved by the Stewards of the meetingRacecourse Executive or persons authorised in writing by him.The Commentator will announce the start of the race by saying ‘They’re off’. The Judge, or his announcer, will announce the result of the race and any false start. A member of the PA staff is to be on duty in the broadcast office throughout racing. Details of the types of announcement are provided in BHAGI 4.5.5.1.13 Broadcast CommentariesIt is the Racecourse Executive's responsibility to ensure that a commentator is provided to commentate on races at the meeting. Details concerning race commentaries are provided in BHAGI 4.7.5.1.14 The Stewards' RoomThe Stewards' room is normally adjacent to the weighing room. It has facilities for the Stewards, the Stipendiary Stewards and a Stewards Secretary, as well as video monitors for scrutinising replays of the races and adequate spaces for witnesses called to inquiries. 5.1.15 Viewing BoxesThere are two viewing boxes;The Main BoxThe main box is used by the Chairman of the Stewards' Panel and one other Steward, the Racecourse Executive, the Stipendiary Steward, the handicapper and the veterinary officer. The main box is normally side-on but may be head-on.The Secondary BoxThe secondary box, often referred to as the 'head-on box', is sited to give a different perspective of the track and is used by one of the Stewards.5.1.16 Radio Communication NetworksThe Racecourse Executive must ensure that the Racecourse Officials Communication System (ROCS) and Veterinary and Medical Communication System (VEMCOM) networks of radio communications are provided. Neither ROCS nor VEMCOM may be used for other administrative functions, for which it may be necessary to provide a totally separate radio net.The allocation of radios is detailed in the BHAGI 4.6 for both ROCS and VEMCOM with details of standard procedures.5.1.17 Outside BroadcastA television should be provided in the Stewards' room to provide broadcast pictures (ITV, SIS, etc.)5.1.18 Facsimile and TelephonesAccess to a facsimile machine should be made available for the declarations clerk, who should also have a telephone link with the Turf TV or SIS on-course betting position. All the duties of the declarations clerk can be found in BHAGI 9.2.Telephones are supplied linking the Stewards' boxes, Stewards' room, handicapper and Clerk of the Scales, as well as other key offices, including possibly the Racecourse Executive's office, the stable yard, ring inspector and the sampling unit.The jockey’s medical room must have a dedicated, direct outside line facility.5.2 PersonnelThis section includes the roles and responsibilities of raceday personnel (the British Horseracing Authority and racecourse) with whom the Clerk of the Course is likely to come into contact. The allocation of duties may vary slightly from racecourse to racecourse.5.2.1The British Horseracing AuthorityThe British Horseracing Authority is involved in virtually every aspect of the day's racing from weighing out jockeys to collecting samples from horses after racing. Its members include:Advanced Flag OperatorResponsible for stopping the race in the event a false startClerks of the ScalesImplementing the Rules of racing concerning all Weighing Room proceduresDeclarations ClerkWorks under the direction of the Clerk of the ScalesEquine Welfare Integrity OfficerTo assist the Veterinary officer in any duties on course and maintain security of racecourse stablesFarrierTo deal with all related emergenciesFence/Hurdle AttendantUndertake temporary and immediate repairs on fences during a race or facilitate the bypassing of fencesHandicappersDetails concerning the Handicappers are in Section 4.4Head GroundsmanDetails concerning the Heads Groundsman in BHAGI 3.2Inspectors of CoursesDetails concerning the Inspector of Courses are in Section 2.1Investigating OfficersConduct investigations and enquiries into potential breaches of the Orders and Rules of RacingJudgesProvide a true record of the finish of every raceLocal StewardsThe raceday responsibilities of the Local Stewards are laid down in BHAGI 6.1NightwatchmanMaintain the security of racecourse stables overnightRacecourse Medical Officer (RMO)Details concerning the RMO are in Section 5.7StartersControls all participants at the start and ensures a fair start is givenStewards SecretariesProduces all of the administrative functions in the Stewards’ roomStable ManagerEnsure the stables complex are kept in a safe and hygienic conditionStipendiary StewardsThe powers of a Steward of a meeting in accordance with Rules (B)1 and (B)2Veterinary OfficersVerify the identity of the horses and responsible collection of post-race samples5.3 Bookmakers and BettingSince a significant proportion of racing's income derives from the statutory Levy on betting on British Horseracing, television picture rights and a number of sponsorships, the Racecourse Executive needs to be familiar with the activities and organisation of bookmakers and the betting industry. 5.3.1On-Course BookmakersOn course bookmakers are a traditional part of the racing scene and their presence adds to the atmosphere of a day at the races. There are in total about 590 licensed bookmakers who operate from specific numbered spots, or ‘pitches’ in betting rings at each racecourse. These pitches are always to be found in the main Tattersalls enclosure and, where they exist, in the Silver Ring or mid-course viewing areas. 5.3.2Rails BookmakersRails bookmakers are so called because they normally operate on pitches located on the rail or fencing which separates Tattersalls from the Members Enclosure. They offer the same services as their colleagues in the other betting rings but also have credit customers as well as cash customers. Some or all of the major bookmakers in Britain have positions on the rails at nearly every racecourse. Rails bookmakers also display their prices on boards but only towards the Members enclosure 5.3.3Contribution to Tax and Horserace Betting LevyOn course bookmakers do not pay general betting duty on bets struck on the racecourse, although they do if they win as a result of trading on a betting exchange. They do however pay a contribution to the Horserace Betting Levy through an annual fixed fee. Fees are reviewed annually by the Levy Board on recommendation of the Bookmakers’ Committee. 5.3.4AGT - Administration of Gambling on Tracks Ltd.AGT is represented at all race meetings by its Betting Ring Managers (BRMs). Details of AGT’s background and operation can be found here () 5.3.5The Racecourse’s ResponsibilitiesThe racecourses responsibilities include: Numbers: Racecourses have the responsibility of deciding the maximum number of bookmakers who can bet at the racecourse during each meeting. This decision is based on local circumstances, yet the majority of racecourses offer the maximum number of positions for all race meetings. Disciplinary: Racecourses have the authority to eject bookmakers in breach of the racecourse’s Terms and Conditions of Entry. Betting Ring Layout: Racecourses can also set the actual physical layout of the betting ring; although usually formed along the traditional lines of bookmakers parallel to the track, the ring is sometimes organised as a hollow square. Since 1999, all bookmakers have been using a standard ‘joint’ and keep all their records on laptop-style computers; these machines also print the betting slips which each punter receives when he places a bet.New Betting Areas: Racecourses may wish to open up betting areas in locations on the course other than those historically approved for betting. This might include providing additional facilities in Members, or in other hospitality areas on major race days. Racecourses may choose to discuss such a proposal with local bookmakers in regards to what the knock-on effects might be on the main betting areas.5.3.6Badge Box AGT provides each racecourse badge-box with a list of bookmakers entitled to bet at that course. From this list the racecourse issues bookmakers with their betting badges and collects their entrance fee, plus a Betting Administration Fee on behalf of AGT. 5.3.7 Off-Course BookmakersA lot of betting on horseracing takes place either in licensed premises off-course (Off-course Betting Shops) or via credit betting by holders of telephone or internet accounts. A substantial volume of betting on horseracing also takes place through the medium of betting exchanges. Off-course bookmakers based in the GB pay levy on British horseracing business at a rate of 10.75% when their turnover (on racing business) reaches ?50,000 or over. Bookmakers who do not reach this level of turnover pay a lower rate. There are also betting shops on-course. No betting duty is paid but a contribution is made both to the levy and to the racecourse. This contribution is paid out of the shop operator’s gross profits; there is no deduction from the bets staked by punters. 5.3.8Betting ExchangesBetting exchanges became a significant feature of the UK betting market in 2001. They are an on-line mechanism whereby anyone who holds an account can offer to lay an outcome of an event as well as back it. That is, they can bet against a particular result, i.e., that a horse or team will lose, rather than bet that it will win.Thus, an exchange customer may offer a sum of money laying any odds he chooses against a particular outcome of an event; one or more other customers may then choose to accept those odds and back a different outcome, until such time as the amount of money offered has been taken up by matched bets. The key features are that the various parties to the transaction are unknown to each other but funds are protected because any customer offering to lay odds must have deposited sufficient funds in his account to meet such losses as he may incur; such monies are kept ring-fenced by the exchanges until all liabilities have been met.The exchanges themselves take no part in the transaction apart from providing the technical platform on which it takes place. They derive their income from charging the winning party (either the ‘backer’ or the ‘layer’) a percentage of their winnings by way of commission. This varies from 1%-5% depending upon the level of a customer’s activity – the more you play the less you pay, although there can be a further percentage charge for higher data users. 5.3.9 Betfred – Pool BettingPool betting has a different format to traditional SP betting. Returns made to winning punters are not calculated until all stakes have been gathered into the pool. The operator’s expenses and margins are then deducted, and the remaining amount divided among the winners.Though the exact returns are not known until after the result of the race is declared, improved technology has enabled Betfred to show a more accurate display of approximate odds for each runner or combination of runners on screens at their kiosks.Anything which boosts Betfred turnover has to be beneficial for racecourses. Betfred operates on a number of courses and pays a percentage of pool betting turnover directly to the course.5.3.10 Media Rights: Satellite Information Services/Turf TV/Racing PartnershipAnother important element of racecourse income is derived from the sale of television pictures to terrestrial and satellite broadcasters. From 2016 ITV will hold the sole rights to broadcast horseracing on free-to-air television, and will pay the racecourses for the rights to transmit the pictures. In addition, bookmakers require live racing in their betting shops every day and also pay racecourses for those non free-to-air races which are televised and transmitted to the shops by Satellite Information Services Ltd (SIS), Turf TV or Racing Partnership.The Racing Partnership (TRP) is a joint venture between Arena Racing (ARC) and seven independent racecourses comprising Fakenham, Ffos Las, Hexham, Newton Abbot, Plumpton, Ripon and Towcester - is launching a new TV Channel to provide its content to high street betting shops (known formally as Licensed Betting Offices, LBOs). This new channel will ensure that all independent LBOs are able to continue providing their betting shop customers with horseracing pictures and commentary – and the associated betting data – from ARC and the seven independent racecourses, which makes up more than 40% of UK horseracing fixtures. Similarly, Turf TV produces live coverage for betting shops from most of the UK’s premier events and festivals in the British Horseracing Calendar. The Turf TV betting channel is owned by Amalgamated Racing (AMRAC), a joint venture company wholly owned by Racecourse Media Services Ltd and Alphameric PLC.In addition to this, there is dedicated satellite channel coverage on the Sky platform available through two channels. ATR, or attheraces, offers coverage from 26 racecourses with Racing UK providing coverage from the remaining 34. 5.3.11 Bookmakers’ OrganisationsSuch is the importance of bookmaking to the racing world, the Racecourse Executive should have some knowledge of how the bookmaking industry is organised. Racecourse bookmakers used to be organised regionally into Bookmakers’ Protection Associations (BPAs), with the main objective of protecting themselves and each other against criminal gangs. Now most are organised as follows:The Association of British Bookmakers (ABB): The Association of Racecourse Bookmakers (ARB): The Bookmakers Committee: The Bookmakers Committee is co-located with the Levy Board and was set up under the same legislation in 1963. Its function is to recommend annually to the Board the categories, rates, conditions and definitions of the Levy Scheme for the following year and, if appropriate, to revise such recommendations in light of observations made by the Board. The British Racecourse Bookmakers Association (BRBA)northernbpa.co.uk Federation of Racecourse Bookmakers (FRB): National Association of Bookmakers (NAB): The Rails Bookmakers’ Association (RBA): The Remote Gambling Association (RGA): 5.4 Racecourse HusbandryThrough good management practices National Hunt courses should aim to provide good ground (and no firmer than good to firm) whilst flat courses should aim to provide good to firm ground (See BHAGI Annex A to Instruction 3.2). With experience, training and the help of specialist advisers, including the Inspectors of Courses, a turf management and maintenance regime must be geared towards producing the ideal surface. Clerks should aim to keep the standards that they were taught in the Racecourse Groundstaff Management Skills Courses as a minimum to provide the best possible racing surface.5.5 Racecourse Procedures 5.5.1Raceday — Before RacingCheck weather forecast and take any necessary action.Make thorough inspection of course at first light to ensure no vandalism or other overnight problems requiring immediate action. If weather conditions are poor, invite Chairman of Stewards' Panel to inspect course with you.Always update going on the Racing Admin Site and Social MediaVisit stables and check for non-runners. Check racing papers for doubtful runners and telephone trainer's stable to confirm.Check CCTV operational for security team arrival at 8.00am or noon for evening meetings.Sign Certificate of Compliance — stables disinfected.Ensure that system of checking in vital racecourse personnel (doctors, veterinary surgeons, etc.) is in place and functioning.Sign ‘medical compliance’ form no later than 30 mins before first race.Check if Sports Council dope testing unit is present.Walk course as near to race time as possible, particularly in winter. This will probably be with Chairman of Stewards’ Panel. Make final check of small details — wing and post pads, end caps on plastic, etc. and ensure green screens have not been moved from high profile areas.Check notice on routes to start and fence bypassing procedure in weighing room and jockeys’ changing room, highlighted where these have changed since last meeting.Ensure fence attendants are fully briefed on fence bypass procedure. Post Stewards’ names on board.Post any notices in weighing room, press room and changing rooms, giving special details affecting day’s racing, such as dolling out/in that has occurred overnight at two day fixtures, changes to course, fences to be omitted, doctor’s availability, etcLay out Stewards’ room with:BHAGIsRules of RacingCurrent Racing Calendar and all issues since last meeting at the courseCopy of day’s Racing PostAll raceday formsRegister of publicationsRacecards and Timeform CardsNon-runners’ list.Betting ForecastMeet Chairman of Stewards' Panel at least 90 minutes before racing. You must be easily available, close to the weighing room, not later than an hour before the first race. Walk course, as required by him, and draw attention to any matters of which he should be aware, especially the state of the going. Complete going report and place it on Stewards' plete Stewards' location proforma, if Chairman of Stewards' Panel has not already done so.Ensure supply of necessary forms listed in BHAGIs are available in Stewards roomPut out Integrity Service Provider’s reporting list (as detailed in BHAGIs) in weighing room in time for relevant team leaders to sign on for duty.Place non-runners' list in Stewards' room and on Clerk of Scales' desk. Keep up to date. Keep stables informed of non-runners, and SIS if before midday.Liaise with VO reference passport details.Place two racecards on Clerk of Scales' desk.Place faxes relating to VAT status of owners on Clerk of Scales desk for Selling and Claiming races.Check number cloths are available and ready for distribution.Check clocks in weighing room and jockeys' changing plete and post off-time sheets ST1 and ST2 prior to racing.Check Clerk of the Scales has ensured all relevant personnel have been issued with VEMCOM and ROCS radios by Integrity Service Provider, and they are on net.See Starter and starting stalls' team leader, and confirm arrangements including positioning of stalls for each race. Post notice in weighing room.Pass faxes reference horses’ stalls history to Starter.Trainers must book stalls' tests by the day before racing. Confirm details with Starter, starting stalls' team leader, doctor, veterinary surgeon, ambulance and head groundsman. Tests take place at the start point of the first race, half an hour before the first race.Ensure tape behind the stalls is in place.Liaise with employee responsible for getting jockeys out of weighing room and mounted, regarding detailed timings, parades, etc.Liaise closely with TV producer when applicable regarding timings, camera positions, parades, etc.If available, attend meeting 30 minutes before start of first race with all Stewards and Stipendiary Stewards and Handicapper.Check VEMCOM net 15 minutes before first race.5.5.2 During RacedayLiaise with jockeys and trainers throughout, keeping Stewards informed of any problems.Try to be in paddock 15 minutes before each race. If possible go via saddling boxes to ensure that runners are in paddock in good time. However, always ensure someone is detailed to do this check.If you do not have scanning radio, switch radio on to ROCS as you enter parade ring.Confirm jockeys names in racecard.Note horses to be equipped with blinkers, visors, etc. and check in parade ring before each race. Chase up late entrants to parade ring.Ensure that whenever possible a doctor and veterinary surgeon are present in parade ring.Ensure that veterinary surgeon or officer checks tongue straps in paddock.Monitor start times (ST1 and ST2).Tour parade ring to welcome sponsors, owners and trainers as appropriate.Congratulate winners, especially ‘landmark’ wins — mementoes as anise arrangements for getting horses out of parade ring and down to start on time (in accordance with ST1), allowing sufficient time at start for checking girths, etc. If parade ring is congested, get horses out early. If a horse plays up, get it away quickly.Monitor parade ring for young children/babies.Monitor parade ring for flash photography and arrange PA rm Clerk of the Scales and Starter if the start is likely to be delayed (a spread plate for instance). Ensure this information is given out over public address system.Liaise with Stipendiary Steward on requests to go out early or late, or to mount on course, saddling in the stables etc. (arrange PA announcement for ‘earlys’).If horse bolts/gets loose, liaise with Clerk of Scales, trainer, Stipendiary Steward, Starter to confirm run or withdrawal.Maintain close contact with Chairman of Stewards' Panel throughout, watching racing from the same position as him, normally main Stewards' box. If possible, do not leave Stewards' box until all horses and jockeys are accounted for.In the event of racing being in doubt due to course conditions, ensure that you and an appointed Steward control events from the course, keeping in radio contact with Chairman of Stewards' Panel and weighing room in accordance with BHAGIs.If problem occurs with part of course during racing, it may be necessary to inspect course with the senior jockey/safety officer. Transport must always be available for this.Monitor VEMCOM and ROCS radio links, supervising medical and veterinary problems as necessary. Take personal control of major problems. Leave radio on ROCS channel when not monitoring/using VEMCOM channel.Pay particular attention to possibility of having to bypass fences, and of horse taking wrong course.If possible, ensure injured horses are brought back by horse ambulance, especially if requested.Liaise with Veterinary Officer after each race to confirm horse(s) to be dope tested.If high profile incident liaise with Doctor, Veterinary Officer and Racecourse Executive regarding the possible issue of a very general statement.Ensure Clerk of the Scales is informed of Stewards' inquiry and information is given out over public address system.Attend inquiries as necessary — essential when there is a chance that state of course, course layout, etc. may be called into question, or enquiry involves falls, and horses slipping up or taking wrong course, etc.In absence of a second Stipendiary Steward be prepared to assist Stipendiary Steward.For Selling Races inform the auctioneer as to whether winner is to be routine dope tested.Always keep in touch with the press and raceday broadcasters. Offer them the opportunity to watch the film of a race, having first liaised with the Stipendiary Steward. Ensure that photofinish prints and copies of Stewards' inquiries are posted immediately in press room. Ensure copies of inquiries are always faxed to SIS, and to BBC and Channel 4 when appropriate.Collect three copies of medical report. Keep four racecards for rm any trainers or owners of any fines or disciplinary action taken in their absence.5.5.3 After RacingCheck that Parcel Force has collected complete sample packs for dispatch to HFL. If not, ensure sample packs are refrigerated.End the day with quick debriefing with key racecourse personnel to note any vital points.If necessary, agree overnight changes to racing surface with head groundsman and Stewards if it is two day meeting.Liaise with groundstaff over repair/maintenance programme prior to next meeting. Possibly agree track alterations, i.e. moving running rail, hurdles, etc., or any dolling out/in.5.54 The Day After RacingPost one copy of medical report to each of BHA Chief Medical Adviser and to Professional Riders Insurance Scheme. Third copy is retained in Racecourse Executive files to comply with Health and Safety requirements. Complete and dispatch RIDDOR forms if required.Deal with any follow-up correspondence from trainers and other racing professionals.Ask after injured horse/jockey/stable staff if involved in accident the day before.Forward optional trophies forms (BHAGI 2.12 Annex A) to Racing Calendar office.File declarations, runners and results.5.5.5 Racing Abandonment ProcedureIf the race meeting needs to be abandoned before raceday or on raceday, there is an outline of procedure in BHAGI 3.2 Annex B.5.6 Racecourse SafetyAll Managing Executives must be aware of the demands of health and safety. A racecourse is a workplace and so comes under the Health & Safety Executive (HSE) through agencies such as the Local Authority Environmental Health Officers. It is strongly advised that a comprehensive risk assessment is completed using the RCA risk assessment guidance document found on the website. () It should be noted that the racecourse licence from the BHA specifically states that Health and Safety legislation has not been considered and that such legislation is wholly a matter for the racecourse. The safety issue is therefore divided into two parts:Statutory requirements of the HSE (17.2 to 17.19)Safety of horse and rider (17.20 to 17.30).5.6.1Requirements of the HSEThe law has regulations which require an employer to have a system in place to administer health and safety in the workplace (at the racecourse). This has to include a Policy Statement and a Code of Practice. Health and Safety Inspectors can enforce the law. The HSE produces detailed publications on relevant regulations.A hazard is the potential cause of an accident.A risk is the likelihood of its happening. Employers must identify hazards and evaluate risks, then operate systems to minimise accidents.The law requires a Code of Practice for safe working at the racecourse and safe use of it for staff, public, competitors and traders. The code must be effectively communicated, installed through training and monitored to ensure compliance. All staff have a legal duty to comply. New staff must have induction training which includes safety procedures. The law also requires a Policy Statement. This document has to show the racecourse's policy towards safety. It includes a Safety Organisation Statement listing the people who will implement the policy and showing the arrangements for carrying out the listed tasks.5.6.2Hazards and Risks and OrganisationHazards may be substances, procedures, activities or pieces of equipment or machinery. The risk shows the likelihood of serious harm and the number of people exposed to the risk.Initially the procedure is time-consuming as the entire racecourse must be methodically checked to identify all hazards. For each hazard a risk assessment must be undertaken. All risk assessments must be recorded and held on file.Any delegation of responsibility must be documented. Also all appropriate training of staff, such as fire drills and correct use of mowing machines, should be documented.5.6.3ProceduresStaff must know how to cope with an accident; including immediate action to prevent further injury, how to summon assistance and how to care for the casualty until help arrives. Staff in the relevant areas must have the training, the safety procedures and the organisation to cope with any incident.In some cases fixed notices advise about safety. It might be appropriate to put a clear notice of procedure in the racecard and make PA announcements.Scenarios must be thought through and contingency plans made. Forethought, thorough checking, good delegation, training, equipment and procedures will combine to keep the entire operation as safe as reasonably possible. All of this must be documented — that is what the law requires.5.6.4Human First AidBHAGI 11.2 encloses the duties of Managing Executive in regards to medical care. The Guide to Safety at Sports Grounds section 18 covers First Aid arrangements for spectators. BHAGI 7.1 has a section on First Aid in the Stable Yard. At all times when a member of staff is on the racecourse premises someone must be delegated to cope with first aid needs. Thus staff training is necessary and a First Aid Kit must always be complete, accessible, marked (white cross on green background) and properly located. Notices in work places show where it is kept, who are First Aiders, where is the nearest telephone. Night patrols and users of hazardous equipment remote from base should have mobile phones.5.6.5FireFire risk assessments of each area must be conducted and recorded. High combustible stores such as straw barns must be identified. In accordance with the smoking ban, outdoor smoking areas must be designated. Heaters must be evaluated. Fire-fighting equipment must have a regular check routine. Fire alarms must be easy to locate and heard in every corner of their designated area.Fire drills must be rehearsed for evacuating areas and for safe fire-fighting. Local officers will help and should be involved.5.6.6COSHH (Control of Substances Hazardous to Health)This legislation insists that such substances are properly labelled, stored and used; appropriate protective clothing must be supplied, and training given in proper usage. For example, staff taking in dusty or mouldy straw would require dust masks or a person present with authority to reject such straw.Spray chemical users require training, and people born after 1964 must have a Certificate of Competence to use them or be supervised by a Certificate holder. Training and Certification is available at a local agricultural college. Chemical stores must be designated and locked. No chemical may be transferred to another container or dumped. The local environmental health officer will advise on disposal of surplus chemicals.5.6.7DiseaseGround and Racecourse stable staff should be vaccinated against tetanus. Cuts and abrasions should be treated and covered. Ringworm from horses or from cattle grazing on grass car parks can be transmitted to humans. Ringworm is passed on by direct contact with the animal and by contact with a surface that the animal has rubbed against.Rats, mice and cockroaches carry disease. Rats' urine can carry leptospirosis (Weil's disease), which can invade cuts when handling contaminated straw. Staff handling straw must wash their hands before eating.5.6.8Vet's Cupboard and Equine First AidIf the Stable Manager has a 'Vet Cupboard' in case of emergencies, this must be kept securely locked and its use restricted to trained staff. 5.6.9RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrence Regulations)Any fatality or major injury occurring on the racecourse or to an employee whilst working must be reported to the local Environmental Health Department at once by calling the Incident Contact Centre on 0345 300 9923. The ICC Consultant will ask a few questions and take down appropriate details. Your report will then be passed on to the relevant enforcing authority. You will be sent a copy of the information recorded, which you can file - this meets the RIDDOR requirement to keep records of all reportable incidents – or make amendments to if there are any errors or omissions. Major injuries include: fracture of any bone, except bones in the hand or foot; amputations of any part of a limb; loss of the sight in an eye or a penetrating injury to an eye, or chemical or hot metal burns to an eye; any burn or injury requiring immediate medical treatment; loss of consciousness from an electric shock or from lack of oxygen; acute illness needing medical treatment or unconsciousness caused by absorbing a substance by swallowing it, or through the skin, or inhaling it; acute illness needing medical treatment, possibly caused by pathogenic or infested material; other injury which immediately causes the patient to be kept in hospital for more than 24 hours.If an employee is off work for more than three days because of an accident, form F2508 must be completed and sent to the local Environmental Health Department within one week. Supplies of this form come from the local HSE office.HSE has confirmed that it is not necessary for jockeys to complete unless injury is caused by faulty equipment.5.6.10 RegulationsAssess the need for procedure notices on safety grounds. Where they make for greater safety, have them printed and put in place. Set down in the code of practice procedure for staff in the event of high winds, ice and snow; make it clear who takes the appropriate action. All food preparation and enclosed consumption areas have specific hygiene rules. Electrical inspection checks will form routine procedure. Stable employees using clippers must use a circuit breaker. Staff toilets, sanitary and washing facilities, and segregation arrangements must be up to standard. At least two toilets must be available on non-racing days if there is more than five staff on site, at least three if there is more than 35 staff. If protective equipment is necessary, as when spraying herbicides, there must be a changing room. A staff room for rest breaks is needed.5.6.11Personal Protection EquipmentStaff must be supplied, free of charge, with necessary protective equipment. This covers those using sprayers, and those required to be outside regardless of the weather. Such clothing may be clearly marked externally to avoid pilfering. Staff moving dusty bedding should have respirators. Staff working in rat-infested areas must wear gloves.5.6.12 Horse HandlingStaff who might be required to catch a horse or handle a horse should be given appropriate instruction. This should include extreme situations, such as a procedure for all staff living on site in the event of fire in the stables.5.6.13 RidingRiding on racecourse property should at all times conform to safe practice both in dress — safe hats and appropriate clothing — behaviour and, where appropriate, supervision. All unsafe riding areas should be marked or agreed with users, or be clearly inappropriate. Riding accidents may lead to litigation, which could be costly if the racecourse was proved negligent.5.6.14 Disposal of WasteStable manure can be a major disposal problem. Different counties interpret the law concerning road transport of manure differently. Some racecourses burn stable waste; others have housing too close.Veterinary and medical 'sharps' must be placed into special containers. The local HSE office will advise about disposal contractors.5.6.15 LegalityThe Health and Safety at Work Act requires a notice to be clearly displayed for all staff to note the principal provisions of the Act. Copies of the notice can be obtained via the HSE office.5.6.16 NegligenceIn law all property owners have a duty of care to all users. If this duty is not fully and properly carried out and a person is hurt as a result, the property owner can be sued for negligence. Thus everyone using the racecourse property, every day, is entitled to regard it as a safe place where proper care is always taken.If a jockey, walking into the weighing room, tripped on an uneven flagstone and twisted an ankle, he or she might have a case. Thus proper design, care and maintenance are essential.Never allow staff to use makeshift materials. If a set of wooden steps had a rope cord which had been broken and been knotted, and a maintenance worker fell and was hurt, the racecourse would be liable under the law of negligence.5.6.17 Training and SupervisionAll staff must be properly trained to be aware of safety needs, to cope with emergencies and always to use safe procedures. Anyone in authority must insist that staff operate agreed safe procedures and only use safe equipment at all times.Vigilance and safety awareness are important. In the recent past an underground railway station, a football grandstand, a football ground, steps on which a crowd gathered — all places used by thousands for decades — has each turned into a lethal place. Inspection and forethought can and should prevent disaster.5.6.18 Safety of Horse and RiderRacing is a high risk activity for both horse and rider. Risk can be minimised by ensuring, as far as possible, that racecourses provide the safest racing environment. All matters of safety involving horse and rider should be discussed with the Inspector of Courses, who may also liaise with the regional Jockeys’ Safety Officer.5.6.19 Meeting Safety NeedsIt is a fundamental licensing requirement that racecourses provide an environment which is as safe as possible for the participants. Every aspect of the race track must meet or exceed the specifications laid down in BHAGI 3. The Racecourse Department holds comprehensive injury and fatality data for each course, as well as faller statistics at jump courses and is available to the Racecourse Executive.Some aspects of course presentation, such as siting of obstacles, are matters for judgement that come with expertise. If a fence causes problems it may need to be altered or moved, or the running rail may need to be realigned to give a better presentation of the obstacle or a better ride through the previous bend.Collecting and parade rings, unsaddling areas and horse walks, are potential risk areas since horses and people are likely to be in close proximity. Horse walks may have public crossing points. It is essential that the Racecourse Executive monitors these areas directly and by delegation, to ensure that at all times the safety of horse and rider is not jeopardised by contact with the public. Overcrowding, slippery surfaces or lax procedures can lead to accidents. The Inspectors can advise on all issues and a thorough risk assessment can be completed to avoid these issues.5.6.20 Safety for HorsesTo ensure safety, the Managing Executive needs to carefully consider the route of racehorses attending a meeting.At the point of arrival and unloading of horses in the box park, checks must be made of all ramps and their illumination. The unloading area must be large enough to accommodate a flow of horseboxes and provide good access to stables.Specification of stables in BHAGI 7.1.7 has been compiled with expert veterinary advice. They must be met to ensure that horses are in boxes that are safe and secure. Operation of the stables is covered in BHAGIs (part 7). Major safety incidents are likely to be caused by fire, slippery walk ways or lack of proper attention by staff. All personnel must be vigilant to ensure that horses are moved safely without subjecting them or others to danger. There must always be provision for dealing with ice on surfaces.Typically, some existing stables are constructed partly of wood and may have tarred-on felt over wooden roofs. They may also be sited in long rows without fire breaks. Bedding is usually flammable. There must be well marked fire exit routes from all areas. Fire-breaks must be built into all rows of buildings. Fire-fighting equipment must be in suitable locations that are clearly marked, and the equipment must be in good working order. Fire hoses must not be used for other purposes and should reach all areas. Regular staff should practise fire drills. Simple, easy-to-read, clearly visible notices should give fire procedures. The local fire officer should be familiar with the layout of the racecourse and access points to be used by fire-fighting appliances. He will also advise on specific details.Horse safety must be monitored for all movements of horses on racedays. From the stables to the collecting ring, saddling boxes, parade ring, horse walks, and the course and back via the unsaddling enclosure, proper barriers should be provided to segregate horses, riders and spectators (BHAGI 8.4). In National Hunt races there will be two Fence Attendants at every fence or hurdle jumped twice, and one at each jumped once.The Medical Officers and their Assistants, Veterinary Surgeons and their Assistants and Course Foremen must all wear distinguishing tunics or armbands. From a distance it should be clear that only trained officials are on the track to care for jumps or the surface, or to deal with an incident. Training of such people in dealing with incidents must be rigorously carried out and reviewed. BHAGI 3.7, paragraphs 5-11 covers all the duties of fence attendants.As one senior course executive is with the Stewards during a race, the onus for appropriate action usually rests on the Head Groundsman, or his Senior Assistant if he cannot, by the nature of the layout, be at the scene of an incident quickly. As more than one incident may occur in a race, it is essential that the Head Groundsman always has an assistant properly trained and equipped and mobile, so he can supervise staff at incidents if the Head Groundsman is already similarly deployed.Good design and well-trained staff should ensure that any loose horses stay in safe areas and are safely caught. BHAGI 3.4 Paragraph 10, highlights the track layout options that should be investigated so as to minimise the risk of injury to horses and riders posed by loose horses. They include the use of false rails, angled chutes and broad tape. Veterinary arrangements are covered in Section 5.7 of this manual. Details of veterinary facilities are given in the Racecourse Manual Section 7.5.6.21 Safety for JockeysJockeys can have accidents in the stalls, at starts, during races and at obstacles. Care of an injured jockey on the course can depend on racecourse staff preventing well-meaning helpers, or horses on subsequent circuits, from interfering with the casualty. Medical arrangements are detailed in Section 5.7 of this Manual.When a horse falls on the flat, the incident should be carefully reviewed and its location checked. Sometimes bends can be reshaped, or re-cambered or resurfaced to aid safety.The design of jumps is laid down in BHAGI 3.5 - 3.6 and you should always ensure that new or newly refurbished fences are inspected by your BHA Racecourse Inspector before they are used for racing. Should you have any ideas regarding obstacle design or materials you must also discuss these with your Racecourse Inspector of Courses first.If trainers and/or jockeys are not satisfied with the safety of the course, BHA Operating Procedures BHAOP 2.4 sets out the procedure to be adopted. The Stipendiary Steward will normally co-ordinate these procedures but the Managing Executive must always be on hand to provide relevant background information and arrange the logistics of inspecting any particular part of the course during racing.5.6.22 Safety FactorsFollowing discussions between the Managing Executive and the Racecourse Inspectorate, the Racecourse Department will consult the Professional Jockeys Association and the National Trainers Federation before publishing the safe number of runners for each and every start. Throughout the season, the Managing Executive Racecourse Inspectorate and PJA Safety Officers carry out ongoing reviews of any Safety Factors which has been queried by jockeys. The Racecourse Department holds the Safety Factor for every start at each course.The Safety Factor will not be increased (permanently or on a temporary basis) unless the Inspectorate has approved the change and unless it has been made public before the entry stage or, in the case of early closing races, before the confirmation of entry stage. The Racecourse Department will pass the increase notice to the Racing Calendar Office.If the Safety Factor is to be reduced (permanently or on a temporary basis), it should be done, where possible, prior to the final publication of the final race conditions or, at the latest, before overnight declarations open. At this late stage not only must the Racecourse Department be informed, but also the Press Association. In the event of a reduction due to local circumstances, if it is not possible to contact the Inspectorate or the Racecourse Department (e.g. on a Bank Holiday), the Racing Calendar Office and Press Association should be informed. If the reduction of the Safety Factor is found to be unnecessary, reversion to the normal figure has to be made public before the confirmation of entry stage.5.6.23 Safety Provisions in StablesBHAGIs 7.1 and 7.2 list the requirements which help to create a safe and secure stable yard.5.6.24 Security ProceduresBHAGI 7.2 covers hygiene procedures and BHAOP 8.1 covers the duties of the BHA stable security officers.5.6.25 Stable HygieneBHAGI 7.2 covers disinfection procedures. The racecourse management has to sign a certificate of compliance with reference to BHAGIs 12.3 (Sampling Unit).5.6.26 Other Equine EventsSafety from disease for racehorses imposes restriction on horses stabled anywhere on the racecourse. BHAGI 7.1, 7.2 and 7.3 must be noted.Notification of any event which involves horses/ponies entering racecourse property other than for meetings run under rules, BHA Regulations or for horses taking part in racecourse gallops, must be made to the Racecourse Department at least four weeks before the event is due to take place.The following details must be provided:Name of the charity/promoting organisations;Where on the racecourse property the event is to be held;Whether or not the racecourse stables are to be used (these will need to be cleaned in accordance with BHAGI 7.2 after the event)Whether or not the horses/ponies are all vaccinated in accordance with Rules (E)18 and (E)19 (if not, then the Managing Executive will have to explain how they intend to comply with the requirements of Rules (E)18 and (E)19).5.6.27 Safety Officer The Managing Executive must appoint a Safety Officer. Full details are provided in the RCA Guide to the Implementation of Safety of Sports Grounds Legislation on Racecourses. Below is a summary of his/her responsibilities:Establishing a communication system instantly usable at all times throughout the race meeting, to contact the Executive, the police, Security Officers and even caterers, and others who may need to close facilities and calmly direct the public in the event of evacuation of the premises.Preparing public address and CCTV appropriate announcements (BHAGI 4.5).Knowing and initiating procedures for the rapid closure of all bars.Identifying and isolating any trouble spot.Initiating procedure for the rapid deployment of security staff and police, and bringing in or mobilising extra people to control any emergency or behavioural problem.Taking responsibility for advising the Executive to terminate the meeting or take other appropriate action in the interest of safety. (The emergency services would normally also be consulted over such a decision).Holding planning meetings prior to each day's racing with the Executive, police and the security forces used.Ensuring 'conditions of entry' notices are properly displayed.Operating a system to prevent the agreed crowd limit being exceeded in any enclosure. Ensuring suitable numbers of police and staff are present at racedays and work according to an agreed plan.Controlling the import of alcoholic drinks by procedures and notices.Detailing crowd disorder for possible consideration by BHA Security and possible subsequent investigations.Planning the clearance of stands, other buildings and even the whole course, and fully briefing and rehearsing all those who have responsibilities for such procedure. The plan must be regularly reviewed and be ready for immediate implementation at all times on racedays.Briefing the Racecourse Safety Officials on duty at each meeting on safety plans, so that in an emergency they can issue appropriate instructions.Over and above these requirements for racedays, the Executive needs to consider with the Safety Officer the implications of all other use of the racecourse for racing safety.5.7 Racecourse Medical and Veterinary ArrangementsThis section deals with the Managing Executive's responsibilities when dealing with medical and veterinary matters. Racecourses must note that BHAGIs 11 and 12 set the minimum standards to be complied with.5.7.1BHA Chief Medical Adviser (BHACMA)The BHA Chief Medical Adviser is appointed by the BHA to provide expertise and advice on all medical matters affecting racing and facilities on racecourses with particular regard to the safety and health of riders. As such, the BHACMA sets the minimum standards required. 5.7.2RCA Medical ConsultantThe RCA Medical Consultant is appointed by, and responsible to, the RCA and provides advice to the RCA on medical matters; represents the RCA and racecourse interests on the BHA Medical Advisory Committee and provides general advice to racecourses and Senior Racecourse Medical Officers on medical arrangements. 5.7.4Standing OrdersStanding Orders must be prepared, in consultation with the SRMO, in accordance with BHAGI 11.2 Annex E. Standing Orders must be reviewed regularly (at least once a year) and updated as necessary. 5.7.5Racecourse Medical Officer (RMO)The Managing Executive must employ a minimum of two Racecourse Medical officers (one of whom is to act as Senior) on every raceday. For jump racing a minimum of 3 RMOs is required. This provision does not take account of the need to have a “Crowd Doctor”. The arrangements for crowd cover must be agreed with the Senior RMO and form part of the Safety Certificate. Details of medical cover for spectators should be included in Standing Orders.The RMO provides medical cover for jockeys only, under BHAGI 11. His priority is to attend injured jockeys, but if this is not possible, as a result of his being required to attend to events elsewhere on the racecourse, racing cannot proceed until adequate medical cover for the jockeys is available.The Managing Executive is responsible for all activities on racecourses. The Managing Executive, advised by the SRMO, is responsible for ensuring that the requirements of BHAGI 11 are adhered to, that the appropriate personnel and resources are available throughout racing, and that the medical room and first aid posts are correctly equipped. All Racecourse Medical Procedures must be detailed in the Standing Orders which must be reviewed regularly (at least once a year).5.7.6Racecourse NurseOne qualified nurse must be appointed. The RN’s duties are specified in BHAGI 11. The Nurse must be on duty in the Jockey’s Medical Room (JMR) from one hour before the start of racing and must remain in the JMR throughout racing.5.7.7Jockey’s Medical Room (JMR)Details of the location, fixtures, staffing and equipment relating to the Jockey’s Medical Room are provided in BHAGI 11.5.7.8Ambulances and ParamedicsDetails of staffing and equipment relating to ambulances and paramedics are given in BHAGI 11.5.7.9Medical ConfidentialityAll doctors are governed by a duty of confidentiality to their patients, which applies equally to RMOs examining injured jockeys on racecourses.When a jockey is conscious and suffering from only minor injuries, it is usually possible for the RMO to obtain informed consent for release of medical information to the press and public.When the jockey is severely injured or unconscious the following guidelines should be used:Having examined the injured jockey, the senior RMO will channel all information through the Racecourse Executive, as the official media spokesman (usually the Clerk of the Course) Where jockeys' injuries are more severe, a general statement should be agreed between the RMO and the Racecourse Executive, e.g. ‘Mr John Smith is fully conscious and comfortable but has been transferred to hospital for an X-ray.’ The next of kin should be contacted at the earliest opportunity using the jockey injury notification procedure detailed in RCA Racecourse Guidance Document 1.21.Where a jockey is unconscious, a general statement should be agreed with the Racecourse Executive e.g. ‘Mr John Smith is in a stable condition and has been transferred to Hospital by Ambulance.’ The next of kin should be contacted at the earliest opportunity using the jockey injury notification procedure detailed in RCA Racecourse Guidance Document 1-22.In the majority of cases the information provided to the press by the Racecourse Executive will be sufficient. If not, the Racecourse Executive may make arrangements to answer questions from the press. Information regarding injured jockeys passes into the public domain very quickly, particularly with the advent of the mobile telephone and it is hoped that RMOs will assist the press whenever possible, without compromising their professional ethics. Ultimately, it is the responsibility of the individual RMO to decide exactly how much information s/he is prepared to provide.5.7.10 Documentation Details of the mandatory documentation are included in BHAGI 11.2? 5.7.11 Veterinary ArrangementsAt each race meeting there will be a Veterinary Officer, who is employed by the BHA, and at least two Veterinary Surgeons (three for National Hunt race meetings), who are employed by the Managing Executive.The Racecourse Executive, together with the senior Veterinary Surgeon (SVS), is responsible for preparing written standing orders for veterinary services on the racecourse, as detailed in BHAGIs, including:Deployment of the Veterinary Surgeons and other staff and their dutiesDeployment of the horse ambulance(s) and recovery vehicleVEMCOM systemProcedure for the destruction of injured horsesProcedure for by-passing fencesDraft veterinary standing orders can be obtained from the Racecourse Association.5.7.12 BHA Veterinary Officer (VO)All regular BHA Veterinary Officers have at least 10 years post-qualification equine experience. They are assigned to one of four regions, each with 14–16 racecourses. In each region there is a full time Veterinary Officer (VO) with a commitment to 100 racing days annually. Both report to the BHA Veterinary Department Management Group.Veterinary Officers are there to:To safeguard the integrity of racing by verifying the identity of horses racing, taking post-race samples and playing a central role in the administration of the Rules and Instructions related to whip use, non-runners, vaccination, tack, shoeing etc.To monitor veterinary facilities and personnel, and the standards of their response and management of injuries, at all racecourses.To safeguard racehorse welfare.In an emergency, to provide clinical veterinary support.In addition to the raceday duties listed below, the VOs also carry out a number of non-raceday duties. The raceday duties are carried out by the VOs and VOs working as a team with the Veterinary Technicians.Pre-race DutiesMany of these pre-race duties are shared by the VO and EWIO. The final authority lies with the VO, but the EWIO accept responsibility for the job that they are doing.Verifying horses’ identifies and investigating animals whose identity is uncertain. Minor variations are entered in the passport, but if there is any doubt about the identity of a horse it is not allowed to race and its identity is checked using its blood type or DNA.Disease control. Checking vaccination histories, stable hygiene inspections and assessment of contagious/infectious conditions.Periodically, the VOs will carry out routine shoeing inspections on a random selection of horses.Monitoring the veterinary equipment and facilities on racecourses. The Veterinary Standing Orders are regularly reviewed.All withdrawals on veterinary grounds, once the horse has arrived at the racecourse, must be made by a VO.All horses which run after suffering a racing injury requiring veterinary treatment are flagged when they re-appear on the racecourse. It is the VO’s responsibility to ensure that the horse is fit to run by examining the horse taking into account any record of the horse’s injury and treatment provided by the trainer’s veterinary surgeon.The VOs must be equipped and prepared to treat horses in an emergency, including the humane destruction of injured horses, if no racecourse veterinary surgeon is available.Unless other duties prevent it, the VO should attend the Stewards’ briefing.Duties During RacingVOs select the best vantage point during racing, bearing in mind the need to inspect horses as they leave the course and in the unsaddling area.The VO monitors the management of casualties.If there is any doubt about the fitness of any horse to race before the horse leaves the parade ring, the decision lies with the VO under Rule (B)6.During a race the VO pays particular attention to the use of the whip in the closing stages. If the VO feels that the whip has been misused he/she reports this to the Stipendiary Steward and arranges to conduct a detailed examination of the horse. If the horse has been injured by the whip, this is recorded by a sketch and written description, corroborated by a second veterinary opinion, photographs or a non-veterinary witness (in descending order of preference). If an enquiry into the use of the whip is initiated by the Stewards, the VO should be informed so that the horse can be properly examined, even if it has returned to its stable.If, in the opinion of the Stewards, a horse runs badly, it should be examined by the VO to attempt to find a reason for the poor performance. This may include a second examination in the stables when the horse has cooled down.If a trainer excuses the poor performance of a horse on veterinary grounds, this explanation should be confirmed by the VO.If a horse falls on the flat, whenever practicable the VO should examine it, paying particular attention to its shoes.The VO should advise on the horses to be sampled, following guidelines set by The Drug Surveillance Committee, and supervises post-race sample collection.The VO is responsible for the collection of fatal and non-fatal injury data.The VO is responsible for the correct fitting and use of tack and tongue straps.Post-race DutiesHorses may require emergency treatment after the Racecourse Veterinary Surgeons have left and the VOs must be prepared to carry out such treatment, including the humane destruction of injured horses.All horses that are injured must be examined by a veterinary surgeon before they leave the course. It is the VO’s responsibility to ensure that this is done.It is the responsibility of the VO to ensure that the veterinary surgeon, who normally deals with an injured horse at home, is informed about its injury. This may be simply by ensuring that a Veterinary Treatment Form is completed, or, if the horse is more seriously injured, by phone or fax. The VO should also encourage feedback from the home vets to the racecourse team regarding the nature of the injury and the prognosis. From time to time the VOs are required to participate in research projects aimed at improving the integrity of racing or the welfare of racehorses.5.7.13 Racecourse Veterinary Surgeon (RVS)Racecourse Veterinary Surgeons are employed by the Racecourse Executive. Details concerning the Veterinary Surgeons are laid down in BHAGIs. Every racecourse is to appoint a Senior Veterinary Surgeon (SVS). At the start of each season the Managing Executive must agree with the SVS the panel of veterinary surgeons and send the names of those on the panel to The BHA Chief Veterinary Officer confirming that each RVS complies with the BHAGIs or requesting ratification for individuals as necessary.The SVS is responsible for ensuring that the required veterinary resources are available 30 minutes before the first race. Should this not be the case the SVS will inform the Racecourse Executive that the start of racing must be delayed. The SVS will also ensure that the relevant veterinary personnel are familiar with VEMCOM.The Veterinary Surgeons will:Offer experienced veterinary first aid to injured horsesAssist with arranging transport of injured horses to veterinary centres of excellence, including preparing the horse for travelBe prepared to euthanase horses on humane grounds.Examine horses on behalf of trainers and owners, including endoscopy.The racecourse must provide:Suitably equipped treatment box for equine casualtiesHorse ambulance(s) (specification detailed in Annex A to BHAGI 12.2)Towing vehicle(s)Recovery vehicle, including winch, ropes, screens and drag matAdditional screens as required in the veterinary standing ordersCompetent crews with the ability to handle horses for the above vehicles and equipmentTransport and, when requested, a driver for all on-course Veterinary Surgeons to follow the race A Veterinary Surgeon should:Be in the parade ring before each raceBe present at the start of each race (mandatory for Flat races and starting stall tests and, unless dispensation has been granted by the BHA Veterinary Department Management Group, for a National Hunt start)Follow the field in each race.5.7.14 Equine Welfare Integrity Officer (EWIO)The function of EWIO is to control the access of personnel into the stable yard. As an aid they are provided with CCTV. They also check on fire precautions, access to the yard and the following:To organise designated horses with their documents and attendants for pre-race examinations and sampling.To assist in checking horses' identities and vaccination records, reporting any anomalies to the Veterinary Officer.To collect, bottle and seal all samples in accordance with official procedures and ensure they are correctly packed for dispatch.To check the sampling unit and its equipment on arrival at the racecourse, report any deficiencies and leave it in good order at the end of the day.In normal circumstances two will be assigned to each race meeting, though at major meetings three or four may be in attendance. They work as a team without a formal leader, although in practice the longest serving assistant will tend to take a 'senior' role.Time of arrival depends on the size of the field and the course, but it will never be less than two hours before the first race. EWIO remain on duty for up to an hour and a half after the last race.Their activities will centre around the stables and the sampling unit.In the post-race testing procedure, EWIOs ensure that selected horses are placed in a box in the sampling unit and that a unique code number is allocated. Code numbers are supplied by the Horseracing Forensic Laboratory in the form of sets of printed adhesive labels attached to the samples and the accompanying documentation. After the pulse and respiration have been recorded, the Veterinary Technician attends the horse to obtain a urine sample. If no sample is obtained after an hour, the Veterinary Officer will take a blood sample.The EWIO’s responsibility for samples ceases when they are correctly labelled and packed ready for dispatch to the Horseracing Forensic Laboratory.5.7.15 SamplingThe integrity of racing relies in part on controlling the doping of racehorses by taking and analysing samples using a selective process. Policy and procedure for sampling is laid down in BHAGI 12.5.7.16 Veterinary ConfidentialityConsideration has been given to the occasions when the controlled release of selected information concerning equine casualties could be desirable, so long as it is given out in agreement with the Racecourse Managing Executive. For example, information could be released to:Enable accurate information to be provided to the public via the press and other media.Limit inaccurate speculation which may be damaging to the image of racing and reflect unreasonably on the Racecourse Veterinary Surgeons.Satisfy the public's natural curiosity about injured horses, especially those regarded as 'stars'.Emphasise the quality of care available to the injured horse on racecourses.Veterinary surgeons are bound by the RCVS Guide to Professional Conduct in respect of the confidentiality of information relating to an animal which is, or has been, in their care. Permission is therefore required before any information can be released.The racecourse must have an established means of communication to media enquiries, whereby limited information can be disseminated. A simple statement will often suffice, e.g. "The casualty has been taken by ambulance for full assessment and treatment."It is essential that the attending Veterinary Surgeon should tell the owner and/or trainer the clinical details he may wish to divulge and have their specific permission to so do before giving any statement.It is the responsibility of the Veterinary Surgeon in liaison with the Racecourse Managing Executive to decide on the extent of the information that he intends providing. It is accepted that the horse's connections may prefer to make their own statement in addition to, or in lieu of, any information provided under these guidelines.It is essential that all discussions about potentially confidential matters should be conducted in person. VEMCOM radios are not secure and are an inappropriate method of communication under these circumstances.5.7.17 FlagsFlags are used during steeplechase and hurdle races to summon medical and veterinary assistance.A black and white chequered flag is used to signify a hazard ahead.An orange flag is used when a Veterinary Surgeon is required.A white flag is used when medical assistance is required. ................
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