JOB DESCRIPTION AND PERSON SPECIFICATION



JOB DESCRIPTION AND PERSON SPECIFICATION

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Position Title: Recruitment Coordinator

Reports To: HR Senior Advisor

Location: Palmerston North

Adherence to the following documents within MASH Trust forms part of this job description:

• MASH Trust Policies and Procedures manual

• MASH Trust Code of Conduct

• MASH Trust Business Plan

These can be found at each MASH Trust workplace.

Purpose of Position:

The purpose of the Recruitment Coordinator is to coordinate the entire recruitment process from advertising through to appointment, providing timely and accurate advice to the hiring managers throughout. Provides timely reporting on turnover, vacancies and capacity to the HR manager. This position may involve travel and work in all MASH locations in the lower North Island and may involve some administrative work for the HR department.

The Recruitment Coordinator is also expected to ensure the implementation of the philosophy, policies and objectives of the Trust through an effective, efficient and courteous service. The Recruitment Coordinator is expected to function in accordance with the principles of the Treaty of Waitangi.

Functional Relationships:

Internal External

HR Team Applicants

Senior Management Q-Jumpers

Team Leaders External advertising mediums

Home Coordinators Work placement groups

Office Employees WINZ & MSD

Community Support Workers

Key Duty Areas:

1. Recruitment & Selection of new staff

2. Identifying vacancy needs

3. Advertising of vacancies

4. Monitoring, Reporting and Quality Improvement

5. Other duties

|Duty Area |Tasks |Performance Measures |

|Recruitment & Selection |Assist in devising and placing advertisements in the |Advertisements are grammatically correct and |

| |appropriate media |reflect the HR’s vision for recruitment |

| | |advertisements |

| |Provide a central point of contact for all recruitment |Managers and candidates are provided with a |

| |related matters within and outside the organisation. This|professional service and tasks are completed |

| |will involve preparing and dispersing documentation |in a timely manner |

| |related to the recruitment process |Interview attendance is noted and all HR |

| | |processes are followed in a professional |

| |Represent HR on interview panels as required, when |manner |

| |required |Reference checks are completed in a |

| | |professional manner and within agreed |

| |Conduct reference checks as required |timeframes |

| | |Recruitment/Applicant documents are processed|

| |Review and assist with offers and other appointment |in a professional and timely manner |

| |decisions |Payroll Manager is kept abreast of all new |

| | |staff |

| |Ensure Payroll Manager receives new employee information |Recruitment folders are completed and filed |

| |each pay period |after recruitment run has ended |

| | | |

| |Ensure recruitment information files are complete and | |

| |stored appropriately | |

| | | |

| |Current recruitment data spreadsheets are kept up to date | |

|Monitoring, Reporting and |Report monthly statistics and other statistical reports to|Reports are accurate and provided in a |

|Quality Improvement |the Senior Human Resources Advisor as required |professional and timely manner |

| | |Managers receive relevant reports in a |

| |Provide managers with reports as and when required |professional and timely manner |

| | |Employee regularly improves on own standard |

| |Monitor own performance and make adjustment to improve |of performance and ensures a quality service |

| |quality where ever necessary |is provided |

|Other duties |Engage in admin and project work as required by the Senior|Project work is completed in a professional |

| |Human Resources Advisor |and timely manner |

| | |All other duties are carried out in a timely |

| |Undertake other duties as requested by Senior Human |and efficient manner |

| |Resources Advisor | |

Person Specification

Core Competencies:

• Client focused

• Quality focused

• Flexibility

• Team work

• Communication – written & oral

• Organisation & Time management

• Problem Solving

Knowledge:

Proven knowledge and experience with clerical, administrative and office procedures and systems for a medium-sized business. An understanding of the need for confidentiality in all matters relating to their position.

An understanding of the requirements of coordinating sessions / events of varying sizes and of Human Resource operations.

Job-Specific Competencies:

▪ Empathy and understanding of people with disabilities.

▪ Ability to produce work of a high standard, meticulous attention for detail and accuracy and work in a confidential manner.

▪ Well-developed word-processing (MS Word) and spread-sheeting (MS Excel) skills.

▪ Sound written and oral communication skills

▪ Ability to build strong positive working relationships at all levels and work effectively in a team environment or as a stand-alone person.

▪ Be a self-starter who continually identifies and implements ways to improve own performance and manage own workload.

▪ A ‘can do’ motivated work attitude, and a good sense of humour.

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