Regular Meeting, Ethan Town Board, 2-10-10



Regular Meeting, Ethan Town Board, 5-8-12

The Town of Ethan board met in regular session on May 8, 2012, at the Ethan School library. Members present were Nancy Schoenfelder, Lisa Hjellum, Robert Fitzgerald, and Howard Caylor. Members absent were Dale Meinke and George Puetz. City personnel present were Cindy Tuttle and Brett Scott. Others present were Marilyn Hart, Marilyn Thill, Brenda Reinfeld, Ray Wermers and Jacob Aragon.

Chairman Schoenfelder called the meeting to order.

All motions were unanimously voted as aye unless stated otherwise.

Motion Hjellum, second Fitzgerald to approve the agenda with the addition of 8. Executive Session (legal contracts).

A question was presented by a patron regarding the allowable purposes for an executive session and the five purposes were discussed as listed in the city ordinance 4.450.

APPROVAL OF MINUTES

Motion Fitzgerald, second Hjellum to approve the minutes from the April 12, 2012 regular meeting with a change of the next regular meeting date to May 8, 2012.

APPROVAL OF CLAIMS

Motion Hjellum, second Fitzgerald to approve the claims as presented.

General, sewer and water funds - employee and board wages $3,264.49; Aflac, insurance $147.14; Agland Coop, fuel $143.25; Bob Brenner, rent $250.00, Campbell Supply, supplies, $26.35; Card Services, postage & travel $95.55; Daily Republic, publishing $91.51; Ethan Lumber, supplies, $4.79; Farmers Alliance, chemical, $372.05; Farmers State Bank, payroll tax $619.42; Hanson Rural Water, bulk water $2,723.00 and tower payment $423.00; Lemke Digging, repairs $6,071.44; McFarland, supplies $318.79; Menards, supplies, $132.71; Morgan Theeler LLP, legal $2,325.00; NorthWestern Energy, utilities $529.63; Santel, telephone $107.96; Scheetz Implement, supplies, $324.00; SD Dept of Revenue, sales tax $92.41; SD One Call, locates $8.40; SD Retirement, retirement $322.00; Sonya Hespe, travel $10.40; SPN, services, $2,922.60; USDA – RD, loan $368.27 and $1,023.00; Weber Sanitation, garbage service $1,250.00; WorldPay, credit card machine charges $7.05.

OLD BUSINESS

Discussion followed regarding city building, responsibility point for city water lines and the lagoon project.

A special meeting has been set for Monday, May 14, 2012 at the city building for a walk-through inspection. Pat McCann, insurance agent, will be contacted and asked to attend this meeting.

Wording of an ordinance for the responsibility point for water lines will include “from curb stop in to the residence will be the responsibility of the taxpayer and the city’s responsibility ends at the curb stop”. City attorney, Tim Bottum, will be asked to review the wording and prepare an ordinance for approval.

Fencing at the lagoon was discussed as was how to proceed with the lagoon project. The city attorney will be contacted and asked to attend the special meeting on Monday, May 14, 2012, to update the board on easement negotiations and how to proceed.

NEW BUSINESS

An oath of office was given to Howard Caylor, new board trustee.

An updated unlicensed vehicle listing was discussed and the Finance Officer was directed to send letters, including ordinance, to the taxpayers with unlicensed vehicles. Taxpayers will be given 30 days from the date the letter is sent to comply with the ordinance.

Discussion followed regarding the grievance procedure and the importance of informing taxpayers with grievances or complaints to submit such in writing to the board of trustees for consideration. Action can only be taken by the board, as a whole, following proper review and consideration at a board meeting.

The board heard information presented by J Aragon on behalf of the Fire Department regarding the transition of the driveway of the new fire building to the city street. The fire department will proceed with paving the area in the right of way.

REPORTS

Information was received regarding a tree down in a city alley. City employee, Scott, will proceed with removing the portion of the tree that is in the alley and landowners will be responsible for the portion that is on their property.

A water overage was reported by a patron. The formula for overages will be used and a revised billing amount will be given to the patron.

The next regular board meeting is Monday, June 11th at 7:00 pm.

Motion Hjellum, second Caylor to adjourn at 9:34 pm.

_________________________ _________________________

Cindy Tuttle Nancy Schoenfelder

Finance Officer Chairman

Published once at the approximate cost of $__________.

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