AME Community Services, Inc
AME Community Services, Inc.
New Employee & Orientation Checklist
Welcome to AME Community Services, Inc.
- Included in this packet is your New Employee Check list which will outline the areas needed to complete your training.
- Your training will include on-the-job orientation, online training and reading and watching a variety of resource materials based on the individual(s) you will be working with.
- Resource materials for all homes and individuals will include AME Policy and Procedures Manual, The Client’s Individual Files, and online training.
- Your supervisor will assign you a username (first initial + last name + last 4 digits of your ss# ex. Jsmith5555) and password (hello) and let you know when you can begin your online training (website: )
- On the next page you will find a list of additional resource materials needed for your specific position.
• Orientation must be provided to all staff who provide direct service and/or volunteers who provide direct service and are not supervised by a trained staff.
• Orientation must include both supervised on-the-job training and indirect training in an amount of at least 30 hours within the first 60 days of employment.
• If an employee can provide documentation of prior training from AME or another licensed waivered service provider, their orientation time can be reduced to 15 hours.
• It is our goal for staff to complete their orientation within 60 calendar days of their date of hire
- Your date of hire begins on your first scheduled day of orientation.
- Generally this will be a meeting with the Program Coordinator/Director.
- At that time they will schedule on the job training with you.
- The following things MUST also be discussed/assigned with you on your FIRST day of hire and be completed before providing direct service:
• What is maltreatment and neglect and the reporting procedures
• Service Recipient Rights
• Positive Supports Rule (online)
• Emergency Response Procedures/reporting and follow up
• First Aid (online)
• Attached is the New Employee Checklist and Orientation Checklist
- Supervisors will initial and date and you must record your orientation on time sheets.
• Your checklist is your guide. Although things will be scheduled for you, it is YOUR responsibility to assure the completion of your orientation is documented on time sheets, that the checklist is complete, and that you feel you have been adequately trained.
- If at the time of completion, you are NOT comfortable with any of the items on the checklist, you need to ask a supervisor to answer additional questions and/or schedule additional training time.
*Driving is a requirement of any position that provides direct service to the clients. Maintaining a good driving record and a current driver’s license is essential to maintaining employment.
AME Community Services, Inc.
New Employee Checklist
Employee: ______ Position:
Date of Hire: _____ Location(s): ____
Date and Initial as forms / tasks are completed
Date Initial Information
NEW EMPLOYEE PAPERWORK
_______ ____ 1. Application for Employment
_______ ____ 2. W-4 Form
_______ _____ 3. Employee Current Status
_______ _____ 4. Employment Eligibility Verification I-9
_______ _____ 5. Background Study Form NETStudy
_______ _____ 6. New Hire Reporting Form
AME ID 411713577 – Password amecomm
_______ _____ 7. Motor Vehicle Report Form
_______ _____ 8. Direct Deposit Authorization
_______ _____ 9. Health Insurance (35+hr employees)
_______ _____ 10. 401K Information (optional after 1yr)
_______ _____ 11. AFLAC (20+hr employees)
_______ _____ 12. Copy of Social Security Card
_______ _____ 13. Copy of Driver’s License
_______ _____ 14. Copies of CPR & First Aid
_______ _____ 15. Med Certification, Licenses
_______ _____ 16. Hep B (Request or Decline)
_______ _____ 17. Adam Walsh Study
_______ _____ 18. Car Seat Training (Age 9)
Vehicle Safety Manual
AME POLICY MANUAL
_______ _____ Mission/Service Initiation/Suspension and
Termination
_______ _____ VA Law and Reporting Proc.
_______ _____ Job Description
_______ _____ Service Recipient Rights
_______ _____ Program Abuse Prevention Plan
_______ _____ E.U.M.R. policy
_______ _____ Universal Precautions/Sanitation
_______ _____ Data Privacy
_______ _____ Drug and Alcohol Use
_______ _____ Grievance Procedures
_______ _____ Personnel Policies
CLIENT FILES
_______ _____ Admission
_______ _____ Positive Support plan
_______ _____ CSSP ADDENDUM
_______ _____ SMA
_______ _____ IAPP
_______ _____ CSSP
_______ _____ Supports and Outcomes
_______ _____ Progress Notes (last 3 Months)
_______ _____ Program Reviews (last year)
RESOURCE MANUAL/MATERIALS
_______ _____ Normal People Scare Me
_______ _____ Working with the Blind
_______ _____ Getting Started in Signing
_______ _____ 10 Things Autism Book
_______ _____ Seizure Video
_______ _____ Indian Child Welfare Act
_______ _____ NADSP Code of Ethics
_______ _____ 1St AID Video/PowerPoint (Before direct care)
STAFF DEVELOPMENT MANUAL/DESKTOP
_______ _____ Staff Log (3 Months)
_______ _____ Staff Meeting Minutes (3 Months)
AME Community Services, Inc.
Orientation Checklist
Staff: _____________________________________ Start Date: __________________
Date Orientation Began: ____________ Date Orientation Is Complete: ________________
Date Background Study initiated: ________________________________________________
Date Background study clearance received: _______________________________________
Date of first supervised direct contact with persons in program: _________________________
Date of first unsupervised direct contact with persons in program: _______________________
REQUIRED MINIMUM HOURS OF TRAINING: Within 60 calendar days of hire, the license holder must provide and ensure completion of 10 hours of orientation for direct support staff providing basic services and 30 hours of orientation for direct support staff providing intensive services that combines supervised on the job training with review and instruction in the following areas:
I. Meet With Program Coordinator (Approx. Time 4 hrs) **Excludes Reading
Date(s) ______ Initials_____
Date Initial
COMPLETE PAPERWORK
_______ _____ See New Employee Check List
B. PAYROLL/TIMESHEETS/EXPENSES
Length of Training __________
_______ _____ 1. Explain paydays
_____ 2. Explain time sheets/timesheets/deadlines
_____ 3. Direct Deposit (obtain voided check and account information)
_____ 4. Explanation of insurance benefits (35+hours - eligible 1st of month after 30 days of employment)
_____ a. AFLAC - (Kathy will notify Missy with name and number to contact).
_____ b. 401K - (Eligible after 1 year - letter will be sent to employee with the requirements)
_____ 5. Explain travel and expense vouchers and what is reimbursable
_____ 6. Household and Client logging procedures for money spent/RECEIPTS
______ _____ 7.Switches/request for time off
C. TOUR OF HOUSE/EXPLANATION OF HOUSEHOLD ROUTINES
Length of Training __________
_____ 1. Menu
_____ 2. Household Procedures book
_____ 3. Staff log/ end of shift form
_____ 4. Staff and Client chores
_____ 5. Charts posted
_____ 6. Policies posted (Emergency Procedures, Emergency numbers, Fire evacuation, grievance)
_____ 7. Keys
_____ 8. Petty Cash, checkbooks (household and client)
_____ 9. Staff development book and recording staff meetings and in-services
_____ 10. Phone Log
D. GENERAL FORMS/LOCATION/WHEN AND HOW TO COMPLETE
Length of Training __________
_____ _____ 1. Kardex
_____ _____ 2. Emergency Use of Manual Restraint
_____ _____ 3. Incident Report/Incident report log
_____ _____ 4. First Report of Injury
_____ _____ 5. Health Care Visit Forms/ Medical Appointments or Emergency
_____ _____ 6. Explanation of Desktop and how to find files on computer
E. JOB DESCRIPTION
Length of Training __________
Review job description discuss how these duties must relate to client centered in
_____ Increased Independence
_____ Emergency Procedures / Emergency Response, Reporting & Review Policy
_____ Normalized Routines
_____ Community Integration
_____ Respect and Dignity to Clients and Family
_____ Active Treatment (Discuss Expectations of Productiveness)
_____ Least Restrictive Environment
_____ Least Restrictive Interventions
_____ Opportunities Provided for Interactions with Non-Disabled Peers
______ _____ Family relationships - discuss accommodating families’ existing values and routines
___ _____ Discuss professionalism (Reliability, attendance, trust, open mindedness, open communication, positive attitude)
______ _____ Vehicle Safety
F. MALTREATMENT OF VULNERABLE ADULTS LAW AND REPORTING PROCEDURES
(MUST BE EXPLAINED PRIOR TO PROVIDING DIRECT SERVICE):
Length of Training __________
_____ 1. Read through Policy/Explanation of law
(Discuss importance of accuracy of medication administration)
_____ 2. Explain reporting procedures to MAARC and follow up
_____ 3. Explain internal reporting procedures and follow up
_____ 4. Complete Post test – sign and date or assign on-line
G. CONSUMER RIGHTS (MUST BE EXPLAINED PRIOR TO PROVIDING DIRECT SERVICE)
Length of Training __________
_____ 1. Review and discuss AME Client Rights Policy
_____ 2. Assign reading of all sections in policy manual related to consumer rights
H. CONFIDENTIALITY/REVIEW OF MINNESOTA STATUTE 13-THE MINNESOTA GOVERNMENT DATA PRIVACY ACT
Length of Training __________
_____ _____ 1. Discuss confidentiality of records
_____ _____ 2. As it relates to consumers and their families
_____ _____ 3. Information shared over internet
_____ _____ 4. Overall communication and professionalism
_____ _____ 5. Consequences of violation of data privacy act
I. POSITIVE SUPPORTS AND PERSON CENTERED PLANNING (MUST BE PROVIDED PRIOR TO PROVIDING DIRECT SERVICE)
Length of Training 8 hours (Also assign on-line)
_____ 1. Explain emergency use/Imminent danger of injury to self or other and permitted procedures
_____ 2. Explain “Emergency Use of Manual Restraint/ follow up/ debriefing
______ _____ 3. Read and discuss Emergency Use of Manual Restraint Policy and Person Centered Planning
______ _____ 4. Review lay out and staff responsibilities of manual and readings and post tests related to positive supports, therapeutic intervention, and person centered planning. (Policies, Positive Supports manual)
______ _____ 5. Specific discussion of:
• de-escalation techniques and their value
• principles of person centered planning and delivery of direct services
• principles of positive support strategies and delivery of services
• what constitutes a restraint, chemical restraint, time out and seclusion
• the permitted (restricted) procedures on an emergency basis and the safe and correct use.
• role play/demonstrate procedures outlined in Positive support manual
• Staff responsibilities related to prohibited procedures/why they are ineffective in reducing behavior and why they are not safe
• when to call 911 in the event of imminent risk of injury
• review and explanation of procedures and forms to report restrictive interventions
• procedures and requirement for notifying Individuals expanded support team in the event of use of restricted intervention
• understanding each individual’s preferences, plans goals and most effective approaches when implementing programs (review 4 stage form for each residents and individual outcomes)
• cultural awareness applying to each individual
• debriefing form
• staff self care after emergencies
J. CLIENT FILES REVIEW OF SPECIFIC METHODS FOR INDIVIDUALS
Length of Training __________
Discuss and assign reading of the following;
_____ 1. Admission
_____ 2. IAPP –SPECIFIC REVIEW WITH PC ON INDIVIDUAL NEEDS AND VUNLERABILITIES (PRIOR TO PROVIDING DIRECT UNSUPERVISED DIRECT SERVICE)
______ _____ 3. CSSP Addendum
_____ 4. SMA
_____ 5. CSSP from county
_____ 6. Supports and Outcome Methods discussion and follow up with PC
_____ 7. Progress Notes (Last 3 Months)
_____ 8. Program Reviews (Last year)
_____ 9. Specific Health Issues per Individual Clients
_____ 10. Explain program planning procedures/overview of team process in planning
_____ 11. Importance of charting and data sheets
_____ 12. Instrumental Activities of Daily Living (meal planning and prep; basic assistance with paying bills, budget sheets; shopping for food, clothing, and other essential items; performing household tasks integral to the personal care assistance services; communication by phone and other media; and traveling, including to medical appointments and to participate in the community)
_____ 13. PAPP (Program Abuse Prevention Plan)
_____ 14. Mental health crisis response, de-escalation techniques and suicide intervention when providing direct support to a person with serious mental illness
_____ 15. The safe and correct operation of medical equipment used by the person to sustain life or to monitor a medical condition that could become life threatening. This training must be provided by a licensed health care professional of manufacture’s repetitive.
K. HEALTH ISSUES
Length of Training __________
____ _____ 1. Explain Diagnosis
____ _____ 2. Behaviors Associated with Diagnosis
____ _____ 3. Uniqueness of Individual including cultural heritage
____ _____ 4. Medical Emergency - procedure and forms to take
____ _____ 5. Infection Control policies and procedures (Hand washing, cooking, labeling food, 3-day rule, kitchen clean-up/routine chores)
____ _____ 6. Safe Techniques in Personal Hygiene & Grooming (Hair care, bathing, care of teeth, gums, oral prosthetic devices, other ADL’s)
____ _____ 7. Medication Administration Policy and Med Passing Training
____ _____ 8. Transferring and lifting (if applicable)
____ _____ 9. What constitutes a healthy diet / Menu Review
____ _____ 10. CPR (if required by the CSSP or CSSP addendum)
L. SCHEDULED Training (15 to 30 hours)
Date: #Hours Worked: Initials; Employee: PC:
Date: #Hours Worked: Initials; Employee: PC:
Date: #Hours Worked: Initials; Employee: PC:
Date: #Hours Worked: Initials; Employee: PC:
Date: #Hours Worked: Initials; Employee: PC:
Date: #Hours Worked: Initials; Employee: PC:
Comments:
Signature of Staff:
Signature of Supervisor:
................
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