AME Community Services, Inc



AME Community Services, Inc.

New Employee & Orientation Checklist

Welcome to AME Community Services, Inc.

- Included in this packet is your New Employee Check list which will outline the areas needed to complete your training.

- Your training will include on-the-job orientation, online training and reading and watching a variety of resource materials based on the individual(s) you will be working with.

- Resource materials for all homes and individuals will include AME Policy and Procedures Manual, The Client’s Individual Files, and online training.

- Your supervisor will assign you a username (first initial + last name + last 4 digits of your ss# ex. Jsmith5555) and password (hello) and let you know when you can begin your online training (website: )

- On the next page you will find a list of additional resource materials needed for your specific position.

• Orientation must be provided to all staff who provide direct service and/or volunteers who provide direct service and are not supervised by a trained staff.

• Orientation must include both supervised on-the-job training and indirect training in an amount of at least 30 hours within the first 60 days of employment.

• If an employee can provide documentation of prior training from AME or another licensed waivered service provider, their orientation time can be reduced to 15 hours.

• It is our goal for staff to complete their orientation within 60 calendar days of their date of hire

- Your date of hire begins on your first scheduled day of orientation.

- Generally this will be a meeting with the Program Coordinator/Director.

- At that time they will schedule on the job training with you.

- The following things MUST also be discussed/assigned with you on your FIRST day of hire and be completed before providing direct service:

• What is maltreatment and neglect and the reporting procedures

• Service Recipient Rights

• Positive Supports Rule (online)

• Emergency Response Procedures/reporting and follow up

• First Aid (online)

• Attached is the New Employee Checklist and Orientation Checklist

- Supervisors will initial and date and you must record your orientation on time sheets.

• Your checklist is your guide. Although things will be scheduled for you, it is YOUR responsibility to assure the completion of your orientation is documented on time sheets, that the checklist is complete, and that you feel you have been adequately trained.

- If at the time of completion, you are NOT comfortable with any of the items on the checklist, you need to ask a supervisor to answer additional questions and/or schedule additional training time.

*Driving is a requirement of any position that provides direct service to the clients. Maintaining a good driving record and a current driver’s license is essential to maintaining employment.

AME Community Services, Inc.

New Employee Checklist

Employee: ______ Position:

Date of Hire: _____ Location(s): ____

Date and Initial as forms / tasks are completed

Date Initial Information

NEW EMPLOYEE PAPERWORK

_______ ____ 1. Application for Employment

_______ ____ 2. W-4 Form



_______ _____ 3. Employee Current Status

_______ _____ 4. Employment Eligibility Verification I-9



_______ _____ 5. Background Study Form NETStudy



_______ _____ 6. New Hire Reporting Form



AME ID 411713577 – Password amecomm

_______ _____ 7. Motor Vehicle Report Form

_______ _____ 8. Direct Deposit Authorization

_______ _____ 9. Health Insurance (35+hr employees)

_______ _____ 10. 401K Information (optional after 1yr)

_______ _____ 11. AFLAC (20+hr employees)

_______ _____ 12. Copy of Social Security Card

_______ _____ 13. Copy of Driver’s License

_______ _____ 14. Copies of CPR & First Aid

_______ _____ 15. Med Certification, Licenses

_______ _____ 16. Hep B (Request or Decline)

_______ _____ 17. Adam Walsh Study

_______ _____ 18. Car Seat Training (Age 9)

Vehicle Safety Manual

AME POLICY MANUAL

_______ _____ Mission/Service Initiation/Suspension and

Termination

_______ _____ VA Law and Reporting Proc.

_______ _____ Job Description

_______ _____ Service Recipient Rights

_______ _____ Program Abuse Prevention Plan

_______ _____ E.U.M.R. policy

_______ _____ Universal Precautions/Sanitation

_______ _____ Data Privacy

_______ _____ Drug and Alcohol Use

_______ _____ Grievance Procedures

_______ _____ Personnel Policies

CLIENT FILES

_______ _____ Admission

_______ _____ Positive Support plan

_______ _____ CSSP ADDENDUM

_______ _____ SMA

_______ _____ IAPP

_______ _____ CSSP

_______ _____ Supports and Outcomes

_______ _____ Progress Notes (last 3 Months)

_______ _____ Program Reviews (last year)

RESOURCE MANUAL/MATERIALS

_______ _____ Normal People Scare Me

_______ _____ Working with the Blind

_______ _____ Getting Started in Signing

_______ _____ 10 Things Autism Book

_______ _____ Seizure Video

_______ _____ Indian Child Welfare Act

_______ _____ NADSP Code of Ethics

_______ _____ 1St AID Video/PowerPoint (Before direct care)

STAFF DEVELOPMENT MANUAL/DESKTOP

_______ _____ Staff Log (3 Months)

_______ _____ Staff Meeting Minutes (3 Months)

AME Community Services, Inc.

Orientation Checklist

Staff: _____________________________________ Start Date: __________________

Date Orientation Began: ____________ Date Orientation Is Complete: ________________

Date Background Study initiated: ________________________________________________

Date Background study clearance received: _______________________________________

Date of first supervised direct contact with persons in program: _________________________

Date of first unsupervised direct contact with persons in program: _______________________

REQUIRED MINIMUM HOURS OF TRAINING: Within 60 calendar days of hire, the license holder must provide and ensure completion of 10 hours of orientation for direct support staff providing basic services and 30 hours of orientation for direct support staff providing intensive services that combines supervised on the job training with review and instruction in the following areas:

I. Meet With Program Coordinator (Approx. Time 4 hrs) **Excludes Reading

Date(s) ______ Initials_____

Date Initial

COMPLETE PAPERWORK

_______ _____ See New Employee Check List

B. PAYROLL/TIMESHEETS/EXPENSES

Length of Training __________

_______ _____ 1. Explain paydays

_____ 2. Explain time sheets/timesheets/deadlines

_____ 3. Direct Deposit (obtain voided check and account information)

_____ 4. Explanation of insurance benefits (35+hours - eligible 1st of month after 30 days of employment)

_____ a. AFLAC - (Kathy will notify Missy with name and number to contact).

_____ b. 401K - (Eligible after 1 year - letter will be sent to employee with the requirements)

_____ 5. Explain travel and expense vouchers and what is reimbursable

_____ 6. Household and Client logging procedures for money spent/RECEIPTS

______ _____ 7.Switches/request for time off

C. TOUR OF HOUSE/EXPLANATION OF HOUSEHOLD ROUTINES

Length of Training __________

_____ 1. Menu

_____ 2. Household Procedures book

_____ 3. Staff log/ end of shift form

_____ 4. Staff and Client chores

_____ 5. Charts posted

_____ 6. Policies posted (Emergency Procedures, Emergency numbers, Fire evacuation, grievance)

_____ 7. Keys

_____ 8. Petty Cash, checkbooks (household and client)

_____ 9. Staff development book and recording staff meetings and in-services

_____ 10. Phone Log

D. GENERAL FORMS/LOCATION/WHEN AND HOW TO COMPLETE

Length of Training __________

_____ _____ 1. Kardex

_____ _____ 2. Emergency Use of Manual Restraint

_____ _____ 3. Incident Report/Incident report log

_____ _____ 4. First Report of Injury

_____ _____ 5. Health Care Visit Forms/ Medical Appointments or Emergency

_____ _____ 6. Explanation of Desktop and how to find files on computer

E. JOB DESCRIPTION

Length of Training __________

Review job description discuss how these duties must relate to client centered in

_____ Increased Independence

_____ Emergency Procedures / Emergency Response, Reporting & Review Policy

_____ Normalized Routines

_____ Community Integration

_____ Respect and Dignity to Clients and Family

_____ Active Treatment (Discuss Expectations of Productiveness)

_____ Least Restrictive Environment

_____ Least Restrictive Interventions

_____ Opportunities Provided for Interactions with Non-Disabled Peers

______ _____ Family relationships - discuss accommodating families’ existing values and routines

___ _____ Discuss professionalism (Reliability, attendance, trust, open mindedness, open communication, positive attitude)

______ _____ Vehicle Safety

F. MALTREATMENT OF VULNERABLE ADULTS LAW AND REPORTING PROCEDURES

(MUST BE EXPLAINED PRIOR TO PROVIDING DIRECT SERVICE):

Length of Training __________

_____ 1. Read through Policy/Explanation of law

(Discuss importance of accuracy of medication administration)

_____ 2. Explain reporting procedures to MAARC and follow up

_____ 3. Explain internal reporting procedures and follow up

_____ 4. Complete Post test – sign and date or assign on-line

G. CONSUMER RIGHTS (MUST BE EXPLAINED PRIOR TO PROVIDING DIRECT SERVICE)

Length of Training __________

_____ 1. Review and discuss AME Client Rights Policy

_____ 2. Assign reading of all sections in policy manual related to consumer rights

H. CONFIDENTIALITY/REVIEW OF MINNESOTA STATUTE 13-THE MINNESOTA GOVERNMENT DATA PRIVACY ACT

Length of Training __________

_____ _____ 1. Discuss confidentiality of records

_____ _____ 2. As it relates to consumers and their families

_____ _____ 3. Information shared over internet

_____ _____ 4. Overall communication and professionalism

_____ _____ 5. Consequences of violation of data privacy act

I. POSITIVE SUPPORTS AND PERSON CENTERED PLANNING (MUST BE PROVIDED PRIOR TO PROVIDING DIRECT SERVICE)

Length of Training 8 hours (Also assign on-line)

_____ 1. Explain emergency use/Imminent danger of injury to self or other and permitted procedures

_____ 2. Explain “Emergency Use of Manual Restraint/ follow up/ debriefing

______ _____ 3. Read and discuss Emergency Use of Manual Restraint Policy and Person Centered Planning

______ _____ 4. Review lay out and staff responsibilities of manual and readings and post tests related to positive supports, therapeutic intervention, and person centered planning. (Policies, Positive Supports manual)

______ _____ 5. Specific discussion of:

• de-escalation techniques and their value

• principles of person centered planning and delivery of direct services

• principles of positive support strategies and delivery of services

• what constitutes a restraint, chemical restraint, time out and seclusion

• the permitted (restricted) procedures on an emergency basis and the safe and correct use.

• role play/demonstrate procedures outlined in Positive support manual

• Staff responsibilities related to prohibited procedures/why they are ineffective in reducing behavior and why they are not safe

• when to call 911 in the event of imminent risk of injury

• review and explanation of procedures and forms to report restrictive interventions

• procedures and requirement for notifying Individuals expanded support team in the event of use of restricted intervention

• understanding each individual’s preferences, plans goals and most effective approaches when implementing programs (review 4 stage form for each residents and individual outcomes)

• cultural awareness applying to each individual

• debriefing form

• staff self care after emergencies

J. CLIENT FILES REVIEW OF SPECIFIC METHODS FOR INDIVIDUALS

Length of Training __________

Discuss and assign reading of the following;

_____ 1. Admission

_____ 2. IAPP –SPECIFIC REVIEW WITH PC ON INDIVIDUAL NEEDS AND VUNLERABILITIES (PRIOR TO PROVIDING DIRECT UNSUPERVISED DIRECT SERVICE)

______ _____ 3. CSSP Addendum

_____ 4. SMA

_____ 5. CSSP from county

_____ 6. Supports and Outcome Methods discussion and follow up with PC

_____ 7. Progress Notes (Last 3 Months)

_____ 8. Program Reviews (Last year)

_____ 9. Specific Health Issues per Individual Clients

_____ 10. Explain program planning procedures/overview of team process in planning

_____ 11. Importance of charting and data sheets

_____ 12. Instrumental Activities of Daily Living (meal planning and prep; basic assistance with paying bills, budget sheets; shopping for food, clothing, and other essential items; performing household tasks integral to the personal care assistance services; communication by phone and other media; and traveling, including to medical appointments and to participate in the community)

_____ 13. PAPP (Program Abuse Prevention Plan)

_____ 14. Mental health crisis response, de-escalation techniques and suicide intervention when providing direct support to a person with serious mental illness

_____ 15. The safe and correct operation of medical equipment used by the person to sustain life or to monitor a medical condition that could become life threatening. This training must be provided by a licensed health care professional of manufacture’s repetitive.

K. HEALTH ISSUES

Length of Training __________

____ _____ 1. Explain Diagnosis

____ _____ 2. Behaviors Associated with Diagnosis

____ _____ 3. Uniqueness of Individual including cultural heritage

____ _____ 4. Medical Emergency - procedure and forms to take

____ _____ 5. Infection Control policies and procedures (Hand washing, cooking, labeling food, 3-day rule, kitchen clean-up/routine chores)

____ _____ 6. Safe Techniques in Personal Hygiene & Grooming (Hair care, bathing, care of teeth, gums, oral prosthetic devices, other ADL’s)

____ _____ 7. Medication Administration Policy and Med Passing Training

____ _____ 8. Transferring and lifting (if applicable)

____ _____ 9. What constitutes a healthy diet / Menu Review

____ _____ 10. CPR (if required by the CSSP or CSSP addendum)

L. SCHEDULED Training (15 to 30 hours)

Date: #Hours Worked: Initials; Employee: PC:

Date: #Hours Worked: Initials; Employee: PC:

Date: #Hours Worked: Initials; Employee: PC:

Date: #Hours Worked: Initials; Employee: PC:

Date: #Hours Worked: Initials; Employee: PC:

Date: #Hours Worked: Initials; Employee: PC:

Comments:

Signature of Staff:

Signature of Supervisor:

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