Depot Source of Repair



-561975-1118235 Air Force Life Cycle Management Center (AFLCMC)Process GuideForDepot Source of Repair (DSOR) Process Owner: AFLCMC/LG-LZDate: 15 June 2020Version: 1.100 Air Force Life Cycle Management Center (AFLCMC)Process GuideForDepot Source of Repair (DSOR) Process Owner: AFLCMC/LG-LZDate: 15 June 2020Version: 1.1Record of ChangesVersionEffective DateSummary1.001 March 2018Basic document1.115 June 2020Included updates from new revision of AFMAN 63-122 Depot Source of RepairDescriptionThis process guide provides the procedures for the Depot Source of Repair (DSOR) decision process across all Air Force Life Cycle Management Center (AFLCMC) organizations.The DSOR process provides a structured approach for making and implementing depot maintenance support decisions. It is organized to enable/facilitate the Air Force’s (AFs) compliance with multiple Title 10 statutory requirements (e.g. 10 USC § 2366a/b, 2464, 2466, 2469, 2474, etc.).All systems, sub-systems, and end-items with depot-level maintenance, must have approved DSOR decision(s) by Milestone (MS)-B (or MS-C if there is no MS-B) or by the Beta decision for Rapid Acquisition programs, (commonly referred to as 804 acquisitions). The DSOR process applies to all depot-level maintenance (hardware, software, and crypto) for new acquisitions and fielded systems (including the unique AF portion of joint programs not covered in a Joint DoD DSOR decision). As defined by Title 10 US Code (USC) § 2460, depot-level maintenance or repair is the material maintenance or repair requiring the overhaul, upgrading, or rebuilding of parts, assemblies, or subassemblies, and the testing and reclamation of equipment as necessary, regardless of the source of funds for the maintenance or repair or the location at which the maintenance or repair is performed. Depot maintenance is a capability, not a place. Thus, the performance of depot maintenance is not restricted to facilities commonly acknowledged to be Depot Maintenance Activities, but rather can be performed at any location, including field locations, by personnel with the requisite skills, technical data, facilities and equipment needed to perform assigned depot-level tasks.The DSOR assignment process provides an estimate of requirements for core depot-level maintenance and repair capabilities, the associated logistics capabilities, and the sustaining workloads necessary to support these requirements. DSOR decisions are reviewed to assess their continued validity at Critical Design Review plus 90 days, MS-C, Initial Operational Capability (IOC), and every five years thereafter.Workload that has been fully activated, contract or organic, and is into sustainment, e.g. beyond IOC, will not require a Periodic Review every five years. A Periodic Review may be initiated by AFMC, AFSC or the Program Office at any time. Special Access Programs (SAP) utilize the classified process defined by AFMC. This process guide does not cover the classified DSOR process, however classified programs are required to complete the DSOR process. Contact AFMC/A5/8ZC for information on the SAP DSOR process.SAP DSORs are developed by the Product Support Manager (PSM), using the process developed by AFMC/A4/10, in a secure environment. PSMs will ensure appropriate AFMC/A4/10 personnel are accessed to the SAP(s) required to work the SORA submission. SORAs will be uploaded electronically via the SAP Common Operating Environment File Share Service (CFS) in the “AFMC DSOR Submissions” Workspaces folder.PurposeThe DSOR process is the method by which the DoD postures its depot level maintenance workloads – organic, contract, or a combination of both. It applies to workloads for hardware, software, crypto, new acquisitions, and fielded systems whether the Government or private contractor manages the system or subsystem. For fielded systems, the process is initiated as soon as a change in maintenance posture is considered. The DSOR process is the primary method to make depot level maintenance posturing decisions for the Air Force while giving full consideration to the requirements of public law, DoD and Air Force policy, and balancing scarce AF resources. The sub-processes are the Source of Repair Assignment (SORA) and Depot Maintenance Inter-Service (DMI) review. Part I of the DSOR is the SORA which determines the AF Source of Repair (SOR) recommendation for performing depot maintenance and provides a Core Logistics Analysis (CLA) determination. The CLA is required prior to MS-A, or as early as feasible for Rapid Acquisition programs, and will be included in the CLA Annex of the Life Cycle Sustainment Plan (LCSP).The SORA begins when the PSM/PO requests a CLA determination via the DSOR AMS. The program office and HQ AFMC will review data, ensure the asset truly needs a DSOR, and verify that all pertinent information is available to process the core and candidate depot analysis prior to the document becoming an official SORA. AFMC/A4FD conducts the CLA and issues a Core and Candidate Depot (CCD) determination. The CCD will include organic depot points of contact and Core shortfall data.As part of the SORA process the PSM/PO will compare organic repair and contract repair alternatives, in order to determine their recommendation on the best SOR selection for their program. This comparison should be conducted with support from the named organic candidate depot in order to define the organic repair alternative. The SORA process is compoleted with an approved Source of Repair (SOR) decision approved by AFMC/A4. Part II of the DSOR is the DMI review which identifies existing capabilities within the Department of Defense (DoD) to reduce duplication or justify additional capabilities. Work will be assigned to other Services only if the capability already exists in that Service and no similar capability exists within the AF sustainment community. The DMI review process (when required) determines the final SOR with consideration to all DoD Services.Potential Entry/Exit Criteria and Inputs/OutputsEntry CriteriaDSOR: A system, subsystem, end item (including equipment), component or commodity group related to new acquisitions, new work, modification install, overseas workload program, or workload adjustment has a planned or expected potential requirement for depot-level repair. New Acquisitions. A new acquisition includes any system, item, component, sub-system, or software that will result in a new requirement for depot-level maintenance. DSORs for new acquisitions shall be on the total anticipated inventory to be acquired. They should be initiated in time to complete a CLA by Milestone A. For new acquisitions, the DSOR requirements shall be initiated with sufficient time to obtain a DSOR decision by Milestone B (or MS-C if there is no MS-B) or by the Beta decision for Rapid Acquisition programs. Workload Adjustment. As related to requiring a DSOR, workload adjustment is a change to a previously postured system, sub-system, end item, or component that will result in at least a 20% change to the depot maintenance workload hours or cost.Modification Installation. This is a one-time effort. Modifications are installed by government personnel either in a depot or by a depot field team, or by contractors in a contractor facility or by contract field teams, or by any combination of these methods of implementation. This is not a long-term sustainment decision. However, the DSOR must be accomplished to determine the SOR for the modification and to facilitate accurate reporting for Title 10 USC § 2466.Modification Follow-on. When a modification introduces one or more components requiring depot-level maintenance, it is necessary to complete the DSOR to determine where the follow-on depot maintenance will be performed. The DSOR applies to modifications (a change to form, fit, function, or integration) to existing systems for which the depot-level SOR assignment has been approved. The one-time effort of a modification installation may be combined within the modification installation DSOR (the modification follow-on DSOR can’t be combined in a modification installation DSOR).Overseas Workload. DSORs are required for any SOR that involves the potential of depot-level maintenance by a source outside of the United States. DSOR packages will be prepared and submitted in the same manner as new acquisition packages.Workload Shift. A permanent change in the officially-designated SOR. A DSOR is required for a workload shift when there is a proposed change in the SOR that results in one of the following types of SOR shifts: from assigned organic depot to another organic depot; from assigned organic depot to a contract; or from contract SOR to an organic depot. Changes from one contract repair source to another, or consolidating several contract workloads, do not require a DSOR.For a workload shift, the DSOR process must be used to ensure compliance with 10 USC §2469, Contracts to perform workloads previously performed by depot-level activities of the Department of Defense: requirement of competition.Short term shifts of depot maintenance workload from the organic repair activity to another organic repair activity or to contract support can be accomplished through the Workload Approval Document (WAD) process. Short term shifts are not to exceed one year without approval of AFMC/CC, or delegate, e.g. AFMC/A4.Exclusions. There is no waiver to the DSOR process. There are certain categories of workloads which may be excluded from DSOR requirements. Classification level of an acquisition, i.e. classified/SAP programs, does not exclude it from the DSOR process. The PSM verifies a specific workload meets the exclusion criteria and provides data/justification to AF DSOR Executive Manager (AFMC/A4FD). AF DSOR Executive Manager reviews the information and generates a DSOR non-applicability memorandum for items meeting criteria below. Workloads meeting the exclusion criteria include: Workloads generated by Industrial Plant Equipment located exclusively within the depot maintenance complex and funded through the industrial fund.Modifications to components that do not change the form, fit, function, or integration of the component modified and do not change the basic part number; only the version (dash number change); as long as the SOR of the end item does not change and does not drive an investment for new or expanded capability at the SOR.Foreign Military Sales (FMS) programs.United States Special Operations Command (USSOCOM) workloads that are Major Force Program (MFP)-11 funded. However, all sustainment workloads transferring to AF will require a DSOR at time of official transfer.Automated Data Processing Equipment workloads that are not for national security systems (including payroll, finance, logistics, and personnel management applications).Department of Energy (DOE) acquired, operated, and maintained systems that are supported by the Air Force. Examples include, but are not limited to, nuclear weapon trainers, nuclear weapons test and evaluation or handling equipment, and use control equipment. Medical Equipment. Management and sustainment for medical materiel for peacetime and wartime support is established under the Air Force Medical Support Agency as prescribed in AFI 41-201, Managing Clinical Engineering Programs. Examples of medical equipment exclusions include field intravenous fluid reconstitution and deployable oxygen systems.Test Program Set (TPS) software when the cost, capability, and hours are included in the DSOR for its associated hardware (unit under test).Exit CriteriaDSOR: Complete and issued DSOR decision to include DMI, when applicable.InputsDSOR: The PSM identifies a system/sub-system, end item, or component that requires a depot-level source of repair determination (drives DSOR initiation).SORA: The SORA is a process that is completed and maintained within the DSOR-II Automated Management Systems (AMS). All categories of SORAs (new acquisition, workload adustment, modification installation, etc.) and all categories of workload (hardware, software, etc.) are required to complete the SORA process. The information required in SORA is the data required for the Air Force to make an informed and defendable decision on the Air Force’s recommendation of the SOR.Core Candidate Depot Determination (CCD): The data required to make the Core Determination and decide which organic repair activity the Air Force should select as the Candidate Depot is SORA information. The data required includes:Program Point of Contact information.Categories of workload/technology being included in the DSOR process (hardware, software, and/or cryptologic maintenance workloads), and the type of DSOR (e.g. new acquisition, legacy, workload shift, etc.).Program Milestone dates which are used to determine the DSOR “due” date.System and program information: description of the system, intended function, estimate of quantity to be procured, ACAT designation, using Services, system it is replacing (if applicable), and commonality analysis.Core Logistics Analysis including identifying whether it is on the war mobility plan and/or Joint Chief of Staff’s tasked weapons list, whether the technology is in an area where the AF has a Core shortfall, if the item meets exclusion criteria (information will be available to select through drop down boxes) etc.Depot Level Repairable (DLR) cataloguing information. Due to the DSORs early timing in the acquisition life cycle, detailed DLR information is often not available. To the greatest extent possible provide Federal Supply Classification (FSC), National Item Identification Number (NIIN), Part Number (P/N), Commercial And Government Entity (CAGE) Code, and nomenclature.For certain categories of SORA (e.g. workload shift) much of the information required in SORA can be obtained from previously approved and documented DSOR packages.Repair facility and support equipment requirements, availability, and considerations.Estimated repair workload hours and cost for each separate category/technology workload area. If recommending contract repair, a cost analysis tool (CAT) is required to be completed. The CAT should be completed with assistance from the named organic candidate depot for the organic repair estimates.Final recommendation for the source of repair, for each separate category/technology workload area, and the rationale supporting the recommendation.The completed SORA template requires coordination through the PSM, Air Force Sustainment Center (AFSC), and Program Executive Officer before submission to AFMC for final decision. The coordination can be accomplished manually, but documentation of coordination is recorded/maintained in the DSOR-II AMS.DMI: The DMI Candidate Planning Information form provides the data required for the DoD to assess the potential for existing capability and capacity in another Service. The information required to complete the DMI is similar to information required in completing the SORA. It is helpful to print the final SORA template and utilize the already created/documented information.Administrative and point of contact information.Procurement quantity, timing, and repair projections.Rationale for program office recommendation to include workload information and capability, operational, capacity, and business considerations. DLR cataloguing information. Due to the DSORs early timing in the acquisition life cycle, detailed DLR information is often not available. To the greatest extent possible provide FSC, NIIN, P/N, CAGE Code, and nomenclature.OutputsDSOR: Approved DSOR decision issued through a DSOR decision memorandum. The amount of time required to reach a final DSOR decision varies, however AFMC/A4FD has instituted “comment periods” of 30 days for each reviewer, including the initiating office. If the reviewing office fails to approve, comment, or obtain an extension within the 30 days, concurrence will be assumed and their ability to comment or object will be nullified. AFMC/A4F is the extension authority for all comment periods associated with DSOR processes.SORA: Approved SORA decision issued through a SORA decision memorandum. The SORA memorandum will have instructions to initiate the DMI process to obtain the final DoD coordinated/approved DSOR decision. The amount of time required to reach a final SORA decision varies, but current metrics show they process to take an average of 125 days. Core and Candidate Depot (CCD) determination memorandum identifying if the workload has been determined to drive a Core Logistics Capability requirement, and the applicable organic candidate depot(s). Programs should plan for 30-45 days from the time they submit completed SORA information, for AFMC to finalize the Core determination, complete candidate depot selection, and issue the CCD Memo.The completed template reflecting the programmatic information identified in paragraph 3.3.1.1.1., will be coordinated between the initiating office, AFSC, candidate depot complex, and AFMC/A4FD. This coordination will result in a SORA decision memorandum, if no DMI review is required, this will serve as the DSOR decision memorandum.DMI: Joint DoD DSOR decision memorandum issued to each Service’s Maintenance Inter-Service Support Management Office. Programs should plan for Joint DoD coordination/approval to take approximately 45 days, from the time they submit completed DMI forms to AFMC.Process Workflow and ActivitiesDSOR Process Supplier, Inputs, Process, Outputs, and Customer (SIPOC) (Table 1)SupplierInputsProcessOutputsCustomerProgram Office,AFMC/A4,Repair ActivityDepot maintenance required (hardware, software, cryptologic), policy/guidance, DSOR II Templates, LORA/parts list, commonality evaluation, predecessor process, WMP/JCS applicability, cost comparison/ workload info (including AFSC/CCSD/other Service for organic data), and Milestone/ need datesDSOR II flow, coordination across applicable organizations - SORA (Core and candidate depot determination with AFSC/CCSD organic repair center coordination)-DMI process for hardware (other Service coordination)Core and Candidate Depot Determination Memo, Cost Analysis Tool (required for Contract SOR recommendation),AF SORA Memo, Final DSOR decision memoUser, Program Office, AFMC/A4, Repair activity(s)Table 1, DSOR Process SIPOCMeasurementProcess Results DSOR. Overdue DSORs captured by AFMC/A4FD and reported through each Directorate’s Logistics Organizational Senior Functional (OSF) on a quarterly basis.Process Evaluation CriteriaDSORs are evaluated against the metric due date, which is aligned to the applicable MS date (typically MS-B) or the Beta decision phase of the Rapid Acquisition process. Roles and ResponsibilitiesAFLCMC/LG (Process Owner)Maintains this process guide, ensures currency as policy/guidance evolves, and provides support to AFLCMC customers as necessary.Conducts and/or facilitates appropriate training identified in Section 8 or via other training avenues (focus week, journeyman training, etc.).Monitors program office compliance with processes contained in this process guide and provides status to Logistics Organizational Senior Functional (OSF) for action.Focal point for HQ AFMC/A4FD taskings and direct support to program offices on Maintenance Planning and Management Product Support Element items (provides facilitation support for DSORs).Participates as a non-voting advisor to Depot Maintenance Activation Working Groups (DMAWG), at the request of the PSM.OSF for LogisticsLeverages AFLCMC/LG-LZ maintenance planning and management capabilities to ensure compliance within their respective Directorate.Program OfficeDSOR:The PSM initiates DSOR planning early in the life cycle and documents DSOR planning in the Life Cycle Sustainment Plan (LCSP).Conduct preliminary CLA no later than Milestone A to determine if depot repair requirement supports core logistics capability. Initiate DSOR as soon as possible by filling out SORA template in DSOR II, ensuring sufficient time is available for the DSOR to be completed and approved by MS B for new acquisitions (or MS-C if there is no MS-B). Utilize the decision tree analysis tool located within DSOR-II to determine the correct due date for other types of DSORs.PSM validates/approves DSOR (SORA Phase) prior to submitting data inputs via DSOR II. Once AFMC issues the candidate depot and core validation memorandum, finalize SORA template with the recommended SOR, coordinate with applicable organizations, and gain appropriate signatures within the comment period. The PM ensures DSOR determinations for programs, systems, sub-systems, and end items are processed and approved through AFMC.Coordinates all the DSOR processes and supporting DSOR activities that relate to propulsion system requirements with the Director of Propulsion (AFLCMC/LP).Provide completed/coordinated SORA template to AFMC/A4.Once approved SORA is received, initiate and submit DMI template in DSOR II, once approved by PSM. Conducts Periodic Reviews as required by AFMC/A4FD, usually at the request of one of the stakeholders.AFMC/A4Provide Core and Candidate Depot Determination at completion of SORA Phase 1.Coordinate with other Services for Depot Maintenance inter-Service review.Serve as the AF Executive Manager for DSORs, and issue final SORA and DSOR decisions.Repair Activities (AFSC/CCSD/other Services)AFSC/LG will appoint a DMAWG co-chair with the appropriate authority to activate the workload for the Center.Assist AFMC in determining appropriate organic candidate depot during the candidate depot analysis and selection process in SORA Phase.Work with Program Offices to develop organic repair cost and workload estimates.Lead Source of SupplyProvides data to support PSM in completion of the DSOR periodic review, if needed.ToolsDSOR-IILocated at the following link: The DSOR AMS Library provides current templates, tools, and guidance from AFMC/A4FD. It can be found at the following link: TrainingDSOR training courses via AFLCMC forumsAir Force Institute of Technology (AFIT) coursesCLL 006 – Public-Private PartnershipsCLL 022 – Title 10 Depot Maintenance Statute OverviewCLL 023 – Title 10 U.S.C. 2464, Core Statue ImplementationCLL 024 – Limitations on the Performance of Depot-Level MaintenanceCLL 057 – Level of Repair Analysis (LORA) - IntroductionCLL 058 – Level of Repair Analysis - Theory & PrinciplesDefinitions, Guiding Principles or Ground Rules & AssumptionsNoneReferences to Law, Policy, Instructions or Guidance Process standardization is required by both AFMC and AFLCMC Strategic Plans. References that relate to these processes include the following:10 U.S.C. Sec 2366a, MDAP Certification Required Before MS-A Approval10 U.S.C. Sec 2366b, MDAP Certification Required Before MS-B Approval10 U.S.C. Sec 2460, Definition of Depot-Level Maintenance and Repair10 U.S.C. Sec 2464, Core Logistics Capabilities10 U.S.C. Sec 2466, Limitations on the Performance of Depot-Level Maintenance of Materiel10 U.S.C. Sec 2474, Centers of Industrial Technical Excellence: Designation; Public-Private PartnershipsAFI 63-101/20-101, Integrated Life Cycle ManagementAFMAN 63-122, Depot Source of Repair (DSOR) Planning and ActivationDoDI 5000.02, Operation of the Adaptive Acquisition FrameworkDoDI 5000.02T, Operation of the Defense Acquisition SystemHYPERLINK "(PSM)-Guidebook"DoD Product Support Managers (PSM) GuidebookMIL-HDBK-502A, Product Support Analysis HandbookProduct Support Tool Kit (PSTK)List of AttachmentsAttachment 1: DSOR Work Breakdown Structure (WBS)Attachment 2: CATAttachment 3: DMI Template InstructionsAttachment 4: DSOR New Acquisition Template ................
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