DCPS TABLE UPDATE REQUEST - APAN



DCPS TABLE UPDATE INSTRUCTIONS

For new activities, complete ALL Parts. To add organizations to existing activities, complete Parts A, B, and F only.

PERSONNEL INPUT

PART A

Action code: Add Change Delete

UIC/PAS Code, Org code, and Effective Date come from HR. Pay block comes from the CSR.

UIC/PAS Code:______________ ORG Code:____________________ Effective Date:_________ Pay Block:______

RESOURCE MANAGEMENT/CSR INPUT

PART B - POINT OF CONTACT INFORMATION

This info would be from the POC - CSR or HR submitting the request.

Database: (ZKA, CP1, ZGT, ZFA, ZFR, ETC.) _________________________________

POC Name: ___________________________________________Site ID: ______________________________________________

Phone Number (commercial): _____________________________Printer ID: __________________________________________

Fax: ________________________________________________E-mail Address: ____________________________________

PART C - EMPLOYING ACTIVITY OFFICE ADDRESS

This would be the Address of the Activity. This part only needs to be completed if building a new Activity.

Activity: ______________________________________

Action Code: Add Change Delete

Name: ______________________________________________________________________

Address: ____________________________________________________________________

City: ____________________________________ State: _______________ Zip: _________

PART D - EMPLOYING ACTIVITY

This information comes from HR/Resource Management office. This part only needs to be completed if building a new Activity.

Activity: This should be the same Activity as indicated in Part A, B, C.

Agency Code: A two position code that designates the federal government agency. Example: AF, AR, DD

Major Claimant Code: A code that designates the agency sub element to which an activity is assigned. The list of valid codes can be found in the CSR manual.

Blanket Leave Adv IDC: This is a one digit numeric code which indicates how the activity allows annual leave to be advanced if the employee has an insufficient annual leave balance to cover the annual leave entered through T&A programs.

CODE VALUE :

0 - NO OVERRIDE: IF AT EMPLOYEE LEVEL, REFER TO ORGANIZATION

LEVEL; IF AT ORGANIZATION LEVEL, REFER TO ACTIVITY LEVEL.

1 - ADVANCE AUTHORIZED BY INPUT OF 'LB' THROUGH T&A ONLY.

2 - ADVANCE PERMITTED ONLY WHEN AUTHORIZATION ENTERED

THROUGH THE ADVANCED LEAVE PROGRAM. MAY BE AT EMPLOYEE LEVEL.

3 - PERMITS AUTOMATIC BLANKET ADVANCEMENT OF ANNUAL LEAVE THAT WILL BE ACCRUED THROUGH THE END OF THE LEAVE YEAR, OR NTE DATE FOR TEMPORARY APPOINTMENTS.

T & A Input Frequency: This is a one digit alpha code which indicates at what frequency employees in a specific activity report time and attendance. The input frequency code must be 'D' or 'W' if the labor indicator is 'Y'.

CODE VALUE :

B - BIWEEKLY

D - DAILY

W - WEEKLY

Shore Leave Eligibility IDC: This is a one position alpha code which indicates whether or not employees in a specific activity are eligible for shore leave.

CODE VALUE :

N - NO

Y - YES

Credit Hour Carryover Limit: This is a two digit numeric field which is the number of credit hours an employing activity allows an employee with an Alternate Work Schedule Code of 1, 2, 3, 4, or 5 to carry into the next pay period. The hours must not be less than 0 or greater than 24.

Certification IDC: This is a one position alpha code that identifies whether or not an activity has selected to certify Time and Attendance.

CODE VALUE:

Y - ONLINE CERTIFICATION WILL BE REQUIRED

SPACE - ONLINE CERTIFICATION WILL NOT BE PERFORMED

Labor IDC: This is a flag to indicate if processing of daily labor extensions is required. If this indicator code is 'Y', then the T&A input frequency code must be 'D' or 'W'.

SDA ACTIVITY: If the Activity sends a SDA file, this is a six position alphanumeric code which identifies the employing activity for which an automated front end time and attendance collection system is used.

PART E - EMPLOYING ACTIVITY ACCOUNTING CLASSIFICATION RECORD

This information comes your Budget/Resource Management office. This part only needs to be completed if building a new Activity.

Employing Activity: _____________________Eff Date: ______________________________

Departmental Reporter: _____________________Acct Activity: ____________________________

Department Code: ____________ Transfer Dept: _______________ Fiscal Year: _____________

Basic Symbol: _______________ Limitation/Subhead: ___________________________________

Fund Code: _________________ ASN/OBAN/BCN: ____________ Program Year: _____________

OAC: ______________________ MFP/BPAC/PROJ CD: _________ PEC: __________________

RC/CC: ____________________ ESP: ________________________ EEIC: _________________

Assigned: Job Order: _________________ Cost Center: __________ Perf Code: _____________

PART F - ORGANIZATION RECORD (For multiple organization code changes, please attach list to this form)

This information comes from the CSR.

Activity: This is a six position alphanumeric code that identifies the employing activity. For Air Force, this code is the last four positions of the PAS code. For Army, this code is the six position UIC.

Organization (s): Identifies various groupings of employees within an employing activity..

Pay Block: Groupings of employee pay records. Consists of multiple activity organizations logically grouped together for the controlling MER and T&A updates within the payroll office.

Blanket Advance Leave: Same Indicator as at Activity Level, but can be changed at the Org level.

T&A Input Frequency: Same Indicator as at Activity Level, but can be changed at the Org level (usually is the same as the Activity).

Time Card Option: Allows payroll office to decide which timecard format to print.

CODE VALUE :

N - DO NOT PRINT TIME CARDS

1 - T & A TIMECARD FORMAT 1

2 - T & A TIMECARD FORMAT 2

3 - T & A TIMECARD SSN ONLY FORMAT 1

4 - T & A TIMECARD SSN ONLY FORMAT 2

End of Month Estimate: Indicator signaling that an end of month estimate is to be produced for an activity.

CODE VALUE :

N - NO

Y – YES

Labor Indicator: A flag to indicate processing of daily and weekly labor extensions.

CODE VALUE :

N - NO

Y - YES

T&A Site Activity: This is the first six digits of the site identification, which contains the activity code for the employing activity of the customer service representative/timekeeper remote site.

T&A Site ID: This is the last two digits of the site identification which contains a unique number for grouping within customer service representative/timekeeper remote site.

T&A Group: This is a four digit alphanumeric field which identifies a group of employees assigned to a Timekeeper for time and attendance input.

CSR Site Activity: This is a six digit numeric field used to identify the employing activity of the CSR site.

CSR Group: This is a four digit numeric field which identifies a group of employees assigned to a customer service representative for employee data input.

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