State Personnel Branch - Idaho



STATE OF IDAHOMILITARY DIVISIONHuman Resource Office (HRO)State Personnel Branch4794 General Manning Avenue, Building 442Boise, Idaho 83705-8112Telephone: (208) 422-3346/3347STATE VACANCY ANNOUNCEMENTRegisters established from this announcement may remain valid up to one year to fill vacancies.OPENING DATE:7 July 2017ANNOUNCEMENT NUMBERS:17-31-MNAREA OF CONSIDERATION:Open to enlisted members (E7 and below) of the Idaho National GuardPOSITION TITLE:Real Property AssistantPAY GRADE:NGA-7POSITION CONTROL NUMBER:3042CLASS CODE:20129SALARY:$19.56 to $25.43 hourly ($40,684 to $52,893 annually)FLSA CODE: CoveredDUTY LOCATION:Military Division, Idaho Air National Guard, 124 Civil Engineer Squadron, Gowen Field, Boise, IDTYPE OF POSITION:Military Nonclassified; Army or Air; Enlisted; Limited Service Appointment (Appointment is contingent upon funding. Selectee may convert to regular/probationary appointment without further competition.)COMPATIBLE MILITARY FIELD:Not ApplicableCLOSING DATE:31 August 20171. HOW TO APPLY: Application forms and announcements are available at the Human Resources Office (HRO), 4794 General Manning Avenue, Building 442, Gowen Field, Boise, Idaho, 83705-8112 and at Internet address and . Submit application packets to the above listed street address no later than 4:30 p.m. of the announcement closing date. Applications may be faxed to (208) 422-3348 (Attn: HRO State Personnel Branch).Applications will not be accepted via e-mail except from deployed Service members, DOD Civilians, and DOD Contractors serving overseas in support of contingency operations.Applicants are responsible for contacting the HRO State Personnel Branch to confirm receipt of faxed or e-mailed applications.Civilian applicants who want to hand-deliver an application to HRO, but do not possess a military ID card (issued to military service members, retirees and dependents) must contact HRO at (208) 422-3346/3347/3345 to schedule access to Gowen Field. Failure to pre-arrange sponsorship may result in denial of entry onto Gowen Field.The HRO State Personnel Branch will not forward incomplete application packets for consideration.YOUR APPLICATION PACKET MUST INCLUDE:Employment Application (SPB-1) – Complete, sign and date. You must provide a YES or NO response to each of the three questions above your signature, and provide additional information if required (felony offense).Mandatory Requirements – Attach sheet(s) of paper with your individual responses to each of the Mandatory Requirements beginning on page 2 of this announcement under QUALIFICATION REQUIREMENTS.Knowledge, Skills and Abilities (KSAs) – Attach sheet(s) of paper with your individual responses to each KSA beginning on page 2 of this announcement under QUALIFICATION REQUIREMENTS.Documentation identified as a Mandatory Requirement – When required, attach copies of educational diplomas, transcripts, or training certificates; or professional licenses, certifications or registrations.Optional: Attach a resume and/or other supplemental documentation to support your qualifications.Optional: War Era Veterans Preference Form (SPB-1A) – Complete, sign and date. Attach supporting documentation demonstrating your eligibility (e.g., VA Disability Letter, DD Form 214, etc.).Optional: Equal Employment Opportunity Worksheet (SPB-1B) – The Military Division monitors recruitment and selection programs in order to assure equal employment opportunity. We appreciate your cooperation by voluntarily furnishing us with your completed SPB-1B.IMPORTANT REMINDER BEFORE SUBMITTING YOUR APPLICATION:Handwritten applications are discouraged. Applicants are strongly encouraged to submit typed application forms available on our website: . If our forms are not compatible with your computer, contact the Human Resources Office for alternate format forms. Make sure your Forms SPB-1 and SPB-1A are complete (blocks checked), signed and dated.Provide detailed, relevant, KSA responses. Elaborate on your past education, training and experience as it specifically relates to the desired KSAs. Well-written KSA responses increase the likelihood of referral to the Hiring Official for interview. Secure your application with a single staple or clip. Presentation folders and binding are discouraged; applications will be unbound and stapled prior to referral for consideration.2. QUALIFICATION REQUIREMENTS – Mandatory Requirements and Knowledge, Skills and Abilities (KSAs).a. Applicants must meet the following Mandatory Requirements (conditions of employment). Provide your individual responses on paper addressing each (1-3) separately.(1) Must be an enlisted member (E-7 or below) of the Idaho National Guard. Provide your military rank, MOS/AFSC, and unit of assignment. (2) Must have and maintain a valid and unrestricted state issued driver’s license. Provide your driver’s license number, issuing State, license expiration date, and the full name specified on the license. (Do not provide a copy of your driver’s license.)(3) Must be eligible to obtain and maintain a SECRET security clearance.b. Applicants must have 12-months of specialized experience performing related duties as specified below. Provide your individual responses on paper addressing each (1-5) separately. In your responses describe your civilian and military education, training, and work experience as it relates to the following KSAs. KSA responses assist in determining the best-qualified applicants. (1) Knowledge of recognized real estate practices applicable to the state and locality including familiarization with USAF/ANG real estate procedures.(2) Ability to recognize and identify different components of RPIE (Real Property Installed Equipment) such as HVAC and Fire Alarm Systems in order to accurately record such information.(3) Ability to determine propriety of obligations and work independently with facts and figures, maintain accurate systems of records for real property accounts in accordance with National Guard Bureau and Air Force requirements.(4) Ability to operate computer terminal.(5) Ability to communicate effectively with tact, good judgment and confidentiality, orally and in writing.3. SUMMARY OF DUTIES: Refer to the attached position description.4. CONDITIONS OF EMPLOYMENT:a. Each person hired will be required to provide verification of eligibility to work in the United States and may be subject to a criminal background check.b. Refer to the attached position description for the Mandatory Requirements for this position.c. Military Nonclassified employees are required to comply with military standards and wear the appropriate uniform. d. Incumbent must be an enlisted member of the Idaho National Guard. Loss of military membership or compatible military grade/status will result in loss of employment. e. The State of Idaho, Military Division is an Equal Opportunity employer. Selection for this position will be made without regard to race, color, religion, sex, national origin, political affiliation, marital status, physical handicap or age which does not interfere with job accomplishment. Appropriate consideration shall be given to veterans in accordance with applicable state and federal laws and regulations.5. PERSONNEL MANAGER CERTIFICATION: The title, series, grade, duties and responsibilities are complete and accurate as written and a current or projected vacancy exists as advertised. Paula R. EdmistonHuman Resources ManagerMilitary Division – State Personnel BranchPRIVATE JOB TITLE: REAL PROPERTY ASSISTANT (ANG)POSITION CONTROL NUMBER: 3042CLASS CODE NUMBER: 20129SALARY GRADE: NGA-7INTRODUCTION: This position is assigned to Base Civil Engineering (BCE), 124 Civil Engineer Squadron, Idaho Air National Guard (IDANG), functioning within the State of Idaho – Military Division. The primary purpose of this position is to assist the Base Civil Engineer in developing and managing the real estate for all Idaho Air National Guard assigned/attached units located at the Boise Air Terminal (Gowen Field). DUTIES AND RESPONSIBILITIES:1. Assists the Base Civil Engineer (BCE) in maintaining accountable records for land, buildings, utility systems, special purpose facilities, and installed real property equipment assigned to Gowen Field Air National Guard (ANG) Base. This includes nearly 100 facilities, and 320 acres.2. Coordinates and works with the BCE or the Deputy BCE in the acceptance inspection and cost accounting of real property installed equipment installed in new construction and completed operations and maintenance contract work. Researches construction and transfer documents, drawings, equipment lists, etc., to verify acceptance of the construction; and ensures the Engineering Section prepares engineering data forms, entering data such as floor space, system capacities, heating, air conditioning, lighting equipment, and utility system components. 3. Works closely with Civil Engineering (CE) Production Control and the Engineering Staff monitoring work orders, job orders and contracts to establish required data pertaining to building dimensions, footage, type and cost, utility systems, pavements, plans, miscellaneous structures, land areas reflecting metes, bounds, bearings and legal descriptions. Notifies the Base Civil Engineer of required changes to source documents and/or as-built drawings for completed work that requires any changes according to regulations. Determines the applicability of the monetary amount capitalized and records the findings on transfer documents for new construction, engineering analysis, and voucher forms and facility cards. Accounts for alterations and additions to base facilities and property; maintains current status on new construction, which represents an official auditable accountability of property comprising the Base Real Property Inventory value. Works closely with Engineering Staff to create and update DD Form 1354s and maintain copies in real property records4. Maintains building manager files and prepares building assignment record for each facility. Supplies Security Police and Fire/Crash with a list of building managers so they may be reached after duty hours. Monitors and records revisions of lists of building managers. Assists the Facility Operations Supervisor with preparing, conducting and presenting an annual briefing to all building managers and alternates on duties and responsibilities as outlined in pertinent regulations. Conducts periodic reviews of all building manager folders to ascertain accurate maintenance and instructs on proper procedures where discrepancies exist.5. Assists with continuous space use studies to insure full and efficient use of all building space. Evaluates requests for building assignments and checks utilization category, space floor plan and current occupancy of areas in question. Computes facility requirements using U.S. Air Force (AF), and Air National Guard (ANG) manuals as guidelines and, as necessary, prepares a list of deficiencies for use by the Base Civil Engineer in programming future construction requirements. 6. Conducts surveys of base boundaries to insure that acts of encroachment have not occurred. When encroachments are found, notifies the Base Civil Engineer. Also, schedules and conducts required physical inventories, in accordance with AF and local regulations, of buildings, facilities, and installed property, checking description, capacity, and base data. Discusses discrepancies in accountability of property with the Building Manager. 7. Assists the Engineering Section with plant replacement valuation of facilities such as building, fences, towers, pavements and improvements. Assists the Engineering Section with analysis of new construction, maintenance and repair, rehabilitation, etc., performed by in-house and military forces to determine the increase or decrease in facility assets and units of measure that must be recorded.8. Provides real property statistics and recommendations concerning the utilization, development and disposal programs of real property.9. Prepares and submits all required real property reports including but not limited to: Homeless Assistance Act Report, Facility Disposals Report, Inventory Changes during Fiscal Year Report, USAF Real Property Inventory Change Report, and the Real Property Space Summary Report.10. Assists with the processes Declarations of Excess and/or proposed facility disposal actions of real estate, including land and/or buildings, applying comprehensive knowledge of the property value characteristics and pertinent regulations and policies. Screens the excess property of Idaho Air National property with Base Civil Engineer, other military services, federal agencies, etc., to afford transfer opportunities when feasible. Assists Base Civil Engineer with detailed surveys and analyses for building conditions, determination of retention of easement or recapture rights, restoration costs, and recommends method of disposal. Prepares and submits AF Form 300, Facility Disposal.11. Participates in negotiations for leases, permits and easements. Monitors and maintains for Base Civil Engineer, Idaho Air National Guard organizations current leases, licenses and permits issued by the Corps of Engineers for all base property. Maintains a copy of local agreements and permits and correspondence pertaining thereto. Arranges for temporary use rights of Government or private property and initiates the renewal, extension, termination, and replacement of leases, licenses, or permits, as required. Assures continued use of land and/or facilities, which are required for government construction or on which government improvements have been placed. Maintains a reference file of expired licenses, leases, permits and easements. Maintains surveillance of leasehold interest, lessor interest, and current or programmed real property holdings.12. Performs other related duties as necessary or assigned.SUPERVISORY CONTROLS: Works under general supervision of the Base Civil Engineer. The supervisor assigns broadly defined goals and job functions. The incumbent is responsible for execution of directions by independently defining and formulating overall strategies, initiatives, goals, and milestones for individual work requirements/tasks. The incumbent exercises a wide-latitude of independence and must display tact, good judgment, creativity, and analytical ability. Seeks assistance from Supervisor as needed to work through complex problems or unprecedented situations. Keeps supervisor informed of controversial issues. Incumbent provides technical input used by supervisor and managers to make decisions on realty problems, adequacy of accountable records, accuracy of reports, and timeliness of actions. PERSONAL CONTACTS: Interacts on a daily/frequent basis with Civil Engineering Personnel as well as other members of the Idaho National Guard and Air National Guard Functional Area Manager. Occasional contacts include other U.S. Government agencies, the Army Corps of Engineers, city and county government officials, various contractors, leasees, and engineers. WORKING CONDITIONS / PHYSICAL EFFORT: Ninety percent of work is performed indoors in well-lighted, heated and ventilated areas. Outside work is normally performed in good weather; however, emergency situations may require working in poor weather conditions. Although the work is most often sedentary, it may involve regular and recurring facility or site visits. Facility or sight visits may involve a considerable amount of physical activity, including walking, climbing and stooping over rough terrain on construction sites that may not be easily accessible. Some travel for work and training is required.MANDATORY REQUIREMENTS / REQUIRED EXPERIENCE: As stated in the State Vacancy Announcement.FLSA Overtime Code: C (Covered; time and one-half)EEOC: C04 (Technical)WCC: 9410APRIL 2015 ................
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