Ohio State University



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Meeting Announcement and Call for Papers

7th Annual MIDWEST BAT WORKING GROUP Meeting

April 21-22, 2016

Meeting Host: Ohio Bat Working Group

LOCATION: The Ohio State University, Ohio Union

1st floor Great Hall Meeting Room

1739 North High Street, Columbus, OH 43210



Venue Contact: Marne Titchenell, titchenell.4@osu.edu, (614)292-0402

DUES AND REGISTRATION: deadline for registration by mail is April 1, 2016.

• Membership dues are $15 for students and $25 for professionals

• Registration fee is $35 for students and $55 for professionals.

• When paying your registration fee and/or dues, please complete the attached form (also available at ).

• If paying by check or money order, mail registration/dues form and payment to Brianne Walters, Department of Biology, Indiana State University, 600 Chestnut Street, Terre Haute, IN 47809. Checks should be made out to MWBWG.

• Payment by credit card (Visa or Mastercard) is accepted online at :

o If you pay online, please send the registration/dues form by postal mail or e-mail to Brianne Walters (brianne.walters@indstate.edu).

ORAL PRESENTATIONS AND POSTERS: deadline for submission of Abstracts is March 4, 2016.

• Email abstract submissions with subject line labelled “MWBWG abstract” with attachment of abstract in Microsoft Word format to Jennifer Norris (jennifer.norris@dnr.state.oh.us)

• Follow format and content of the abstract example (see last page) or on the MWBWG web site ().

• Poster and oral presentations should focus on bats and bat ecology

• 15 minutes will be allotted for each oral presentation.

• Indicate whether you will make an oral or poster presentation and underline the name of the presenter in the abstract.

STUDENT COMPETITIONS: To be eligible for cash award, indicate student status when you submit abstract.

• Best Student Oral Presentation Award

• Best Student Poster Award

STUDENT/PROFESSIONAL MIXER:

• This is a new opportunity for student members to network and discuss careers with professionals in the field over lunch. Lunch will be provided, but students must be members of the Midwest Bat Working Group to attend ($15 per year). Student pre-registration will be required. Email Katrina Schultes (kschultes@fs.fed.us) to register. Professionals by invite only.

LODGING: Discounted hotel room rates expire March 21, 2016. Be sure and book your room prior to that date to receive the special conference rate.

• A block of rooms is held at the Hampton Inn & Suites until March 21, 2016. Discounted room rate will be for April 20-22, 2016 at $129+taxes (single or double). There is also a $10 per car per night parking fee. Book your room by calling and requesting the room block for the 'Midwest Bat Working Group', (614)559-2000 or (844)297-1374.

• The Hampton Inn & Suites is located 1.8 miles from the Ohio Union at 501 North High Street, Columbus, Ohio 43215 ().

TRAVEL:

Free Shuttle: There will be a free shuttle to and from the Hampton Inn and the Ohio Union each day during select hours, before and after meeting times and poster session.

Bus: COTA #2 North High Street Bus runs the entire length of High and costs $2.00 per trip.  There is a stop near the hotel (stop 2 at Nationwide Blvd) then another one right before OSU (stop 3 at E 11th Ave).  The bus runs from 5am to 11:45pm between these stops and it takes between 8-12 minutes. 

Driving Directions: For detailed directions to the Ohio Union, please see: . Parking at the Union is adjacent to the north side of the building at the Ohio Union South Garage (1759 North High Street, Columbus, Ohio 43210). Cost to park at the garage is $11.75 per day ().

• Flights: The closest airport is the Port Columbus International Airport - CMH. See for more information.

• Airport to hotel shuttle: Arch Express (Jason@ / 614-252-2277) & mention “Midwest Bats” for $20 individual rate each way ($30 for 2+ people at same pickup). Arrange in advance. Taxis are also available ($23-28 to downtown locations, see list at ).

MEALS:

• The Ohio Union has several restaurants available for lunch: . There are also restaurants located on High Street right outside and within walking distance of the Union, including:

o Eddie George's Grill 27, Panera Bread, Ugly Tuna Saloona, MadMex, Starbucks, Chipotle, and Subway

• In addition, there are many restaurants, local breweries, and even a distilleries located in the downtown Columbus area:

o The Short North Arts District, located 1 mile from the Ohio Union and out the front door of the Hampton Inn & Suites, is gaining recognition as a dining destination. See for more info.

o Also check out the Arena District and North Market District (). Here is a walking map of the many dining destinations in the downtown area: .

o Consider yourself a 'foodie' or craft beer enthusiast?? Check out Columbus Underground for the best reviews and recommendations for Columbus dining hot spots () and Columbus Brew Adventures for local breweries ().

PRELIMINARY SCHEDULE

(Subject to change)

Wednesday, April 20th

Early Bird Social - get together for those of you arriving the night before (Location TBD but likely local bar with good food and drinks)

Day 1 – Thursday, April 21st

8:00-10:00am – Registration and Breakfast

8:00-9:30am – Board of Directors Meeting (Block-O Room on Lower Level)

10:00am-12:30pm – Session

12:30-2:00pm – Lunch (on your own) – STUDENT-PROFESSIONAL MIXER (pre-registration required)

2:00-3:30pm – Session

3:30-3:45pm – Break

3:45-5:00pm – Session

5:30-8:30pm – Poster Session and Social (cash bar and heavy hors d’oeuvres)

9pm -'After-the-Social' Social (Location TBD but likely local bar with good food and craft beer)

Day 2 – Friday, April 22nd

7:30-9:00am – Registration and Breakfast

9:00am-11:30pm – Session

11:30-12:30pm – Lunch

12:30-2:30pm – Session

2:30-2:45pm– Break

2:45-4:30pm – Session (this is only necessary if we have a large number of talks submitted)

*Note: This schedule is generalized and provided to help plan your travel. The final agenda will be available in early April after all abstracts have been received and processed.

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Registration/Dues Form

7th annual MIDWEST BAT WORKING GROUP Meeting

The Ohio State University, Columbus, OH, April 21-22, 2016

|Name (as you want it on your nametag): | |

|Affiliation: | |

|Address: | |City, State, Zip: | |

|Phone Number: | |Email: | |

Are you willing to be a Student Oral Presentation Competition Judge? Yes _____ No _____

Are you willing to be a Student Poster Presentation Competition Judge? Yes _____ No _____

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Payment Method (Check one) - Credit Card (online) _______ Check ________

Credit card payments online (nominal fee required) at:

Professionals:

Students:

Make checks payable to MWBWG or Midwest Bat Working Group

|Fee Type |Professional |Student |AMOUNT PAID |

|Registration (by April 1, 2016) |$55.00 |$35.00 | |

|MWBWG Annual Dues |$25.00 |$15.00 | |

|(April 2016 – April 2017) | | | |

|Donation to Student Award Fund |Fill in any donation at right | |

|TOTAL |Fill in TOTAL at right | |

Mail completed registration form and payment to:

Brianne Walters, Indiana State University, Dept of Biology, 600 Chestnut St., Terre Haute, IN 47809

(credit card payments: please e-mail registration information to brianne.walters@indstate.edu)

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Presentations and Posters (Abstracts will be accepted until March 4, 2016).

Submit abstracts and complete authorship information electronically in Microsoft Word format to:

jennifer.norris@dnr.state.oh.us with “MWBWG abstract” in subject line using the format described (last page) and at .

Please circle if you intend to present an Oral Presentation or Poster Presentation

If the presenter is a student, do you wish to compete for the student awards? (yes or no)

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Vendor Registration Form

7th Annual MIDWEST BAT WORKING GROUP Meeting

The Ohio State University, Columbus, OH

April 21-22, 2016

|Affiliation: | |

|Contact Person: | |

|Address: | |City, State, Zip: | |

|Phone Number: | |Email: | |

|Vendor Options |Fee |AMOUNT PAID |

|Vendor |$100.00 | |

|Includes 1 registration and 1 vendor space | | |

|Logo on program | | |

|Bronze Sponsor |$300.00 | |

|Sponsor break food | | |

|Name/logo displayed at break | | |

|Includes 1 registration and 1 vendor space | | |

|Logo on program and website | | |

|Silver Sponsor |$500.00 | |

|Sponsor breakfast | | |

|Name/logo displayed at breakfast | | |

|Includes 2 registrations and 1 vendor spaces | | |

|Logo on program and website | | |

|Gold Sponsor |$1000.00 | |

|Sponsor poster session | | |

|Name/logo displayed at poster session | | |

|Includes 4 registrations and 2 vendor spaces | | |

|Logo on program and website | | |

Make checks payable to: "MWBWG" or "Midwest Bat Working Group". Please send checks and this completed form to: Brianne Walters, Indiana State University, Dept of Biology, 600 Chestnut St., Terre Haute, IN 47809.

Questions? brianne.walters@indstate.edu

← Each vendor space will include a table and 2 chairs. Please indicate if you will need electricity or more chairs.

← Please fill out a registration form even if your registration will be covered by the vendor fee. Indicate registration is covered by the vendor fee on the registration form. Annual dues are separate from registration fees.

← Please email logos to Marne Titchenell at titchenell.4@osu.edu by February 26th, 2016.

← Vendors may set up at 7 am on Thurs. April 21st. Break down must be done by 4:30 pm on Fri. April 22nd.

INSTRUCTIONS FOR PREPARATION AND SUBMISSION OF ABSTRACTS

Abstracts for presentations and posters will be accepted until March 4, 2016. Abstracts should include name, organization, address of authors, and title. Underline the name of the author who will be presenting the paper. The Abstract should (1) state the principal objectives and scope of the investigation, (2) describe the methods employed (briefly), (3) summarize the results, and (4) state the principle conclusions. The abstract should be < 300 words. Indicate whether the preferred presentation is oral or poster.

Follow the format guidelines below when preparing your abstract (see example below):

• Title should be in all capital letters, bold, and centered at the top of the page.

• Include names and current addresses of authors after the title (and underline presenter’s name).

• Italicize addresses of authors.

• Use 12 point Times New Roman font.

• Use 1-inch margins on all sides.

• Left justify authors and text only.

Submit abstracts electronically to jennifer.norris@dnr.state.oh.us with “MWBWG abstract” in subject line an abstracts as an attachment to email in Microsoft Word format.

EXAMPLE:

ALLEGHENY WOODRAT (NEOTOMA MAGISTER) HABITAT

CHARACTERISTICS IN VIRGINIA

Michael T. Mengak, Steven B. Castleberry, and W. Mark Ford. D. B. Warnell School of Forest Resources, University of Georgia, Athens, GA 30602 (MTM, SBC); USDA Forest Service, Northern Research Station, Newtown Square, PA (WMF)

GUIDELINES FOR ORAL PRESENTATIONS

A total of 15 minutes will be allotted for presentations, including time for answering questions (3 min). All oral presentations must be in Microsoft PowerPoint. Early submission of presentations via e-mail is strongly encouraged and will be accepted until 5:00 pm on April 19, 2016. All presenters should bring a copy of their presentation on a flash drive to the meeting.

GUIDELINES FOR PREPARATION OF POSTERS

• No larger than 36 inches tall x 48 inches wide.

• Readable from a distance of 2 meters.

• Title should be capitalized with lettering at least 20 mm high (e.g., 72 pt).

• Authors and institutional affiliations should be in upper- and lower-case lettering at least 11 mm high (e.g., 42 pt).

• Text lettering should be at least 9 mm high (e.g., 36 pt) with a line thickness of at least 1 mm.

• Text for Literature Cited section can be smaller if space is limited (e.g., down to 20 pt)

• Information should be well organized and concisely presented. Most posters include the following sections: Abstract, Introduction, Materials and Methods, Results and Discussion, Conclusions, Literature Cited.

• Keep written text to a minimum (remember the rule of thumb “less is more”). “Bullets” and short phrases are effective. Consider using no more than six illustrations (large graphs, flow charts, diagrams, and photographs). Keep captions and legends short and informative.

Thank you! We look forward to seeing you in Columbus, Ohio in April 2016!

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