Americas Conference on Information Systems



Americas Conference on Information Systems

Proposal for the 2006 Annual Meeting

Keystone, Colorado

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11/01/2002

Computer Information Systems Department

College of Business

Colorado State University

Fort Collins, Colorado

Preface

To the members of the site selection committee:

It is with pleasure that we present the following proposal to host the 2006 Americas Conference on Information Systems based on the draft guidelines, the Dallas budget, the Boston spreadsheet, and advice and guidance from the site committee.

The proposal includes an executive summary, details of the conference venue, a listing and websites for the conference management team, and a description of the host institution. We believe it is a strong and sound proposal to host the 2006 meeting. The Keystone location is very appealing, safe, and accessible. It is an ideal location for attendees to bring families and partners and extend the conference trip by a day or two. Once at the conference facility, there is virtually no need for rental cars or taxis. Transportation is free in the village and around the county. There are dozens of activities available (Appendix B), many are complimentary through the Passport program. The budget looks favorable (Appendix A) and the bid committee has recruited a very strong conference team.

The proposal presented herein is based on several important assumptions:

1) The selection committee made a request that Colorado consider hosting the AMCIS meeting in 2007. While these dates are available at the Keystone Convention Center, the bid committee prefers the 2006 date based on the availability of key conference team members. Several had already committed to helping with the conference in 2006 prior to the preliminary proposal, and at least three of these key contacts may not be available because of sabbatical timing or other commitments.

2) The budget, room rates, and other financial data presented are based on 2002 rates. While the hotel will guarantee certain fee escalation rates, other costs can only be estimated. The Association for Information Systems has not yet determined member fees and conference fees for 2006. The projections are based on the 2002 fees. Because the final contract has not been negotiated, room rebates, comps, and the booking incentive rebate have not been included.

3) The proposal committee has used its best efforts to secure commitments from the individuals presented for the conference committees. These commitments have been mostly verbal or via electronic mail and no other contracts or agreements have been entered into.

4) A formal agreement has not been established with Keystone Resorts. Any rebates or incentives discussed in this proposal are based on the timely execution of a formal agreement.

We look forward to a favorable outcome on behalf of the site selection committee and are committed to making AMCIS 2006 a memorable event.

John A. Hoxmeier Stephen C. Hayne

AMCIS Colorado 2006 Co-Chairs

Table of Contents

Executive Summary 3

Proposal 4

Location Description

Features 4

The Conference Facilities 6

Meetings and Breakouts 7

Pre-Conference Events 9

Technology 9

Transportation 9

Lodging 10

Mountain Passport

The Program 11 Entertainment 13

The Budget 13

Conference Management 14

The Host Institution 15

Conclusion 16

Appendix A. The Budget

Appendix B. The Activities

Appendix C. Frequently Asked Questions

Executive Summary

Conference Location: Keystone Resort, Keystone, Colorado



Conference Dates: August 4-6, 2006

Host Institution: Colorado State University

Estimated attendance and the basis for the estimate: Because of the appeal of the location, the quality of the entire program committee, and planned marketing efforts, we believe the Keystone conference will be one of the more attractive AMCIS meetings. The attached budget is based on 1100 attendees.

Bid Chair: John Hoxmeier, Associate Professor, CIS Department, Colorado State University

Key Committee Assignments:

Conference Co-Chairs: John Hoxmeier, Stephen Hayne

Program Co-Chairs*: Allen Lee, Sudha Ram

Or

Bob Zmud, Sudha Ram

Doctoral Consortium Co-Chairs: Ramesh Venkataraman

MIS Camp Co-chairs: George M. Marakas, Keng Siau

Treasurer: Margarita Lenk

Submission/Review: Gabe Picolli

Placement: Susan Athey, Dawn Gregg

Exhibitor: John Plotnicki, Kathy Lassila

Proposal

The Computer information Systems Department within the College of Business at Colorado State University is pleased to submit a proposal for hosting the 2006 Americas Conference on Information Systems. The Bid Committee proposes that the 2006 conference be held at Keystone Resort, Summit County, Colorado.

Location Description

Keystone Resort and Conference Center, located just over an hour west of Colorado's capital, Denver, is an unparalleled mountain paradise. The location will serve as a unique conference setting for AMCIS. The alpine environment in the summer months provides a range of recreational options and a pleasant climate. The Keystone Conference Center is the largest resort meeting facility in the Rocky Mountains and can accommodate groups of up to 2,000 people. Lodging options include the Keystone Lodge, a member of Preferred Hotels & Resorts Worldwide. Other options include the Inn at Keystone, located near the base of the ski slopes; over 800 condominium suites and the Ski Tip Lodge, an 1800's vintage bed and breakfast. With more than 100,000 square feet of meeting, exhibit and function space, Keystone Resort combines the latest in meeting technologies and easy access with the incredible scenery and renowned experiences the Colorado Rocky Mountains are famous for.

Features

Location:

▪ Convenient location, access and transportation - just 90 minutes from Denver International Airport, situated in Summit County, Colorado

▪ Located near the geographical center of the United States -in the heart of the Colorado Rockies[pic]

Conference Facilities:

▪ The largest and most complete conference facility in the Colorado Rocky Mountains

▪ 100,000 square feet of flexible function and meeting space

▪ 3 Contemporary ballrooms measuring 20,000, 16,000 and 5,700 square feet

▪ 50 Flexible meeting rooms suitable for large or small break-outs

▪ Award winning one-stop conference services

▪ A 16,000 square foot ballroom divisible into 10 separate meeting rooms

▪ A 20,000 square foot ballroom designed for the AMCIS technology oriented meeting and exhibits

▪ Circular Castle Peaks meeting rooms with panoramic views

▪ A lofty Board Room to inspire “summit meetings”

▪ Outdoor terraces and a variety of unique settings celebrating the natural beauty of Keystone Lake and the aspen and pine-covered mountain landscape

Weather:

▪ Over 300 days of sunshine per year

▪ Ideal year round climate to enjoy outdoor activities

▪ Virtually no humidity

▪ Invigorating , clear, pure mountain air

Activities:

▪ Amazing year-round activities, including two 18-hole championship mountain golf courses, plus a host of the most popular summer recreational choices. A number of these activities are free with the Passport system; an activities pass that accompanies each lodging reservation

▪ Two championship golf courses: the legendary Ranch Course, designed by Robert Trent Jones, Jr. and the new River Course, designed by environmentalist Michael Hurdzan

▪ Indoor and outdoor tennis

▪ Fitness Center and 11 swimming pools/hot tubs

▪ Whitewater rafting

▪ Fly-fishing

▪ Horseback riding

▪ Mountain biking and hiking

▪ Jeep Tours

▪ Llama treks

▪ Sailing and boating

▪ Scenic gondola rides

▪ Shopping at Keystone’s boutiques and over 100 factory outlet stores in nearby Silverthorne

Services:

▪ Easy load-in with two ground level and two dock-level loading areas

▪ Creative banquets and diverse catering options

▪ In-house A/V and production services

▪ Professional planning and service staff, honored with numerous industry awards of excellence

Transportation:

▪ Free, safe shuttle transportation throughout Keystone Resort

▪ Convenient door to door shuttle service from Denver International Airport (DIA)

▪ DIA has the nation’s 2nd best on time record

▪ 23 airlines with 1,300 daily flights

▪ Keystone’s volume buying power provides transportation savings

▪ Transportation packages do not require a Saturday night stay

Lodging/Dining:

▪ Numerous lodging options, including 255 guest rooms, a AAA Four-Diamond™-rated hotel and more than 1,300 condominium suites

▪ Incredible dining and entertainment variety - more than 30 restaurants, bars and clubs within the resort setting

▪ Beautifully appointed condominium suites, most with a

▪ fireplace, patio and/or balcony

▪ A choice of over 24 restaurants and bars

▪ Four renowned gourmet restaurants

▪ Casual dining for all occasions and tastes

▪ Ambient bars and lounges to relax and enjoy

▪ Dinner sleigh rides, hay rides and barn dances

The Conference Facilities

The Keystone Conference Center (KCC) has the facilities to easily and comfortably host the AMCIS meeting. Unlike traditional conference hotels, the KCC is a separate campus-like setting, yet easily accessible to the hotel and condominium units. The KCC also has three separate hotels, making it possible to host the pre-conference events in separate yet integrated facilities, all tied together with free transportation. As discussed and shown in the pictures below, the KCC is an ideal setting for the conference, where session convenience, ubiquitous electronic communication, and informal networking in a comfortable setting are important to the participants.

Meetings and Breakouts

Registration, large meetings and breakouts will be held in the KCC and the adjoining pavilion as proposed below. The advantage to the space layout is that registration, the breakouts, and exhibits are all in one location, making it easy for the attendees to attend several sessions, yet be close to the exhibit/coffee areas.

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The Castle Peak room can be used for additional breakouts or for placement. For the AMCIS06 meeting, we will provide placement space in a more comfortable, less obtrusive setting than has been done in previous AMCIS meetings. While total confidentiality is probably not possible, it is important to provide facilities that provide for private, quiet interviews. That may include offering several options, from draped booths to suites. This has become an important role of the AMCIS meeting and we will devote special attention to placement.

The top of the Castle Peak facility will also serve as an excellent location for the AMCIS executive meetings and functions, as shown in the photograph below.

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Pre-Conference Events

The Keystone Lodge and the KCC are shown on the map below in the Keystone Village Neighborhood. The various Keystone neighborhoods are within walking distance of one another or easily reached using a free shuttle. The Doctoral Consortium and MIS Camp can be held at the Keystone Hotel properties, each offering their own conference facilities. This will provide an ideal setting for these pre-conference events. The Doctoral Consortium will be held at the Inn, shown on the map below in the Mountain View Neighborhood. The Inn offers 103 guest rooms and three breakouts able to accommodate 25-40 people each in a conference setup. The Keystone Lodge, another hotel property directly adjacent to the KCC on the map below, will be used for the MIS Camp and possibly for placement activities. It offers 152 guest rooms, 5,700 square feet of ballroom space and an additional 13 breakouts.

Technology

The KCC provides digitally-controlled audio/video and high-speed communication access via TI lines. The facility offers both wired and wireless connections. We will offer an area for email and internet access, but by 2006, this service will be available to anyone with a laptop and wireless network interface anywhere within the conference facility. Each breakout room will be equipped with a video projection system. Each guest room is also equipped for data.

Transportation

Transportation within the village and within the county is free. Public transportation in Summit County is provided for free by the Summit Stage.  Bus service is available to most resorts, villages, shopping centers, medical centers, and some residential areas in Summit County. Summit Stage:

Several carriers offer reasonably priced, convenient, scheduled shuttle service between Denver International Airport and Keystone. Two of’ these companies are shown below. Keystone has guaranteed a rate of $88 round trip with Resort Express. Keystone will arrange to have multiple shuttles available if a large number of attendees are arriving within a close period of time. Car rental is also an option at Denver International Airport and within Summit County.

Resort Shuttle:

Resort Express:

Lodging

Lodging options include the Keystone Lodge, a member of Preferred Hotels & Resorts Worldwide. Other options include the Inn at Keystone, located near the base of the ski slopes; over 800 condominium suites and the Ski Tip Lodge, an 1800's vintage bed and breakfast. As shown below, lodging options include the traditional hotel layout to multi-bedroom condominiums with full facilities. Before final negotiations with Keystone, the 2002 room rates range from $149 for a single to $254 for a 2 bedroom condo with quad occupancy ($64 per person).

Each reservation also includes a feature called Passport. Described further below, the Passport allows the guest to use most of the recreational activities at Keystone at no charge, a potential $180 value.

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Mountain PassportTM

Summer 2002

❖ The MOUNTAIN PASSPORTTM is a special offer for guests staying with Keystone so that they may enjoy a “sampling” of recreation, activities, and the Alpine Institute offerings at Keystone.

❖ The MOUNTAIN PASSPORTTM is valued at over $180.00.

❖ Keystone Resort will provide one (1) MOUNTAIN PASSPORTTM per registered guest.

❖ Valid for the entire length of your stay up to 10 days, the MOUNTAIN PASSPORTTM lets you try each of the following activities once.

|Name of Program |Brief Description |Value |

|Ecology Walk |Learn about local wildflowers, trees, animals |$15 |

|with Gondola Ride |and area history. |(12 & under free) |

|Guided Hikes |Enjoy varied hikes while learning about nature |$10 |

| |and the environment. |(12 & under free) |

|Historical Tour |Visit historical sites and learn about the |$11 |

|(by bus) |history of Keystone and surrounding areas. |(12 & |

| | |under free) |

|Tennis Court Rental |Keystone has 12 outdoor and 2 indoor courts. |$8-outdoor |

| |Racket & shoes may be rented.. |$24-indoor |

|Tennis Clinic |Brush up on your backhand, or discover the |$10.00 |

| |basics of tennis with our tennis pro in a group| |

| |lesson. | |

|Gondola/Lift Ride and Bike |One trip up the mountain to take in the |$6 (12 & under free) |

|Haul |scenery. | |

|Mountain Bike Clinic |Customized clinics to improve riding ability. |$35 |

|Name of Program |Brief Description |Value |

|Bike Rental – 1 hour |Rent a mtn bike, hybrid or kid’s bike. |$10-35-depending on bike. |

|Bike Maintenance |Learn general upkeep and care for your bike. |$10 |

|Workshop | | |

|Morning “Eye Openers” Yoga |Start your day with beginner’s yoga |$7 |

|Fly-Fishing Clinics |Learn the art of casting and baiting on |$30 |

| |Keystone Lake. | |

|Kid’s Pony Ride |Little ones can take a 10-minute ride on one |$5 |

| |of our ponies. | |

|1 hour Golf Range Pass |Hit a few balls at the driving range. One |$7.50 |

| |hour is free with the passport. | |

|Kid’s Night Out |Let us entertain the kids while you enjoy the|$54 |

| |night out | |

|Afternoon Discovery Stroll |Easy family oriented walk through Snake River|$10 |

| |Valley | |

|Basic Horsemanship |Learn the basics of horse care and riding |$10 |

| |preparation. | |

|Scenic Wagon Ride |1 hr. horse-drawn wagon ride to the valley’s |$15 |

| |original homestead | |

|In-Line Skate Rental |Tour Keystone by Road or paved Trail |$10/2 hrs |

| | |$20/all day |

|Boat Rental |Rent a canoe, paddleboat, or kayak and enjoy |$10-$12 |

| |relaxing on Keystone Lake. ½ hour is free. | |

|Barn Dance & |Dance the night away and enjoy a delicious |$5.00 |

|Bar-B-Que |barbeque. Food and Beverage are ala carte & | |

| |not included in the Passport. | |

The Program

The meeting will continue with the AMCIS format of Thursday through Sunday format, with Thursday being dedicated to pre-conference activities and meetings. The meeting will conclude on Sunday at about noon. Because of the excellent climate at Keystone in August, several of the large events (Friday/Saturday lunch and the Saturday social) will be planned for the outdoor pavilion, a large (20,000 square foot) covered facility that is ideal for large groups in a semi-outdoor mountain setting.

Entertainment

The committee will use its best efforts to secure sponsors for multiple social events. The Saturday evening event will be based on a theme of Tastes and Sounds from the Rocky Mountain West. The venue will consist of several locations of different themed food items and Colorado wines. Music will be provided by Jim Salestrom. Jim is an incredible songwriter, a gifted guitarist and a seasoned performer, whose music crosses generational boundaries and is enjoyed by fans of all ages. During his career spanning the last 25 years, Jim has recorded and performed with such stellar artists as John Denver, Kenny Rogers, Dolly Parton, Emmylou Harris, Linda Ronstadt, Nitty Gritty Dirt Band and Pure Prairie League. He has performed for four United States Presidents, has toured and performed in Brazil, Argentina, Scotland, England, Australia, Germany and Singapore, and has built a loyal following in the Rocky Mountains, his home for over 20 years. For more information, see .

The committee also has contacts with the National Repertory Orchestra, based in Summit County. The NRO, a non-profit organization, has as its primary mission the training of talented young musicians for seats in symphonic orchestras in the United States and abroad. Alumni currently play in virtually every major and regional orchestra in the U. S. and in orchestras world-wide. Each summer, approximately 86 musicians are chosen in a nationwide audition tour to participate in an intense symphonic orchestral experience. The NRO performs orchestra concerts in Breckenridge’s beautiful Riverwalk Center between late June and mid-August. In addition, members of the NRO take part in smaller chamber concerts during the festival, and the full orchestra plays at several other locations in the state. For more information, see .

The Budget

Based on 1100 attendees, the conference will be able to make a return to the Association while adding value to the membership and creating a memorable event. The full budget is attached as Appendix A. The budget does not include any room rebates, comps, meeting rebates, or other commonly negotiated items. The budget does include the $15 per attendee contribution to AIS as an expense item.

Approximately 86 % of AMCIS revenue from previous meetings has come from three categories: registration (60%), sponsorships (16%), and placement (10%). We will maximize revenue generation by allocating most of our efforts to these three categories. Marketing and management efforts will focus on increasing submissions (the key to attendance); performing quality reviews and providing timely communication; attracting key sponsors; and offering a premium placement setting. Expenses will be controlled through tight contract negotiations, the utilization of a professional meeting manager, and sound management.

|Total Income | 466,250.00 |

| | |

|Total Expense | 424,500.00 |

| | |

|Net Income | |

| |41,750.00 |

Conference Management

The 2006 AMCIS meeting will be hosted and coordinated by John Hoxmeier and Stephen Hayne, both Associate Professors at Colorado State University. Between them, Professors Hoxmeier and Hayne have been involved on the program committee, SIG, or track chair for ICIS, AMCIS, Group, HICSS, BIT, DSI, and various ACM conferences. Professor Hoxmeier has over 15 years industry experience and has managed several large user group organizations and trade shows. Professor Hayne has been program chair for GROUP and has managed large funded projects for various DOD agencies. The Co-chairs will also participate in the 2004 and 2005 meetings to gain additional experience to apply to the 2006 meeting.

The Program committee will be co-chaired by either Professors Allen Lee and Sudha Ram, or Bob Zmud and Sudha Ram, depending on the outcome of the ICIS 06 site selection. Professor Lee is one of the proposed program committee chairs for the London ICIS proposal and Professor Zmud is the chair for the Paris proposal. Each has committed to the AMCIS 06 meeting in the event their respective ICIS proposal is not selected. It is also possible that Allen and/or Bob may be involved in AMCIS even if their ICIS proposal is selected. Professors Lee, Zmud and Ram are top researchers, scholars, and educators in the field and all have served on major conference program committees including ICIS and AMCIS.

Izak Benbasat has committed to the conference as an advisor or special track chair. Keng Siau has committed to the conference in any capacity that will serve the conference. Dr. Siau has been involved in an extraordinary 60 conference programs over the past 6 years. Professors Mannino, Venkataraman, and Marakas are ideal candidates for the MIS Camp and Doctoral Consortium. The possible combinations of these and the other individuals listed below who have committed to the conference represent a significant amount of program, consortium, and workshop experience. All represent established and respected scholars in the discipline and are capable of judging the quality of scholarship and mentoring students and junior faculty in a broad range of IT/IS topics. Margarita Lenk of CSU will serve as Treasurer, has a Ph.D. in accounting and is a Certified Management Accountant. The AMCIS conference committee is further strengthened by the inclusion of many talented individuals shown (and their corresponding website link) below:

Committee Assignments:

Conference Co-Chairs: John Hoxmeier,

Stephen Hayne,

Program Co-Chairs: Allen Lee,

Sudha Ram,

or

Bob Zmud,

Sudha Ram,

Program Advisor: Izak Benbasat,

Doctoral Consortium

Co-Chairs: Michael Mannino,

Ramesh Venkataraman,

MIS Camp Co-Chairs: George M. Marakas,

Keng Siau,

Treasurer: Margarita Lenk,

Submission/Review: Gabe Picolli,

Placement: Susan Athey,

Dawn Gregg,

Exhibitor: John Plotnicki,

Kathy Lassila,

Tutorials/Workshops: Leo Vijayasarathy,

Bob Rademacher,

In addition, the AMCIS 06 co-chairs have secured the assistance from the following individuals, assigned to a proposed committee or available as track chairs:

Doctoral Consortium: Laku Chidambaram, University of Oklahoma

Kai Larsen, University of Colorado-Boulder

Gretchen Irwin, Colorado State University

Steve Sheetz, Virginia Tech

Fiona Nah, University of Nebraska, Lincoln

MIS Camp: Jahangir Karimi, University of Colorado-Denver

Richard Wang, MIT/California-Berkeley

F.C. ‘Ted’ Weston, Colorado State University

The Host Institution:

The College of Business is part of Colorado State University, a land-grant university founded in 1870 with an enrollment of more than 24,000 students. CSU has a tradition of research excellence, being cited by both the Carnegie Commission and the Association of Research Libraries as one of the top 100 research universities in the United States. The College of Business has enjoyed significant growth and national attention in its climb toward becoming a “world class” institution. Our Hallmarks of Quality include:

• This year the College was ranked in U.S. News top 100 best undergraduate business schools.

• Business Administration is the largest university major and has grown 46 percent in the last five years.

• Students have the highest University cumulative GPA. (3.11)

• More than 70 percent of the Business faculty received their doctoral degrees from the nation’s top 50 and premier-tier institutions.

• The College of Business is on the “top 10” recruiting list of leading employers such as Accenture, Hewlett-Packard, Sun Microsystems and IBM.

• New Centers of Excellence have been established which focus on research and outreach related to business ethics, entrepreneurship, e-business, finance and real estate, and financial reporting.

The Computer Information Systems (CIS) Department within the College of Business at CSU specializes in providing state-of-the-art and marketable systems education.  With a strong emphasis on business applications, the program offers a pedagogical balance between technical and managerial issues.   The CIS program at CSU benefits from close industry relationships, offers excellent facilities, and has a strong tradition, being one of the oldest CIS/MIS programs in the country. The CIS Department enjoys strong relationships with HP, IBM, Storage Tech. Level3, Qwest, JDEdwards, Accenture, AT&T, Sun, Oracle, Microsoft, and Agilent.

CIS graduate and undergraduate students will participate in the conference. We will structure a temporary course in large meeting planning and involve students from Marketing and CIS. The students can then receive credit for active participation in the logistics and management of the meeting.

Several Colorado schools will be represented at the 2006 meeting including:

▪ University of Colorado – Boulder

▪ University of Colorado – Denver

▪ University of Colorado – Colorado Springs

▪ Colorado State University – Pueblo

▪ University of Northern Colorado

Conclusion

This proposal to the AMCIS site selection committee on behalf of Colorado State University detailed the conference venue and the proposed management team. Keystone is a departure from the traditional AMCIS meeting hotel. We believe the Colorado Rockies and Keystone in particular will be a very popular destination for AIS members. We selected a resort that would truly reflect the Colorado experience. We also considered safety, convenience, and expense. The membership will find Keystone to be very competitive with previous AMCIS venues. The budget looks favorable and the bid committee has recruited a very strong conference team. We look forward to hosting AMCIS 2006.

* The program chair assignments will depend upon the outcome of the ICIS 2006 location selection.

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