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OHW: INVITATION TO BID (ITB)ITB-OHW-West/South-Helmand-21-01Supply and Delivery of Dignity Kits (Helmand province)Announce No. OHW-South-Helmand-21-01Issue Date: 25-APR-2021Deadline for Receipt: 06-MAY-2021215773063500Requestfor Invitation to Bid (ITB)1. ITB No.ITB-OHW-South-Helmand-21-01 Supply and Delivery of Dignity Kits (Helmand province).2. Issue Date25-APR-20213. TitleSupply and Delivery of Dignity Kits (Helmand province)4. Issuing Office&Physical Address forSubmission of ITB’sOfferors who wish to submit the bid sent to OHW Kabul office before the closing date 06-MAY-2021. The address is as following:Kabul: House #41, PD #10, Qala-e-Fatihullah, Kabul, Afghanistan.Technical contact details:Name : Sayed Ahmadullah Qazi KhaniCell No : 0728530219E-Mail : Operational contact details: Name: Mohammad SamimCell No: 0728175408E-Mail :logistics.kbl@.af5. Deadline for Receipt of Bids.04:00 PM local time Kabul Afghanistan on 06-MAY-2021Bids must be submitted to the mentioned addresses through physically putting the bids in tender box.6. Anticipated Award TypePurchase Order 7. Basis for AwardAn award will be made to the responsible Offeror whose bid is Responsive to the terms of the ITB and is most advantageous to OHW, considering price or/and other factors included in the ITB. To be considered for award, Offerors must meet the requirements identified in Section 8, “Term and Conditions”.Eligibility of Bids for Evaluation Process:Sr. NoEligibility TermYesNo1Offerors must have a valid business license registered with Ministry of Commerce.2Bank account under company name.3Functional office address in KabulTechnical Criteria for Award:Sr. NoParameterScoring %1Completeness of Response: Business License, Signed and Stamped RFQ and Attachments.101Past Performance/ Work experience: List of ongoing and completed projects with evidence documents that supplier had worked and has past relevant experience in procurement of supplies and delivery.102Similar Projects: Evidence of successful completion of recent projects/ contracts in a similar field10Total30Financial Bid:Sr. NoParameterScoring %1Price bid as per the price sheet (lowest bid price) but technically is acceptable70Total708. General Instructions and terms of condition toOfferorsEligible Offerors:This Invitation to Bids is open for all interested companies who are registered with the government of Afghanistan and have valid license.The company, organization or individual is not listed in the sanction and restraint in the list of UN Security Council and in any local or international organization.The Offeror shall be an Afghan company registered with the government of Afghanistan.Period of performance: All works for this project shall be completed according to purchase order or agreement duration and schedule after date of signing of the contract.Bidding Documents:The Bidding Documents, in addition to invitation for bids, are those stated below and all documents shall be signed /stamped by the Offeror or his legally authorized representative and returned to the address according to the Bidding Data Sheet.Invitation to Bid (applied to this document).Offeror Profile in accordance of the attachment – A.Cover letter in accordance of the attachment – B.Price offering Sheet accordance of annex - 1.Include a statement that the vendor fully understands that their bid must be valid for a period of ninety (90) days.Offerors shall sign and date their bids.The payment will be made upon submission and acceptance of an invoice when the quantity of received kits according PO and confirmed through agreed module by the relevant department of anization of Human Welfare (OHW) reserves the rights to cancel or terminate the agreement if the company is not able to provide the satisfactory anization of Human Welfare (OHW) reserves the rights to reject the kit items if it is not according provided sample check and pre- approved by committee.Location of Helmand Office for Delivery:Helmand province below AddressStreet Name: No: 2, Dr. Enayatullah Clinic, Block No 21,PD#2 Nangarhar Jada Lashkargah Helmand AfghanistanThe selected company has to ensure that the kits are packed in packaging, which is adequately safe for their transport to distribution locations.The quote submitted shall be valid for 90 days. Bidders shall sign and date their Bid.The rates quoted shall be for the complete service inclusive of all taxes. Valid update license from ministry of commerce 2% and expire license 7%The provided Kit items must have valid expiry date.All prices shall be quoted in AFN only other currency quote will not be consideredNo offer, payment, consideration or benefit of any kind, which could be regarded as an illegal or corrupt practice, shall be made, promised, sought or accepted - neither directly nor indirectly - as an inducement or reward in relation to activities funded under this agreement, incl. tendering, award or execution of contracts. Any such practice will be grounds for the immediate cancellation of this agreement/contract and for such additional action, civil and/or criminal, as may be appropriate.Bidders will be required for sample check in Kabul office above address.Contract will automatically cease all mentioned conditions in case OHW face with the reasons beyond its controls.Kit should be properly packaged in boxes with documents, as verified in the bid.Income Taxes and any governmental penalties will be withheld by “OHW” as per Afghanistan tax law and paid to Afghanistan Tax department.The contractor is responsible to satisfy “OHW” for the documentations of the proposed Kit, in accordance to the rules and regulations of OHW announced in Advertisement.Supplier must be able to deliver Dettol soap in one batch to above mentioned location from date of purchase order and should not get delay according delivery date of purchase order.Supplier is responsible for delivery of items at mention above office location and will bear all responsibilities such as transportation and damage/ loss, hijacking, theft.Supplier is responsible to provide original quality of Dettol soap if not so OHW has the right to do not observe supplier offer and cancel the purchase order and reject the provided Kit.??9.Technical Specifications and requirements for Technical AcceptabilityPayment and invoicing:Payment will be done in AFN and will be transferred by Bank TT-Form into the supplier’s bank account. When all the distribution of required items are complete and confirm by related departments of OHW.Payment procedure:No advance payments will be provided in the projectPayments will be released based on quantity of items delivered and confirmed through agreed module by the relevant department of OHW.Tax procedure:2% tax will be applicable on the companies that have valid business license and 7% Tax will be applicable on the companies that have invalid business license, will be d contractor as a deducted from the withholding tax and OHW will pay that amount to Ministry of Finance.10.DeterminationofResponsibilityOHW will not enter into any type of agreement with a vendor prior to ensuring the vendor’s responsibility. When assessing an vendor’s responsibility, the following factors are taken into consideration:Provide copies of the required Afghanistan Investment Support Agency (AISA) or the Ministry of Commerce in Afghanistan.Attachment A: Bidder ProfileThe Bidder should provide there quested information/ documents as per the below provided tables.1. Contact Information Contact InformationName of CompanyContact PersonPhysical AddressStreet City ProvinceTelephone NumbersE-mail address(mandatory)Signature of contact person2. Additional offices–List all additional regional/district offices:ProvinceDistrictCity/area3. Company Registration LicenseNumber: Issue date: Expiry date: Note: copy of current company business license (front & back) shall be attached.4. Bank Account Details–Name of commercial bank used: Address: Name of account: Account#: Attachment B: Cover LetterDate: To:Organization of Human Welfare (OHW) From: Subject:Cover Letter for the ITB-OHW-west/ south-Helmand-21-01We, the undersigned, provide the attached quote in accordance to the ITB-OHW-west/ south-Helmand-21-01 specification.I certify a validity period of ninety (90) days for the prices provided in the attached Price Schedule/Bill of Quantities. Our quote shall be binding upon us subject to the modifications. We confirm the availability of required services, and that unit prices are inclusive of final service delivery to OHW. We further agree to payment terms upon submission and acceptance of an invoice by monthly.we, the undersigned, offer to deliver goods and supporting services in conformity with the said Invitation to Bid for the total amount of (Please insert the total amount of services in AFN) as may be ascertained in accordance with the Price Schedule attached herewith and made part of this Bid.We understand that OHW is not bound to accept any quotes it receives.Authorized Signature: Name and Title of Signatory: Name of Firm: Address: Telephone: Email: Annex 01: Price ScheduleOffers should provide a quote for services required in the price schedule that the Offer is able to Deliver/Supply dignity kits for Helmand office. S. NoItem NameDescriptionUnitQuantityUnit Price -AFNTotal Price AFN1SoapMedium ( 130 )Dozen1??2Tooth Brush with coverClear Fresh or WelfareEach3??3Tooth PasteColgate ( Large )Each2??4Hair BrushKatran ( Large )Each2??5Nail ClipperRIGE ( Large )Each1??6Intimate Ladies WashBottle ( 500 )Bottle2??7Padsanitary pad or sanitary napkinsDozen2??8Hand ScarfLadies scarfEach1??9WhistlesWhistles for babiesEach2??10Under Wearunder wear for ladiesEach2??11Flash LightTorch for nightEach1??12Ladies Hand BagA Local Hand Bag for ladiesEach1??13Shampoo 500ml Shampoo for babiesEach2??14Small Container for washing small itemsSmall Container for washing personal itemsEach1??15Plastic shoesladies sandals medium sizepair1??Total amount with Tax??Deductible Tax (%)??Total Amount without Tax?? ................
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