ALABAMA STATE DEPARTMENT OF INVITATION TO BID NO ...

ALABAMA STATE DEPARTMENT OF EDUCATION

INVITATION TO BID

ALJP2016LSPAN

INFORMATION TECHNOLOGY

BROADBAND CONNECTIVITY/DATA TRANSPORT

INVITATION TO BID NO: ALJP2016LSPAN ADDENDUM NO: DATE ISSUED: FEBRUARY 26,2016

BID MUST BE RECEIVED BEFORE: MARCH 29, 2016 5:00 PM BIDS WILL BE PUBLICLY OPENED: MARCH 30, 2016 09:00 AM

ITB CONTACT: JEROME BROWNING PHONE: (334) 353-8870 ITB EMAIL: JBROWNING@ALSDE.EDU

TO BE COMPLETED BY VENDOR:

COMPANY NAME:

General Contractor's License No:

E-Rate Service Provider Identification Number (SPIN):

ALJP Qualified Bidder Identification Number (QBID):

**** IMPORTANT NOTE: ****

RESPONDENTS MUST READ AND COMPLY WITH ALL BID RESPONSE INSTRUCTIONS AND REQUIREMENTS AS PROVIDED WITHIN THIS ITB DOCUMENT AND INITIAL EACH PAGE INCLUDING ONLINE REQUIREMENTS AS STATED WITHIN THIS DOCUMENT.

RETURN SEALED PROPOSALS TO:

REGULAR MAIL ALABAMA STATE DEPARTMENT OF EDUCATION

E-RATE/ALJP (JEROME BROWNING) 5315 GORDON PERSONS BUILDING

P.O. BOX 302101 MONTGOMERY, AL 36130-2101

COURIER ALABAMA STATE DEPARTMENT OF EDUCATION

E-RATE/ALJP (JEROME BROWNING) 50 N. RIPLEY ST.

5315 GORDON PERSONS BUILDING MONTGOMERY, AL 36104-3833

CERTIFICATIONS:

I HAVE READ THE ENTIRE ITB AND AGREE TO FURNISH THE SERVICES AND/OR EQUIPMENT OFFERED AT THE PRICE QUOTED AND DESCRIBED WITHIN THIS RESPONSE, IF AWARDED. I HEREBY AFFIRM I HAVE NOT BEEN IN ANY AGREEMENT OR COLLUSION AMONG RESPONDENTS IN RESTRAINT OF FREEDOM OF COMPETITION.

SIGNATURE AND NOTARIZATION REQUIRED:

FEIN OR SSN

AUTHORIZED SIGNATURE (INK)

SWORN TO AND SUBSCRIBED

COMPANY NAME

TYPE/PRINT AUTHORIZED NAME

BEFORE ME THIS ____ DAY OF __________

MAIL ADDRESS CITY, STATE ZIP

TITLE EMAIL

NOTARY PUBLIC TERM EXP:

PHONE INCLUDING AREA CODE

FAX NUMBER

ALJP2016LSPAN

CONTENTS

General Requirements and Information ................................................................................................................................... 5 State Master Contract .......................................................................................................................................................... 7 LSPAN FY2016 Projects................................................................................................................................................. 8 Multiple Awards.................................................................................................................................................................. 9 Mini-Quote System ............................................................................................................................................................. 9 Mini-Quote/Clearinghouse Process ................................................................................................................................. 9 LSPAN FY2016 Projects Mini-Quote............................................................................................................................... 10

E-Rate..................................................................................................................................................................................... 11 E-Rate Mini Quotes ........................................................................................................................................................... 11 E-Rate Payment Plans ....................................................................................................................................................... 12 E-Rate Service Provider Status.......................................................................................................................................... 12 ALJP Agreement ............................................................................................................................................................... 13 Contract Activity Reports.................................................................................................................................................. 13

Document Availability and Retention .................................................................................................................................... 14 Scope of Services ................................................................................................................................................................... 15

Self-Provisioned Fiber....................................................................................................................................................... 15 Special Construction Components................................................................................................................................. 16 Maintenance of Special Constructed Outside Plant Fixtures......................................................................................... 25 Operations and Management ......................................................................................................................................... 29 SUMMARY: Self-Provisioned Fiber ............................................................................................................................ 31

Lit Fiber Services .............................................................................................................................................................. 32 Regional Access ................................................................................................................................................................ 34 Sales Contacts ........................................................................................................................................................................ 34 Additional Terms and Conditions .......................................................................................................................................... 34 Separation .......................................................................................................................................................................... 34 Severability........................................................................................................................................................................ 35 Disbarment from Participation .......................................................................................................................................... 35 Additional Standard State Terms & Conditions..................................................................................................................... 35 Additional Contract Terms- (if awarded) ............................................................................................................................... 37 Response Procedure ............................................................................................................................................................... 40 Education Directory (EdDir) ? Logins .............................................................................................................................. 40

Page 2 of 77

Initials:___________

ALJP2016LSPAN

Vendor Registry................................................................................................................................................................. 40 Multiple EdDir Logins and Maintenance .......................................................................................................................... 41 Qualified Respondent's Application/Registry ................................................................................................................... 41 Formal Response .................................................................................................................................................................... 42 ITB Coordinator ................................................................................................................................................................ 42 ITB Identification .............................................................................................................................................................. 42 Schedule of Events: ........................................................................................................................................................... 43 Proposal Conference - Required........................................................................................................................................ 43 Proposal Submittal ? Final Product Line Proposal Submission ........................................................................................ 44

Proposal Package Submission ....................................................................................................................................... 44 Cost of Preparing Proposals........................................................................................................................................... 46 Respondent Errors ......................................................................................................................................................... 46 Proposal Package and Public Information ..................................................................................................................... 47 Evaluation and Contract Awards............................................................................................................................................ 48 ALJP Committee Evaluation Scoring................................................................................................................................ 48 PlACEHOLDER SECTION for Response Items .............................................................................................................. 49 Responder's Credentials - Required .................................................................................................................................. 50 E-verify Documentation - Required .................................................................................................................................. 51 Service Level Agreements Proposed -Required ............................................................................................................... 52 Printed Price Sheets ? Digital (Spreadsheets) Copies Also Required................................................................................ 53 Special Construction ? Four Year Financing Documentation ........................................................................................... 54 Alabama Cities of Services (REQUIRED)........................................................................................................................ 55 Sales Contact Listing ? Required ...................................................................................................................................... 76 OTHER SUPPORTING DOCUMENTATION ................................................................................................................ 77

Page 3 of 77

Initials:___________

ALJP2016LSPAN

ALABAMA K-12 JOINT PURCHASING INFORMATION TECHNOLOGY PROGRAM INVITATION TO BID

Wide Area Network Broadband Transport ITB: ALJPLSPAN2016

Alabama State Department of Education Local Education Agencies & Public Libraries

Page 4 of 77

Initials:___________

1 GENERAL REQUIREMENTS AND INFORMATION

2 The Alabama State Department of Education, hereafter referred to as "ALSDE", is requesting 3 bid proposals for Telecommunications Services in the form of data transport mechanisms for 4 Wide Area Network Broadband Infrastructure. The awarded services from this Invitation to 5 Bid (ITB) are to be made available to all public schools and their governing Local Education 6 Agencies as well as Public Libraries located within the State of Alabama, hereafter referred to 7 as ALJP Participants. The Alabama Super Computer Authority and Alabama State 8 Department of Education in support of the aforementioned entities may also purchase 9 awarded services given permission from the Department of Finance ? Director.

10 The ALSDE is seeking bid proposals for equivalent Wide Area Network Broadband Transport 11 Services in the form of both Fully Managed Lit Fiber Services and Self-Provisioned Fiber 12 Services. To meet the ever-changing and dynamic funding source requirements for public 13 schools and libraries across the State, the ALSDE is seeking both project bundled and 14 subsequent unbundled pricing when possible. Preference will be given to the unbundled 15 pricing structure, if proposed. Interested vendors may provide a proposal, or proposals, for all 16 or any portion of the services listed within this ITB. Multiple vendors may be awarded 17 contracts for all or any portion of their response depending upon the cost effectiveness and 18 the size and scope of the resulting projects. All pricing submitted in proposals shall be in the 19 amount "not to exceed". This will allow awarded vendors the option to decrease pricing 20 depending upon market and competition in the event multiple awards are made for same 21 services.

22 Resulting contract(s) from this ITB will be available for a period that does not exceed 60 23 months, or to the extent the law allows. The initial period of the contract(s) will be 60 months. 24 However, each resulting contract may be reviewed annually for price redetermination in order 25 to maintain lowest corresponding pricing. Additional, terms and conditions with respect to 26 installation, service start dates, and service end dates may apply to the specified services 27 listed within this ITB.

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