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FedBizOppsPresolicitation Notice*******CLASSIFICATION CODESUBJECTCONTRACTING OFFICE'S ZIP-CODESOLICITATION NUMBERRESPONSE DATE (MM-DD-YYYY)ARCHIVE DAYS AFTER THE RESPONSE DATERECOVERY ACT FUNDSSET-ASIDENAICS CODECONTRACTING OFFICE ADDRESSPOINT OF CONTACT(POC Information Automatically Filled from User Profile Unless Entered)DESCRIPTIONSee AttachmentAGENCY'S URLURL DESCRIPTIONAGENCY CONTACT'S EMAIL ADDRESSEMAIL DESCRIPTION ADDRESSPOSTAL CODECOUNTRYADDITIONAL INFORMATIONGENERAL INFORMATIONPLACE OF PERFORMANCE* = Required FieldFedBizOpps Presolicitation NoticeRev. March 201065VA256-17-Q-0791 - ALX VAHCS Beds - VA256-17-AP-683171306-9004VA256-17-Q-079106-30-201730N14339113ALEXANDRIA VA HEALTH CARE SYSTEMNETWORK CONTRACTING OFFICE 16ALEXANDRIA VA HEALTH CARE SYSTEMPO BOX 69004ALEXANDRIA LA 71306-9004ALEXANDRIA VA HEALTH CARE SYSTEMPRE-solicitation Notice This is a PRE-solicitation notice that the Alexandria VA Health Care System (Alexandria VAHCS) intends to solicit offers to provide 55 general medical/surgical beds. Please reference the attached DRAFT Statement of Work (SOW) for specific requirements’ information and requirements. This requirement will be set-aside 100% for service disabled veteran-owned small businesses (SDVOSBs). To be eligible for an SDVOSB set aside under VA s Veterans First Contracting Program, SDVOSBs must 1) be verified by the Department of Veterans Affairs (VA) as SDVOSB (see HYPERLINK "" for details), and 2) meet the small business size standard for NAICS 339113. The solicitation is anticipated to be posted on HYPERLINK "" for download on or about June 16, 2017. Anticipated closing date of the solicitation will be June 7, 2017. Solicitation posting and closing dates are subject to change as necessary and amendments will be issued as accordingly. Technical Questions. Potential offerors are encouraged to submit questions regarding the project s requirements as of the date of the posting this pre-solicitation notice through a date that will be identified in the solicitation. All questions must be submitted electronically to HYPERLINK "mailto:renata.ott@" renata.ott@. It is anticipated the question and answer period will end three business days after the solicitation posting date. Potential offerors are encouraged to review that attached SOW and submit their questions as early as possible. It is anticipated that the SOW is substantially finalized as posted (see NOTE below). However, changes may be made as a result of the questions posed by potential offerors. Basis of AwardThe Government anticipates to award a contract resulting from the solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:Technical – responsive offer meets salient characteristics/specifications detailed in the SOW including delivery, training and warranty informationPrice[LOWEST PRICE TECHNICALLY ACCEPTABLE (LPTA)]A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.All Offerors are advised that, in the interest of efficiency, the Government reserves the right to conduct the evaluation in the most effective manner. Specifically, the Government may first evaluate the total proposed price of all Offerors. Thereafter, the Government will evaluate the technical quotation of the lowest priced Offeror only. If the lowest priced Offeror s technical quotation is determined to be rated as Acceptable, the Government may make award to that Offeror without further evaluation of the remaining Offerors technical quotations. If the lowest priced Offeror s technical quotation is determined to be rated as Unacceptable, then the Government may evaluate the next lowest priced technical quotation, and so forth and so on, until the Government reaches the lowest priced technical quotation that is determined to be rated as Acceptable. However, the Government reserves the right to evaluate all Offerors technical quotations should it desire to conduct discussions, or otherwise determine it to be in the Government s best interest.Any questions for this PRE-solicitation should be sent via E-mail to renata.ott@. No telephone requests/questions will be accepted. This PRE-solicitation notice does not constitute a request for proposals. NOTE: This requirement is subject to the AVAILABILITY OF FUNDS. Alexandria VA Health Care System (Alexandria VAHCS) - General and Specialty Bed ReplacementAlexandria VAHCS seeks to replace 55 general medical/surgical beds. Areas include: Medical Care, Operative Care, and Extended Care.DEFINITIONS/ACRONYMSA. Biomedical Engineer(ing) - Supervisor or designee.B. CO - Contracting OfficerC. COR - Contracting Officer’s RepresentativeD. FSE - Field Service Engineer. A person authorized by the contractor to perform maintenance (corrective and/or preventive) services on the VAHCS premises.E. ESR - Vendor Engineering Service Report. A documentation of the services rendered for each incidence of work performance under the terms and conditions of the contract.F. Acceptance Signature - VA employee who is authorized to sign-off on the ESR which indicates that the preventive maintenance inspection has been concluded or is still pending completion or that the Emergency Repair has been accomplished or is still in a pending status.G. Authorization Signature - COR's signature; indicates COR accepts work status as stated in ESR.H. NFPA - National Fire Protection Association.I. VAHCS - Department of Veterans Affairs Health Care SystemJ. VHA - Department of Veterans Affairs HospitalSYSTEM REQUIREMENTSCLIN 0001 All general medical/surgical beds must meet the following minimum requirements? Bed must be specifically designed for use in medical/surgical inpatient environments.? Must have minimum clearance beneath the bed to accommodate a portable patient lift such as the ArjoHuntleigh Maxi Move Power Lift and the Sara 3000 Lift.? Must have minimum of 3 levels of sensitivity settings in order to accommodate the proper fall risk patient type such as supine movement, Fowler’s position, and bed exit movement.? Must have built in patient weight scale.? Must be compatible with commercially available orthopedic traction fittings.? Must have 17” floor to deck minimum height. (Deck measurement is taken at the highest point of the deck)?Maximum patient weight capacity must be no less than 500 pounds.? Must have one touch CPR.? Ease of maneuverability of side rail.? Ergonomically located bed controls.? Hands free foot controls to lower and raise bed deck and tilt head of bed up and down.? Must be able to make all major movements (head up/down, foot up/down, CPR mode) in the case of a power outage.? Bed exit alarm must have compatibility with all major nurse call systems including at a minimum (Raulands, Hill-Rom, and Jeron).? Must have technology enabled for connectivity with nurse call systems and Electronic Medical Record (EMR).? Must have obstacle detection.? Gap between railing and mattress must be no more than 4 ? inch to avoid entrapment. (Per FDA Hospital Bed Safety Workgroup- Attachment A)? Minimum of 1 duplex outlet near foot of the bed? Ability to control lighting (on/off) and TV (on/off, channel up/down, volume up/down) and nurse call from bedsideCLIN 0002 AIR mattress?Air Mattress- must be Evacusled? compatible.? Air mattress must properly address pressure, friction, and shearing and also have the ability to deliver direct air to skin contact (perform low air loss).? Every mattress must have the capability to connect to an air pump in order to perform low air loss. Every pump must be able to attach directly to the bed and pump must be included in the quote.?Air Mattress must be warranted for the life of the bed.CLEANING: All beds and mattresses must be able to be cleaned by Cleancide, Wexcide, and Bleach.WARRANTY: To be included in the bed and or mattress price. Contractor must provide standard warranty (minimum of one year) for the beds and life time warranty for the air matrasses after COR review and signature for completion of project.CLIN 0003 Training: TRAININGContractor shall provide On-site training of the equipment to the Users. Scheduling of operator training shall be coordinated with the COR after installation is complete.Clinical users:The successful contractor, at the time of a purchase, shall provide training for all shifts (three shifts with approximately 50 nurses per shift).Biomedical Engineering Service Training:The contractor shall provide, at no cost to the hospital, in-service training for 7 in-house Biomedical Equipment Support Specialists (BESS) included in the purchase of each major piece of equipment in at least two sessions. Additionally, manufacturer-level training will be provided to four BESS. This training shall be equal to the training provided by the manufacturer for their service personnel and will train the designated in-house personnel on the calibration, maintenance, and repair of the entire system purchased. The training shall include all components, peripherals, travel and expenses. This training shall be available for a date prior to the expiration of the warranty period of the purchased equipment.Technical Response must include evidence of meeting each of the above criteria above and beyond self-certification. Examples of evidence may include photographs, videos, brochures, published technical specifications, and spreadsheets. Other forms of data may be submitted. Lack of evidence may result in a technically unacceptable rating. CLIN 0004 Trade in Price will be subtracted from the CLIN 0001. Specific trade-in information (S/N, EE #, model, etc.) is as following:ManufacturerModelQty.Purchase DateLife ExpectancyHill RomP1170D00000155501/29/201712***Specific quantities of each type of bed may change at the time of delivery.DELIVERY – To be included in the bed and or mattress price. All work (delivery and installation) will be coordinated with the COR, Nursing, and Biomedical Engineering groups. The VA and the contractor will jointly work on delivery/installation/old bed removal schedule prior to delivery. Contractor shall deliver all equipment to the Alexandria VA Health care System no later than 90 days after receiving the order. The contractor shall submit a delivery schedule in writing to the COR for approval up to 30 days prior to the start of delivery.Alexandria VAHCS is a fully operational hospital. The Contractor shall schedule his work around VA operations and specifically for the convenience of the hospital.The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor’s performance. Working space and space available shall be as determined by the COR.CONTRACTOR’S RESPONSIBILITY IN CONNECTION WITH PROJECTThe price quoted in CLIN 0001 shall include removal of existing beds, warranty and training. Contractor shall coordinate with the Logistics department to ensure proper turn-in protocols are followed.No more than 30 days prior to delivery logistics will need all incoming beds serial numbers, Individual cost per bed, model number, & manufacture name.All beds will be tagged & installed if necessary by the contractor in designated area prior to beds being transported for delivery.Contractor shall not remove any existing beds until all Electronic Equipment (EE) tags & room numbers of beds have been recorded and given to logistics.Contractor shall remove and dispose of all existing beds at no additional charge to the VA. (VA would like to receive fair Market Value of all existing beds as a trade in price or deduction off total price).Once installation is started, it shall be continuous, eight (8) hours per day coinciding with the day shift working hours at the hospital. Compliance with this requirement shall be manifest by the continuous presence of the engineers or technicians on the job site during the daily working period. Installation shall be continuous, without interruption, until all installation and testing work has been completed. The contractor shall provide the physical movement of the equipment from the storage point at final destination, to the area of installation, and the uncrating of the equipment.Rigging and special handling costs, if required, to move the equipment from dock area to the installation site within the consignee's premises, shall be borne by the equipment contractor.TRAININGContractor shall provide On-site training of the equipment to the Users. Scheduling of operator training shall be coordinated with the COR after installation is complete.Clinical users:The successful contractor, at the time of a purchase, shall provide training for all shifts (three shifts with approximately 50 nurses per shift).Biomedical Engineering Service Training:The contractor shall provide, at no cost to the hospital, in-service training for 7 in-house Biomedical Equipment Support Specialists (BESS) included in the purchase of each major piece of equipment in at least two sessions. Additionally, manufacturer-level training will be provided to four BESS. This training shall be equal to the training provided by the manufacturer for their service personnel and will train the designated in-house personnel on the calibration, maintenance, and repair of the entire system purchased. The training shall include all components, peripherals, travel and expenses. This training shall be available for a date prior to the expiration of the warranty period of the purchased equipment.LICENSING SOFTWARE REQUIREMENTSThe contractor shall provide all computer software, access keys or codes, or external devices required for the operation, calibration, or repair of the equipment purchased. Any such items not listed on the price quote and required for maintenance of the system, shall be taken as included with the purchase of the system. Any upgrades or changes to the maintenance software, hardware, or access keys or codes shall be provided at “no charge” to the medical center during the time the equipment is operational at this facility. All application software licenses are included in the purchase of the equipment and shall not a require renewal charge for the period of time the equipment is in use in the facility.USER AND SERVICE MANUALSThe contractor shall provide, at no charge, (2) complete and unabridged sets of operator manuals, service manuals, electronic schematics, troubleshooting guides and parts lists for each piece of equipment purchased to each medical center. These manuals will include all components and subassemblies, including those not manufactured by the vendor. These manuals and documentation shall be identical to the ones supplied to the manufacturer’s service representatives and shall contain the diagnostic codes, commands, and passwords utilized in maintenance, repair and calibration of the equipment. The contractor shall disclose at the time of quoting of this equipment any post warranty charges such as remote service or application access charges, telephone technical or application support charges, or any fees associated with supporting this equipment including the hourly rate for onsite maintenance service, and the cost and description of the various maintenance coverage products.WARRANTY SERVICEResponse Time: - Contractor's FSE shall respond with a phone call to the COR or his/her designee within two (2) hours after receipt of telephoned notification twenty-four (24) hours per day. If the problem cannot be corrected by phone, the FSE will commence work (on-site physical response) within two (2) hours after receipt of this second notification and will proceed progressively to completion without undue delayThe Contractor shall immediately, but no later than 24 (twenty-four) consecutive hours after discovery, notify the CO and COR (in writing) of the existence or the development of any defects in, or repairs required, to the scheduled equipment which the Contractor considers he/she is not responsible for under the terms of the contract. The Contractor shall furnish the CO and COR with a written estimate of the cost to make necessary repairs.SERVICE PRIOR TO AND DURING WARRANTY PERIODPrior to and during the warranty period, service at other than normal working hours (8:00 a.m. - 5:00 p.m., excluding weekends and holidays), if at the request of the hospital, will be performed at no charge to the Government during this period.SERVICE BULLETINSTwo (2) copies of each service bulletin affecting safety or maintenance of equipment furnished under this contract will be forwarded to the receiving activity for a period of ten (10) years after date of delivery.HARDWARE UPGRADESAll equipment and related peripherals contracted for shall be state-of-the-art technology. "State-of-the-art" is defined as the most recently designed components that are announced for marketing purposes, available, maintained and supported in accordance with mandatory requirements specified in the solicitation. Components and products with a manufacturer's planned obsolescence within the first year of contract award are not acceptable.If hardware upgrades become available after award of this contract but prior to installation of the equipment, the contractor is requested to offer them to the Contracting Officer for consideration.The contractor's proposal for such upgrades shall include the following information:? Pricing information, to include both the price of the equipment to be added and the equipment to be deleted.? Specific awarded items that shall be changed if the proposal is awarded.? Performance data, including both comparisons to the specification requirements and to the equipment on contract.? A detailed description of the differences between the awarded items and those being proposed, and a specific analysis of the comparative advantages/disadvantages of the items involved.? An evaluation of the effect proposed changes will have on the life cycle of the equipment and an associated cost impact as it relates to site preparation, installation, maintenance, and operational expense.? An analysis of the timeframe required to institute the change.PAYMENTInvoice must include the following information: Contract No., Purchase Order No., and itemized listing of all equipment installed by unit. Invoices can be issued per unit after full-functionality of system has been achieved and proven.IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONSThe Contractor's FSEs shall wear visible identification at all times while on the premises of the VAHCS. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VAHCS will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings at the VAHCS and only permitted in designated smoking shelters on the VA campus. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.The Contractor shall be required to report to Biomedical Engineering to log in. This check in is mandatory. When the service is completed, the FSE shall document services rendered on a legible ESR(s). The FSE shall be required to log out with Biomedical Engineering and submit the ESR(s) to the COR. ALL ESRs shall be submitted to the equipment user for an "acceptance signature" and to the COR for an "authorization signature". If the COR is unavailable, a signed, authorized copy of the ESR will be sent to the Contractor after the work can be reviewed (if requested or noted on the ESR). ................
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