Mrs. Honeycutt presented for approval a resolution ...



HARNETT COUNTY BOARD OF COMMISSIONERSMinutes of Regular MeetingJune 15, 2020The Harnett County Board of Commissioners met in regular session on Monday, June 15, 2020, in the Commissioners Meeting Room, County Administration Building, 420 McKinney Parkway, Lillington, North Carolina. Due to COVID-19 this meeting was not open to members of the public to attend in person however, citizens and staff were provided options to listen to the meeting live. Only County staff necessary to conduct the meeting or to speak on scheduled agenda items were in attendance, stationed in the meeting chambers to maintain the recommended social distancing of 6 feet, as the Board demonstrated compliance with State law and prudent public health practices. Members present:Howard Penny, Jr., ChairmanJoe Miller, Vice ChairmanMark B. Johnson, Commissioner Barbara McKoy, CommissionerGordon Springle, CommissionerStaff present:Paula Stewart, County ManagerDwight Snow, County AttorneyAllen Coats, Deputy Finance Officer Margaret Regina Wheeler, ClerkChairman Penny called the meeting to order at 6:00 pm. Vice Chairman Miller led the Pledge of Allegiance and invocation. Chairman Penny called for any additions or deletions to the published agenda. Mrs. Stewart requested to add for consideration the Harnett County Department on Aging’s request for approval to accept funding from Mid-Carolina Area Agency on Aging in the amount of $85,699 for the provisions of Home Delivered Meals and Congregate Nutrition Program Services funded by the Families First Coronavirus Response Act (FFCRA). She also asked to add for consideration an additional budget amendment in the amount of $738,712 to reallocate funds from contingency to transfer to the General Fund, as needed, to be reimbursed for COVID-19 response expenses during fiscal year 2020. Commissioner Springle moved to approve the agenda as amended. Vice Chairman Miller seconded the motion that passed unanimously. Vice Chairman Miller moved to approve items on the consent agenda. Commissioner McKoy seconded the motion, which passed unanimously. Minutes:June 9, 2020 Work Session June 1, 2020 Regular Meeting May 26, 2020 Regular Meeting Budget Amendments:368 Public SafetyCode2118401 567100Ad Valorem Real – Current ACFD 107,566 increase2118401 567100Ad Valorem Real – Current BENSN 10,190 increase2118401 567100 Ad Valorem Real – Current BLACK 73,396 increase2118401 567100Ad Valorem Real – Current BNHVN 120,450 increase2118401 567100Ad Valorem Real – Current BOONE 31,794 increase2118401 567100 Ad Valorem Real – Current BUIES 55,476 increase2118401 567100Ad Valorem Real – Current COATS 41,189 increase2118401 567100 Ad Valorem Real – Current ERWIN 38,091 increase2118401 567100Ad Valorem Real – Current FLTBR 56,670 increase2118401 567100Ad Valorem Real – Current GODWN 225 increase2118401 567100Ad Valorem Real – Current NWHAR 84,771 increase2118401 567100Ad Valorem Real – Current SPOUT 397,806 increase2118401 567100Ad Valorem Real – Current SUMMR 50,276 increase2118401 567100 Ad Valorem Real – Current WESTA4,978 increase2118401 567100Ad Valorem Real – Current WHOHN1,116 increase2118401 300101Ad Valorem Real – Current 1,073,994 increase369 Public SafetyCode2118401 567300Ad Valorem Real – Delq ACFD3,305 increase2118401 567300Ad Valorem Real – Delq AVSCH 877 increase2118401 567300Ad Valorem Real – Delq BNHVN 736 increase2118401 567300Ad Valorem Real – Delq BOONE 213 increase2118401 567300Ad Valorem Real – Delq COATS 511 increase2118401 567300 Ad Valorem Real – Delq CYPRS 128 increase2118401 567300Ad Valorem Real – Delq DUNN3,803 increase2118401 567300Ad Valorem Real – Delq FLTBR 324 increase2118401 567300Ad Valorem Real – Delq SPOUT 102 increase2118401 567300Ad Valorem Real – Delq SUMMR 560 increase2118401 300201Ad Valorem Real – Delq 10,559 increase372 Public SafetyCode2118401 567500Ad Valorem Motor Vehicle ACFD 16,008 increase2118401 567500Ad Valorem Motor Vehicle BENSN1,306 increase2118401 567500Ad Valorem Motor Vehicle BLACK3,469 increase2118401 567500Ad Valorem Motor Vehicle BNHVN 14,305 increase2118401 567500Ad Valorem Motor Vehicle BOONE2,958 increase2118401 567500Ad Valorem Motor Vehicle BUIES2,263 increase2118401 567500Ad Valorem Motor Vehicle COATS2,558 increase2118401 567500Ad Valorem Motor Vehicle CRAIN 367 increase2118401 567500Ad Valorem Motor Vehicle CYPRS 411 increase2118401 567500Ad Valorem Motor Vehicle ERWIN6,756 increase2118401 567500Ad Valorem Motor Vehicle FLTBR5,206 increase372 Public Safety continuedCode2118401 567500Ad Valorem Motor Vehicle NWHAR8,548 increase2118401 567500Ad Valorem Motor Vehicle SPOUT 38,237 increase2118401 567500Ad Valorem Motor Vehicle WESTA 237 increase2118401 567500Ad Valorem Motor Vehicle WJOHN 354 increase2118401 300103Ad Valorem Motor Vehicle 102,983 increase374 Public SafetyCode2118401 567700Sales & Use Tax ACFD 93,714 increase2118401 567700Sales & Use Tax AVSCH 18,459 increase2118401 567700Sales & Use Tax BENSN6,522 increase2118401 567700Sales & Use Tax BLACK 57,489 increase2118401 567700Sales & Use Tax BNHVN 50,232 increase2118401 567700Sales & Use Tax BOONE 22,493 increase2118401 567700Sales & Use Tax BUIES 36,971 increase2118401 567700Sales & Use Tax COATS 31,143 increase2118401 567700Sales & Use Tax CRAIN3,051 increase2118401 567700Sales & Use Tax CYPRS2,672 increase2118401 567700Sales & Use Tax DUNN 106,908 increase2118401 567700Sales & Use Tax ERWIN 21,535 increase2118401 567700Sales & Use Tax FLTBR 16,393 increase2118401 567700Sales & Use Tax FLTWD3,316 increase2118401 567700Sales & Use Tax GODWN 185 increase2118401 567700Sales & Use Tax NWHAR 32,534 increase2118401 567700Sales & Use Tax SPOUT 74,725 increase2118401 567700Sales & Use Tax SUMMR 46,214 increase2118401 567700Sales & Use Tax WESTA3,033 increase2118401 567700Sales & Use Tax WJOHN1,025 increase2118401 380892NC Sales Tax Special 628,614 increase405 Flexible Spending Internal ServiceCode8609306 547010Payment of Claims 360,000 increase8603800 380890Other Revenue 360,000 increase436 Animal ShelterCode1104512 539090Others Serv.ICARE Spay/Neuter Program 494 increase1104512 330310State – ICARE Spay/Neuter Program 494 increase513 Fleet AcquisitionCode8809410 539050Permits/Taxes/Fees3,850 increase8809410 380890Other Revenue3,850 increase539 Recreation FeesCode1109800 598200Interfund Trans – Special 468,000 increase1103900 390990Fund Balance Appropriated 468,000 increase541 Debt ServiceCode3009100 577000Installment Purchase 3,441,596 increase3009100 575001Debt Service Charges5,000 increase3009100 576000Installment Purchase Principal 3,495,000 increase3003900 390982Transfers From – Special Rev 6,941,596 increase542 Fund 270Code2705910 598300Interfund Trans – Debt 6,941,596 increase2703900 390990Fund Balance Appropriated 6,941,596 increase550 Recreation FeesCode2306110 549090Miscellaneous 468,000 increase2303900 390981Transfers From – General 468,000 increase568 Social ServicesCode5320 618950Elderly Assistance Donations2,576 increase5331 618911Child Abuse Awareness 98 increase5322 618920Central Electric6,120 increase5332 618815Special Needs Adoptions 57,348 increase5320 380840Adult Contribution & Donations2,576 increase5331 380840CPS Contribution & Donations 98 increase5322 380890Other6,120 increase3900 390990Fund Balance Appropriated 57,348 increase720 Workmen’s CompensationCode8109301 544000Contracted Services 10,000 increase8109301 545050Insurance – Special 40,000 increase8103800 380850Insurance Settlement 50,000 increase721 Employee ClinicCode8309302 502010Salaries & Wages – Regular1,000 increase8309302 523040 Medical Supplies1,615 increase8309302 526010Office Supplies 200 increase8309302 531010Training – Mileage 100 increase8309302 531020Training – Meals 85 increase8309302 544000Contracted Services3,000 increase8309302 380890Other Revenue6,000 increase722 Medical InsuranceCode8419303 545050Insurance – Special 500,000 increase8419303 547010Payment of Claims 591,442 increase8413500 350410SRVC Charges – Departmental 1,000,000 increase8413800 380840Wellness 25,138 increase8413800 380850Insurance Settlement 20,000 decrease8413800 380890Other Revenue 86,304 increase723 Dental InsuranceCode8439307 506020Dental Insurance 100,000 increase8433500 350410SRVC Charges – Departmental 100,000 increase724 Retiree InsuranceCode8459304 547010Payment of Claims 25,000 increase8459304 547020Medical Supplement 75,000 increase8453500 350410SRVC Charges – Departmental 100,000 increase725 Flex SpendingCode8609306 547010Payment of Claims 500,000 increase8603800 380890Other Revenue 500,000 increase727 HRW FundCode6107111 571000Bond Principal 4,161,679 decrease6107111 572000Bond Interest 1,141,352 decrease6107111 576000Installment Purchase Principal 574,570 decrease6107111 598300Interfund Trans – Debt Service 6,153,197 increase6103900 390990Fund Balance Appropriated 275,596 increase729 HRW FundCode6107111 598500Interfund Transfer-Capital Reserve 1,400,000 increase6103900 390990Fund Balance Appropriated 1,400,000 increase944 Sheriff SROCode1104350 547090Allocation 879,000 increase1104350 350410Service Charges – Departmental 879,000 increase1021 CARES Act Funding (Add-on)Code2908901 598100Interfund Trans 738,712 increase2908901 599000Contingency 738,712 decreaseTax rebates, refunds and releasesHarnett Regional Water requested adoption of Harnett Regional Water’s FY 21 Capital Improvement Plan.Harnett Regional Water requested adoption of Harnett Regional Water’s FY 21 Water and Sewer Ordinance.Harnett Regional Water requested approval of Resolution Adopting the 2019 Local Water Supply Plan (LWSP) for Harnett Regional Water System. (Attachment 1)Harnett Regional Water requested approval of the write-offs for the fourth quarter of 2019 totaling $28,209.34. All of these accounts have been delinquent for more than three years. The facilitation of these write-offs is an important step in a continuing effort to effectively manage collection and bad debt. Harnett County Emergency Services requested approval of the fireworks application from East Coast Pyrotechnics for the Anderson Creek Club July 4th celebration. East Coast Pyrotechnics meets all requirements and has met fire code compliance for the event. The actual event will take place July 5th at 9:30 pm. Harnett County Emergency Services requested approval of the fireworks application from East Coast Pyrotechnics for the Carolina Lakes July 4th celebration. East Coast Pyrotechnics meets all requirements and has met fire code compliance for the event. The actual event will take place July 3th at 9:30 pm Harnett County Facilities Maintenance requested approval of award of bid and contract with Martin Edwards & Associates Inc. of Linden, NC in the amount of $138,050 for the demolition of the old cafeteria, storage building and removal of fuel tanks at the old Benhaven School. Martin Edwards & Associates was the second to lowest bidder however the lowest bidder said they failed to include in their bid the cost of permits and proper disposal of the fuel tanks. (Attachment 2)Harnett County Health Director requested approval of the revised Clinical Patient Fees, Eligibility and Bad Debt Write Off Policy. Harnett County Tax Department requested approval of a Service Contract with Vincent Valuations in the amount of $126,450 to appraise Tax Year 2021 new construction. The appraisals will include field data collection, data entry into the CAMA system and land pricing for all splits and combinations. This contract is the most efficient and cost effective method to be sure that there is timely assessment of these new properties.Harnett County JCPC requested approval of the NC Department of Public Safety Program Agreements JCPC Annual 2020-2021 funding in the amount of $320,045 as follows:$75,000Harnett County Restitution Program $45,0004-H Teen Court and At-Risk Youth Development$40,000Re-Entry Healthy Choices $60,000School Kid in Power (SKIP) Academic Career Readiness – Dunn PAL$30,000Extended Learning $25,000Lifeguard Instruction and Development Services (LIDS)$40,000 Take Two Academy$ 5,045JCPC Administration Administration requested award of bid to the NCACC Risk Management Liability and Property Pool as the County's property & liability insurance broker for an initial one-year term. (Attachment 3)Add-on: Harnett County Health Department, Department on Aging, requested approval to accept funding from Mid-Carolina Area Agency on Aging in the amount of $85,699 for the provisions of Home Delivered Meals and Congregate Nutrition Program Services funded by the Families First Coronavirus Response Act (FFCRA). These funds are being provided as emergency funding to ensure older adults who need nutrition services during the Coronavirus outbreak are able to receive meals.Chairman Penny opened the meeting for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. Citizens were allowed to call in and provide their public comments verbally during this period or submit their public comments in writing prior to the meeting to be read aloud during the meeting as time allowed. No one spoke and no public comments were received.Vice Chairman Miller moved to approve the following appointments. Commissioner McKoy seconded the motion, which passed unanimously.Eastern Carolina Regional Housing AuthorityBarry Blevins was appointed to serve on this board. The length of Mr. Blevin’s term is not known at this time as the Authority is in the process of staggering terms.Harnett Regional Jetport CommitteeJames W. Johnson III (Jim) was appointed to serve on this board as the District 4 representative for a term of three years however his term will expire on December 31, 2022 as all appointments begin on January 1st.Historic Properties CommissionPatricia Chalmers was reappointed to serve on this commission as the District 5 representative for a term of three years expiring April 30, 2023.Nursing Home Community Advisory CommitteeRoger Brown was reappointed to serve on this committee for a term of three years expiring November 30, 2022.Social Services BoardMildred Page was reappointed to serve on this Board for a term of three years expiring June 30, 2023.Chairman Penny read aloud the Resolution by the Harnett County Board of Commissioners to Preserve and Defend the Right to Peacefully Assemble and to Condemn Acts of Violence and Looting. Commissioner Springle moved to approve the resolution as presented. Commissioner Johnson seconded the motion that passed unanimously. (Attachment 4)Senior Staff Attorney Christopher Appel and Harnett County Fire Marshall Rodney Daniels petitioned the Board for a public hearing regarding the relocation of a portion of the boundary lines between Westarea and Summerville-Bunnlevel Fire Protection Districts. Chairman Penny called to order a public hearing on the matter and opened the meeting for comments from the public. Citizens were encouraged to submit their comments regarding the proposed budget in writing prior to the meeting or to call in and provide their comments verbally during the meeting. Hearing no one speak, and having received no written comments, Chairman Penny closed the public hearing. Vice Chairman Miller moved to approve the Resolution of the Harnett County Board of Commissioners to Relocate Boundary Lines between Adjoining Fire Protection Service Districts. Commissioner Springle seconded the motion that passed unanimously. (Attachment 5)Mrs. Honeycutt presented for approval the Erwin Elementary School Amended Capital Project Ordinance totaling $27,500,000. Commissioner Springle moved to approve the amended Capital Project Ordinance as presented. Chairman Penny seconded the motion, which passed unanimously. (Attachment 6)Mrs. Honeycutt presented for approval a resolution providing for the issuance of General Obligation School Bonds, Series 2020. She said approval of this resolution would authorize the sale of bonds not to exceed $27,500,000 in total aggregate principal amount of the 2020 Bonds. Mrs. Honeycutt said the school is looking at a total estimated project cost of $29,000,000 but given the current premium environment staff believes $27,500,000 will be sufficient to cover all costs. Commissioner McKoy, who requested assurance that none of the $29,000,000 would come out of the County’s fund balance, moved to approve the Resolution of the Board of Commissioners of the County of Harnett North Carolina Providing for the Issuance of General Obligation School Bonds, Series 2020. Vice Chairman Miller seconded the motion that passed unanimously. (Attachment 7)Mrs. Stewart presented the proposed FY 2020-2021 Budget Ordinance and Budget for consideration. She reviewed the monetary changes made to the recommended budget presented on May 4th. She also pointed out changes in the wording and format of the FY 2020-2021 budget ordinance from the previous budget ordinance. Staff responded that the General Fund is sitting approximately 24 percent. Commissioner Springle moved to approve the FY2020-2021 Budget Ordinance and Budget as presented. Commissioner McKoy seconded the motion that passed unanimously. Mrs. Stewart also reported that the County’s credit ratings remained the same; Moody’s Investor Services assigned its Aa2 and S&P Global assigned its AA. Brian Haney, Assistant County Manager, requested approval of the following changes to the Harnett County Personnel Ordinance effective July 1, 2020:ARTICLE III. THE PAY PLANUpdating the Performance Pay Plan including adding eligible part-time employees into the Performance Pay Plan, moving the effective date of earned performance increases to the start of the pay period immediately following an employee's anniversary date, updating eligibility requirements, and allowing the County Manager to address situations where employees who were left in the 3/5 Pay Plan after July 1, 2017, would have benefited more from inclusion in the Performance Pay Plan.ARTICLE IV. Section 8. Probationary Period of EmploymentUpdating to allow promoted employees to use leave during their probationary period.ARTICLE V. Section 12. Performance EvaluationsUpdating to make clear guidelines and expectations for the timely completion of evaluations and submittal of any resulting Personnel Actions.ARTICLE VI. Section 3. Vacation LeaveUpdating to allow promoted employees to use leave during their probationary period.Vice Chairman Miller moved to approve the proposed changes to the Harnett County Personnel Ordinance. Commissioner Johnson seconded the motion that passed unanimously.Harnett County Health Director John Rouse and Harnett County Emergency Services Director Larry Smith provided an update on Harnett County COVID-19 cases. Mr. Rouse responded to questions from commissioners. Mrs. Stewart sought direction from the Board regarding the reopening of County buildings. She noted that the libraries throughout the county will reopen on June 22, 2020 at 50% capacity with precautions in place. Commissioners questioned the consistency of having some County offices closed to the public while others, including the Courthouse, are open. Mrs. Stewart said that a lot of County departments have adapted and she believes all services are being met without totaling reopening. Commissioners will revisit this issue during their June 30 work session. Staff also reported that all precautions are in place to allow the County to reopen. Mr. Haney informed the Board that the County’s plan for the Coronavirus Relief Fund allocation of $2,462,374 had been submitted. He said a good portion of the allocation, which must be spent on COVID related expenses, would go to the Health Department, Emergency Services and Sheriff’s Office as well as preparing county facilities and municipalities to reopen.Ms. Stewart presented the following reports:Public Health Activities Summary – May 2020Interdepartmental budget amendments She also reviewed upcoming meetings and invitations. There was no new business. There was no need for closed session.Vice Chairman Miller moved to adjourn the meeting at 6:48 pm. Commissioner Johnson seconded the motion which passed unanimously. _______________________________________________________________________Howard Penny, Jr., ChairmanMargaret Regina Wheeler, Clerk ................
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