PARISH COUNCILLORS



NORTH HINKSEY PARISH COUNCIL

MINUTES OF THE MEETING OF THE PARISH COUNCIL HELD ON THURSDAY 15th FEBRUARY 2018, AT 8.00PM, IN THE SEACOURT HALL, BOTLEY.

Present: The Chairman of the Parish Council Councillor D. Kay and Councillors Mrs. P. Allen,

J. Bolder, Mrs. V. Carr, Mrs. A. Dykes, Ms. A. MacKeith, A. Pritchard and A. Rankin.

Others Present: County Councillor Mrs. J. Roberts, District Councillor Mrs. E. Smith and A. J. Stone

(Parish Clerk).

The Chairman announced that the meeting would be audio recorded and asked anyone recording the meeting

to comply with the Parish Council’s guidelines.

17/129 APOLOGIES FOR ABSENCE

Apologies were received from Councillors L. Berrett, A. Hardiman, L. Kunzemann, R. Mayne and

C. Potter.

17/130 DECLARATIONS OF INTEREST

There were no declarations of interest.

17/131 APPROVAL OF THE MINUTES

i). The minutes of the PARISH COUNCIL MEETING held on THURSDAY 18th JANUARY

2018, were AGREED as an accurate record and signed by the Chairman of the Parish Council.

ii). The minutes of the PLANNING COMMITTEE MEETINGS held on THURSDAY 4th JANUARY

2018, and THURSDAY 25th JANUARY 2018, were AGREED as accurate records and signed by

the Chairman of the Parish Council.

17/132 APPROVAL/CONSIDERATION OF OTHER COMMITTEE MINUTES

i). The minutes of the ALLOTMENTS COMMITTEE MEETING held on THURSDAY 18th JANUARY

2018, were AGREED as an accurate record and signed by the Chairman of the Parish Council.

ii). The minutes of the RECREATION AND AMENITIES COMMITTEE MEETING held on

THURSDAY 25th JANUARY 2018, were AGREED as an accurate record and signed by the

Chairman of the Parish Council.

17/133 URGENT BUSINESS AGREED BY THE CHAIRMAN OF THE PARISH COUNCIL

Councillors discussed whether the following item should be considered as urgent business

‘A request from the CPRE Oxon that the Parish Council supports the call for a public enquiry on the

proposed Oxford-Cambridge Expressway and Growth Corridor through rural Oxfordshire, and that the

council writes to the Secretary of State for Transport, its MP and local councillors with comments and

demanding that there should be a public consultation and Public Enquiry into the proposals.

Councillors UNANIMOUSY decided to DEFER debating this item to the March meeting when

hopefully more information would be available.

Action: Put on the March 2018 agenda.

17/134 MATTERS RAISED BY MEMBERS OF THE PUBLIC

There were no items raised by members of the public.

17/135 QUESTIONS RAISED BY COUNCILLORS

There were no questions raised by councillors.

17/136 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS

County Councillor

County Councillor Mrs. J. Roberts informed the meeting that the County Council had agreed a

housing growth strategy and that a link had been set up on their web-site giving details of the £6.47m

grant for improvements to Botley Road. The County Council budget was passed last Tuesday and

from 01/04/2018, each County Councillor would get £15,000 to spend on local issues.

Highways England was proposing a meeting next Tuesday to discuss the Oxford/Cambridge

Expressway, but she was disappointed that no allowance for the impact of HGV movements had been

taken into account in their deliberations. She was also disappointed that no public consultation would

take place until the preferred route had been selected.

District Councillors

District Councillor Mrs. E. Smith informed the meeting that the VWHDC was no longer responsible

for the West Way Centre and any queries regarding toilets and refuse collection should now be

addressed to MACE. It was hoped that the toilets would be re-opened next week and refuse bins

returned soon.

No capital bid for the rejuvenation of the Louie Memorial Pavilion and playing fields had been

included in the Vale’s Capital Programme for 2018/2019, but it was hoped that money for the project

would be subsequently found. The Housing Scheme (Growth Board) proposed expenditure of

£250,000,000 proposal had been approved by Oxford City Council, provisionally by the VWHDC and

South Oxfordshire. Further clarification on what will be delivered is needed and the definition of

affordable housing.

17/137 ACTION REVIEW FROM THE LAST PARISH COUNCIL MEETING

17/118       URGENT BUSINESS AGREED BY THE CHAIRMAN OF THE PARISH COUNCIL

              This item was urgent as needed to have a considered response by 16th February 2018.     

             B4044 West Way (Botley, North Hinksey) Proposed Puffin Crossing – Approximately 20  

                 metres north east of its junction with Poplar Road. 

                  Action:  County Councillor Mrs. J. Roberts and the Parish Clerk had contacted the

County Council and asked that they obtained a copy of a legend from the developer

explaining the symbols on the map forwarded to the Parish Council.  

Unfortunately, despite reminders no legend had been forwarded and County Councillor

Mrs. J. Roberts reported that she had not received any response either.

17/125      COUNCIL MATTERS

                 2).   Annual Parish Newsletter

           Committee Chairmen had consulted with other committee members during the

preparation of their respective articles for inclusion in the newsletter and had

forwarded copies of the agreed text to Councillor D. Kay. The final version was

delivered to the printers today.   

See separate agenda item.                           

            3).    Review of Council Objectives     

                    Action:  Councillor L. Berrett had updated the web-site details in relation to

progress on each of the agreed objectives.  

                 4).   Use of the Louie Memorial ‘Upper’ Playing Field by Matthew Arnold School 

Action:  The Parish Clerk had circulated a photograph of the signs location and

G. Sillman had re-positioned close to the MUGA’s main entrance.               

    5).   Tendering Process for a Web-site in 2018/2019  

                        Action:  Councillor L. Berrett had contacted Kitson Consulting and would be

meeting them during March 2018.

17/138 CLERKS REPORT

1). Playing Fields

Scheduled Playing Field Safety Checks – Update

Chris McDowell had reported that the play equipment was in working order.

2). Courses/Meetings/Correspondence/Consultation Documents and Advice – Details for

Information

Councillors NOTED the following details. Further information could be obtained from the

Parish Clerk.

a). Proposed Scouts 10K Fundraising Event at the Louie Memorial Playing Fields on

5th May 2018

The R & A Committee had again agreed that the organisers could use part of the Louie

Memorial ‘Upper’ field for this event,

b). Presentation to the R & A Committee by Nortoft Consultants – 25th January 2018

David O’Neil (Nortoft) had undertaken a presentation on progress concerning the proposed

rejuvenation of the Louie Memorial Playing Fields and Pavilion.

c). Projector and Screen

Councillors NOTED that the council had now purchased its own projector and screen.

| 17/139 COUNCIL MOTIONS |

|There were no council motions. |

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|17/140 COUNCIL MATTERS |

|1). Annual Parish Newsletter |

|The Chairman, Councillor D. Kay confirmed that the final version of the newsletter had been sent |

|to the printers today and it was hoped that the printed copies would be available for distribution |

|by early next week. |

|2). Use of the Louie Memorial ‘Upper’ Playing Field by Matthew Arnold School |

|The Chairman, Councillor D. Kay and the Parish Clerk updated the meeting on the current |

|position regarding use of the facilities. Matthew Arnold School had not used any facilities, but |

|were about to do so now some issues in relation to the PE Department’s use had been resolved. |

|3). Funding for the Proposed Rejuvenation of the Louie Memorial Playing Fields and Pavilion |

|The Chairman of the Parish Council, Councillor D. Kay and the Parish Clerk updated the meeting |

|In relation to possible funding from the VWHDC. It was hoped that a meeting with the Leader of |

|the Council and officers could be arranged for 9th March 2018. |

|4). B4044 West Way (Botley, North Hinksey) Proposed Puffin Crossing – Approximately |

|20 Metres North East of its junction with Poplar Road. |

|This item was urgent as it needed a considered response by 16th February 2018. |

|The Parish Council had still not received the information legend it had requested nor had County |

|Councillor Mrs. J. Roberts received any information. |

|Action: County Councillor Mrs. J. Roberts to request an extension of time from the County |

|Council and to notify Councillor D. Kay of their decision. |

|5). Annual Parish Meeting – Thursday 22nd March 2018 |

|A draft agenda had been prepared which would include presentations from Nortoft re: the LM |

|Pavilion and playing fields project and an update on the Neighbourhood Plan. All councillors were |

|encouraged to attend the meeting. |

|6). Speaker - Remembrance Day Service 2018 |

|Councillor Mrs. V. Carr confirmed that Alan Pope had indicated that he would be willing to act as |

|Speaker at the 2018 service, but would confirm this fact with him. Councillor Mrs. Carr would also |

|talk to other Leiden Link representatives to see if it was possible to get a German representative to |

|also speak at the service. |

|Action: Councillor Mrs. V. Carr to confirm with Alan Pope and see if a German Leiden Link |

|representative to also speak at the service. |

|7). Allotment AGM |

|The Chairman of the Allotments Committee, Councillor Ms. A. MacKeith did a brief report on the |

|main items discussed at the meeting and reminded councillors that the revised rules changes especially |

|in relation to cultivation would come into force on 1st January 2019. |

|8). Consideration of Planning Applications by the Members of the Planning Committee. |

|Members of the Planning Committee CONSIDERED responses to the following planning |

|applications as the VWHDC required a response before the next scheduled planning committee meeting. |

|NHPC New Applications |

|P17/V3275/FUL Amendment No. 1 dated 31st January 2018. Demolition of existing guest house |

|and garage. Erection of 9 apartments (8 2-bed and 1 1-bed), off street car parking |

|provision and covered bicycle and bin storage. (As amended by plans and letter |

|(dated 18th January 2018), from agent received on 31st January 2018): Gables, |

|6 Cumnor Hill, North Hinksey. |

|No objections, councillors appreciated the changes that had been made to the |

|application, but continued to believe that it was essential that the developer |

|produced a Traffic Management Plan. |

|P18/V0239/FUL Variation of condition 2 (approved plans) of planning permission P16/V0651/FUL, |

|Demolition of existing dwelling, erection of replacement five bed roomed eco |

|house with separate garage structure: Sweetmans Cottage, Yarnells Hill, |

|North Hinksey. |

|No objections. |

|P18/V0242/HH Two storey side extension: 15 Finmore Road, North Hinksey. |

|Councillors had a number of reservations about the planning application and |

|UNANIMOUSLY decided to OBJECT to the application on the following |

|grounds. |

|a). An over-development of the site. |

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|b). The proposed roof was out of character with the roofs of local houses. |

|c). The fact that the proposed wall would be approximately 9 inches from the |

|neighbours fence at 13 Finmore Road, an insufficient distance to allow |

|maintenance of the building and the fact that the only way the building could |

|be constructed would be for scaffolding to be placed on the neighbours land, |

|(and we are led to believe the neighbour would refuse permission for this |

|to happen). |

|NHPC Withdrawn Application |

|Members of the Planning Committee NOTED that the following application had been withdrawn. |

|P18/V0191/LDP Formation of habitable room in roof space with rear dormer and gable build up: |

|62 North Hinksey Lane, North Hinksey. |

|9). An Update on any further Progress in Securing a Temporary Replacement Seacourt Hall |

|and the Lease for a New Community Hall and the West Way Re-Development |

|Councillor D. Kay reported that there had been little movement on this front. MACE still needed |

|planning approval for some proposed changes to the original application and signage at the |

|replacement hall. It now looked like the existing hall’s relocation may not be until mid-June 2018. |

|10). Neighbourhood Plan |

|Councillors D. Kay reported that their Steering Group were due to meet on 22nd February 2018 and |

|would hopefully set a target date of 4th June for a public consultation of the draft proposals. |

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|17/141 ACCOUNTS FOR PAYMENT. |

|Date Ch. No. Payee Expenditure Amount |

|25/01/18 102868 VWHDC Emptying 3 Dog Bins Oct 17-Dec 17 £ 241.12 |

|30/01/18 102869 Graham Sillman ROSPA repair works to play equipment, £1,586.36 |

|Installation of new Bins and concrete bases, |

|remove and reposition existing bins and |

|concrete bases, removal of school sign, |

|reposition and replacement of dangerous |

|fixing bolts. |

|08/02/18 102870 Amazon Purchase of Projector and Screen £ 369.95 |

|08/02/18 102871 Oxon CC Pension Fund Employer and Employee cont’s January 2018 £ 521.49 |

|15/02/18 102872 T. & A. Cox (Plant Hire) Removal of fallen tree on road in NH Village £ 192.00 |

|15/02/18 102873 C. McDowell P/T Caretaker fees - February 2018 £ 245.00 |

|15/02/18 102874 A. J. Stone Parish Clerk’s net pay – February 2018 £1,396.24 |

|TOTAL £4,552.16 |

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|17/142 OTHER DOCUMENTS AND LETTERS RECEIVED |

|Caring Homes Community Coffee Morning to be held at the Oaken Holt Estate, starting |

|on Monday 19th February at 11am. (Details e-mailed to councillors) |

|Oxon CC Care Worker recruitment Campaign (Notices put on main notice boards) |

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|17/128 DATES OF FUTURE MEETINGS |

|8th March 2018 Planning Committee (7.45pm) |

|22nd March 2018 Annual Parish Meeting (7.30pm) |

|29th March 2018 Council (8.00pm) |

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|The meeting closed at 9.05pm |

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