JOB DESCRIPTION AND PERSON SPECIFICATION



JOB DESCRIPTION AND PERSON SPECIFICATIONPosition Title:Management AccountantReports To:Finance ManagerLocation:Palmerston NorthStatus:Permanent Full Time PositionOrganisational Context:MASH Trust delivers AOD services and residential and community support services for people with intellectual disability, physical disability and psychiatric disability living in the Lower North Island. The Support Services within the Trust are responsible for providing services and advice to the Operational Branch to enable services to be delivered to people we support according to best practice within a Quality Framework. MASH Trust is concerned with facilitating and actively promoting quality of life by attending to the physical, mental, spiritual and social health of individuals, families, Whānau or groups as well as the interaction between all of these groups and the wider community. The Operations Section of the Trust is responsible for hands on service delivery and support. Operational staff ensure that services are delivered in a manner that is appropriate to the needs of each individual and the organisation. All staff are expected to function in accordance with the principles of the Treaty of Waitangi and to understand the needs of disabled people.Purpose of Position:The purpose of the Management Accountant position(s) is to provide Cashflow forecasting, reporting & financial advice, budgeting, modelling, Balance Sheet and Fixed Asset Register and financial reporting. This position is a critical source of advice within MASH and supports budget managers to have good financial understanding and oversight of their areas of responsibility. Voluminous data is analysed and translated into information that is presented succinctly to highlight key areas of interest. Financial support is provided to enable quick turnaround responses to opportunities for new services including developing business cases and pricing services and service components. The Management Accountant shall participate as a member of the finance team and maintain functional relationships with other managers. The Management Accountant is expected to function in accordance with the principles of the Treaty of Waitangi.Functional RelationshipsAll Trust staff have a responsibility for managing relationships in some or all the key sectors we work with. In this role, the key relationships to be developed are as follows:InternalExternalChief Executive Officer (CEO)AuditorsExecutive Leadership Team (ELT)FundersSenior Leadership Team (SLT)Creditors & DebtorsFinance ManagerInsurance BrokersBudget ManagersBanksOffice StaffExternal ConsultantsTeam Leaders Staff Management DelegationsNilKey Duty AreasManagement AccountingCashflow forecasting / Fund ManagementInformation Management and ReportingFinancial Advice and SupportBudgeting, Pricing and ModellingBalance sheet and Fixed asset registerAnnual Financial StatementsOther DutiesKey AccountabilitiesKey Duty AreaResponsibilityMeasuresManagement Accounting Preparation of financial and accounting information and associated supporting records. Preparation of the monthly financial reports, management accounts, forecasts / budgets as necessary for effective financial control of the business.Month end accruals and adjustments Prepare all reporting schedules for all entities statutory reporting requirements, this will include but not be limited to GST, PAYE, Statistics NZ requirements and Charities Commission requirements. Provision of timely and accurate financial and management informationBoard of Trustees receive financial report within time frames agreed by Senior Management and the Board that detail reasons for differences between actual expenditure and budget (with a focus on business drivers). Accruals and adjustments are completed within cut off deadline.All cost centre managers receive financial monthly reports (budget versus actual) within set time framesNo IRD late filing penalties or shortfall penalties. Cashflow forecasting / Fund ManagementProduce Cash forecasts that provide understanding of current and future cash positions and enable decision making regarding investment option and borrowing needs.Cash forecasts are produced within a set time frame to ensure that sufficient funds are available to meet ongoing operational and capital investment rmation Management and ReportingProvision of timely, accurate reports in a format appropriate to users to support financial management and enable decision making.Interpret the financial results to provide meaning and high-level guidance on areas requiring focus.Customers have high levels of confidence and satisfaction with the financial information provided.All internal and external reports are produced within required timeframesCustomers are well informed and supported to focus attention where required.No significant issues raised through the audit process and audit management matters are resolved.Budgeting, Pricing and ModellingManage the preparation of the annual budgets.Provide advice to budget managers and staff in the development of budgets, budget methodology and management of budgets.Transfer of data between the budget model and the general ledger.Engage in ongoing cost analysis inall areas of the organisationBudget data is accurate and prepared within the required timeframes.Budget revisions will be timely and correctly updated in the general ledger.There is confidence in the budgets produced and buy-in from budget managers.Insightful ad-hoc analysis.Balance sheet and Fixed Asset RegisterCustodianship of MASH’s fixed asset registers, including additions, disposals, depreciation, and work in progress.Providing expert knowledge, support and training to MASH’s internal stakeholders in relation to capital expenditure and fixed assetsBalance sheet reconciliations are prepared on a timely and accurate basis.Asset Registers are maintained, accurate and updated.Fixed asset revaluations are completed on schedule with the fixed asset registers and the general ledger updated and reconciled.The fixed asset registers will be reconciled monthly and in a timely manner.Balance sheet reconciliations are prepared within agreed timeframes and to the agreed standardFinancial ReportingPreparing financial information for the Annual Report.Financial information for the Annual Report will be audit ready, accurate and completed to agreed timeframes.Health, Safety and RiskEnsure own and others safety at all timesComply with policies, procedures and safe systems of workReport all incidents/accidents, including near misses, in a timely fashionActively participate in the hazard management and identification processEscalate risk as per the Health, Safety, and Wellbeing PolicyMASH’s Health, Safety, and Wellbeing Policy is always complied with while carrying out your work duties.All health and safety issues not able to be resolved through your own interventions are immediately escalated to your manager for resolution.All incidents, hazards and risks are promptly recorded/reported using the reporting procedures defined in staff proceduresOther dutiesAny other duties reasonably associated with the role.Adherence to the following documents within MASH Trust forms part of this job description:MASH Trust Values and Mission statementsMASH Trust Policies and Procedures MASH Trust Code of ConductMASH Trust Strategic and Business PlanMASH Trust Quality FrameworkThese can be found at each MASH Trust workplace and on the MASH Pit intranet.Person SpecificationQualifications, Knowledge, and experienceACA or CA qualified (or equivalent) with at least 2 years’ experience in a similar positionHighly developed analytical skillsAbility to maximise system functionality and innovateProficiency with MS Office (Outlook, Word, Excel)Full driver licence is necessary as some travel is requiredKnowledge of the principles of the Treaty of WaitangiJob Specific CriteriaAssociate Chartered Accountant or Chartered Accountant (or equivalent)Essential Competencies:CompetencyBehaviours that meet competencyBuilding and Maintaining RelationshipsRelates well to people from all ages and backgroundsHandles disagreements tactfully and diplomaticallyDemonstrates respect and toleranceHas a consultative styleFunctional AwarenessDemonstrates working knowledge and understanding of how different functions interactConsiders the impact on different functions when developing strategies and plansConsults with functional managersContinuous Quality ImprovementFollows organisational quality processesUnderstands and applies CQI philosophySets and maintains high standards for self and othersMulticultural PerspectiveRelates well to people from different culturesDemonstrates understanding of Treaty of Waitangi principlesDemonstrates a multi-cultural perspectiveDemonstrates understanding of points of view of different culturesJudgementDecisions are made following consideration of different options and their impactEngages in research to identify relevant information needed prior to decision-makingDecisions made are based on logic and factIntegrityDemonstrates integrity when dealing with othersIs fair and trustworthyDemonstrates ethical standardsFlexibilityCan adapt easily to changing circumstancesDemonstrates openness to new ideas and methodsActs as a positive change agentAble to re-prioritise well to accommodate changing demandsResilienceStays calm and in control under pressurePerformance is stable under pressureReceptive to constructive criticism ................
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