Super CA Daily Operations Checklist
READ DAILY - The Daily checklist is a RITUAL. To avoid missing things and making mistakes, opening and closing procedures MUST be done in sequence. Doing things haphazard always leads to errors. Failure to check an item means you did not do it. It is not acceptable to check an item off as complete that you did not complete. Each team member counts on each other to do ALL their jobs daily. Missing items or forgetting things slows us all down. Pay attention to details and finish all your tasks before leaving.
FAX THIS COMPLETED CHECK LIST TO DR EACH NIGHT – KEEP CHECK LIST AND USE ALL WEEK.
This is Week #_____
|Week 1 |Week 2 |Week 3 |Week 4 |Monthly Duties |
| | | | |Outstanding insurance balance report L for List Report and U for Current balance |
| | | | |Refile outstanding insurance as per insurance balance report |
| | | | |1st Payroll -compile and e-mail to Dr. SMITH |
| | | | |Compile Stats prior month scan/email to Dr – NP start, all finance consults from all |
| | | | |staff, Anv consults, daily collection stat, daily achievement log sheet etc |
| | | | |ffsggdsgfdclose stats |
| | | | |Audit NP start and close stats of prior month-Platinum |
| | | | |Bonus tracking stats collect, compile, audit – email to DR before the 15th |
| | | | |15th – Payroll – compile and e-mail to Dr. SMITH |
| | | | |15th – File all Insurance |
| | | | |Compile Stats to 15th and fax to Dr – NP start, all finance consults from all staff, Anv |
| | | | |consults from tech, daily collection stat, daily achievement log sheet, close stats |
| | | | |Audit: NP start, Anniversary and close stats to 15th |
| | | | |total tax sales and total sri sales of prior month - e-mail to Dr. SMITH |
| | | | |Month End account reviews of termination and collections |
| | | | |30th – File all insurance |
| | | | |Next Month anniversary Report from platinum– print/copy Dr and team |
| | | | |Review Anv Plans / Maps /Stops entered for resigns |
| | | | |Balance Due report L for List Report and $ for Current Balance due |
| | | | |Invoice past-due from balance due report |
| | | | |Sales type breakdown report |
| | | | |Review and purge start/no start/no ROF Bins – Call , send letters |
|MON |TUES |WED |THUR |BACK DESK DUTIES-Beginning of Shift |
| | | | |Oversee opening checklist with team |
| | | | |Check Email and handle messages |
| | | | |Check MIA/Termination book – calls/letters/close stats |
|MON |TUES | WED | THUR |BACK DESK DUTIES-During Shift |
| | | | |Pay all office bills - review questionable bills with dr – pay net 30 (last date due) |
| | | | |Prepare for anniversary finance consults- check past plan, cashpractice, care credit, schedule |
| | | | |Cash practice transactions archive daily | accepted and declined |
| | | | |Cashpractice card declines – email and call |
| | | | |Assist Tech CA with Evals, weight loss nutrition |
| | | | |Inventory Replenish supplies throughout office |
| | | | |Supply walk through, inventory and ordering – give Dr. list to approve before ordering |
| | | | |Post EOB’s and checks received |
| | | | |Insurance questionnaire’s report processing |
| | | | |Scanning all new patients folders start and no start into platinum |
| | | | |Verify Insurance for report |
| | | | |Prepare Report folders – File Prep, finance plan prep hand written |
| | | | |Financial Consults – complete all steps on checklist for each consult performed, enter on stats |
| | | | |Finance consults – confirm other team members follow up on their duties regarding consults |
| | | | |Supply list – Fax to Dr list to purchase over weekend |
| | | | |Print NEW CA Team Checklists for next week and distribute |
|MON |TUES | WED | THUR |BACK DESK DUTIES-End of Shift |
| | | | |Oversee Close check list with team |
| | | | |****Assist Front desk with missed calls from day*** |
| | | | |Total Finances for day and enter to Daily collections stat sheet-prove cash vs. comp cashpractice |
| | | | |Collect prior weeks CA Daily checklists, and submit to Dr SMITH Thursday night |
| | | | |Bank Deposit prepared and brought to bank on Thursday before 4 pm |
| | | | |before 4:00 pm |
| | | | |Give Dr. supplies to purchase over weekend list |
| | | | |Deposits scanned - e-mail to Dr. stored on office drive |
Financial Department Monthly Report
Call Auto insurance Claims Weekly Week 1 θ 2 θ 3 θ 4 θ
1st
❑ review all accounts with doctor/office manager
❑ Review over the counter collections report with Dr. and front desk
❑ outstanding insurance balance report – run , review and refile
10th Bill Motor Vehicle accident Claims
#of claims_____ Total Billed $ ________ Date Mailed ________
Bill Workers Compensation Claims
#of claims_____ Total Billed $ ________ Date Mailed ________
15th
❑ Review all accounts with Doctor/ Office manager
❑ Review over the counter collections report
❑ Send insurance e file
❑ Submit these financial Reports to Doctor
o OTC/Accounts receivable log
o Daily Achievement log
o Financial Consult Logs
o Anniversary resign logs
o NPP stat logs
o Plan end report
o Termination payment report
o Closing stats
o Financial scholarship list
o Wt loss consult report
20th Bill Motor Vehicle accident Claims
#of claims_____ Total Billed $ ________ Date Mailed ________
Bill Workers Compensation Claims
#of claims_____ Total Billed $ ________ Date Mailed ________
30th /31st Month End
Give Medicare list to Dr for AT/GA changes
Bill Medicare Claims
of claims_____ Total Billed $ ________ Date Mailed ________
Bill Motor Vehicle accident Claims
#of claims_____ Total Billed $ ________ Date Mailed ________
Bill Workers Compensation Claims
#of claims_____ Total Billed $ ________ Date Mailed ________
❑ run balance due report
❑ Send statements on outstanding accounts
❑ Send insurance efile
❑ Submit these financial Reports to Doctor – all totaled
o OTC/Accounts receivable log
o Daily Achievement log
o Financial Consult Logs
o Anniversary resign logs
o NPP stat logs
o Team Bonus
o Insurance Aging Report
o Plan End report
o Termination payment report
o Closing stats
o Financial scholarship list
o Wt loss consult report
-----------------------
From:
Auth. by:
Use by:
Consultation, Exam,
X-rays & SEMG.
Chiropractic Wellness Center
6030 Santo Rd., #D San Diego, CA 92124
858-541-0505
10% off
From:
Auth. by:
Use by:
New clients only. Must be presented at time of service.
Cannot combine with other discounts.
Massage Discount
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Chiropractic Wellness Ctr - Miles Bodzin, DC
6030 Santo Rd., #D San Diego, CA 92124
858-541-0505
$27 Includes
‡‹Initial Visit Discount
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