1 - Amazon Simple Storage Service (S3)



POLICY: Admissions PolicyPURPOSE:This procedure describes the admissions process from the enquiry stage through to admissions. Enquiries and admissions are the first point of contact with prospective learners, it is imperative that we provide outstanding customer service, ensure that we are efficient and professional with the information that we provide and be positive. Our mission is that ‘Our passion is raising aspiration, unleashing talent, changing lives’ and as part of this we need to promote our facilities, our courses and ensure that we do our upmost to retain prospective learners. SCOPE: This procedure applies to course enquiries and course admissions onto full-time and part-time programmes. The admissions process to higher education programmes generally follows this policy with specific processes outlined in part 6. PROCEDURE:EnquiriesEnquiries can be in person within the College premises, at offsite events, over the phone or via the website. Staff taking enquiries will provide dates of Information Sessions/Open Events as appropriate.Initial advice and guidance will be provided for all course enquiries.Where the enquiry relates to a course, then the enquiry is recorded on an Enquiry form. Forms must detail the contact name (including surname), contact telephone number, age to determine course cost, address (if information pack required), nature of course enquiry including whether full time, part time or Apprenticeship.Where course information is requested, the prospect will be invited to an Information Session/Open Event and/or an Information Pack will be sent out for the area of interest, these include course information and an application form.Where an Apprenticeship is required, the prospect is transferred to the Apprenticeship Team, name and contact details will be forwarded with the enquiry.Where the prospect is unsure about the course then they will be invited to an Information Session/Open Event or an appointment will be made with a Careers Advisor. Where the course is not available, then the prospect will be invited to an Information Session/Open Event.Enquiries are monitored to establish the conversion rates of enquiries into enrolments.Admissions - Role of the Admissions Team, in the admissions process; 16-18For all 16-18 full-time courses, an application is required. 19+ adults applying for 16-18 full-time courses where infill is allowed will be dealt with by the same procedures as given below.The 16-18 Admissions team receive dates of Open Events from the Marketing team. Open Events take place throughout the year and are a time when many applications are received from new applicants.Applications are received in either paper form or in electronic form via the e-enrol system or UCAS ProgressUpon receipt of an application form, the applicant details are recorded on Pro-Solution (application stage) and an immediate acknowledgement postcard is sent out to record receipt.Applicants will be sent a letter with an invitation to attend an informal course interview. Where relevant school reports, CRB Disclosure application and references are requested. Where appropriate and by appointment, parents and guardians can attend the interview but not be present at any assessment which forms part of the interview processWhere a disability and/or learning/support needs are identified on an application form all the relevant information is to be referred to the Learning Services Team. The Learning Services Team will contact the applicant to arrange assessment and support where needed and/or liaise with the subject tutor.Prior to informal interviews, application packs are prepared for the Curriculum team. These include a schedule of invited learners, Application Forms, Conditional Offer letters, Risk Assessment and Enrolment forms. Where the applicant is over the age of 19, this is highlighted as there may be a cost implication on entry. The Admissions Team inform Learning Support and Reception of the sessions.Prior to informal interviews, interview packs are prepared for the interview team. These include a schedule of invited learners, copy of their application, interview record, Conditional Offer letter and Acceptance letter, and Risk Assessment record. Where the applicant is over the age of 19, this is highlighted as there may be a cost implication on entry. The Admissions Team inform Learning Support and Reception of the sessions.At the informal interview, a formal offer of a place will be made to the applicant, which is subject to them meeting any specific entry criteria, which may include GCSE grades, audition/portfolio production and clear DBS check. The offer will be given as a letter to the applicant, along with an Acceptance letter which the applicant can sign and return either at the interview or following it. Following the informal interview, the attendance schedules and documents are returned to Admissions Team. Pro-Solution is updated by the Admissions team to reflect the outcomes, and a report is available on Pro-Solution for Heads of School which shows the current status of all applicants – whether they have attended interview, been offered a place, withdrawn, referred to another programme or enrolled.Applicants who do not attend an informal interview or taster session are re-invited to the next scheduled session. If there is no response from an applicant after two invites then a follow-up letter is sent. If there is no response to this after 10 working days, these applicants are contacted to identify possible outcomes, and if no further interview/session can be arranged, the application is marked as withdrawn.All full-time course applicants who have been offered a place are ‘kept warm’ through the year by marketing mailings, and will be invited to attend a ‘Find your Feet’ session in the summer when they will meet staff, co-students and get a taste of their course. Pre-enrolment data may also be collected at this event, including maths and English BKSB scores.All offered applicants will be invited in to a main enrolment event following GCSE results day to confirm their course and complete enrolment. GCSE results will determine whether or not the course originally offered is still the right one for the applicant.Admissions - Role of the Admissions Team, in the admissions process; 19+3.1 Where a course has set entry requirements then an application form will be required for 19+ programmes. For 19+ courses without entry requirements, applicants can enrol either online or in-person at college without the need for the procedures below.19+ Admissions staff receive dates and times of Open Events, Information Sessions and Interview dates from Heads of School and Marketing (see Appendix 1 for glossary of terms).Applications are received either in paper form or in electric form via the e-enrol system.Upon receipt of the application form, the applicant details are recorded on Pro-Solution (application stage).Applicants will be sent a letter with an invitation to attend an informal course interview or information session. Where relevant school reports, CRB Disclosure application and references are requested. Where a disability and/or learning/support needs are identified on an application form all the relevant information is to be referred to the Learning Services Team. The Learning Services Team will contact the applicant to arrange assessment and support where needed and/or liaise with the subject tutor.Prior to informal interviews and information sessions, application packs are prepared for the interview team. These include a schedule of invited learners, Application Forms, Offer letters, Acceptance letters, Risk Assessment and Enrolment forms (if session will conclude with enrolment). As the applicant is over the age of 19, this is highlighted as there may be a cost implication on entry. The Admissions Team inform Learning Support and Reception of the interview or information sessions. Following the informal interview or information session, the attendance schedules and documents are returned to Admissions Team, and they update Pro-Solution with the outcome. A report is available on Pro-Solution for Heads of School which shows the current status of all applicants – whether they have attended interview/information session, been offered a place, withdrawn, referred to another programme or enrolled. Applicants who do not attend an informal interview or information session are re-invited to the next scheduled session. If there is no response from an applicant after two invites then a follow-up letter is sent. If there is no response to this after 10 working days, these applicants are contacted to identify possible outcomes, and if no further interview/session can be arranged, the application is marked as rmation Sessions: Throughout academic yearInformation sessions are used are used when additional information is required from the applicant and to keep the applicant ‘warm’. Learners will be invited to experience College life, meet tutors and fellow learners and have taster sessions on the programme they applied for. The sessions provide an opportunity for the college to assess the appropriateness of a course for the learner, and for the learner to determine whether the course is right for them prior to it starting formally.Where information sessions are used instead of interview sessions, Heads of School provide the Admissions team with dates and venues for Information sessions for their curriculum areas. These are to be provided at the start of the academic year.During the session, Tutors will collect further information from the applicant, relevant to the course, and help the applicant to establish the appropriateness of the course for their needs. If there are no course conditions then an enrolment form may be completed at this session; these forms must be validated by the Admissions team along with payment of fees or submission of fee remission evidence.Tutors will discuss any additional needs identified with the applicant and complete the Risk Assessment Form.At the end of the information session any Application and Enrolment forms will be returned to Admissions, who will retain them and update Pro-solution accordingly.If the programme is not suitable for the applicant, the Tutors will either offer the applicant another programme/level within the same Programme Area or redirect them to Admissions for further advice and guidance on alternatives.Main Enrolment Session: AugustPre-enrolled learners and other applicants will have their course conditions compared against the entry requirements for the course and then be enrolled on an appropriate course. Tutors compare course entry requirements to against the GCSE results provided by the learner and complete a ‘Qualifications on Entry’.If a change of programme is identified, an amendment form will be completed.Tutors provide timetables to learners.MIS enter all enrolment form data and provide an ID badgeMarketing Marketing campaigns will be used to ensure that prospective learners and applicants are kept engaged with the College through a series of marketing campaigns, these may include for example;Invites to College Information Sessions/Open EventsParent / Guardian InformationWebsite and prospectus informationAdmission to Higher Education Programmes Full-time applicants make applications through UCAS to the appropriate deadlines. Part-time applications are made directly to Staffordshire University through their web site. All applications are recorded by the University’s Central Admissions team and inputted into SITs which is remotely accessed by all partnership organisations. The College’s Central Admissions is notified by a daily automated report of new and outstanding applications. All applications are then recorded in the College’s MIS system, Pro-Solution.All applications are reviewed by the Central Admissions team. Full-time applications are forwarded to a nominated Programme Lead where a decision is made regarding the application.Part-time applicants are received and an interview is arranged with the nominated Programme Lead within one calendar month.Applications are assessed on programme entry criteria, personal statements and by interview where applicable. If UCAS (via the university) notifies the College Admissions team of the detection of plagiarism in personal statements, the College reserves the right to decline the application or withdraw any offers made.Where a disability and/or learning/support needs are identified on an application form all the relevant information is to be referred to the Learning Services Team. The Learning Services Team will contact the applicant to arrange assessment and support where needed and/or liaise with the subject tutor. Criminal convictions which are disclosed on application or during interview will be referred to the Safeguarding team who will carry out a risk assessment and advise as to whether or not a programme place can be offered.All outcomes are communicated to the College’s Central Admissions team and inputted into the College’s MIS system and SITs, which informs the university of the decision. All outcomes are communicated to the student by the University.For Staffordshire University programmes, university guidelines on admissions will be followed. The admissions process for all higher education provision is informed by the UK Quality Code Chapter B2.The College welcomes applications from those from non-standard and non-traditional backgrounds as part of its widening participation agenda and to increase the higher level skills profile of the local and wider community. Feedback on the admissions process, appeals against offer decisions and complaints are dealt with initially through the university’s procedures, which will refer them through to the College for investigation and reporting back to the university.Please see Appendix 2 for HE Admissions process flowchartAppendix 1: Glossary of TermsOpen EventSummary: Open Events are used to promote courses and collate sufficient information on a learner to clarify their choice of course, level of programme and their support needs.Conducted: Throughout the academic yearWhat’s included: Enquiry form, Learner Information, Application form, Enrolment form if no course conditionsInformation SessionSummary: These sessions are used when additional information is required from the applicant and to keep the applicant ‘warm’. Learners will be invited to experience College life, meet tutors and fellow learners and gain further information about the programme they applied for.Conducted: January to JulyWhat’s included: Information/Taster session, Initial Assessment, Trade Test, uniform measuring, group profiles, College tour, Enrolment form, Qualifications on Entry formMain EnrolmentSummary: Applicants will have their GCSE results compared against the entry requirements for the course and then be confirmed on an appropriate course. Conducted: August What’s included: Evidence from learner that conditions met, Qualifications on Entry forms, Amendment forms, ID badge production, enrolment formAppendix 2: HE Admissions Process flowchart ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download