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JOB DESCRIPTIONJob Title:Careers and Employability FacilitatorDepartment:Student Support Services TeamReports To:Team Lead – Careers and EmployabilitySalary Range:$67,8100 - $79,000Job Purpose:The Careers and Employability Facilitator is a member of the Student Support Services Team. The role aims to facilitate career guidance and employability skills development to students throughout their learning journey, from the time of first enquiry to graduation and beyond. More specifically the Careers and Employability Facilitator will;Deliver a Careers and Employability service to students that supports better student engagement with career guidance and development of employability skills;Deliver Get Job Ready Workshops on CV writing, cover Letter, interview techniques and employability skills development;Develop resources and materials to assist students and teachers with employability skill development and capability to self-helpProvide access for students to current employment opportunities and recruitment databases;Organise events that informs students of career opportunities and connects them to potential employers; Support the embedding of careers and employability into curricula and across the organisation.Date:February 2020TOI OHOMAITANGAKotahitangaWhanaungatangaManaakitangaToitutangaWe are united towards our shared purposeWe build and nurture relationships and connections that enable Toi OhomaiWe uphold and strengthen the mana of others and our communitiesWe are courageous and humble in our pursuit of excellenceOrganisational Context:Toi Ohomai Institute of Technology Strategic Intent 2017 – 2020Globally education is undergoing disruptive change, driven by technology; learner expectations of employment outcomes; as well as employer & government expectations of relevance and value. Delivery models have changed more in the past 10 years than in the previous 100 years and are expected to change even more rapidly. In this context Toi Ohomai will systematically and continuously adapt to ensure that its education models and practices are relevant; that our technology, systems and processes meets future business needs; that staff capability and culture embraces change; and our physical asset base meets future learning needs, with a specific focus on improving access to education and enabling employment opportunities throughout the Bay of Plenty.Toi Ohomai’s ability to produce the best possible outcomes for our students, communities and business through seamless connectivity with our regional stakeholders, and Iwi in particular, is critical to the social, cultural, environmental and economic wellbeing of the wider Bay of Plenty region.Toi Ohomai’s Strategic Intent is to:We will:have meaningful and effective partnershipsBe a strategic education partner to Iwi, industry and the communities in the region.Recognise Iwi of the region as rights holders.Work collaboratively with other education providers.Work closely with government agencies.deliver tertiary education, research and technology transfer to meet the needs of the region.Ensure that we understand and meet the tertiary education needs of the region.Provide accessible and adaptable pathways for learners.Develop our discipline and research strengths to align with those of the region.Be active in technology transfer and applied research for industry.be innovative and support innovation Create an organisational culture that encourages and supports innovative practice.Develop activities that support new innovators and entrepreneurs in our region.Embrace and share new technologies and practices in education and industry.Build our capability and delivery of STEM subjects and courses.be learner-centredOffer a range of services to support student success prior to enrolment, during their study and beyond graduation.Tailor our educational delivery to suit the needs of the learners and to enhance their employability.Ensure our campuses, programmes, delivery and support mechanisms engage and support Maori and Pasifika students to achieve success.Create a culturally-safe environment for all learners.be a sustainable organisationEnsure that we are financially responsible and sustainable.Develop revenue streams appropriate to our core purpose.Maintain the highest standards of health and safety for our staff and students.Develop the capability of our staff to meet the future needs of the organisation.Minimise our negative environmental impact.Contribute to the social cohesion of our communities.Resource Management:Financial Authorities:Staff Authorities:Budget owner: NoDelegated Financial Authority as per Toi Ohomai’s Delegations Policy: NoNumber of Direct Reports: NoneNumber of Indirect Reports: NoneResponsible for contract staff, and/or coaching, training of others: NoResponsible for new employee hire: NoFunctional Relationships:INTERNALStudents Faculty staff Student Support staffOther Service TeamsEXTERNALProspective Students Industry/Future Employers Secondary School Careers advisers Employment AgenciesNational/International careers networks Professional bodiesCommunity and Relevant StakeholdersToi Ohomai GraduatesKey Competencies are framed by Toi Ohomai’s Strategic IntentThe delivery of all key responsibilities should align to the delivery of Toi Ohomai’s Strategic Intent and values.The following list articulates the generic key responsibilities that the Careers & Employability Facilitator will provide. In addition to these the employee may also be required to undertake reasonable tasks and projects beyond these responsibilities.Key Competencies:Expected Outcomes:Meaningful and effective partnershipsThe role aims to facilitate career guidance and employability skills development to students throughout their learning journey, from the time of first enquiry to graduation and beyond. Developing and maintaining meaningful relationships with prospective, progressing and graduate studentsDeveloping and maintaining meaningful relationships with the wider Student Support Team that effectively facilitates cross functional collaborationEngaging with other relevant key staff and teams that would be beneficial in supporting career guidance and facilitate the development of student employability skills;Where appropriate, working with whanau and within communities to inform service provision;Establishing and maintaining external partnerships with relevant services and agencies that would be beneficial in supporting career guidance and employability of our students;Developing Local, National and Global networks that enables the gathering and sharing of relevant careers and employability information.Developing and maintaining relationships with Toi Ohomai graduates resulting in increased support and participation in Alumni and Graduate destination surveys. Relationship Management and Project Plans formulated and implemented.Database of available services, resources and networks is developed, maintained and accessible to students and staff;Regular reporting of meaningful relationships;Data collected regarding careers and employability, graduate destination, Alumni and networks is distributed to appropriate parties.Opportunities for apprenticeships, internships, cadetships and mentoring are identified and promoted to students and staff;Participation in relevant external events, industry groups and memberships that are beneficial for Toi Ohomai studentsThe role is recognised as the conduit between students, teachers and employers;Co-operation and collaboration with the Careers and Employability TeamDelivery of tertiary education, research and technology transfer to meet the needs of the region.The role aims to facilitate career guidance and employability skills development to students throughout their learning journey, from the time of first enquiry to graduation and beyond. Delivering a Careers and Employability service to students that supports better student engagement with career guidance and development of employability skills;Where appropriate working with Faculty Staff to facilitate the embedding of employability skills within various learning environments of Toi Ohomai;Facilitating and fostering connections between student, faculty and industry to identify and develop employment opportunities and pathways. Where appropriate providing a level of careers and employment advocacy for students internally and externally of Toi Ohomai;Delivering a contextualised Careers and Employability service within the various locations of Toi Ohomai that meets the unique regional needsFacilitating opportunities for students to engage in activities and curricula that will help them identify and develop employability skills Delivery of a contextualised Careers and Employability service that facilitates awareness of higher learning, pathways and employment opportunities to prospective, progressing and graduating students;Needs are identified within the various areas within the region for Careers & Employability that informs Annual Service Plans;Annual Service plans recognises uniqueness and diversity for regional delivery;Faculty staff are supported and have the necessary information, tools and resources to enhance the embedding of employability skills into curricula; Faculty and support staff are actively promoting the services offered by the Careers & Employability Team.Awareness by students, staff and employers of the services available to support student placement in employment, work experience, internship and volunteer opportunities;Awareness and access for students to current employment opportunities across Toi Ohomai;Organised events that provides opportunities for Toi Ohomai students and graduates to market themselves.Be innovative and support innovationThe role aims to facilitate career guidance and employability skills development to students throughout their learning journey, from the time of first enquiry to graduation and beyond. Investigating innovative strategies for facilitating career guidance and the development of employability skillsFormulated and implemented strategies that are meeting the diversity of our students and their needsStrategies are technologically focussed and support -student capability for self-helpBe learner-centredThe role aims to facilitate career guidance and employability skills development to students throughout their learning journey, from the time of first enquiry to graduation and beyond. Facilitating personalised individual career guidance and employability skills support to students;Facilitating career guidance and employability skills support to groups of students through the facilitation of planned workshops Facilitating and encouraging students to connect with potential employers through the various mediums and organised initiatives;Provide access for students to current employment opportunities and recruitment databases;Ensuring that services and support provided are culturally responsive to the diversity of Toi Ohomai students;Put the perspective of the student at the forefront of decision making and work to create quality student support experiences;Model a student focused philosophy of service which encourages skills development and independence. Prospective, progressing and returning students are supported to manage their career and skill development.Programme Information sessions delivered to on career pathwaysGet Job Ready Workshops on CV writing, interview techniques, cover letters, and employability skills development are delivered;Student job search service provided;Employment opportunities and employment of students are captured within a Job /recruitment electronic database.Employment opportunities for students are regularly updated and promoted across the organisation and within the regionsEvents organised that connects students with potential employers;Toi Ohomai Graduate showcase organisedCareer Aspiration workshops are organised and supported by graduates, employers or representatives from professional bodies;Toi Ohomai students are the preferred option for employers when seeking work ready employees.Be a sustainable organisationThe role aims to facilitate career guidance and employability skills development to students throughout their learning journey, from the time of first enquiry to graduation and beyond. Delivering a service that is current, relevant and informed by data and analysis of Local, National and International labour market trends and forecasts;Forecasting, analysing and regularly reporting on the future labour market needs and trends to meet future demands that can inform strategic and operational direction of Toi Ohomai;Conducting and disseminating research related to the careers and employment of graduates to inform strategic and operational direction of Toi Ohomai.Annual Service Plans are developedThe results of an annual employer satisfaction survey are analysed, distributed and used to inform future activities;Student employment outcomes are tracked, reported on and provided to interested parties at regular intervals;Student employment data utilised to support a Toi Ohomai Alumni; Information is provided to faculties to support and inform employability activities;Effective Careers and Employability service is delivered across the region;Regular review of services is conducted;A reporting system is developed and implemented;Annual service plan is developed.Note:The above Key Performance Indicators are provided as a guide only. You are expected in your role to undertake any and all reasonable and lawful instructions and / or delegated tasks given by your manager, or someone in a position authorised to give such instruction. The precise performance measures for this position should be discussed between the jobholder and manager as part of the performance development process.Person Specification:QualificationsEssential:Desirable:Relevant tertiary qualification at degree levelCurrent full driver’s licenceGraduate or post graduate qualification in Career Development/GuidanceEvent Management/Marketing Certificate in Adult Teaching Knowledge / ExperienceEssential:Desirable:knowledge of local, national and global labour marketsExperience in working with employers and industry Knowledge of current employment factors, such as Equal Employment Opportunities and recruitment strategies.Experience in developing and maintaining good community networks and dealing with people from the range of cultural backgrounds in the community;Minimum 3 years Careers guidance experienceCurrent knowledge of the education and training sectors Knowledge or Experience in programme developmentKnowledge of Learning Management Systems (LMS) platforms and experience working with digital mediums ie. E-PortfoliosSkills and AttributesEssential:Desirable:Facilitation and needs assessment skillsHighly developed customer service and networking skills Skills in Digital Resource Development High level of ICT skillsAbility to develop work practices, plans, work independently and within a team.Working in a culturally responsive mannerWorking in an effective and motivational wayAbility to work with a diverse range of students and staff as part of a teamSkilled in the use of Microsoft Office Suite Ability to keep accurate and up to date records, complete reports.Change to Job Description:From time to time it may be necessary to consider changes in the job description in response to the changing nature of our work environment; including but not limited to technological requirements or statutory changes. Such change may be initiated as necessary by the manager of this position. This Job Description may be reviewed as part of the preparation for performance planning for the annual performance cycle. ................
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