Trifed.tribal.gov.in



1878965-78105Tribal Cooperative Marketing Development Federation of India Ltd (TRIFED)(Under Ministry of Tribal Affairs, Government of India)Regional Office : DehradunGround Floor, Silk Park, Prem Nagar, Dehradun-248007 (UK) Ph: 0135-2771144, 2770024email: trifeddehradun@,trifeddehradun@TENDER NOTICE through E -procurement(TENDER NOTICE FOR E-COMMERCE RELATED ACTIVITIES)TRIFED, a Government of India Organisation under the Ministry of Tribal Affairs, is expanding its Online E Commerce Operations and hence, invites proposals for appointment of vendors for photography, editing, content writing, uploading of items on the Tribes India website and other online portals (Amazon, Flipkart and Snapdeal) along with complete E Commerce Solution, implementation and online operations for Tribes India.E-Tender are invited from the interested parties for appointment of vendors for photography, editing, content writing, uploading of items on the Tribes India website and other online portals (Amazon, Flipkart and Snapdeal) along with complete E Commerce Solution, implementation and online operations for Tribes India. The tender document cost of Rs200/- and EMD of Rs.25,000/- is to be deposited in one working day before the commencement of e- procurement process. The EMD must be remitted by way of NEFT/RTGS in the account of TRIFED Account number : 1764104000042671, Bank Name I.D.B.I, IFSC Code: IBKL0001764, IDBI Bank, Ltd. S.R Tower, Shiva Enclave, GMS Road, Dehradun, Uttarakhand State, After sending the RTGS, the bidder should send e-mail to trifeddehradun@ requesting to participate in the e-procurement and should state the following-UTR number of RTGSAmount sent through RTGSMaterial opted to supply.RTGS of the party for refund of the EMD of unsuccessful bids.The last date of submission of bid -30.7.21 by 1 pm.The date of opening of the bid -30.7.21 at 4pm.For more information contact TRIFED Regional Office at the above given address and phone numbers. TRIFED reserves the right to accept any Tender or to reject any or all tenders without assigning any reason thereof. Regional Manager About TRIFEDTribal Cooperative Marketing Development Federation of India Limited (TRIFED) has been functioning since 1987 as a national-level apex organization functioning under the administrative control of Ministry of Tribal Affairs, Govt. of India. TRIFED has a network of its Member Federations and 16 offices all over India with its headquarters in New Delhi. The ultimate objective of TRIFED is socio-economic development of tribal people in the country by way of marketing development of the tribal products on which the lives of tribal depends heavily as they spend most of their time and derive major portion of their income. The approach of marketing development of tribal products envisages TRIFED’s role as a facilitator and service provider. The philosophy behind this approach is to empower tribal people with knowledge, tools and pool of information so that they can undertake their operations in a more systematic and scientific manner. The approach involves capacity building of the tribal people through sensitization, formation of Self Help Groups (SHGs) and imparting training to them for undertaking a particular activity, exploring marketing possibilities in national as well as international markets, creating opportunities, for marketing tribal products on a sustainable basis, creating a brand and providing other services.Project ObjectiveThe purpose of this tender is to select a reputed vendor to undertake Photography, Content Writing, Uploading and Listing of SKUs on Tribes India website and other online portals (Amazon, Flipkart and Snapdeal) along with complete E Commerce Solution, implementation and online operations for Tribes India.Instructions to bidderProcedure for bid submissionA pre-bid meeting is scheduled on 26/07/2021 at 3.00 PM at TRIFED, Regional Office,Dehradunor through VC, for clarifications if any, pertaining to the scope of assignment, responsibilities of either parties or other details. In case some significant changes are made in the terms/scope of the bid document as a result of pre-bid meeting or otherwise considered necessary, a formal corrigendum shall be uploaded only on website: trifed.in. All decisions taken during the pre-bid meeting and uploaded on our website shall form part of the terms and conditions of the assignment.The bidders must submit bids through electronic means.. The bidder may submit their bid having Consortium etc. keeping the view in mind that any such type of future integrations with third party systems is possible and the agency must adhere to the same as per TRIFED’s directions. Sub-contracting arrangements for this bid are not allowed.All the applications submitted by the bidders shall follow the formats mentioned in the Annexure. If the applications are not as per the format, then TRIFED reserves the right to reject the proposal without assessing it. Earnest Money Deposit (EMD)The bidder shall give Earnest Money Deposit (EMD) of 5% of Total Project Cost (Rule 170 of GFR 2017)drawn on TRIFED payable atDehradun. The EMD will be forfeited in case of non-performance by the party at any stage of the tender process & this aspect shall be guided by the provisions mentioned in Manual of Procurement of Goods 2017. EMD is to be deposited with the technical bids. The technical bids of the parties not submitting the EMD shall not be entertained & straightway rejected. The validity of the EMD must be 90 daysfrom date of submission of proposal.ConfidentialityThe bidder undertakes not to divulge or communicate to any entity (unless required by law or by any regulation or court order) or use or exploit for any purpose whatever, any of the trade secrets or confidential knowledge about TRIFED which it may receive or obtain as a result of entering into this Project Work order, and the vendor shall use its reasonable endeavours to prevent its officers, employees or agents if any from doing soGovernment Law & ArbitrationThis Project shall be governed and construed in accordance with the laws of the Republic of India. All disputes, claims, suits and actions arising out of this work order or its validity will be in a binding manner finally decided in accordance with the provisions of the Arbitration and Conciliation Act 2008 and its amendments. The venue for arbitration shall be at Delhi and the proceedings will be conducted in English only.Tender ValidityThe offer submitted by the bidder should be valid for minimum period of 365 days from the date of submission of proposal.Bidder’s ResponsibilityThe bidder must submit a declaration as per format given in Annexure.Project ownershipThe ownership of the project shall be with the Managing Director/Executive Director of TRIFEDProject ReportFor any clarification, query, project monitoring, supervision etc., the bid awardee will be required to contact Executive Director, TRIFED.Eligibility CriteriaPre-Qualification Criteria:Sl. No.Checklist Item DescriptionCriteriaProof/Documents Required1.Prime Bidder entity RegistrationThe entity should be registered under Goods & Service Tax Act-2017.1.Copy of PAN2. Copy of GST registration.2.?Prime Bidder’s Net worthThe net worth of the Bidder should be Positive.Certificate from authorized signatory with audited Balance Sheet.3.Non-Blacklisting/DebarmentThe bidder should not be under a Declaration of Ineligibility for corrupt or fraudulent practices or blacklisted/debarred with any of the Government agencies.Self-Declaration in this regard by the authorized signatory of the bidder.4.Nature of Projects HandledThe Prime bidder along with consortium must have experience of Photography, Content writing & SKU updating.Respective work orders from the client along with completion certificate from the designated authority.Also mention contact information of custodian / in-charge of each project referenced. Technical Qualification Criteria:SL. No.Checklist Item DescriptionCriteriaProof/Documents Required1Ecommerce PhotographyLead Bidder must have experience in professional model and product shoot along with a good high definition DRL camera. Also expertise in editing of images in 2000x2000 pixels with white background which will include 5 photographs of each product with different pletion certificate from the client along with the link of developed projects.2Content WriterExceptional writing editing skills (ensure to deliver both non-plagiarized content and all-around consistency in style, fonts, and image.Conduct simple keyword research and use SEO guidelines to generate brand.Responsible for writing of creative content for Tribal products and improving the quality of content on the website.Writes compelling content that meets prime search engine standards.Review and write content quality based on Content. Write SEO Based content for category pages, overall website.Researching markets, websites to compare and create content that is innovative and original. Well-researched and accurate content will be produced on tight pletion certificate from the client along with the related documents.3Uploading of products on ecommerce portals as per international standards.Oversee the day-to-day E-commerce operations, customer service, updates, post listings, promotions, merchandising, maintenance and fortable working with All Ecommerce Sites Indian and International. Ensure that daily site maintenance is conducted; correcting product descriptions, product placement, and new item posting, out of stock item removal/replenishment. Must have working experience on Amazon Ads, Google, and other ad networks, Setup and manage Ad campaigns with the highest efficiency Optimize & rank listings organically using Ad campaigns for great visibility & higher conversion.Product Listing Optimization: Knows how to search for keywords using different tools. And then use the relevant keywords and create product listing content.Should be able to create, manage and maintain competitive product, pricing, and promotion strategies; identify new product and category niches.Develop & execute strategies for campaign structuring, targeting, and other aspects of ads.Generate Daily, weekly, and monthly ad performance report for all major metricsKeep up to date with SEO and Pay Per Click (PPC) developments.Should have a bachelor's pletion certificate from the client along with the related documents.Bidders are required to submit documentary proofs for all the above conditions including Incorporation/ Registration certificates, GST Registration, PAN Registrations, Work Orders, Completion Certificates for the relevant assignments etc. Any applications without the supporting documentary proofs are liable to be rejected.Evaluation of ProposalInformation provided in other that the format mentioned will not be considered for evaluation. Financial bids for only those bidders shall be opened who will bequalifying the technical criteria.Only fixed price financial bids indicating total price for all the deliverables and services specified in this bid document will be considered.The bid price will be inclusive of all taxes and levies and shall be in Indian Rupees.Any conditional bid would be rejected.Errors & Discrepancies: Any errors and discrepancies in the information given in financial and technical bids, calculations, mismatch in rates and costs etc. will lead to rejection of the bid.Evaluation CriteriaThe biddershall submit their technical proposals highlighting their expertise in undertaking similar assignments and their plan & strategy to undertake this assignment.The bidder will be required to present their understanding of the assignment, approach and methodology, team’s relevance and experiences and work plan with deliverables to the evaluation committee at TRIFED on the prescribed date and time. The details of the presentation will be shared after the evaluation of the technical proposals and will be informed to the qualifying bidders. Evaluation Criteria for Technical ProposalThe evaluation committee appointed by TRIFED will assess the proposals submitted by the bidders, considering the criteria as prescribed in the RFP document: Resources requiredTRIFED reserves the right to interview proposed resources of the selected bidder and advise for changes which shall be executed within 7 days of communication. .Evaluation of Financial ProposalThe biddermust submit their financial bids as per the format (given in annexure) mentioned in the bidding document. TRIFED reserves rights for deletion of any component on its own discretion prior issuance of LOI. However, for financial evaluation, the consolidated project cost quotations shallbe considered.Rejection criteriaBesides other conditions and terms highlighted in the Tender Document, bids may be rejected under following circumstances:General Rejection CriteriaConditional Bids;If the information provided by the Bidder is found to be incorrect / misleading / fraudulent at any stage / time during the Tendering Process;Any effort on the part of a Bidder to influence the bid evaluation, bid comparison or contract award decisions;Bids without signature of person(s) duly authorized on required pages of the bid; Bids without power of attorney/ board resolution.Pre-Qualification rejection criteriaBidders not complying with the Eligibility Criteria given in this TenderFailure to furnish all information required by the Tender Document or submission of a bid not substantially responsive or clarification sought by TRIFED is not adequately addressed and complied by the bidderTechnical rejection criteriaTechnical Bid containing commercial details;Revelation of Prices in any form or by any reason before opening the Commercial Bid;Failure to furnish all information required by the Tender Document or submission of a bid not substantially responsive to the Tender Document in every respect;Bidders not quoting for the complete scope of Work as indicated in the Tender Documents, addendum (if any) and any subsequent information given to the Bidder;Bidders not complying with the Technical and General Terms and conditions as stated in the Tender Documents;The Bidder not confirming unconditional acceptance of full responsibility of providing services in accordance with the Scope of work and Service Level Agreements of this tender.Each bidder should offer/ quote single make and models against all items. Bidder quotingmultiple make and models in their technical bid will lead to mercial Rejection CriteriaIncomplete Price Bid.Price Bids that do not conform to the Tender’s price bid format;If there is an arithmetic discrepancy in the commercial Bid calculations the TRIFED may consider rectifying the same. If the Bidder does not accept the rectification, then their bid may be rejected.Scope of WorkThe major scope of work will be photography, editing, content writing, uploading and listing of products on the Tribes India website and other online portals (Amazon, Flipkart and Snapdeal) along with complete E Commerce Solution, implementation and online operations for Tribes India.Exceptional content writing editing skills (ensure to deliver both non-plagiarized content and all-around consistency in style, fonts, and image).Cataloguing and uploading charges on portals.Product and with Model Photography.Annexure-1 Tribal Cooperative Marketing Development Federation of India Ltd (TRIFED)(Under Ministry of Tribal Affairs, Government of India)Regional Office : DehradunTechnical BidMandatory requirement for technical qualificationS. No.Particulars1Company Profile2GST Number 3Income Tax PAN 4Employee Strength 5Documentary evidence for completing the work experience6Major client list7Last 3 years revenue2018-192019-202020-218EMD for details Date: Signature of the applicantName of the Firm (with seal): Tribal Cooperative Marketing Development Federation of India Ltd (TRIFED)(Under Ministry of Tribal Affairs, Government of India)Regional Office : DehradunAnnexure-2Details of similar type assignments undertakenSr. No.Name ofClientCountry/ StateWork isPerformedProject DescriptionTotal value of ContractName of the Firm (with seal): Signature of Authorised signatory:Name of the Authorised signatory: Address: Phone no.: Mobile no.: Email: Date: Annexure-3Tribal Cooperative Marketing Development Federation of India Ltd (TRIFED)(Under Ministry of Tribal Affairs, Government of India)Regional Office : DehradunFormat for Financial BidApplication Form (Financial Bid)(To be submitted in a sealed envelope separately.Any application mentioning details about the financial bid in the technical proposal will be rejected)S.No.DescriptionRate per Unit Indian Model shoot charges with modelsProduct shoot charges for Table top Shoot Cataloging and uploading charges on portals4.Dummy Shoot(Jewelry and G&A) charges for Products5.Content writing 6.Lifestyle product shoot chargesTotal CostName of the Firm (with seal): Signature of Authorised signatory:Name of the Authorised signatory: Address: Phone no.: Mobile no.: Email: IDDate: Annexure 4Undertaking on Total Responsibility(To be submitted on the Letterhead of the responding agency)TenderRef._______________________ Date: To:Regional Manager,Tribal Cooperative Marketing Development Federation of India (TRIFED)Silk Park, Prem Nagar, DehradunDear Sir,Sub: Self certificate regarding Total ResponsibilityThis is to certify that we undertake total responsibility for the successful and defect free operation of the proposed Project, as per the requirements and terms and condition of the RFP for Supply, Installation, and Commissioning& Maintenance of Wi-Fi, LAN, Hybrid Telephony and Surveillance Work at TRIFED.Thanking you,Yours faithfully(Signature of the Authorized signatory of the BiddingOrganization) Name:Designation:Date:Seal:BusinessAddress:Annexure-5Declaration that the bidder has not been blacklisted/debarred(To be submitted on the Letterhead of the responding agency)TenderRef. __________________________________Date:To,Regional Manager,Tribal Cooperative Marketing Development Federation of India (TRIFED)Silk Park, Prem Nagar, DehradunSub: Self Declaration of not been blacklisted/debarredDear Sir,We confirm thatourcompany,, is not blacklisted/debarred in any manner whatsoever by any of the State/UT and/or central government in India on any ground including but not limited to indulgence in corrupt practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice as on date//.Place:Bidder’s Company Seal:Authorized Signatory’s Signature:Authorized Signatory’s Name and Designation: ................
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