Position description template for People Managers



4140200-1885950Position Description (People Managers)FINANCE & PERFORMANCE MGR (PROJECTS & PROPERTY)DivisionCity Projects & PropertyBusiness UnitTHH SydneyManagement LevelM4Grade/Band8Date position description approvedCouncil overview At the City of Sydney our people are our most important asset and central to achieving our exciting and ambitious Sustainable Sydney 2030 – developing a green, global and connected city. The City of Sydney works to build socially sustainable communities that support a more?inclusive Sydney – a city that is also more connected, liveable and engaged.From our high-quality facilities to local services and initiatives, we are dedicated to delivering the best city environment for business, work, living and recreation.Council valuesOur people are custodians of public trust and confidence. In recognising this, we are committed to building a high performing culture built on the values of collaboration, courage, integrity, innovation, quality and respect. These six core values guide everything we do at the City. Primary purpose of the positionCity Projects & Properties Division delivers the City of Sydney’s capital works infrastructure program, comprising a diverse range of community facilities, commercial buildings, open spaces, urban spaces, streetscapes and civil works. The Division is also responsible for the City’s property portfolio which has over 200 properties that are jointly managed by the City and external service providers. This purpose of this role is to provide meaningful reporting and analysis to enable Managers to manage the Capital Works Program, Property Portfolio and Development & Strategy. It will be responsible for developing, maintaining and improving systems, processes and reports in planning, monitoring and evaluating performance for the Division. The role will manage the operational performance reporting for the Division including: project delivery metrics, project milestones, debt management reporting, work health and safety and other organisational requirements. While also assisting with financial budgeting and forecasting.Key accountabilitiesCollaborate, engage and partner with Senior Managers, customers and key stakeholders to ensure performance metrics meets the needs of the Division.Manage and continually improve the performance measurement frameworks and instruments across the Division from a strategic and operational perspective.Ensure timely delivery of all reports and maintain compliance in accordance with financial/operational standards and Council policies. Actively manage and deliver the KPI and performance reporting for the Division.Manage and deliver performance reporting for the Division including project delivery metrics, project milestones, debt management reporting, work health and safety and other organisational requirements.Positively contribute to better education across reporting tools and platforms.Deliver a high standard of customer service through the provision of advice, consultation and sharing of information with all levels of staff across all divisions of Council.Key challengesDevelop clear plans to implement the strategy of the City Projects and Property Division. Align resources, people, systems and processes to meet priority objectives. Redirect resources and efforts to meet changing priorities.Focus on people’s strengths. Proactively manage current and future workplace needs. Actively recognise behaviour that delivers results and demonstrates our values. Instil a sense of urgency around addressing and resolving individual and team performance gaps.Define team and individual outcomes by understanding the needs of customers. Regularly monitor and evaluate progress with early correction to ensure quality outcomes. Drive accountability and continuous improvement by implementing effective reporting and improvement mechanisms across the team.Key relationshipsWho WhyInternalCorporate FinanceProvide expert advice and contribute to decision makingOptimise engagement to achieve defined outcomesManage expectations and resolve issues Senior ManagementProvide effective Divisional financial reportingIdentify performance improvement opportunities and ensure reporting metrics meet the Divisional requirements.Provide recommendations and financial advice to Managers Manage expectations and resolve issuesExternalStakeholdersAuditors/ProfessionalsEngage in, consult and negotiate the development, delivery and evaluation of projectsManage expectations and resolve issues Key dimensionsDecision makingThe position is accountable for day-to-day operational decisions and has the authority to take any reasonable steps to ensure that the smooth flow of operations is maintained; providing the actions are consistent with the responsibilities of the position and subject to any limitations, corporate policies, procedures or safe work method statements. Reports toBusiness Performance and Contract ManagerDirect reportsNIL Estimated number of indirect reports2Essential Knowledge, Skills & ExperienceDegree in commerce, business, finance or other relevant discipline.Experience in development of a performance metrics framework.Demonstrated experience developing systems to streamline data collection, performance analytics and reporting.Experience with financial accounting packages, analysis tools and reporting systemsMust possess a good understanding of financial management.Highly developed communication and interpersonal skills that facilitate effective team dynamics and working relationships.Demonstrated experience developing processes to streamline data collection, performance analytics and reporting. Desirable CriteriaRelevant postgraduate qualifications.CPA/CA qualified.Capabilities for the positionThe City’s Leadership and Management Capability Framework (LMCF) outlines the capabilities expected of people managers to perform well in their role. They are expressed as behaviours that show expected knowledge, skills and our values. There are capabilities for employees and managers which provide clarity, common language and consistency. Focus capabilitiesThe capabilities in bold are the focus capabilities for this position. The focus capabilities are those judged to be most important at the time of recruiting to the position. That is the ones that must be met at least at a satisfactory level for a candidate to be suitable for appointment. The table below outline the suggested focus capabilities for both Leadership and management and is a guide. Capability GroupCapability NameLevelLeadership Displays Awareness of Self and Others Section Unit Manager - M4Cultivates Productive RelationshipsSection Unit Manager - M4Drives ResultsSection Unit Manager - M4Develops People and Culture Section Unit Manager - M4Operates StrategicallySection Unit Manager - M4ManagementTechnology and Information ManagementSection Unit Manager - M4Finance and Resource ManagementSection Unit Manager - M4Asset ManagementSection Unit Manager - M4Risk Management, Safety and ComplianceSection Unit Manager - M4Procurement and Contract ManagementSection Unit Manager - M4Project Management Section Unit Manager - M4Change Management Section Unit Manager - M4People Management Section Unit Manager - M4 ................
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