Job Description for Terry Cox - Amazon Web Services
Job Description for
Date 23/03/2021
Position Inventory Controller
Reports to Purchasing Manager
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Overview
The primary responsibility of this role is:
• To manage and accurately account for all inventory items.
Functional Relationships
• General Manager, Purchasing Manager, Purchasing / Receipting Staff, Assistant Manager, Produce Manager , Compliance and Asset Manager, Day, Night supervisors, Day, Night store staff, Accounts Payable staff, Sales Manager and staff.
Key Responsibilities
Stock Control
• Ensure stock is rotated on a first in – first out basis (FIFO).
• Undertake investigations to locate missing stock and perform appropriate auditable real-time adjustments
• Maintain and reconcile on a daily basis stock returned for credit, establish robust mechanisms to accurately track and reconcile stock for crediting
• Monitor use-by-dates and prepare stock disposal sheets for urgent sale before expiry by sales staff
• Ensure sales staff are fully briefed on a daily basis of product saleable that is for disposal and that the product is correctly picked and loaded.
• Ensure stores staff are aware of items nearing expiry must be picked first for sale.
• Establish and maintain a short dated stock bin to avoid any confusion between same product lines sold at discount to dispose as opposed to stock with good dates.
• Maintain F2F transfers and ensure correct procedures are recorded as required by the Food Control Plan.
• Ensure stock going into short dated/quarantine bin is removed from inventory system for sale by the completion of a real-time post dated order to remove from sale opportunity.
• Ensure this is completed and stock issue resolved to invoice or separate sale within a week and by month end.
• Undertake appropriate stock disposal for expired and damaged stock
• Undertake RFC submissions for damaged, credited and expired stock as and when required
• Establish stocktake 3 monthly timeframes and undertake full company stocktakes, including all real-time functions
• Undertake frequent bin localised stocktakes on a regular basis depending on need, stock value or attractiveness.
• Undertake cyclical stock counts on major category lines weekly or as required, e.g. Streets, Mrs Mac’s, Meat, F2F products.
• Maintain Bin Locations in real-time System.
• Check, reconcile and act on all damaged / missing / quarantined stock on a daily basis
• Undertake stock isolation and associated actions required for notified stock recalls – notified lines to be quarantined.
Food Safety
• Ensure that damaged stock and Supplier claim stock are kept in separate, clearly labelled areas of the Warehouse. Any stock being returned to the Supplier must be accompanied by a Request for Credit – Supplier form.
• Observe Company policies on personal hygiene, wounds and infectious illnesses
• Oversee and assist with cleaning duties. The Warehouse and Freezers must be kept tidy and free from rubbish.
• Ensure that damaged and unsaleable products are removed from picking locations, repacked and stored in a location solely for this purpose.
• Maintain all stock records as required within the Food Control Plan.
Inwards Goods
• Follow the Branch Inwards Goods Procedure, (recommend changes and efficiencies)
• Assist with the unloading of inward goods
• Ensure there is an accurate count check of all inward goods on arrival into store including temperature compliance
• Check that stock descriptions, pack size and quantities are accurate. Verify that packaging and labelling will meet our storage and picking requirements
• Ensure Purchasing staff is notified by notation on the packing slips of any stock balance or item description discrepancies when receipting stock in Realtime System.
• Record all inward goods on to the Daily Product Receiving Form
• Reconcile all inwards goods to a copy of the PO and submit same to receipting Clerk
• Receipt stock as and when required into Realtime
• Ensure all Food Control Plan requirements are undertaken and returns completed
• Ensure that all goods received are free from contamination or damage according to the published Standard Operating Procedure before signing documentation
• All damages are to be noted and brought to the attention of the deliverer who must clearly sign acknowledgement of the damages
• Ensure all damaged stock if not immediately returned is isolated in appropriate quarantine area, labelled for easy identification to packing slip receipt.
• If required undertaken RFC submission to supplier, and discard product on receiving the supplier credit.
• Ensure that any temperature sensitive goods received are placed in refrigeration within Food Control Plan guidelines.
Health and Safety
• Perform daily equipment and machinery safety checks as required before use. Advise your Supervisor of any damaged or faulty equipment immediately.
• Adhere to Health and Safety rules outlined in Item 20 in your Employment Agreement.
Other
• Ensure stock substitutions are noted on pick sheets
• Pack and load stock off invoice for delivery runs when required
• Relieve for Receipting Clerk when required
• Rostered Weekend Despatch Supervisor Duty when required
Key Performance Indicators
• Accuracy of inwards goods documentation received including time, descriptions, quantities, temperature, dates
• Receipting accuracy
• Correct and robust auditable record maintenance
• Effectiveness of relationships with delivery personnel
• Accuracy of picking and packing orders
• Accuracy of Bin Locations
• Stocktake accuracy to stock on hand with minimal variance + or - $100.00
• Completion of missing stock investigations on a daily basis
• Completion of damaged stock disposal daily
• Accuracy of stock control for missing, damaged and credit items
• Accuracy of stored stock documentation and procedures
• Competent relieving of other required personnel tasks
• Product knowledge
• Compliance with Food Control Plan
• Continuity of health and safety checks
• Perceptions of teamwork by other personnel with functional relationships
• Contribution to achievement of goals within overall operations group and Company
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