Lakehead University



Office of Financial ServicesPurchasing Servicesgmatte@Lakeheadu.ca807-343-8455Addendum # 1RFP # LU17-030Bookstore Retail Management SystemIssued March 9th, 2017CLOSE DATE AND TIME REMAINS AT:March 16th, 2017, @ 3:00:00PMThis Addendum issued to provide responses to Proponent Inquiries as below.1. Who is the campus departmental debit card provider?If by this, they mean department card, then it's our current software provider, Bookware.The University currently uses US Bank Visa as our corporate card provider. 2. Under "Product Returns" in the Software Requirements, Section 7.5.2 (page 19 of the RFP), there is a reference to Amazon/affiliate sales. In what relation is Amazon or other affiliates to product returns?We are considering setting up as an Amazon affiliate to deal with overstock that can't be returned to the publisher. The only real application from their point of view is in the provision of in-depth reporting that allows us to quickly and easily identify non-returnable stock that would fall into this category.3. Is there a targeted decision date? Is there a desired "go live" date for the new system?We anticipate going live with a new system sometime in June of 2017.4. Does the University have a budget for this project or is the budget being determined by the bid responses?Lakehead does not have a pre-determined budget. The project cost will be determined by the bid responses.5. Currently, how much (in $) used wholesale textbooks is being sent toWholesalers? What commission is the store receiving for these shipments?We switched to a new in-store system of? buybacks this year, so I can't provide YTD numbers yet.? Last year, we probably sent back approximately $17,000 - $20,000 between the two campuses. We receive different commissions from the different vendors, but it's around the 23% mark when combined.6. How many major buys do you have each year (Fall & Winter)? We run them every Wednesday from September to April.7. Do you want these buys to be staffed by the winning proponent? No. 8. If so, how many people do you need at each site and for how many days? None.9. Do you have any other buying periods that may not be considered major, i.e. spring, summer, daily buys? We have yet to determine if we will buy through the summer.10. If so, would you need our help with these as well?No.11. Will you need us to provide the cash for your buyback? No.12. If so, how much is needed per major buyback? Nothing.13. During buys, how much does the store purchase for itself? Currently, very little.14. Are you currently renting in partnership with a vendor? Online only.15. If so, how many units are you renting each semester? About 300.16. If possible would you be able to provide me a total value of used books purchased and sold to wholesalers. See above. Nebraska used to be our sole buyback partner until 2015, so Ken ought to be able to pull these numbers himself.End of Addendum ................
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