DATE BOOKED - Amazon S3



DATE BOOKED ……………………………..

TERMS AND CONDITIONS OF HIRE

1. No liability whatsoever will attach to Upminster Hall Sports Association (UHSA), Upminster for any loss, damage or injury howsoever occurring. Cars and personal property are accommodated at the UHSA Building entirely at Owner’s risk.

2. In consideration of the Hire Contract, a deposit will be payable at the time of booking. In the event of the cancellation of the booking, refund of this deposit will be at the sole discretion of the UHSA.

3. The deposit will be retained as a charge against cleaning, and refunded, provided the premises and grounds are left in a clean, satisfactory condition.

Such duty is to be under the supervision/instruction of the Bar Steward.

4. The right is hereby reserved to vary the hiring fees and/or deposits at any time before the date of the event for which the UHSA Building has been hired, notwithstanding that payment of fees and/or deposits has been made and accepted; in the event of the charge being increased the Hirer must pay the additional fees/deposits before the date of hire.

5. The Hirer will reimburse the costs and expenses of replacing or rectifying all damage and/or loss sustained by the Premises, Ground and Equipment, however the damage/loss might be caused, during the period of hire.

6. The Hirer will be responsible for maintaining order while using the Premises, also for ensuring that the Premises are vacated at the stated time, and that the exits from the Hall are kept clear at all times.

7. A deposit of £250 is required when booking the Hall. This covers the cost of three bar staff and a non-refundable deposit in the event of cancellation or damage. A charge of £30 for cleaning the premises. In the event there is no damage £100 will be returned.

8. In the event of cancellation more than six weeks before the booked date £100.00 of the deposit will be returned, the balance being retained by the UHSA as a cancellation fee. If cancellation occurs within the period of six weeks prior to the booked date the full deposit will be retained by the UHSA as the cancellation fee.

9. The club bar must be used at each function and booking members and/or their guests must not bring onto the premises their own alcohol/drinks for consumption. Bar staff will be provided by UHSA at no additional cost to the booking member.

10. No application for extension of license to be requested/applied for.

11. No member under 18 may book the hall.

12. No private parties for the under 18-age group will be accepted as a booking.

13. Functions specifically booked by clubs and/or members for the under 21-age group must have adults in attendance. All evening, at a ratio of two adults for every fifteen members/guests under the age of 21.

14. The member making the booking must be in attendance all evening and is responsible for the behaviour of all guests.

15. Damage to the Association property will result in a bill for their effective repair being issued to the booking members affiliated club, if the costs exceed any deposit monies due and after all other Rules on deposit forfeiture have been satisfied. The affiliated club have agreed to the immediate payment of the bill and will then take their own steps to recover the amount from their member or membership if such payment is not freely offered by the booking member at the time.

16. The Association advise you to hire a doorman to police the entrance while your function is taking place. If required we can recommend a local company (cost is approx £52 an evening).

17. The cost of the bar staff and cleaning (£150) will be wavered for MEMBER CLUB FUNCTIONS ONLY as long as the bar take is over £300 and that the MEMBER CLUB FUNCTIONS GO THROUGH THE RESPECTIVE CLUB ACCOUNTS.

UNDER NO CIRCUMSTANCES WOULD THE UHSA ALLOW A PRIVATE BOOKER THESE TERMS INCLUDING A MEMBER CLUB MEMBER.

Issued by the Association in agreement with the wishes of the Committee.

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