JOB DESCRIPTION FOR JOB TITLE:
|Clinical Program Coordinator |
|Job Code: 800201 |FLSA Status: Non-Exempt |Mgt. Approval: J. White |Date: 5-17 |
|Department : Vascular Surgery Clinic |HR Approval: KS |Date: 5-17 |
|JOB SUMMARY |
| |
|The Clinical Program Coordinator (CPC) for the Vascular Surgery Clinic is a registered nurse who is accountable for vascular surgery patients enrolled in clinical |
|trials and the administrative management of clinical research trial activity for industry-sponsored, federally-funded, and investigator-initiated trials. In addition, |
|the Clinical Program Coordinator will work with physicians and staff to deliver safe, timely, effective, efficient, patient-centered, and equitable care to patients and|
|families. The CPC applies knowledge and skills by: |
|Coordinating and conducting patient screening for potential study participants; |
|Collecting data on study participants and monitoring compliance; |
|Providing direct patient care; |
|Triaging patients and identifying resource availability; |
|Communicating effectively with providers and clinic staff; |
|Delegating and supervising care in accordance with the WI Nurse Practice Act and UW Health Nursing Professional Practice Model |
|Participating in continuous quality improvement initiatives and assuming responsibility for their professional development |
| |
|MAJOR RESPONSIBILITIES |
| A. Clinical Research |
| |
|Participate in clinical research activities approved by the hospital and applicable Institutional Review Boards. |
|Screen for potential study participants based on study protocol eligibility requirements. |
|Discuss research protocols with potential study participants, including possible risks and benefits of study participation, required study visits and procedures, and |
|the participants' rights as a research subject. Assist the principal investigator in obtaining informed consent from the potential subject. |
|Collect data on study participants pre-operatively, intra-operatively, and post-operatively. This data collection will involve direct research participant communication|
|and collecting data from the subject's medical records. Data will be documented in case report forms and/or spreadsheets; these include laboratory concomitant |
|medication changes, adverse events related to study drug/device implantation, and serious adverse events that will be reported to the sponsor and applicable |
|Institutional Review Board. |
|Investigational Drug Trials: Monitor subject compliance with study drug through direct medication counts, order and dispense investigative drugs to subjects as needed, |
|and maintain investigational drug accountability records. |
|Investigation Device Trials: Monitor subject compliance regarding study-specific imaging requirements, order and deliver investigational devices to the Operating Room, |
|and maintain investigation device accountability records. |
|Collect and oversee the collection, processing, and shipping of blood, urine, and tissue samples for both UW and central lab processing. |
|Manage vascular surgery follow-up care for all subjects during study participation via vascular surgery clinic visits, routine telephone contact, and inpatient medical |
|rounds; includes performing physical assessments, drawing blood, and monitoring vital signs as necessary. |
|Prepare informational materials and answer queries from study participants and health care providers related to the medical care of research participants and |
|maintaining compliance with each study protocol. |
|Provide administrative support to the principal investigator as it pertains to the overall management of each clinical research trial. This may include organizing data |
|from multiple sources for data analysis and trial results publications. |
|Maintain direct liaison between the investigator and the study sponsor to coordinate interim or final data analysis, preparation for ongoing monitoring visits, and |
|maintenance of written communication records with study contacts. |
|The development of programs to manage collection of study related data, including development of computer-generated tracking devices for each study protocol, may be |
|required. |
| |
|B. Clinical Practice |
| |
|Integrates the principles and philosophy of the professional nursing care delivery system into practice. |
|Assesses and systemically collects any data related to patient health status and works in collaboration to develop the plan of care. |
|Evaluates the patient’s response to plan of care and works in collaboration with the interprofessional team. |
|Utilizes data to continuously meet care coordination needs across settings in conjunction with the patient, family and/or other care providers. |
|Documents nursing assessment and interventions to reflect managing nursing care of individual patients. |
|Provides direct nursing care and patient education to patients/families, assuring continuity of care. |
|Provides care that is safe, ethical, patient- and family- centered, culturally congruent and evidence-based. |
| |
|There are skills and responsibilities that are common across the ambulatory setting. The Clinical Program Coordinator may perform any or all of these skills and |
|responsibilities. These may include but are not limited to: |
| |
|Telephone, My Chart and in-person triage (for symptom management), |
|Review and act on test results (lab, x-ray), |
|Review and manage communications from internal and external “customers”, |
|Assist or perform procedures (e.g. dressing changes, subcutaneous or intra-muscular injections, etc.), |
|Execute delegation protocols, |
|Assist with medication management (e.g. medication renewals,), |
|Complete accurate and timely documentation in the electronic medical record, |
|Assist with management of urgent and emergent patient care situations |
|Assist with the coordination of care across the continuum (e.g. inpatient, outpatient, home, skilled nursing facility, schools). |
|Assist with the management of patients with multiple chronic health conditions, acute episodes of care, behavioral health challenges while promoting and supporting |
|prevention and wellness |
|Other duties as assigned |
| |
|C. Maintenance of Quality of Care |
| |
|Executes nursing interventions by collaborating with the interprofessional team incorporating appropriate standards of care and practice and patient outcomes. |
|Acts as a consultant and clinical resource to clinic staff through provision of patient care and coordination of care. |
|Adheres to UW Health and department policy and procedures. |
|Reflects understanding and strives to meet UW Health’s Ambulatory Care Standards. |
|Utilizes evidence and science to guide practice. |
| |
|ALL DUTIES AND REQUIREMENTS MUST BE PERFORMED CONSISTENT WITH THE UW HEALTH PERFORMANCE STANDARDS. |
|JOB REQUIREMENTS |
|Education |Minimum |BSN |
| |Preferred |MSN or Master’s in a related field |
|Work Experience |Minimum |One year of RN experience |
| |Preferred |One year in clinical research setting |
| | |Wound care experience |
| | |Prior medical device, drug or biological experience |
|Licenses & Certifications |Minimum |Registered Nurse, Licensed by the State of Wisconsin |
| | |CPR/BLS Certification |
| |Preferred |Certification in area of specialty (wound care) or eligible for certification |
| | |Clinical research certification or intent to obtain certification (ACRP, SOCRA, RAPS, etc). is highly |
| | |desirable |
|Required Skills, Knowledge, and Abilities |Excellent verbal ,written, and presentation skills |
| |Ability to make knowledgeable clinical assessments and judgments |
| |Ability to educate staff |
| |Ability to provide counseling and emotional support with compassion and respect for the individual |
| |Ability to provide support to the members of the care team (teamwork) |
| |Must possess initiative and ability to work independently |
| |Ability to maintain confidentiality of medical records |
| |Demonstrate high degree of professionalism and service excellence |
| |Knowledge of and familiarity with word processing, data base management and electronic communication |
| |Knowledge and experience documenting patient care in an electronic medical record |
|AGE SPECIFIC COMPETENCY (Clinical jobs only) |
|Identify age-specific competencies for direct and indirect patient care providers who regularly assess, manage and treat patients. |
|Instructions: Indicate the age groups of patients served either by direct or indirect patient care by checking the appropriate boxes below. Next, |
| |Infants (Birth – 11 months) |x |Adolescent (13 – 19 years) |
| |Toddlers (1 – 3 years) |x |Young Adult (20 – 40 years) |
| |Preschool (4 – 5 years) |x |Middle Adult (41 – 65 years) |
| |School Age (6 – 12 years) |x |Older Adult (Over 65 years) |
|JOB FUNCTIONS |
|Review the employee’s job description and identify each essential function that is performed differently based on the age group of the patient. |
| |
|PHYSICAL REQUIREMENTS |
|Indicate the appropriate physical requirements of this job in the course of a shift. Note: reasonable accommodations may be made available for individuals with |
|disabilities to perform the essential functions of this position. |
|Physical Demand Level |Occasional |Frequent |Constant |
| |Up to 33% of the time |34%-66% of the time |67%-100% of the time |
| |Sedentary: Ability to lift up to 10 pounds maximum and occasionally |Up to 10# |Negligible |Negligible |
| |lifting and/or carrying such articles as dockets, ledgers and small | | | |
| |tools. Although a sedentary job is defined as one, which involves | | | |
| |sitting, a certain amount of walking and standing is often necessary | | | |
| |in carrying out job duties. Jobs are sedentary if walking and | | | |
| |standing are required only occasionally and other sedentary criteria | | | |
| |are met. | | | |
| |Light: Ability to lift up to 20 pounds maximum with frequent lifting |Up to 20# |Up to 10# or requires |Negligible or constant |
| |and/or carrying of objects weighing up to 10 pounds. Even though the | |significant walking or |push/pull of items of |
| |weight lifted may only be a negligible amount, a job is in this | |standing, or requires |negligible weight |
| |category when it requires walking or standing to a significant degree.| |pushing/pulling of arm/leg | |
| | | |controls | |
|x |Medium: Ability to lift up to 50 pounds maximum with frequent |20-50# |10-25# |Negligible-10# |
| |lifting/and or carrying objects weighing up to 25 pounds. | | | |
| |Heavy: Ability to lift up to 100 pounds maximum with frequent lifting |50-100# |25-50# |10-20# |
| |and/or carrying objects weighing up to 50 pounds. | | | |
| |Very Heavy: Ability to lift over 100 pounds with frequent lifting |Over 100# |Over 50# |Over 20# |
| |and/or carrying objects weighing over 50 pounds. | | | |
|List any other physical requirements or bona fide occupational qualifications:| |
Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.
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