00 91 23 (00493) - Letter of Amendment (Service Contracts)



[date] [Courier]

[Our File:][Encumbrance No:][Project ID:] [                ]

[name of contractor]

[address]

[city/town, province] (do not abbreviate Alberta)

[postal code]

[Attention: (contractor’s signing authority)] (do not abbreviate Attention)

Dear Sir: (not Sir/Madam or names, including first names)

Re: [PROJECT NAME] (all caps, bold; do not underline; no Alberta after location)

[Building Name and Location] (for sub-headings, use Upper/lower Case)

This will confirm our agreement to amend your contract dated [date], for services at this location.

The contract is amended as follows:

(if more than one amendment item, number the changes to the contract, indented 5 spaces; ensure clause numbers match documents; do not use quotation marks around clauses; refer to revision numbers where applicable)

Example: 1. The contract is extended from [date] to [date], [after which time it is not our intent to

renew].

Example: 2. Effective [date], the hourly labour rate for a Journeyman Carpenter will increase from

$[ ] to $[ ].

Example: 3. The amount of this amendment is [total in figures].

All other terms and conditions of the contract documents, including previous amendments, shall remain unchanged. [This contract amount represents a maximum upset amount. The final contract amount may be less and will be determined by actual work performed based on terms of the contract documents. (This clause is used for hourly rate contracts.)] Please include the contract name and [file number][encumbrance number][project ID] (no number required) on all correspondence and invoices related to this contract.

[To avoid any delay in processing your payments, submit the following documents updated to reflect the revised contract time:

1. Proof of insurance coverage, [and]

[2. Workers’ Compensation Board of Alberta, Letter of Good Standing.]

…/2

[name of contractor] - 2 - [Our File:][Encumbrance No:][Project ID:] [        ]

[date]

(no lines ______________________________________________________________________________()

Please confirm your acceptance of this amendment by completing the Acceptance Statement on the attached copy of this letter and returning to the contact person noted below.

[name, title]

Alberta Infrastructure

Property Management

[address]

[city/town, Alberta]

[postal code]

Telephone: [(area code) ]

Fax: [(area code) ]

Yours truly,

[name]

[title, area]

[Enclosure(s)][Attachment(s)]

ACCEPTANCE STATEMENT

The conditions of this letter are accepted this _______________ day of _______________, _______.

(leave blank)

[NAME OF CONTRACTOR]

__________________________________________ _________________________

name and title of officer (lower case) signature

__________________________________________

witness signature or corporate seal

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