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STATEMENT OF WORK1.0GENERAL SCOPEThe Veterans Health Administration (VHA) has a requirement for healthcare furniture for Shreveport Vet Center Relocation that meet the VHA IDIQ specifications and high-quality threshold while integrating excellent environmental stewardship. This requirement includes healthcare/business furniture, design, project management, furniture removal, professional installation and maintenance/warranty services. Service required is detailed in Paragraph 8. The Points of Contact (POC) are Vernon Williams vernon.williams4@ or Mitchell Smith at Mitchell.Smith3@.Healthcare furnishings include, filing and storage systems, modular cabinetry, modular systems, seating, tables/carts, furniture accessories and related services.New Equipment ONLY. NO USED OR REMANUFACTURED PRODUCTS WILL BE ACCEPTED.The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity. 2.0PERFORMANCE REQUIREMENTSThe contractor shall provide and be responsible for the technical assistance, development and generation for final specifications.Furniture delivery and installation will be required no later than October 30, 2019. Duty hours will be 7:30 am – 4:00 pm. The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.The contractor shall: Coordinate and provide project management of all products and services to manage, design, order, ship, deliver and install new furniture from the manufacturer until final acceptance by Vernon Williams Vernon.williams4@or Mitchell Smith at Mitchell.Smith3@.Prepare and provide as built furniture drawings in PDF and AutoCAD.Provide maintenance manuals for all products specified. The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission. Contact Vernon Williams Vernon.williams4@or Mitchell Smith at Mitchell.Smith3@ to schedule a site visit if needed.Vernon Williams Vernon.williams4@or Mitchell Smith at Mitchell.Smith3@.3.0 General Requirements for Services: The dates and times for removal, delivery, receiptand installation of will be established after award of contract. Removal, delivery, receiving andinstallation of furniture will be determined on the individual orders and may occur outside ofnormal duty hours to not interfere with patient care. When the Contractor requests to deliver, receive and/or install furniture outside normal duty hours. When these instances occur a written request shall be submitted to the VA Contracting Officer’s Representative (COR) for authorization of the individual orders of this type. Written approval from the VA COR must be received before proceeding with the work. The request shall be submitted at least (5) five business days prior to the proposed performance of work, and it shall indicate the day(s), time, the amount of work, and the reason why performance is necessary outside normal duty hours.The Contractor shall be made aware of and must comply with local security policies and procedures in the task order. The Contractor will comply to these standards during all site visits on Governmental property. Contractor shall contact the VA COR at least 14 days prior to work start date to ensure compliance to any local security policies. The Contractor personnel shall present a professional appearance and shall have a uniform or some method of identifying them as an employee of the contractor. A VA badge will be provided and must be worn above the waist and be visible at all times while on government property.The Contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks.The Contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, Building Codes, Life Safety Codes, Occupational Health and Safety Administration (OSHA), ADA/ADAG, permits, VA design standards (cfm.til/dguide.asp), and instructions required for the performance of the duties in the Statement of Work (SOW).The Contractor is responsible for ensuring that its firm and staff maintain any generally required professional certification, accreditation, license, bond, and proficiency relative to their area of expertise. The Contractor shall retain documentation of such records. The Government will not pay for expenses to meet this requirement.The Contractor is responsible for ensuring staff are trained and certified for planning and installing product to maintain the integrity of the manufacturer’s warranty.4.0 KICKOFF MEETINGThe prime contractor(s) shall participate in a kickoff meeting within ten (10) days after issuance of award, in person at 1255 Shreveport Barksdale Highway, Shreveport, LA 71105-2405. Time and date will be determined by VA Point of Contact. 5.0 SUBMISSION OF QUESTIONSQuestions: All questions must be received by August 8, 2019. All questions submitted for this solicitation must be electronically sent to the following email address: Arlene A. Blade at arlene.blade@ . Questions received after the stated date and time, may be addressed at the discretion of the Contracting Officer.6.0SUBMISSION OF QUOTATIONQuote Submission: The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of:Volume 1: (technical)Submit a scaled drawing incorporating the products and services listed below. (PDF)Submit a furniture schedule tagged to the floor plan.Submit two 3D images (one of the Reception Area and one of the Treatment / Exam Room)Bill of Materials tagged per CLIN/ floorplan department and room etc. (no pricing)Quantity of man hours for labor/installation Project management plan Product literature Project staffing plan Physical finish samples Warranty.Self-certifying statement confirming ability to meet project deadlinesVolume 2: (pricing)price quote with separate line for labor/installation Bill of Materials with subtotals and tagged per CLIN/ floorplanSubmissions can be sent in multiple emails to avoid computer system email size limitation, to Arlene A. Blade at arlene.blade@. Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes will not be accepted for evaluation. The contractor is responsible for confirming the Government’s receipt of the contractor’s quote. 7.0 EVALUATION CRITERIAQuotes will be evaluated on:Bill of Materials with subtotals and tagged per CLIN / floorplan department and room etc.PDFs of detailed and dimensioned: Plan, 2-D and 3-D drawings of each products with multiple parts list to represent exactly what is being included in order and to determine accuracy.Labor/Services appropriate to the scope of work. (no pricing included) Project staffing plan appropriate to scope of workProject management plan appropriate to scope of work8.0 Delivery: Order shall be deliveryed Free On-Board (FOB) destination to the delivery addresses listed.9.0 PRODUCTGeneralAll finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion. Furniture shall include hardware to install.Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.Requirements of SpaceReference – Or equal productItemQuantityEstimated Unit CostEstimated Total Cost?OFFICES???K-LOG Sofa in Taupe - sturdy high-density foam cushions with easy to clean eco-leather upholstery. Hardwood frame with espresso finish on legs. Weight capacity 300 lbs. Vinyl 62 1/4"Wx32"Dx33"H 4 locking swivel casters7??K-LOG Chair in Taupe - easy mobility with 4 locking swivel casters; 33"W x 33"H; swivel writing table arm; rear back handle. Vinyl 33"Wx32"Dx22"H 4 locking swivel casters14??K-LOG Pg 5Desk Chair in Bomber Brown - soft and durable polyrethan-infused leather; adjustable tilt-tension control with tilt-lock and pneumatic seat height adjustment. Waterfall seat design and lumbar cushion or ergonomic support. Arms and base silver powder-coat paint finish; 5 prong base with protective scuff guards. Overall 27"W 28Dx45"-48 1/2" H8??NBF A (desk) (Walnut) - Executive desk - straight font desk with two grommets. 70" x 30"- boardwalk Walnut Laminate with 1 1/4" PVC edge banding and Silver accents. Desktop grommets route cords through leg panels; roomy drawers that extend completely.8??NBF J (wardrobe w/file) (Walnut) - stacks on top of lateral file; two doors that conceal three fixed shelves and a coat hook. Unfinished back.8??NBF F (End Table) (Walnut) - 20"WX20"Dx20 1/2"H - hardwood frames; easy care laminate inlays.8??NBF H (Lateral File) (Walnut) - two file drawers; top drawer locks.8??NBF K (Bookcase) (Walnut) - Four adjustable and two fixed shelves. Holds up to 35 lbs per shelf. Bookcase with doors to conceal one fixed shelf. Unfinished back for placement against wall.8??GSA AdvantageFloor Mat for under desk8??GSA AdvantageFloor Lamp8??GSA AdvantageName plates for doors14??GSA AdvantageWall Clocks10??GSA AdvantageStanding Desk10??????????TOTAL???????RECEPTION???K-LOG D Taupe (Chair) - Versa Modular Seating - Heavy duty, engineered hardwood seat frame with reinforced joints; replaceable seat and back cushions; high pressure laminate base and recessed black vinyl kic plate to resist moisture, scuffs, and scratches. Base core is recycled wood fiber. 25"x28 1/2" x 30" 6???E Taupe (Loveseat) - 50"x28 1/2"x30" - Versa Modular Seating - Heavy duty, engineered hardwood seat frame with reinforced joints; replaceable seat and back cushions; high pressure laminate base and recessed black vinyl kic plate to resist moisture, scuffs, and scratches. Base core is recycled wood fiber.2???H Driftwood (Square Table) - fabric with driftwood base - 25"x25"x14"2??NBF G Walnut (Reception Desk) - 1??NBF H (Wild Cherry) 2 Door Storage Cabinet - 29"H with one adjustable shelf; 36"Wx24"Dx29"H; durable high pressure laminate in rich wood grain; concealed hinges and slender nickel handles; locks for security; fully assembled.2??GSA AdvantageSingle enclosed bulletin boards2??GSA AdvantageRCA 42" LED Flat Screen TV1??GSA AdvantageWall Mount for TV1??GSA AdvantageArt Pieces (Golden Floral I and Golden Floral II)2??GSA AdvantageBunn Pour O Matic Coffee Brewer 2 Qt1??GSA AdvantageBunn O Matic Coffee Decanter2??GSA AdvantageTable Lamp2??GSA AdvantageBamboo artificial tree1??GSA AdvantagePlanter for artificial tree1?????TOTAL??LARGE GROUP RM???NBF N 72"W Flip top (Table) - nesting and mobility features; locking casters; flip up melamine laminate top with 2mm protective edging; steel legs with brushed nickel finish and four lock casters; perforated modesty panel; 8??NBF K 96" W Tall Divider - 96"x2"x78"; Expresso/warm ash; freestanding; aluminum and steel frame with brushed nickel powder-coat finish; low profile, 12"D half-round feet to prevent tipping and tripping; 1??K-LOG Precedent Conference Table (Expresso) 18Ft (216"x54"x29 1/2") - high-end construction with AA-grade North American hardwood veneers throughout. Surfaces have a protective catalyzed lacquer topcoat; steel threaded leveling glides included. (?? - Rectangle or Boat-Shape)1??K-LOG Conference Chairs (Expresso) Chastain Executive Swivel - Tufted Seat and Back - 30"Wx32"Dx41"-44"H - grey linen fabric upholstery; thick padded die-cut seat/back cushions w/classic button tufting; no sag spring seat support; wood arms and base with rich mahogany or driftwood finish; dual wheel carpet casters 10??K-LOG PG 20Credenza Cabinet (Expresso) - 72"x18"x29 1/2"; frosted glass door fronts; high-end construction with AA-grade North American hardwood veneers throughout. Surfaces have a protective catalyzed lacquer topcoat; steel threaded leveling glides included.2??K-LOG Open Bookcase (Expresso) - 36"x15"x70"; high-end construction with AA-grade North American hardwood veneers throughout. Surfaces have a protective catalyzed lacquer topcoat; steel threaded leveling glides included.2??NBF Guest chairs Walnut wood finish/Black vinyl. -23”x26”x34”2020?????TOTAL???????SMALL GROUP RM???K-LOG Chair in Taupe - 33"Wx32"Dx33"H; 4 locking swivel casters; read back handles; swivel writing table. Weight 500lb capacity. Tablet finish12??K-LOG I Driftwood (Cylinder Table) - 19" Dia. X 14" 6??GSA AdvantageDouble Bulletin Board1??GSA Advantage8 x 4 White Board1?????TOTAL???????VET RESOURCES????????K-LOG Guest Chair (Steel Blue or Cobblestone) - solid hardwood frame w/Matrex seat support system; strong, durable steel components; armless 21 1/2 W3???Pocket end Table2??K-LOG 3 Seat Sofa (Steel Blue or Cobblestone) - 64 1/2" - armless; solid hardwood frame w/Matrex seat support system; strong, durable steel components; weight 400 lb capacity per set1??K-LOG 4 Seat Sofa (Steel Blue or Cobblestone)- solid hardwood frame w/Matrex seat support system; strong, durable steel components; 86" - armless1??GSA AdvantageART (Military Flags)1??GSA AdvantageFloor Lamp1??GSA AdvantageBunn Pour O Matic Coffee Brewer 2 Qt1?????TOTAL???????FAMILY MULTIPURPURPOSE????????K-LOG PChairs in Taupe 6??NBF Coffee table (K) Silver Driftwood/Silver frame2??NBF End table (J) Silver Driftwood/Silver frame2??GSA AdvantageFrigidaire side by side Refrigerator 25.6 cu ft1??GSA AdvantageArt (House)1??GSA AdvantageArt (Two hands of One Family)1??GSA AdvantageArt (Happy Reunion of Soldier w/ Family)1?????TOTAL??KITCHEN????????NBF 44728 Chairs and Table Set Coffee Bean & Maple - includes 4 chairs 21"Wx21"Dx34"H; Seat - 16"Wx15"Dx18"H - bendwood inspired laminate seat on a 16-gauge tabular chrome steel frame with nylo nglides; stackable (4 high) and supports up to 30 lbs - fully assemble; includes 1 standard table 30@dai.x29" - 1 1/4 " thick high-pressure laminated top w/smooth black edgeband. Cast iron base with chip-resistant Silver finish and leveling glides. 2??Disassemble/Remove/ Relocate??Total amount $0.00????Install/Assemble???Total amount? $0.00??????????Total amount ?8.0 SERVICESGeneral Requirements for Services: The dates and times for delivery, receipt and installation of furniture will be established by individual orders. Delivery, receiving and installation of furniture will be determined on the individual orders and may occur outside of normal duty hours to not interfere with patient care in accordance with the IDIQ order.When the Contractor requests to deliver, receive and/or install furniture outside normal duty hours. When these instances occur a written request shall be submitted to the VA Contracting Officer’s Representative (COR) for authorization of the individual orders of this type. Written approval from the VA COR must be received before proceeding with the work. The request shall be submitted at least (5) five business days prior to the proposed performance of work, and it shall indicate the day(s), time, the amount of work, and the reason why performance is necessary outside normal duty hours.The Contractor shall be made aware of and must comply with local security policies and procedures in the task order. The Contractor will comply to these standards during all site visits on Governmental property. Contractor shall contact the VA COR at least 14 days prior to work start date to ensure compliance to any local security policies. The Contractor personnel shall present a professional appearance and shall have a uniform or some method of identifying them as an employee of the contractor. A VA badge will be provided and must be worn above the waist and be visible at all times while on government property.The Contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks.The Contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, Building Codes, Life Safety Codes, Occupational Health and Safety Administration (OSHA), ADA/ADAG, permits, VA design standards (cfm.til/dguide.asp), and instructions required for the performance of the duties in the Statement of Work (SOW).The Contractor is responsible for ensuring that its firm and staff maintain any generally required professional certification, accreditation, license, bond, and proficiency relative to their area of expertise. The Contractor shall retain documentation of such records. The Government will not pay for expenses to meet this requirement.The Contractor is responsible for ensuring staff are trained and certified for planning and installing product to maintain the integrity of the manufacturer’s warranty.Furniture, Design, and Installation Support Services Contract Tasks/RequirementsContractor may be required to provide basic design services and layout for commodities purchased. All designs of furniture layouts, including original designs and any subsequent redesigns, must be accomplished by a qualified professional Interior Designer with either a four (4) year Interior Design degree from an accredited school by the Council for Interior Design Accreditation (CIDA/FIDER), or 5 years of experience, and one year experience using contractor’s software similar to that proposed for this contract. Contractor is required to provide installation drawings for furniture purchased.Contractor shall place all orders, track orders, schedule deliveries and coordinate trucks with the manufacturer for manufacturing and delivery according to VA project schedule.Contractor shall be responsible for all field measurements whether in existing spaces or new construction. Contractor shall not rely on AutoCAD drawings for final measurements.Contractor shall perform installation services per task order SOW.Contractor must have a project manager/lead installer based on project size. Project manager/lead installer must have a minimum of 2 years of experience performing installation services in healthcare facilities.Contractor may be required to remove and/or relocate existing VA furnishings in coordination with VA Logistic Management Service and Interior Designer per the task order SOW.Contractor may or may not be required to complete services outside of normal duty hours per the SOW.Contractor shall be familiar with VA campuses and various VA Outpatient Clinics, regulations, loading dock locations and hours of operations.Contractor must provide Proof of Insurance.Contractor shall provide 30 Days Free Storage once the complete bill of materials has been received at a conditioned facility that meets all building requirements including but not limited to the sprinkler, security, safety, temperature and environmental controls – as not to void furniture warranties.Contractor must notify VA of the specific location of any or all stored furniture.Contractor shall provide all necessary materials, equipment, labor, supervision, and Management to: (A) coordinate delivery: (B) load and unload; (C) place/install items in designated rooms/locations; (D) assemble items as required; (E) secure as designated; and (F) properly dispose of all associated packing/crating materials outside the VA premises.VA COR: to be specified at the time of award.Protection of PropertyThe Contractor shall perform an inspection of the buildings and grounds with the COR prior to commencing work. Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the buildings, grounds and furnishings. The Contractor shall repair or replace any items related to buildings or grounds damaged accidentally, or on purpose due to actions by the Contractor, utilizing materials of the same quality, size, grade and color, to match existing work.To ensure that the contractor shall be able to repair or replace any items, components, on the buildings or grounds damaged due to negligence and/or actions taken by the Contractor. The Contractor shall communicate with the COR to resolve all repairs beyond simple surface cleaning. Concurrence of the COR is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade and color to match adjacent existing work.The Contractor shall be responsible for the security of the areas in which the work is being performed at all times prior to completion. The Contractor shall maintain accountability and control of any keys provided, and shall return them to the COR upon completion of the work.Contractor shall provide floor protection while working in all VA facilities. All material handling equipment shall have rubber wheels.Design Contract Tasks/RequirementsThe contractor shall attend a minimum of three (3) in-person meetings at the 2800 Youree Drive, Building 1, Suite 105, Shreveport, LA. to review final award with End Users and to make necessary revisions.During first meeting the contractor shall provide the Interior Designer with the Auto-Cad drawings to 1/8” scale drawings showing layouts of awarded product.The contractor shall allow for three (3) revisions per line item included in design services including updating Auto-Cad Drawings and PDFs as requested .The contractor shall be responsible for taking and applying accurate field measurements to ordered product for verification of correct sizing. Auto-Cad drawings may not be accurate finished dimensions and may not be used in place of field measurements. The Vendor shall be liable for any incorrect field measurements leading to incorrect product order. The contractor shall be responsible for providing all sample materials for awarded product (2-Day Delivery) as requested by Vernon Williams. The product must not be placed into production without clearance from the Vernon Williams.The contractor shall provide final, clean 1/8” scaled drawings of product layout for sign-off prior to scheduling manufacturing.The contractor shall track manufacturing schedule and notify Vernon Williams with updates of estimated completion date by email.The contractor shall attend a post-installation meeting to assess, address, and document any punch-list items and shall submit to Vernon Williams a remediation plan within 5 business days. The contractor shall provide 30 days free storage. ................
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