GEORGIA DEPARTMENT OF TECHNICAL AND ADULT …
TECHNICAL COLLEGE SYSTEM OF GEORGIA
ACCOUNTING PROCEDURES MANUAL
This procedure applies to technical colleges and system office
Corporate Charge Cards
General
Corporate charge cards, issued by American Express, may be issued to eligible full-time employees upon approval by the President or his/her designee and the company issuing the corporate charge card. The corporate charge card is for business use only. Corporate charge cards are issued directly to the employee, and the employee pays all expenses charged to the corporate charge card. Therefore, there is no liability to the State or an agency, even if the employee defaults. Employees who are issued corporate charge cards are authorized to use the charge cards for travel related business purposes only.
Procedure
1. Corporate Charge Card refers to the Georgia Corporate American Express cards available to full-time employees of the agency.
2. The American Express Administrator for the agency is the Vice President of Administrative Services or designee.
3. An application for the card holder assignment must be approved by the American Express Administrator prior to ordering an American Express card in the full-time employee’s name.
4. As a part of the exit process, the American Express card must be returned to the American Express Administrator before a final check can be issued.
5. Records will be retained for seven years in the accounting office.
Refer to the DOAS Travel Card Program Policy for additional training, .
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