Arrangements for the meeting
[pic] | |WAFSOPSG/5-IP/1
6/3/09
| | WORLD AREA FORECAST SYSTEM OPERATIONS GROUP (WAFSOPSG)
FIFTH MEETING
Paris, France, 16 to 18 September 2009
|Agenda Item |2: |Organizational matters |
| |2.1: |Adoption of working arrangements |
ARRANGEMENTS FOR THE MEETING
(Presented by the Secretary)
1. venue and dates
The WAFSOPSG/5 Meeting will take place in the ICAO European and North Atlantic Regional Office (EUR/NAT) in Paris, France (address: 3 bis, villa Emile Bergerat, Neuilly-sur-Seine, France). The coordinates of the EUR/NAT Office are:
Tel.: +33 (1) 46 41 85 85
Fax : +33 (1) 46 41 85 00
E-mail: icaoeurnat@paris.icao.int
Website: paris.icao.int
2. REGISTRATION OF THE PARTICIPANTS
The participants are requested to register on site on the opening day of the meeting, i.e. Wednesday, 16 September 2009 from 0900 to 0945 hours. Participants attending meetings in the EUR/NAT Office are requested to wear identification badges at all times. Participants are kindly requested to return their badges to the Conference Secretary, or leave them in the box provided in the foyer, before leaving.
3. DOCUMENTATION FOR THE MEETING
Documentation for the meeting will be available on the WAFSOPSG website at: icao.int/anb/WAFSOPSG .
No printed copies of the documentation will be available at the meeting site.
3. Access to the Internet and printer
A HotSpot for WIFI connection to the Internet is accessible from all meeting rooms and from the ground floor including the cafeteria. Password information for gaining access to the WIFI will be available in the meeting room.
PCs without WIFI capabilities cannot be used in the meeting room, nor elsewhere at the ground level 2 since there is no Ethernet connector available at that level; however, subject to a request to the IT personnel of the EUR/NAT Office, it will be possible to plug a computer on all the other levels (depending on the number of computers to be plugged and the number of Ethernet connectors available)
Two computers and a printer are available in the lobby area of the ground level 2, in front of the meeting room.
Files stored on USB keys can be printed from one of the public PCs.
4. OPENING OF THE MEETING
The opening of the meeting will take place at 1000 hours on Wednesday, 16 September 2009 in Conference Room B1 + B2 where subsequent sessions will also be held.
5. WORKING HOURS
The daily working hours for the meeting will be from 0900 until 1630 hours, with a lunch break from 1215 until 1315 hours. It is expected that the meeting will close at 1200 hours on 18 September 2009.
6. Refreshments
6.1 Coffee breaks of 15 minutes will be held at approximately 1030 hours in the morning and 1530 hours in the afternoon. Coffee and tea are offered free-of-charge, however please note that soft drinks must be purchased.
7. LANGUAGES
The meeting will be conducted in the English language only.
8. OFFICERS OF THE ICAO SECRETARIAT
Dr. Olli M. Turpeinen, Chief, Meteorology/Aeronautical Information Management (MET/AIM) Section, ICAO Headquarters will act as Secretary. He will be assisted by Raul Romero, Technical Officer, MET/AIM Section, ICAO Headquarters and by the Regional Officer/ANS Implementation (MET).
9. ICAO DOCUMENTS
As of 1 January 2006 the ICAO Document Sales service is no longer offered by the EUR/NAT Office. All orders received are transferred to Headquarters for delivery.
10. SOME USEFUL TRAVEL INFORMATION
1. Passport and visa requirements
Entry visa for temporary visitors to France may be obtained from the French Embassy or the Consulate in their country. Visas are not required for nationals from the European Union States nor from the United States.
2. Hotel reservations, arrival and departure
A list of recommended hotels can be found at the following website: Participants are invited to contact the hotel of their choice directly by telephone or e-mail for reservation. While making reservations, participants should mention that they are attending an ICAO meeting in order to get a special room rate.
Participants are requested to ensure that their return bookings are confirmed, as required, at least 72 hours prior to departure.
3. Currency, credit cards and banking services
The unit of currency in France is the Euro. The current exchange rate (March 2009) is US$1 = 0.78 Euro, approximately.
International credit cards such as American Express, Diners Club, Visa and Master Card are accepted at most hotels and restaurants.
11. OTHER USEFUL INFORMATION
1. Time
The time in France in September is the Coordinated Universal Time (UTC) + 2 hours.
2. Weather
The average maximum and minimum temperatures in Paris in September are 21(C and 11(C, respectively. The average duration of sunshine is 5.5 hours/day. The mean monthly rainfall is 54 mm and it may be expected that precipitation will fall on the average of 2 days a week.
3. Other information
Additional practical information is available on the ICAO EUR/NAT Office website: paris.icao.int .
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