Housing Action Illinois



2021 Housing Action IllinoisAmeriCorps Summer AssociateHost Site ApplicationSections II & III-9144000Section IIAmeriCorps Summer Associate Project Overview(s)00Section IIAmeriCorps Summer Associate Project Overview(s)The following questions must be answered separately for each project. If multiple Summer Associates will have the same responsibilities, one response will suffice. Your application packet (email) has a Separate Section II and III document for organizations that are applying for more than one AmeriCorps Summer Associate project.I. Project OutlineCapacity building goals should reflect one or more of the following:Scale/reach: Increase your organization or program’s ability to serve more people, serve new groups of people, or provide new or expanded types of services. ? Effectiveness: Increase your organization or program’s ability to achieve better outcomes for beneficiaries. ?Efficiency: Increase your organization or program’s ability to provide improved outcomes for beneficiaries with the same level of resources, or to improve or maintain consistent quality of services with fewer resources. Leveraged Resources: Increase your organization or program’s ability to generate additional resources or assets, such as funding, volunteers, in-kind support, and partnerships. ?a)Describe the overall long- and short-term goals of the project. 100–500 wordsb)At the end of the project, what will have been accomplished? 100–500 wordsc)Using the chart below, what is the expected quantitative impact of the project(s)? All projects must have at least one of these types of impact. Not meeting these stated quantitative impacts does not outright mean the position is a failure or jeopardize your organization’s ability to host AmeriCorps position(s) in the future. Do not delete or replace any part of the chart.Quantitative Impacts ChartNumber of safe, healthy, affordable housing units made available, developed, or repaired as a direct result of capacity building efforts by the AmeriCorps member.Housing Unit: A single-family home (including a mobile home if permanently placed), an apartment, or a room in a group home for people with disabilities. Safe, healthy, affordable: Grantee certifies that the housing unit is safe and healthy based on an inspection or other documentation. Grantee defines affordability and certifies that the housing unit is affordable.Made available: This count indicates that the work has been completed to make the units available but they may or may not have been occupied. Develop: Build new or substantially rehabilitate housing units that were uninhabitable or soon would have become so. Involves replacing major systems such as the roof, the plumbing, the wiring, the foundation, or elevating the unit as required by a flood plain standard.Repair: A more modest level of physical work on the unit, such as weatherizing, painting, replacing appliances and removing safety hazards.How to Calculate, Measure, and Collect DataUnduplicated count of?Housing Units?developed, repaired, or otherwise made available as defined above. This count indicates the work has been completed to make the units available but they may or may not have been occupied.Programs can use a dollar cut-off to distinguish “developed” from “repaired” (e.g., 30K/unit) or can distinguish by whether major systems are replaced. Dollar cut-off would require valuing volunteer labor, distinguishing between skilled trades, and other workers.Inspection report, certificate of occupancy, or other verification from an external agency that the work was completed.Goal: Number of individuals receiving housing services as a direct result of capacity building efforts by the AmeriCorps member.Housing Services: substantive engagement of individuals with a specific goal in mind related to housing. Cannot consist solely of mass dissemination of information such as email blasts, social media posts, or distributing pamphlets.How to Calculate, Measure, and Collect DataCount of?Individuals?as defined above benefitting from the housing service. Can only count each individual once during the program year even though it may be necessary to provide services to the individual more than once.The data should be collected using a tracking mechanism appropriate for the type of service, which may include: AmeriCorps-supported agency's administrative or call center records, referral logs, attendance logs or sign-in sheet, client tracking database, or other information management system.The client tracking database should have unique IDs; for example, the Homeless Management Information System (HMIS).Goal: Number of community volunteers recruited or managed to support housing-related programs. Community Volunteers: Residents in the community who are recruited and/or managed by the organization) to offer time, knowledge, skills and expertise for free. Community volunteers differ from AmeriCorps VISTA Members or other national service participants. Recruited: Enlisted or enrolled as a direct result of an intention to do so. How to Calculate, Measure, and Collect DataOnly count community volunteers that were specifically recruited or managed by your organization or the AmeriCorps member engaged in the capacity building activity for the intended purpose of supporting or enhancing the housing-related programming may be counted. At the outset, your organization should indicate a minimum number of days or hours, or other units of service, that must be performed by the individual in order for them to be counted as a recruited volunteer.The organization must use some form of volunteer management system, having processes or capabilities that allow them to track information about individual volunteers such as but not limited to: the volunteer’s name, relevant demographic information including location of residence, method of recruitment, participation in orientation and/or training activities, planned and actual role, assignment(s) or activities, start and end dates of service, and hours served related to the program that the capacity building activities were intended to support or enhance.The total number of volunteers recruited or managed should be an unduplicated count of community volunteers engaged by your organization or AmeriCorps member during the program year. Your organization should control for double counting or select the measure that best fits your program model.Goal: Number of staff and community volunteers that received training (of one or more types) to support housing-related programs as a result of capacity building services provided by hosting organization or the AmeriCorps member.Staff: Paid or unpaid employees of the AmeriCorps-supported organization. AmeriCorps members are not considered staff members of the AmeriCorps-supported munity Volunteer: See above.Training: An organized activity aimed at imparting information and/or instructions to improve the training recipient's performance or to help them attain a required level of knowledge or skill.How to Calculate, Measure, and Collect DataCount the number of individual staff members and community volunteers who received training that was developed, organized or delivered by your organization or AmeriCorps member. The training received should be intended to support or enhance housing-related programming. Count each staff member once, even if they receive multiple types of training.At the outset of the activity, your organization should indicate the minimum number of days, hours, or other units of service required to complete the activity and/or achieve results. Goal:Dollar value of cash or in-kind resources leveraged to support housing-related programs. Cash resources: Cash, check, or other monetary gift.In-kind resources: Non-cash contributions, including donated goods or services, expert advice, equipment or property. Leverage: To garner additional resources or assets through capacity building activities (such as funding, volunteers, in-kind support, and partnerships.How to Calculate, Measure, and Collect DataOnly cash resources and in-kind resources raised specifically as a result of capacity building activities provided by your organization or AmeriCorps member(s) engaged in the capacity building activity intended to support or enhance the housing-related programming may be counted.The organization must keep administrative records or other information management systems that enable them to track and verify the origin, intent and other transactional information on commitments and contributions of cash and in-kind resources. Inclusion of cash or in-kind resources in the count is subject to IRS limitations, and should not include contributions made to specific individuals, political organizations or candidates. Adhere to the following provisions adapted from the?IRS' Deducting Charitable Contributions, 6. Regardless of the amount, to count a contribution of cash, check, or other monetary gift, your organization must maintain a bank record, payroll deduction records or a written communication from the individual or organization containing the name of the organization, the date of the contribution and amount of the contribution. For text message donations, a telephone bill will meet the record-keeping requirement if it shows the name of the receiving organization, the date of the contribution, and the amount given.Goal: Number of new systems and business processes or enhancements to existing systems and business processes put in place as a result of capacity building services.Systems or business processes: A collection of related, structured activities or tasks that produce a specific service or product (serve a particular goal) for particular clients or beneficiaries.Enhancements: New features and functions or significant improvements made to existing systems or processes that improve efficiency and productivity or provide new capabilities that were not previously possible in support of the program delivery model.How to Calculate, Measure, and Collect DataCount of new and enhanced systems and business processes at organizations as a result of capacity building activities provided. Count each system or process only once. Do not count upgrades to new systems or processes already included in the count.Goal: Number of students with improved academic engagement or social and emotional skillsImproved academic engagement or social and emotional skills: A positive change in student skills, attitude, and/or mindset that is likely to contribute to increased educational success. May include increased interest in school, improved perspective on school climate, increased attachment to school and/or increased educational aspirations.How to Calculate, Measure, and Collect DataPrograms should obtain counts of the number of children demonstrating gains in school readiness based on academic engagement or social and/or emotional development.Accredited early childhood education programs may already have state requirements in place for assessing the social and emotional development of children to determine school readiness. For example, such a measure may be: "The number of children who often or very often exhibit positive social behaviors when interacting with their peers." This suggested measure is from the?National School Readiness Indicators Initiative Project?(Feb 2005).Goal: Number of individuals who report increased food securityFood security: Access at all times to enough food for an active, healthy life. Food security includes at a minimum: (1) the ready availability of nutritionally adequate and safe foods, and (2) an assured ability to acquire acceptable foods in socially acceptable ways (that is, without resorting to emergency food supplies, scavenging, stealing, or other coping strategies). How to Calculate, Measure, and Collect DataData collection will be based on a survey of the adult family member who received the food services.?Survey questions could be modeled after those used to assess household food security for the Department of Agriculture Food and Nutrition Service. The Household Food Security Survey is administered annually as a supplement to the Monthly Current Population Survey conducted by the U.S. Census Bureau. The questionnaire includes about conditions and behaviors known to characterize households having difficulty meeting basic food needs.?The report on Household Food Security in the United States (2007) measures the food security status of households by determining "the number of food-insecure conditions and behaviors the household reports. Households are classified as food secure if they report no food insecure conditions or if they report only one or two food-insecure conditions. (Food-insecure conditions are indicated by responses of "often" or "sometimes" to questions 1-3 and 11-13, "almost every month" or "some months but not every month" to questions 5, 10, and 17, and "yes" to the other questions.) They are classified as food insecure if they report three or more food-insecure conditions." The referenced question items can be found in the report (PDF).?Two different approaches to administering the survey could be used.?"Pre/post" questionnaire.?The same questionnaire would be administered to the adult family member at the beginning of the education/training program. The questionnaire would ask about the food security of the adults and children in the household. The same questionnaire would be administered three to six months after completion of the education/training.?Post-program questionnaire only. Three to six months after completion of receiving the education/training, a questionnaire would be administered to the adult family member asking about a) the current level of food security of the adults and children in the household and b) their level of food security prior to receiving the service. The questions would address the same topics as those in the pre/post questionnaire but reworded to ask separately about current and prior food security.Survey responses can be analyzed to calculate the differences in the number and percent of respondents who reported being food insecure prior to receiving the service and after receiving the service. Each individual should be surveyed only once regardless of the number or type of different services (e.g., education/training, counseling) received during the year.Goal:Number of organizations that received capacity building servicesOrganization: Nonprofit or state/local/tribal government entityCapacity building services: A set of activities that expand the scale, reach, efficiency, or effectiveness of programs and organizations. Capacity building activities may also leverage resources (e.g., funding, volunteers, in-kind support, or partnerships) for programs and/or organizations. As a general rule, AmeriCorps considers capacity building activities to be indirect services that enable organizations to provide more, better and sustained direct services. Capacity building activities must (1) be intended to support or enhance the program delivery model, (2) respond to the organization’s goal of increasing, expanding or enhancing services in order to address pressing community needs, and (3) enable the organization to provide a sustained level of more or better direct services after the AmeriCorps member’s term of service has ended.How to Calculate, Measure, and Collect DataCount of the total number of organizations that received capacity building activities intended to support or enhance the housing related-program delivery model from your organization or AmeriCorps member. The activities must meet the criteria for capacity building described in the section of the above. It is your organization’s responsibility to ensure the capacity building activities meet the criteria provided in these definitions.Goal: d)How will you measure the success of the project? What tools and systems will be used to track and measure the project’s progress? Include details regarding measurement tools to be used (e.g., survey sign-in sheets, databases, volunteer management systems, CRM systems). 100–500 wordsIII. Sustainability/Impacta)How will the tasks completed by the AmeriCorps Summer Associate establish an infrastructure within your organization to make you more effective and efficient?30–100 wordsb)How will the project be sustained after the AmeriCorps Summer Associate’s support ends?30–100 wordsc)Explain how the AmeriCorps Summer Associate will be able to take ownership of the project assigned to them and propose ideas so they truly feel they are leaving a legacy.30–100 wordsIV. Community EmpowermentIn what ways will you ensure that the low-income community members served by this project have input in the planning, development, implementation, and evaluation of the project? Select all that apply.Residents or representatives from low-income communities will participate in your board or advisory groupSurveys to get feedback for planning, executing, and evaluating the projectResident volunteers that help lead the programOther (please explain)center0Section IIINeed Statement & Documents00Section IIINeed Statement & DocumentsThe following questions must be answered separately for each AmeriCorps Summer Associate that you are requesting. Your application packet (email) has a separate Section II & III document for organizations that are applying for more than one AmeriCorps Summer Associate. Note: You are encouraged to apply for more than one AmeriCorps Summer Associate, but typically, no more than six positions will be approved. 1.AmeriCorps was created to fight poverty in America. Every AmeriCorps Summer Associate position must explain and substantiate the proposed community, project, and impact of said project. To do so, please respond to the following questions:a)Describe the community your project intends to serve. Provide data that substantiates the need your project(s) aim to address. Use data that is current, objective, and specific to the community. Cite the data source(s).100–300 wordsb)Describe the specific low-income population your project(s) will serve.100–300 wordsc)Describe why the needs of the community and low-income population are not being met now.100–300 wordsd)Describe how the project aligns with your mission.50–100 wordse)How does the project increase your ability to fight poverty? Include any evidence that suggests your approach will be successful, such as past performance, results from credible research, or results from a similar, successful program. Cite the evidence source(s).100–300 words2.Every AmeriCorps Summer Associate receives a VISTA Assignment Description (VAD) that outlines the goals of the project, specific activities for achieving those goals, and a timeline for the project. You must submit a VAD for each AmeriCorps position that you apply for. See the Instructions and Resources Packet for guidance on creating strong VADs.If your application is accepted and your organization is granted an AmeriCorps Summer Associate, your VAD is still subject to change based on the review process of the AmeriCorps Midwest Regional Office.VISTA Assignment Description (VAD)Title of the Position: Enter the Title of the PositionSponsoring Organization: Housing Action IllinoisProject Name: Illinois Affordable Housing Support ProjectProject Number: Project Period: June–August 2021Site Name (if applicable): Enter the Name of Your OrganizationFocus Area(s)Primary: Economic OpportunitySecondary: VISTA Assignment Objectives and Member ActivitiesGoal of the Project (no more than 750 characters with spaces): Objective of the Assignment (XX/XX/2021-XX/XX/2021)No more than 1,000 characters with spaces.Member Activities (no more than 2,500 characters with spaces):Objective of the Assignment (XX/XX/2021-XX/XX/2021)No more than 1,000 characters with spaces.Member Activities (no more than 2,500 characters with spaces):Objective of the Assignment (XX/XX/2021-XX/XX/2021)No more than 1,000 characters with spacesMember Activities (no more than 2,500 characters with spaces):AmeriCorps Portal PostingEvery AmeriCorps position is required to be posted through the AmeriCorps Portal so the position can attract a strong applicant pool and the federal agency can review our candidates. See the Instructions and Resources Packet for guidance on creating a strong AmeriCorps Portal posting.If your application is accepted and your organization is granted an AmeriCorps Summer Associate, your AmeriCorps Portal posting is still subject to change based on the review process of the AmeriCorps Midwest Regional Office.a)Two-Line Description 200-character limit, including spaces b)Position Description 2,000-character limit, including spaces This position is a part of the Housing Action AmeriCorps Network, an AmeriCorps VISTA program managed by Housing Action Illinois since 2010. As such, this position will receive customized training, support, guidance, and networking opportunities, in addition to the traditional opportunities for AmeriCorps positions. Learn more about the program on Housing Action’s website. c)Member Duties 1,000-character limit, including spaces Please highlight any of the following items that apply to your project.a)Does this position prefer/require fluency in any language besides English? If so, which language?ArabicAmerican Sign LanguageChineseCreoleEnglish FrenchGermanGreekHmongItalianJapaneseKoreanPolish PortugueseRussianSpanish ThaiVietnameseOther (please specify):b)Field of ServiceCommunity and Economic DevelopmentCommunity OutreachChildren/YouthEntrepreneur/BusinessEx-Offender ReentryEnvironmentHealthHungerHomelessness HousingNeighborhood RevitalizationPublic SafetyTechnologyVeteransEducationElder Carec)SkillsArchitectural PlanningBusiness/EntrepreneurCommunicationsCommunity OrganizationsComputers/TechnologyConflict ResolutionCounselingDisaster ServicesEducationEnvironmentFine Arts/CraftsFirst AidFundraising/Grant WritingGeneral SkillsLawLeadershipMedicineNon-Profit ManagementPublic HealthPublic SpeakingRecruitmentSocial ServicesTeaching/TutoringTeam WorkTrade/ConstructionUrban PlanningVeteransWriting/EditingYouth Developmentd)Is it recommended for the AmeriCorps Summer Associate to have a car?Will the position have a lot of travel or be located away from public transportation?e)Terms & ConditionsPlease let us know if your organization will:Not allow your AmeriCorps member to have outside employment.Not allow your AmeriCorps member to enroll in academic coursework.Require your AmeriCorps member to wear a uniform. ................
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