Minutes for organization meeting (short form)



AZNA East Valley Chapter 30 Board MeetingMeeting MinutesDate: February 12, 2018Attendance:PositionNamePresentAbsentPresidentKathy WrukXVice PresidentDebbie Barrett-BrysonXTreasurerKevin MeekXSecretarySarah LockeXDirector of ScholarshipsKerry GerleXDirector of MembershipBill AdamsXDirector of EducationLynn UntermeyerXDirector of NominationsTami CalvinXNext Board Meeting: March 8, 2018Approve MinutesMeeting initiated at 6:15pm. Per bylaws, quorum with two board members present. Tami moved to accept the January 2018 meeting minutes, Bill seconded the motion. No discussion. All in favor. Motion carried.Treasurer ReportKathy presented report provided by Kevin Meek with a current balance of $7,899.95. The check for the 2017 Convention food/drinks from Member Meeting at Convention was lost by the AzNA Office, so Kevin made another payment. Kevin noted that the member dues received was much less than previous months or what we budgeted. He will contact AzNA and find out what we can expect. Bill moved to accept the Treasurer Report as presented , Tami seconded the motion. No discussion. All in favor. Motion carried.Chapter Affiliation AgreementKathy shared the Chapter Affiliation Agreement that she signed per the AzNA Bylaws. SNAAZ Mid-Year ConventionKathy shared that the convention is on February 24 and we will be sharing the cost of the exhibitor table with chapter 1. Chapter 1 paid for the table, so our chapter will pay for a student raffle for one free year ANA Membership for $174 and PAC membership for $25. Bill moved to pay for ANA/PAC membership for student drawing in February and to pay for the Table in October, Tami seconded the motion. No discussion. All in favor. Motion carried.The Year of the MemberKathy shared that AzNA Mission for 2018 is “the year of the member” and AzNA wants our board to focus efforts in retaining membership. Bill shared a membership report that shows our 3 to 5 year retention is steadily growing. Some actions that have supported retention is communication (emails and Facebook). Discussed that the one-year emails and 5, 10, 15, etc. certificate of appreciation is a nice “thank you” to members. Bill noted the 3 year membership is a group to target and we will communicate an appreciation email for the 3 year members starting this month.Renewal Retreat for NursesKathy updated that we will have about 40 nurses this year. Reviewed presenters, fees and the schedule. The planning committee is working on getting CNE approval. The budget looks like we may only spend $1500. Discussed if there are funds to cover a gift like a Hydroflask – will wait to purchase/plan a gift.Survey ResultsKathy shared results – we had 83 respondents (10%). Reviewed the top topics are Educational Activities, ANA/AzNA Updates, CNE and Networking. Of the top topic Educational Activities – top interests are EVP, Health/Wellness, Self-Care/Mindfulness, Public Policy and Population Health. 77% said they are interesting in attending chapter meetings and the preferred locations Mesa/Gilbert. The best times was evenings and best days are Thursday, Monday, Wednesday in order. Calendar of EventsTabled for next meeting with more board members2018 BudgetTabled for next meeting. Kevin will bring a proposed budget to next meeting.Meetings: Next Board Meeting to be on Wednesday, March 8 at MiMi’s Chandler Boulevard, Chandler.Adjournment: The meeting adjourned at 8:15 p.m.The minutes are submitted respectfully by Kathy Wruk, President in lieu of Sarah Locke, Secretary. ................
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