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BIENNIAL MEETING FOR STATE DIRECTORS

July 1, 2014

Atlanta, GA

Minutes for NASADHH Business Meeting

Meeting called to order by Steven Florio, President, at 3:11pm.

Present:

Arizona - Sherri Collins, M.Ed, Executive Director

Arkansas - Holly Ketchum, Counselor

Idaho - Steven Snow, Executive Director

Kentucky - Virginia L. Moore, Executive Director

Maryland - Lisa H. Kornberg, Director

Massachusetts - Heidi L. Reed, Commissioner

Minnesota - Mary Hartnett, Executive Director

Missouri - Ernest E. Garrett III, Executive Director (outgoing)

Missouri - Opeoluwa Sotonwa, LL.M, Executive Director (incoming)

Nebraska - John Wyvill, Executive Director

New Hampshire - H. Dee Clanton, State Coordinator

New Mexico - Nathan Gomme, Executive Director

North Carolina - Jan Withers, Director

Rhode Island - Steven A. Florio, Executive Director

Texas - Lori Breslow, Director

Washington - Eric Raff, Director

Wisconsin - Daniel Millikin, Director

• Minutes for 2012 NASADHH biennial meeting:

o Motion: Snow moved that the minutes for the 2014 meeting be distributed within 60 days of the 2014 meeting. Kornberg seconded. Passed.

• Florio stated he hopes everyone enjoyed the presentations today and learned from them. He also indicated he is pleased with the progress NASADHH has made in the past two years as a new organization.

• Collins recognized the NASADHH officers for their contributions to the organization’s progress and expressed appreciation for NASADHH’s new logo.

• Report from NASADHH Treasurer (Virginia Moore):

o Opened bank account for NASADHH (Bank of America) – account is fully automated.

o $7384.77 currently in bank account.

o Noted that sponsorships could be contributed yearly rather than once every two years.

o Largest expenses: interpreting and captioning services, food – provided for today’s meeting.

o Estimated will have approximately $4500 remaining in account after outstanding bills have been paid.

▪ Food: $2000

▪ Speakers: $1250

▪ Internet: $100

o Moore noted that communication access expenditures were not included in the above list because KYCDHH sponsored the meeting by directly covering communication access expenses.

o Issues with membership dues:

▪ Discussed whether NASADHH should consider alternatives to paying membership dues on an annual basis.

▪ The states of Kansas and Virginia are not permitted to pay dues for “membership” in an organization. Should the dues be called “registration fees”? This could be problematic for some states. Clanton volunteered to do research on terminology pertaining to dues/fees in order to identify the terminology that would work for all states eligible to be part of NASADHH. Wyvill noted that when he served previously as the director of a state Vocational Rehabilitation agency, he also served as the president of the Council of State Administrators of Vocational Rehabilitation (CSAVR). All 50 states are members of CSAVR, so there must be a way to increase the involvement of states in NASADHH; Wyvill offered to provide assistance with Clanton’s research.

o Motion: Clanton moved to accept the treasurer’s report as written. Seconded by Kornberg and Breslow. Passed.

• Report from NASADHH Secretary (Jan Withers):

o Withers noted there is no official report to provide, but she did indicate that the annual franchise tax report has been filed with the State of Delaware (which is where NASADHH is registered as a 501(c)(3) entity) and that the filing fee ($25) was for the first time paid from the NASADHH account. In addition, Withers is in the process of updating the directory of state directors and will have Raff post the completed directory on NASADHH’s new website.

• Updates on Websites/Projects (Eric Raff, Member-at-Large):

o Raff noted that as the person responsible for maintaining NASADHH’s website (), he welcomes feedback and reminded everyone that he can post job openings. He stated that he just added to NASADHH’s website the link to each member state’s website. Raff welcomes documents from member states that could be posted as resources for other states. Clanton recommended that the website lists the states that have paid the dues; it was suggested this topic be discussed under new business. Hartnett thanked Raff for his work on the website.

• New Business:

o Topic #1: Membership Dues

o There was a wide-ranging discussion on how NASADHH could use the money collected from dues. Moore recommended NASADHH wait until the account has at least $10,000.00 in it before the organization imposes restrictions on how the money is to be spent.

o Reed noted that NASADHH should maintain its focus on providing professional development, including in-kind consultation, to member states.

o Motion: Snow moved that NASADHH’s Executive Board address the following: 1) identify restrictions on how money is to be spent once the account reaches $10,000.00, 2) establish the official terminology for what has been referred to so far as membership fees or dues, and 3) identify the benefits of membership. Ketchum seconded. Passed.

o Topic #2: Relationship with national consumer organization(s)

o Motion: Moore moved that NASADHH become an affiliate of the National Association of the Deaf (NAD). Clanton and Gomme seconded. After discussion, Moore withdrew the motion.

o Motion: Moore moved that NASADHH and NAD engage in a formal dialogue regarding how these two organizations could be effective partners. Clanton seconded. Kornberg moved that the motion be amended to include other organizations, specifically Hearing Loss Association of America (HLAA). Hartnett seconded. Did not pass.

▪ Moore clarified that NASADHH engage in dialogue only with a number of national organizations and that no action be made until a proposal of partnership be introduced to the members at its next full meeting.

o Motion: Kornberg moved that NASADHH have an annual, rather than biennial, meeting. Reed seconded. Passed.

▪ It was noted that the next HLAA meeting will be held in St. Louis in the summer of 2015.

• Election of Officers:

o Officers serve two-year terms (per NASADHH by-laws).

▪ President: Steven Florio – elected by acclamation

▪ Vice President: Sherri Collins – elected by acclamation

▪ Treasurer: Virginia Moore – elected by acclamation

▪ Secretary: Jan Withers – elected by acclamation

▪ Member-at-Large: Steven Snow nominated himself (to replace Ernest Garrett III who is leaving to assume a new position) – elected by acclamation

▪ Other Members-at-Large: Because these positions (Eric Raff and Dee Clanton) have four-year terms, no election is needed this year.

Meeting adjourned at 4:18pm.

Respectfully submitted:

Jan Withers, NASADHH Secretary

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