ARCHDIOCESE OF NEWARK



ANNUAL REPORT ON IMPLEMENTATION OF THE RECOMMENDATIONS APPROVED BY

ARCHBISHOP MYERS

FOR LINKED OR PARTNERSHIP CLUSTERS

1. There should be one Implementation Team for your cluster, including the Pastors and staff plus any lay members.

2. If feasible, create subcommittees for the implementation of cluster goals. For example; an adult formation cluster committee, a child catechetical committee, a school committee, a human concerns committee, a liturgical training committee, stewardship committee or a youth ministry committee, etc.

3. Schedule one or two times a year for all the parish pastoral councils and committee leadership groups to gather for sharing, prayer, social activities and the evaluation of joint efforts.

4. Create opportunities for already existing parish committees in a given area to meet and discuss how it might be advantageous to work together (i.e. combined youth ministry or combined stewardship formation, etc.)

5. Create an action plan that develops goals and objectives that help you implement your recommendation. (See attached “Glossary of Terms”)

a. Consider using the annual report form as a template for your evaluation. It is a helpful guide and it is the form you will need to use for the annual RCAN Implementation Team Report due October 15th of each year.

b. Study the examples provided. (see attached “Sample Page”)

c. Invite each subcommittee to create their own action plans and submit to the Cluster Implementation Team for review and if needed, coordination.

6. Use the appropriate Archdiocesan Offices as a resource for your joint work

7. Share your cluster work at (the next) deanery meeting.

8. Call or e-mail Mark Howard in the Archdiocesan Office of Research & Planning, to share your ideas or to ask for assistance – (973) 497-4024 or howardma@ .

9. Complete the Annual Report by October 15th each year.

10. Regularly up-date the parishioners of the parishes in the cluster on your joint ministry work.

ARCHDIOCESE OF NEWARK

NEW ENERGIES PARISH TRANSITION PROJECT

ANNUAL CLUSTER IMPLEMENTATION REPORT

Rationale and Purpose:

The purpose of the Annual Report is to help parishes move forward and achieve the goals they are seeking to accomplish.

The process suggested for use in accomplishing the goals is two-fold:

1) Work cooperatively to develop the action steps and implement them.

2) Prepare the report cooperatively and present it by October 15th each year.

Archbishop Myers’s goals for the New Energies Project include the following:

1) To enhance quality parish life through the Archdiocese;

2) To support increased understanding of and action on the 28 principles related to quality parish life;

3) To strengthen the presence and ministry of the Church in urban and suburban areas;

4) To increase collaboration between and among leaders, parishes and the whole Archdiocese of Newark;

5) To act as good stewards of all human, financial and facility resources;

6) To build a greater sense of unity within the rich ethnic, cultural and age diversity present within the local Church.

Please answer the following questions on a separate sheet of paper:

1) If you are in a Partnership, does the partnership work? If not, please suggest another configuration.

2) Are there Principles, among the 28, which prove to be most challenging for you to implement? (The “revised” 28 Parish Principles may be found at: images/taskforce/2015parishprinciples.pdf )

Use the attached forms to describe your goals and action plans.

Please return your completed report by October 15, 2015 to:

Rev. Msgr. William C. Harms - Chair

Archdiocesan Implementation Team / New Energies Parish Transition Project

Archdiocesan Center ( PO Box 9500 ( Newark, NJ 07104-0500

NEW ENERGIES PARISH IMPLEMENTATION REPORT

DATE ______________ __________

Parishes in your Cluster: (List parish name and town)

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GOAL: (3 year outreach) . .

|Objective |Current |Progress Description |Factors Influencing |Recommendations |

|# |Status |List quantitative or qualitative indicators of what |Progress |(code) |

| |(code) |has been realized as compared to what was expected |Provide explanation of reasons | |

| | | |why objective program is or is | |

| | | |not being realized | |

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|Status Codes |Recommendation Codes |

| |A. Continue Objective for coming year |

|1. Not yet begun |1 with same Programs directed toward its achievement |

|2. In process – on schedule |2 with different Programs directed toward its achievement |

|3. In process – behind schedule |B. Enlarge Objectives for coming year. |

|4. In process – ahead of schedule |C. Drop Objective for coming year. |

|5. Completed | |

|6. Other (explain briefly) | |

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NEW ENERGIES PARISH IMPLEMENTATION REPORT

DATE ______________ __________

Parishes in your Cluster: (List parish name and town)

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GOAL: (3 year outreach) . .

|Objective |Current |Progress Description |Factors Influencing |Recommendations |

|# |Status |List quantitative or qualitative indicators of what |Progress |(code) |

| |(code) |has been realized as compared to what was expected |Provide explanation of reasons | |

| | | |why objective program is or is | |

| | | |not being realized | |

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|Status Codes |Recommendation Codes |

| |A. Continue Objective for coming year |

|1. Not yet begun |1 with same Programs directed toward its achievement |

|2. In process – on schedule |2 with different Programs directed toward its achievement |

|3. In process – behind schedule |B. Enlarge Objectives for coming year. |

|4. In process – ahead of schedule |C. Drop Objective for coming year. |

|5. Completed | |

|6. Other (explain briefly) | |

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NEW ENERGIES PARISH IMPLEMENTATION REPORT

DATE ______________ __________

Parishes in your Cluster: (List parish name and town)

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GOAL: (3 year outreach) . .

|Objective |Current |Progress Description |Factors Influencing |Recommendations |

|# |Status |List quantitative or qualitative indicators of what |Progress |(code) |

| |(code) |has been realized as compared to what was expected |Provide explanation of reasons | |

| | | |why objective program is or is | |

| | | |not being realized | |

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|Status Codes |Recommendation Codes |

| |A. Continue Objective for coming year |

|1. Not yet begun |1 with same Programs directed toward its achievement |

|2. In process – on schedule |2 with different Programs directed toward its achievement |

|3. In process – behind schedule |B. Enlarge Objectives for coming year. |

|4. In process – ahead of schedule |C. Drop Objective for coming year. |

|5. Completed | |

|6. Other (explain briefly) | |

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NEW ENERGIES PARISH IMPLEMENTATION REPORT

DATE _______________ __________

Parishes in your Cluster:

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This Report should be approved by the Pastors and all members of the

Cluster Implementation Team.

Submitted by: (PRINT Name) (Signature) (Parish Name)

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(revised: March 2015) Archdiocesan Implementation Team – New Energies Parish Transition Project

(These examples can be used for either Linked or Partnership Clusters)

NEW ENERGIES PARISH IMPLEMENTATION REPORT

DATE May , 2015 __________

GOAL: (3 year outreach) Develop joint cluster Pre-Cana program

|Objective |Current |Progress Description |Factors Influencing |Recommendations |

|# |Status |List quantitative or qualitative indicators of what |Progress |(code) |

| |(code) |has been realized as compared to what was expected |Provide explanation of reasons | |

| | | |why objective program is or is | |

| | | |not being realized | |

|1 |5 |Good participation; |Good leadership and cooperative |C |

| | |Objectives met |efforts | |

|2 |5 |Did not reach those desired |Addressed wrong audience not |C |

| | | |really needed in parish | |

|3 |5 |Not wide enough; vision too narrow; should reach |Understated; must think bigger |B |

| | |more people | | |

|4 |2 |Have not had strong participation |Poor promotion of program; not |A.1 |

| | | |enough time or adequate | |

| | | |explanation | |

|7 |3 |More participation than expected; people well |People recognized need and |A.2 |

| | |pleased with program |responded well | |

|8 |2 |Enthusiastic response; level of awareness growing |People recognized need and |A.2 |

| | | |responded well | |

|9 |1 |Slow start; few aware of what is being offered; |Misread need. Start over again. |A.2 |

| | |little level of readiness to be part of series |Different approach essential | |

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|Status Codes |Recommendation Codes |

| |A. Continue Objective for coming year |

|1. Not yet begun |1 with same Programs directed toward its achievement |

|2. In process – on schedule |2 with different Programs directed toward its achievement |

|3. In process – behind schedule |B. Enlarge Objectives for coming year. |

|4. In process – ahead of schedule |C. Drop Objective for coming year. |

|5. Completed | |

|6. Other (explain briefly) | |

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(revised: March 2015) Archdiocesan Implementation Team – New Energies Parish Transition Project

Glossary of Terms

✓ Accountability: Holding a person or organization responsible for achieving or fulfilling tasks within a given environment and level of available resources.

✓ Assumption: A hypothesis regarding a future development that cannot be predicted with accuracy and over which the planner has no significant control.

✓ Criteria: The variables that are taken as measures or “indicators” for inferring that a program has or has not been achieved.

✓ Evaluation: Procedures for ascertaining whether stated results have been achieved.

✓ Goal: A statement with a set of results that one expects to achieve. The statement has a terminal point of three years and is recognizable when it has been reached.

✓ Mission Statement: That thrust which gives direction and meaning to all the activities of the parish. The statement is meant to state why a parish exists.

✓ Objective: A statement with a set of results one expects to achieve. The statement has a terminal point of one year, is concrete, specific, and is measurable or at least recognizable when it has been achieved.

✓ Parish Planning: A structured involvement of believing persons in developing and maintaining the connection between what they believe and what they do in determining their future as Church.

✓ Priority Setting: The process of ranking Objectives in the order in which they should be programmed for action.

✓ Program: A unique combination of tasks, people, facilities, finances, and equipment that operate together to accomplish common objectives. It is a Goal-oriented activity.

✓ SWOT Analysis: Strengths, Weaknesses, Opportunities, Threats.

✓ Trends: The summary of actions taken (achievements or failures) and/or the course of current relevant events involving parish life. They reflect a series of related activities and events, not single instances.

New Energies Parish Transition process

April 15, 2015

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