Proofreading Marks - Brigham Young University–Idaho



Correction Symbols and Proofreading

Guide to Grammar and Writing Link William Strunk, Jr. The Elements of Style

# add space

Capitalize, Uppercase | Capitalization |.

ABB Abbreviation. | Abbreviations |

ACE/ACP Avoid copying examples/problems from book.

AEC Avoid expressions of certainty. Do not appear to know how or what a person is feeling or thinking.

ANTE | Unclear antecedent |

ASCP Avoid standing on company policy. Provide a logical explanation for your decision.

BC Be consistent. May refer to consistent use of punctuation, headings, etc. If you place a period at the end of a listed item, place periods at the end of all items.

BIASED | Biased | Gender Bias,

CAPS | Capitalization | Textbook,

CASE Possessive Nominative Objective

CHOP Choppy sentences. See SS.

CL | Clarity |

COH | Coherence |

CS | Comma Splice |

CSAD Clear Statement of Action Desire. This message requires a request for action in last paragraph.

CULTURE Language may not be understood by another culture.

DANGLING | Avoid dangling modifiers | Misplaced modifiers |

DATE Incorrect date, date placement, or date format.

EXP | Reduce Expletives |

FACTS Statement in your document differs from assigned problem.

FORMAT Use correct parts of letter and message format.

FRAG | Fragment |

FW | Clear, Concise, and Direct Sentences |

K Awkward; Keep it Conversational

“lc” or “/” Lowercase—see | Capitalization |

LS Line Spacing LS1 = Line Spacing 1 LS2 = Line Spacing 2 LS3 = Line Spacing 3

LOG Not logical.

NEG Eliminate negative words and expressions.

NR Needless Repetition.

NUM Number Rules | More Number Rules |

ORG Wrong organizational plan.

OS Omit Obvious Statement.

OUI Omit unneeded or unnecessary information that does not contribute to the purpose of this document.

| Omit Needless Words |

P | Punctuation | Commas | Unneeded Commas | | Apostrophe Errors |

| Semicolons | Dashes | Non-essential modifiers | Coordinating Conjunctions | Conjunctive Adverbs |

PARA | Paragraph Structure | Writing Effective Paragraphs | Paragraph too many ideas in one paragraph or organize sentences more coherently.

PARALLEL/PC Use parallel construction. | Parallel Construction | Parallel Form |

PSY Psychology. Something in this sentence is likely to cause the reader to have mixed feelings or be confused about what you are trying to say. | Tone |

PURPOSE The purpose has not been adequately addressed.

ROS Run-on Sentence (Fused)

S.O. Spell Out.

SL | Stereotyped Language | Stilted Language; Obsolete; Pompous; Cliché

SP | Spelling | Spelling Rules |

SPEC | Be specific | Don’t generalize this information. Include specific facts, details, names, numbers.

SS | Sentence structure problems |

| Sentence Combining | Sentence Variety | Clauses | Diagramming | Phrases |

S/V | Subject-Verb Disagreement |

SHIFT | Tense Shift |

TENSE | Tense | Tense Sequence

TIME Incorrect time or time format.

TONE Every message should attempt to build goodwill. (see PSY)

TRANS Needs transition. | Transitions |

TRITE Remove stale expressions. see also | Banned for Life |

UA “You Attitude” Textbook, p. 138-140.

UAW/WC Use Another Word. Word Choice see also | Banned for Life |

| Five Dollar Words | Plague Words | Transitions | Confusable Words | Vocabulary Builders |

WL Please have the writing lab staff on the second floor of the McKay Library review your future assignments.

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