Proofreading Marks - Brigham Young University–Idaho
Correction Symbols and Proofreading
Guide to Grammar and Writing Link William Strunk, Jr. The Elements of Style
# add space
Capitalize, Uppercase | Capitalization |.
ABB Abbreviation. | Abbreviations |
ACE/ACP Avoid copying examples/problems from book.
AEC Avoid expressions of certainty. Do not appear to know how or what a person is feeling or thinking.
ANTE | Unclear antecedent |
ASCP Avoid standing on company policy. Provide a logical explanation for your decision.
BC Be consistent. May refer to consistent use of punctuation, headings, etc. If you place a period at the end of a listed item, place periods at the end of all items.
BIASED | Biased | Gender Bias,
CAPS | Capitalization | Textbook,
CASE Possessive Nominative Objective
CHOP Choppy sentences. See SS.
CL | Clarity |
COH | Coherence |
CS | Comma Splice |
CSAD Clear Statement of Action Desire. This message requires a request for action in last paragraph.
CULTURE Language may not be understood by another culture.
DANGLING | Avoid dangling modifiers | Misplaced modifiers |
DATE Incorrect date, date placement, or date format.
EXP | Reduce Expletives |
FACTS Statement in your document differs from assigned problem.
FORMAT Use correct parts of letter and message format.
FRAG | Fragment |
FW | Clear, Concise, and Direct Sentences |
K Awkward; Keep it Conversational
“lc” or “/” Lowercase—see | Capitalization |
LS Line Spacing LS1 = Line Spacing 1 LS2 = Line Spacing 2 LS3 = Line Spacing 3
LOG Not logical.
NEG Eliminate negative words and expressions.
NR Needless Repetition.
NUM Number Rules | More Number Rules |
ORG Wrong organizational plan.
OS Omit Obvious Statement.
OUI Omit unneeded or unnecessary information that does not contribute to the purpose of this document.
| Omit Needless Words |
P | Punctuation | Commas | Unneeded Commas | | Apostrophe Errors |
| Semicolons | Dashes | Non-essential modifiers | Coordinating Conjunctions | Conjunctive Adverbs |
PARA | Paragraph Structure | Writing Effective Paragraphs | Paragraph too many ideas in one paragraph or organize sentences more coherently.
PARALLEL/PC Use parallel construction. | Parallel Construction | Parallel Form |
PSY Psychology. Something in this sentence is likely to cause the reader to have mixed feelings or be confused about what you are trying to say. | Tone |
PURPOSE The purpose has not been adequately addressed.
ROS Run-on Sentence (Fused)
S.O. Spell Out.
SL | Stereotyped Language | Stilted Language; Obsolete; Pompous; Cliché
SP | Spelling | Spelling Rules |
SPEC | Be specific | Don’t generalize this information. Include specific facts, details, names, numbers.
SS | Sentence structure problems |
| Sentence Combining | Sentence Variety | Clauses | Diagramming | Phrases |
S/V | Subject-Verb Disagreement |
SHIFT | Tense Shift |
TENSE | Tense | Tense Sequence
TIME Incorrect time or time format.
TONE Every message should attempt to build goodwill. (see PSY)
TRANS Needs transition. | Transitions |
TRITE Remove stale expressions. see also | Banned for Life |
UA “You Attitude” Textbook, p. 138-140.
UAW/WC Use Another Word. Word Choice see also | Banned for Life |
| Five Dollar Words | Plague Words | Transitions | Confusable Words | Vocabulary Builders |
WL Please have the writing lab staff on the second floor of the McKay Library review your future assignments.
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