Setting Up OpenOffice

[Pages:25]Setting Up :

Choosing options to suit the way you work

Title:

Setting Up : Choosing options to suit the way you work

Version: 1.0

First edition: December 2004

First English

edition:

December 2004

Contents

Overview..........................................................................................................................................ii Copyright and trademark information.........................................................................................ii Feedback.....................................................................................................................................ii Acknowledgments.......................................................................................................................ii Modifications and updates..........................................................................................................ii

Choosing options that affect all of OOo..........................................................................................1 User data......................................................................................................................................1 General options...........................................................................................................................2 Memory options..........................................................................................................................3 View options...............................................................................................................................4 Print options................................................................................................................................6 External programs.......................................................................................................................7 Paths............................................................................................................................................8 Colors..........................................................................................................................................9 Font options...............................................................................................................................10 Appearance options...................................................................................................................11 Accessibility options.................................................................................................................12

Choosing options for loading and saving documents....................................................................13 General load/save options.........................................................................................................13 VBA Properties Load/Save options..........................................................................................14 Microsoft Office Load/Save options.........................................................................................15

Choosing language settings............................................................................................................16 Install the required dictionaries.................................................................................................16 Choose the dictionaries and spelling options............................................................................17 Change the default language for documents.............................................................................18

Controlling OOo's AutoCorrect functions.....................................................................................20

Setting Up

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Overview

Overview

The Options dialog controls many settings in (OOo). Some settings apply to all the components of OOo; other settings apply to only one component. This chapter covers some of the setup options, particularly those that are a bit obscure or hard to find when you first start using the program. It does not cover all the options in detail. See the online help for full details. This chapter also covers AutoCorrect/AutoFormat options.

Copyright and trademark information

The contents of this Documentation are subject to the Public Documentation License, Version 1.0 (the "License"); you may only use this Documentation if you comply with the terms of this License. A copy of the License is available at: .

The Original Documentation is Setting Up : Choosing options to suit the way you work. The Initial Writers of the Original Documentation is Jean Hollis Weber ? 2004. All Rights Reserved. (Initial Writer contacts: jeanweber@. Contact the Initial Writer only to report errors in the documentation. For questions regarding how to use the software, subscribe to the Users Mail List and post your question there: .)

All trademarks within this guide belong to legitimate owners.

Feedback

Please direct any comments or suggestions about this document to: authors@user-faq..

Acknowledgments

Much of this material was first published in Taming Writer 1.1, by Jean Hollis Weber, ? 2003.

Modifications and updates

Version 1.0

Date 26 Dec 2004

Description of Change First published version

Setting Up

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Choosing options that affect all of OOo

Choosing options that affect all of OOo

This section covers some of the settings that apply to all the components of OOo. For information on settings not discussed here, see the online help.

1) Click Tools > Options. 2) Click the + sign to the left of in the left-hand section. A list of

subsections drops down.

User data

Because OOo's revision features mark your changes and comments with the name or initials stored in User Data, you'll want to ensure that your name and initials appear there. To do this:

1) In the Options dialog, click > User Data. 2) If anything on the User Data page is incorrect, delete it and type the correct

information.

Figure 1. Filling in user data

Setting Up

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Choosing options that affect all of OOo

General options

1) In the Options dialog, click > General. 2) On the Options ? ? General dialog (Figure 2), the options are as

described below.

Figure 2. Setting general options for

Year (two digits)

Specifies how two-digit years are interpreted. For example, if the two-digit year is set to 1930, and you enter a date of 1/1/30 or later into your document, the date is interpreted as 1/1/1930 or later. An "earlier" date is interpreted as being in the following century; that is, 1/1/20 is interpreted as 1/1/2020.

Help Agent

To turn off the Help Agent ('s equivalent to Microsoft's Office Assistant), deselect Activate. If the Help Agent is active, you can specify how long it remains open before it is automatically closed. To restore the default Help Agent behavior, click Reset.

Help formatting

To display Help in high contrast for accessibility, choose one of the high-contrast style sheets from the list.

Setting Up

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Choosing options that affect all of OOo

Open/Save dialogs

To use the standard Open and Save dialogs for your operating system, deselect the Use dialogs checkbox. When this checkbox is selected, the Open and Save dialogs supplied with will be used. (See the "File Management" chapter for more about the OOo Open and Save dialogs.)

Document status

Choose whether printing a document counts as changing the document. If this option is selected, then the next time you close the document after printing, the print date is recorded in the document properties as a change and you'll be prompted to save the document again, even if you didn't make any other changes.

Back button (same behavior on all options dialogs)

Resets options to the values that were in place when you opened .

Memory options

1) In the Options dialog, click > Memory.

2) On the Options ? ? Memory dialog (Figure 3):

? Consider the trade-offs of convenience against speed or insufficient memory. For example, more undo steps require more memory.

? To load the Quickstarter (an icon on the desktop or in the system tray ? Windows only) when you start your computer, select the checkbox near the bottom of the dialog.

Figure 3. Choosing Memory options for the applications

Setting Up

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Choosing options that affect all of OOo

View options

The choices of View options affect the way the document window looks and behaves. 1) In the Options dialog, click > View. 2) On the Options ? ? View dialog (Figure 4), set the options to suit your personal preferences. Some options are described below.

Figure 4. Choosing View options for the applications

Scale

If the text in the help files and on the menus of the OOo user interface is too small or too large, change it by specifying a scaling factor. Sometimes a change here can have unexpected results, depending on the screen fonts available on your system. It does not affect the actual font size of your text.

Menu follows mouse pointer

When you select this option, the menus follow standard Windows behavior: after you have clicked on any menu bar item, the highlighting moves when you move the cursor, and you don't need to click to activate submenus (just point to the menu item and the submenu pops out).

Preview in fonts lists

When you select this option, the font list looks like Figure 5, left, with the font names shown as an example of the font; with the checkbox deselected, the font list shows only the font names, not their formatting (Figure 5, right). The fonts you will see listed are those that are installed on your system.

Setting Up

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