INTRODUCING THE WORD PROCESSOR VOCABULARY



KEYBOARDING AND WORD PROCESSOR VOCABULARY

Integrated Business Applications

Ms. Cori, Instructor

Alignment—the position of text between the margins (left, centered, right, or justified)

Alt key—used to display key tips on the Direct Access Toolbar and Tabs

Antonym—a word that has the opposite meaning of another word

AutoComplete—a feature in Word that guesses names of calendar items, such as the days of the week and months as you type them, and then suggests the complete word

AutoCorrect—a feature in Word that automatically corrects commonly misspelled words and incorrect capitalization

Arrow keys (Directional Keys)—four keys that move the cursor up, down, right, and left on the screen without changing any text

Backspace key—a key that erases the character directly to the left of the cursor

Bibliography—a list of articles, books, etc. along with the author and publisher information, that is used when writing a report

Bold—a way of formatting text to make it thicker and darker

Building Block—document parts that you can store in Word and reuse

Bullet—any small character that appears before an item in a list

Bump Keys—keys F and J which help you find the correct placement of your fingers

Button—dialog box option that is used to initiate an action; buttons are selected by clicking on them

Callout—a box or bubble used in cartoons to indicate a character’s speech or thoughts

Cancel button—button available in move dialog boxes that removes the dialog box and returns to the Word window without making changes

Cell—the intersection of a row and a column in a table

Center—to position text so that it is centered between the left and right margins

Character—any letter, number, or symbol that can be displayed on the computer screen

Click—the act of pressing the left and/or right mouse button

Clip Art—graphics that are already drawn or photographed and available for use in documents

Clipboard—a temporary storage place in the computer’s memory where cut and copied text or objects are placed; can hold only one selection at a time

Clip Organizer—a collection of clip art images stored on your computer

Closed file—a file that has been removed from the screen and computer’s memory

Column—a group of cells that run vertically in a table.

Copy—a tool that makes a “copy” of text or an object, and places it in the computer’s memory called the clipboard

Crop—to remove part of a picture

Cursor (Insertion Point)—a blinking vertical line on the screen that indicates where characters entered from the keyboard are placed; the point at which you are typing

Cut—removes the text/object from a document and places it on the clipboard

Default Setting—the way a computer is set up at the factory; an option that is preselected

Delete key—a key that erases the character directly to the right of the cursor

Dingbat—a picture created by a special font such as Wingdings

Document (File)—material that can be typed into the word processor, such as a letter or research paper stored on a network, hard drive, or flash drive

Document collaboration—working with others to create, review, and revise a document

Double-click—the act of quickly pressing and releasing the left mouse button twice

Draft View—a way of viewing a document on screen that shows only the text of a document; you do not see headers, footers, margins, columns, or graphics

Drag-and-drop—to drag selected text from one place in a document to another

Edit—to modify the contents of a document

Enter key—key used to indicate the end of an entry; pressed at the end of each paragraph

Entry box—a dialog box launcher option into which information is typed

Ergonomic keyboards—keyboards that are designed to relieve stress that can result from repeated and/or longtime use

Escape key—a key used to cancel (escape from) a document’s current operation

Exit—to end a program/application and remove it from memory

Filename—a name for a file stored, up to 255 characters in length; the following characters may not be used in a filename: * \ : > < ? “ ” / |

Find—to search a document for each occurrence of a word or phrase that you specify

Font (Typeface)—the shape of a set of characters; a specific type design

Font Size—the height of characters in points; you can choose a preset number up to 72 or you can type in any number up to 1638

Font style—a formatting feature you can apply to a font to change its appearance; common styles are bold, italic, and underline

Footer—text that appears at the bottom of every page in a document

Format—to change the appearance or look of text

Format Painter—a feature in Word that allows you to copy the format of selected text to other text

Full Screen Reading View—a way of viewing a document on screen that shows text on the screen in a form that is easy to read

Gradient—fill setting where one color fades into another color.

Grammar checker—a feature that automatically checks a document for grammatical errors

Gutter margin (inside margin)—the right margin on a left page and the left margin on the right page when a document is set up with mirrored margins

GWAM—gross words a minute; the number of words typed (speed)

Handles—the tiny squares or circles located around the sides and corners of an image used to resize an image.

Hard return—pressing the Enter key at the end of a line

Home Row keys—keys on which your fingers start typing and return to after you press a key; the home row keys are A S D F J K L and ;

Header—text that appears at the top of every page in a document

Hunt and Peck—searching for keys to type on the keyboard instead of using the touch method

Hyperlink—the blue, underlined text that takes you directly to a Web site or different portion of a Web page when you click it

I-Beam—the shape of the mouse pointer when moved into a document; clicking the mouse places the cursor at the position of the I-Beam Pointer

Icon—a small picture that when double-clicked, starts a program or performs a task.

Italic—a text style that makes text slanted to the right

Justified—a format where both sides of the paragraph line up at the left and right with no jagged edges

Keyboarding—the ability to enter text or data into a computer using certain fingers for certain keys without looking at the keys (touch typing)

Keystroking—pressing keys correctly

Keyword—word or words used in a search

Landscape Orientation—a way of printing a document so it is wider than it is long

Leaders—a line of dots or dashes between tabs used as a visual aid

Left-Align—a format where the left edge of the paragraph is straight and the right edge is jagged

Left Tab—a setting that aligns text along the left side of the words indicated by an L on the ruler.

Line spacing—the amount of space between lines of text

Margins—the blank areas around the top, bottom, and sides of a page

Markup—comments and tracked changes

Menu—a list of commands

Multilevel list (outline numbered list)—a list with two or more levels of bullets or numbering

Mouse—a common input device for inputting data into a computer to perform a variety of tasks

Mouse Pointer—a shape displayed on the screen when the mouse is in use

Office Button—button you click to open a menu that contains commands for working with files

Office Clipboard—available only to Microsoft Office programs on which you can collect (cut or copy) up to 24 items

On-screen Keyboard—a keyboard that appears on the screen to be used as a visual and/or to allow users to input data with a mouse or another input device

Opening a File—the process where a saved file is transferred from the network, hard drive, and/or flash drive and displayed on the word processor screen/desktop

Orphan—the first line of a paragraph at the bottom of a page left by itself ("An orphan is left behind, whereas a widow must go on alone.")

Outline View—a way of viewing a document on screen that displays headings and text in outline form so you can see the structure of your document and reorganize easily; headers, footers, page boundaries, graphics, and backgrounds do not appear

Page Break—the place where one page ends and another begins

Paste—to place a copy of whatever is currently on the clipboard onto the page

Peer editing—a form of collaboration where a peer edits a document

Plagiarism—the act of copying text or ideas from another person and claiming them to be your own

Point—the unit used to measure the size of text; there are 72 points to an inch

Pointing—using the mouse to position the insertion point at a desired location on the computer screen

Portrait Orientation—a way of printing a document so it is longer than it is wide

Position—your posture and how you place yourself in relation to your computer equipment

Print—to send a copy of the document currently displayed on the screen to the printer to produce a hardcopy

Print Layout View—the most common way of viewing a document on screen; it shows how a document will look when it is printed displaying headers, footers, margins, columns, and graphics

Print Preview—a way of viewing a document on screen that enables you to see the document as it will appear when printed

QWERTY—the arrangement of the keys on a standard English keyboard named after the first six letters on the top row of letters on the keyboard

Quick Access Toolbar—a small toolbar located at the top of the left of an Office program window next to the Office Button that contains buttons (icons) that are clicked to perform actions; default buttons are Save, Undo, and Redo

Replace—to search a document for each occurrence of a specific word or phrase that you specify and then replace the word or phrase with another word or phrase that you specify

Ribbon—an area at the top of an Office program window that contains commands for working with the open file; the commands are organized under tabs

Right-align—a format where the right edge of the text is straight and the left edge is jagged

Right Tab—a setting that aligns text along the right side of the words indicated by a backwards L on the ruler

Rotation Handle—a green circle that appears connected to a selection rectangle around an object so that you can rotate the object

Row—a group of cells that run horizontally in a table

Rulers—located at the top and left side of the document window used for measuring; contain markers for formatting text

Save—to transfer a document from the computer’s memory to the network, hard drive, and/or flash drive

Screen Scroll—bringing hidden parts of the document into view

Scroll—using the scroll bar, keyboard, or mouse to bring hidden parts of a document into view

Scroll Bar—used to display different parts of a document located at the right side of the Word window/screen

Select—to highlight a block of text

Selection Rectangle—the box that appears around an object when it is selected

Show/Hide—a command that allows you to see hidden formatting marks in a document

Sizing Handle—a square, circle, or set of three dots that appears on a selection rectangle around an object for you to drag to resize the object

SmartArt—predesigned charts and diagrams that you can insert in a document; including Cycle, Radial, Pyramid, Venn, Target diagrams, and Organization Charts

Sort—to arrange a list of words or numbers in ascending or descending order

Spelling checker—a feature that automatically compares words to those in a dictionary file to determine if they are spelled correctly

Status Bar—the bar at the bottom of the Word window that displays information about the current document (page number, word count, grammar buttons, layout view, and zoom slider)

Subscript—text that is reduced in size and lowered to the bottom of the current line

Superscript—text that is reduced in size and raised to the top of the current line

Synonym—a word that has a similar meaning to another word

Tab (Tab Stop)—an indicator in a paragraph that marks the place where the insertion point will stop when you press the Tab Key

Table—an arrangement of text or numbers in rows and columns similar to a spreadsheet

Template—a file that already contains the basic elements of a document, such as page and paragraph formatting, fonts, and text, and from which you can create a new document

Text—any character or group of characters in a document

Text Box—a shape specifically designed to hold text

Theme—a coordinated set of fonts, styles, and colors in a document that determines the default font, the colors applied to heading, and other features of the document

Thesaurus—a build-in reference for finding synonyms for words in a document

Thumbnail Pane—a viewing pane located on the left side of the View window that contains miniatures of all the pages in the document

Thumbnails—miniatures of each page in the document

Timed Writing—a typing activity performed for a specific amount of time to develop typing speed

Title Bar—a bar at the top of the document used to display the file name of the current document

Toggle Command—a command that you can select or deselect to switch between two options or to turn a feature on or off

Toggle—to switch between two options or to turn a feature on or off

Toolbar—a small bar that appears at the top or bottom of a window instead of the Ribbon to display buttons you can click to quickly choose a command

Track Changes—a tool in Word that keeps a record of any changes you or a reviewer makes in a document by formatting inserted text in a color and underlined, and deleted and moved text in a balloon in the right margin

Undo—to reverse a recent action

Underline—a text style that puts a line (underscore) under text

Vertical Alignment—the position of text on a page between the top and bottom margins

Web Layout View—a way of viewing a document on screen that simulates the way a document will look when it is viewed as a Web page; text and graphics appear they way they would in a Web browser, and backgrounds are visible

Widow—the last line of a paragraph at the top of a page left by itself ("An orphan is left behind, whereas a widow must go on alone.")

Window (Screen or Desktop)—area where text is entered and edited in Word

Windows XP Professional, Vista, Windows 7—currently used operating systems

Word Processing—the use of a computer and software to enter and edit text and produce documents such as letters, memos, forms, and reports

Word Wrap (Soft Enter)—a feature in Word that automatically wraps words around to the next line when they will not fit on the current line

WordArt—stylized text that is treated as an object

Workgroup Collaboration—the process of working together in teams, sharing comments, and exchanging ideas for a common purpose

WYSIWYG—an acronym that stands for “What You See is What You Get”; allows you to see what the final document will look like

Zoom—the percentage the document is magnified or reduced on the screen

Zoom Slider—a bar in the lower-right corner of an Office program window that you can use to increase or decrease the size of the document on screen

REFERENCES:

Ambrose, Anne Peele, and Dorothy L. R. Jones. Spotlight On Input Technologies. United States: Thomson Course Technology, 2007.

Brown, Beth, Elaine Malfas Jones, and Jan Marrelli. A Guide to Microsoft Office 2007. New Jersey: Lawrenceville Press, Inc., 2007.

Gipp, Jennifer. Spotlight On Word Processing. United States: Thomson Course Technology, 2008.

Pasewark, William R., Ph.D., Scott G. Pasewark, William R. Pasewark, Jr., Ph.D., Carolyn Denny Pasewark, Jan Pasewark Stogner, Beth Pasewark Wadsworth, and Katherine T. Pinard. Microsoft Office Word 2007. United States: Course Technology, Cengage Learning, 2008.

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