Microsoft Word Understanding Cut Copy and Paste

[Pages:2]Microsoft Word: Understanding Cut, Copy and Paste

Often times you will need to move text from one location in a document to another, or to a different application. In this case you need to become familiar with Cut, Copy and Paste.

Open the file Practice Using Cut Copy and Paste Exercise.

Cut and Paste

To Cut Text: 1) Select the first paragraph of text in the document (If necessary, review the movie Selecting Text in Your Document) 2) Select Edit menu 3) Click Cut

Or ~

Click Cut on the Toolbar.

Notice the text you have selected is no longer there.

Now it is time to reposition the cursor in the document. The text will be pasted wherever the cursor is positioned.

To Paste Text: 1) Press CTRL+End to move the cursor to the end of the document 2) Press Enter 2 times 3) Select Edit menu 4) Click Paste

Or ~

Click the Paste icon on the Standard Toolbar Note: You are able to paste text multiple times.

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Copy and Paste

You may have text in a document that you would like to copy and place at another location either in the same document or in a different document.

To Copy Text: 1) Select the first paragraph of text 2) Select the Edit menu 3) Click Copy

Or ~ Click the Copy icon on the Standard Toolbar

4) Press CTRL+End to move the cursor to the end of the document 5) Press Enter 2 times 6) Select the Edit menu 7) Click Paste

Or ~ Click the Paste icon on the Standard Toolbar

Sharing Information Between Applications

You are also able to copy, cut and paste information between documents and/or between different applications. Here are some examples when you might want to share information between applications.

Application Word Excel PowerPoint Access

Desired Result You have information in a Word document that needs to be either moved or copied to another Word document. You have information in your Excel spreadsheet that needs to be copied to your Microsoft Word document. You have created a bar chart in PowerPoint that needs to be in your Microsoft Word document. You have a table in Access that you would like to analyze in Excel.

Close the file, do not save the changes.

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