INDEX (alphabetically)



TABLE OF CONTENTS

INTRODUCTION

History

Mission Statement

Goals

Concept

Competition

APPEALS

Appeal Procedure

Appeal Form

COORDINATOR

Responsibilities

Region Composition

Schedule of Competitions

Calender of Events and Deadlines

Coordinators Timeline

ESSAY

Essay Chairperson Responsibilities

Material Check Sheet

Essay Chairperson Timeline

FACILITIES/SITE

Chairperson Responsibilities

Assignment of Rooms

Testroom, Speech and Interview Room Sept-up

Site and Facilities Timeline

FOOD SERVICE

INTERVIEW

Interview Chairperson Responsibilities

Region Interview Judge Packet

Material Check Sheet

Sample Interview Matrix

Interview Chairperson Timeline

MEDALS/AWARDS

Medals and Awards Distribution

Proposed Scholarships

Awards Table Set-up

Scholarship Reporting form

Duplicate Medals and Trophies Reporting Form

NAME ID BADGES

PROCTOR/TESTING

Chairperson Responsibilities

Instructions for Testroom Proctors

Calculator Policy

Testroom Set-up

Testing Room Log

Test Coordinator Timeline

REGISTRATION

SCORING

Chairpersons Responsibilities

Reports to Print

Scoring Chairperson Timeline

SPEECH

Speech Chairperson Responsibilities

Material Check Sheet

Speech Judging Session Time Outline

Instructions for Head Judge

Sample Speech Matrix

Speech Chairperson Timeline

SUPER QUIZ

Super Quiz Chairperson Responsibilities

Material Check Sheet

Super Quiz Chairperson Timeline

APPENDIX

Forms

ARIZONA ACADEMIC DECATHLON

Introduction and History

The Academic Decathlon program was started in 1968 by the Orange County (California) Academic Decathlon Association in cooperation with the Orange County Superintendent of School’s office. The Arizona Academic Decathlon Association was formed in 1985 from the Pima County Academic Decathlon Association which started the previous year by the Pima County School Superintendent. Arizona held its first statewide competition in 1985.

The Arizona Academic Decathlon Association (AADA), which is made up of representatives of the business community, civic organizations, and concerned individuals, has been formed to promote Decathlon programs throughout the state. Contributions to the Decathlon program help students and are tax deductible under IRS 501 (c) (3) provisions.

Mission Statement

Our mission is to promote, motivate and acknowledge excellence in academic efforts and educational achievement through a program of academic competitions for high school students of all scholastic achievement levels.

Goals

Our goals are to encourage students to excel in academic pursuits by promoting enthusiasm for learning, developing a spirit of competition, working as a member of a team, participating in peer tutoring, undertaking interdisciplinary study, emphasizing preparation and research, acquiring an understanding of the fine arts and increasing communication skills.

AADA also strives to improve the total educational program in Arizona by promoting the importance of excellence in broad academic performance, motivating students to reach their fullest potential and establishing a positive image of students in our communities.

We also encourage community and business involvement and support of academic excellence through contribution of funds, time, talent and or materials.

Concept

The Academic Decathlon, like its ancient Greek counterpart, consists of ten events. Unlike the Greek Decathlon, however, this is an academic, rather than an athletic, competition and a team competition as well as one for individuals. In a typical two day Decathlon, high school freshmen, sophomores, juniors and seniors are tested in seven areas: economics, art, language and literature, mathematics, music, (social) science, and the Super Quiz. In addition, the students amass points in three communication events: the prepared and impromptu speech event, the oral interview event, and the essay writing event. The Decathlon concludes with the Super Quiz Relay.

INTRO -1

The unique aspect of the Decathlon format is that it is designed to include students from all academic backgrounds. Each “nine member” team has 3 students whose grade point average falls into the “C” or Varsity category, 3 students in the “B” or Scholastic category, and 3 students in the “A” or Honors category. While nine students may compete, the final team score comes from the sum of the scores of the top two varsity, top two scholastic and top two honors. A perfect team score is 60,000 points (6 students x 10 events x 1000 points possible per event.)

The Decathlon program provides incentive for the average, as well as for the brilliant student to become interested in intellectual activities; it opens the door to academic achievement for all. It gives to scholars similar public recognition and status that has traditionally been afforded outstanding athletes.

Ten Events

1. Math: 35 problems with a value of 28.6 points each.

2. Music: 50 questions with a value of 20 points each.

3. Economics: 50 questions with a value of 20 points each.

4. Art: 50 questions with a value of 20 points each.

5. Language/Literature: 50 questions with a value of 20 points each.

6. Social Science: 50 questions with a value of 20 points each.

7. Science: 50 questions with a value of 20 points each.

8. Essay: 50 minute paper on a prompt from zny of the six major subjects excluding math.

Highest score is 1000 points.

9. Interview: Panel of three judges conducts a seven minute interview and three scores averaged with a maximum score of 1000 points.

10. Speech: Panel of three judges rates a four minute prepared speech (700 points) and a two minute impromptu speech (300 points). Scores are averaged with a maximum score of 1000 points.

Competition

For Region and State Competition, each team should consist of nine team members with three Honors, three Scholastic and three Varsity students from grades 9 through 12 of the same high school. The team may be comprised of any combination of freshmen, sophomores, juniors and seniors and any combination of boys and/or girls. A full-time student is defined as a student who is enrolled in four or more class periods per day. *(Fifth year students are eligible to participate only if they attend both semesters of competition year as full-time students) Each team must include two Varsity, two Scholastic and two Honor students as indicated in the following academic categories:

INTRO-2

Varsity 0.00 - 2.99 GPA

Scholastic 3.00 - 3.74 GPA

Honors 3.75 - 4.00 GPA

Student transcripts are evaluated by the Sate Director and registrars from high schools in Maricopa County to establish academic GPA.

NOTE: Contestants may compete in a higher division than their own GPA, but NOT in a lower division (i.e., a Scholastic student can compete as an Honors student, but NOT as a Varsity student).

All schools competing in the Regional Academic Decathlon competitions in February will be divided into size (enrollment) classifications according to the A.I.A. definitions of Classes 5A, 4A, 3A, 2A, 1A. Following the Region competitions, the scores of all schools in each of those classifications will be ranked. The first and second highest scoring teams in each of those five classes will be seeded to compete in the state competition. Thereafter, the next 30 highest scoring teams from throughout the state will be invited to compete in the state competition in March.

INTRO-3

COORDINATORS RESPONSIBILITIES

1. Study the “Competition Manual” and become familiar with all aspects of the Academic Decathlon competition.

2. Determine appropriate Decathlon site and necessary permission from appropriate administrators.

3. Appoint committee chairpersons and work with them in areas of responsibility in setting dates, arranging for facilities, purchasing materials and supplies not provided by AADA, selecting committee members, volunteer judges, proctors, etc. Below are committees needed:

Essay Interview

Speech Scoring

Testing Registration

Awards Program Super Quiz

Facilities/Site Food Service

4. Arrange for donors for competition day snacks, dinner and lunch if at all possible. Arrange for meals for all volunteers on the days of the competition.

5. Arrange and manage database of volunteers for your region. Number of volunteers needed is listed under Volunteer Section. Send out letters of recruitment to volunteers in your region. Invite participation from civic, community, service groups, district personnel, and schools in your region to volunteer (judges, proctors, etc.).

6. If working with a Facilities Chair, meet and discuss all aspects of facility and site needs covered in Facilities Chair section. If not, Regional Coordinator acts as Facilities Chair. Arrange for early release at school site if at all possible for Friday’s competition.

7. Procure necessary materials (i.e. paper, general office supplies, equipment, etc.) needed to conduct Region competition, other than what is supplied by AADA.

8. Attend September Coaches Clinic, October meeting with State Director, January training with all chairs and Feburary meeeting of AADA board to report results.

9. To support your team coaches Regionally, you may wish to plan one (or more) hosted events which will bring your coaches together. You may also wish to attend any scrimmages that are held within your region.

10. Assist State Director by calling coaches in your region who have not submitted transcripts. Check with coaches who have not sent in Code of Behavior or Medical Release forms to you.

11. Meet with your chairs prior to the January training to discuss volunteer recruitment. Ensure they are aware of their required attendance at the January training.

COORD-1

12. Provide a high quality competition ensuring that there are no errors in distributing or scoring of the tests, that timing is precise and consistent throughout, that judging is informed and monitored, that tests are properly secured and that opportunities for consultation between team members and coach are prevented.

13. Return all speech and interview forms along with graded essays to coaches. Additionally give each coach scoring information for their team prepared by scoring chair at the end of the competition. Hold all test scantron sheets and scoring results in case they will be needed for review of scores.

14. Report final results to State Scoring chair and State Director. Compile a list of duplicate medals, plaques and trophies needed. This will only be for ties as all other medals, plaques and trophies will be given to Regional Coordinators at the January Training.

15. Send State Director Code of Behavior, Medical Release forms, and any other registration forms for all teams advancing to the state competition.

16. Complete the Scholarship Reporting form for regional winners and send to State director.

17. Return all volunteer evaluation forms to State Director. Follow up with committee chairs that all thank you notes have been sent out to volunteers. Notify State Director if any volunteers expressed a desire to help also at the State Competition.

18. After competition either destroy all tests, or hold in a secure area until May and then discard.

COORD-2

MAJOR DATES AND DEADLINES

REGIONAL COORDINATORS

Coaches Clinic Friday Sept 11th Old Main ASU, Tempe

Coaches & Coordinators

Handbooks Final edition due by the end of November

January Training Saturday Jan 9th , all your regional chairs MUST

attend, Essay, Speech, Interview, Testing, Scoring and Super Quiz

Regional Competition Feb 5 and 6, 2016

Board Meeting Feb 17th Present AADA Board regional results

State Competition March 11 and 12, 2016

ADDITIONAL DATES AND TIMELINES:

October Meeting of 4 Regional Coordinators and State

Director

November Start recruitment of judges, solicit donations for

meals and trophies.

December Contact Coaches who have not submitted transcripts

January 11th Contact Coaches who have not submitted Coaches

Registration Form

COORD-3

COMPOSITION OF EACH REGION

All public and private high schools in Arizona are invited to participate in Arizona Region Competitions scheduled for Feb 5 & 6, 2016. This is the proposed composition but there may be changes depending on the number of teams involved.

_____________________________________________________________________________________

Region I All schools in: Region Coordinator:

Kingman Academy High School Apache County Mr. Michael Perrine

3420 N. Burbank Ave. Coconino County 3420 N. Burbank Ave.

Kingman, AZ 86409 Mohave County Kingman, AZ 86409

(928) 681-2900 Navajo County (928) 681-2900

Yavapai County (928) 279-6500 (cell)

La Paz County mperrine@

Gila County

Approved 1A-3A programs in other counties

_______________________________________________________________________________________

Region II All schools in: Region Coordinator:

Boulder Creek High School School Districts: Deer Valley District

40404 N. Gavilan Peak Pky. Deer Valley Nicholas Gearing

Anthem, AZ 85086 Dysart 40404 N. Gavilan Peak Pky.

(623)445- 8832 Glendale Union AADAregion2@ Paradise Valley (623)445- 8832

Peoria

Phoenix Union

Xavier College Prep

Tolleson Union

_______________________________________________________________________________________

Region III All schools in: Region Coordinator:

Sunnyside High School Cochise County Mrs. Adriana Molina

1725 E. Bilby Rd. Greenlee County Sunnyside High School

Tucson, AZ 85706 Pima County 1725 E. Bilby Rd.

(520) Santa Cruz County Tucson, AZ 85706

Yuma County (520) 545-5305

adrianam@

_______________________________________________________________________________________

Region IV All schools in: Region Coordinator:

Hamilton High School Pinal County Mr. K. R. Scott

3700 S. Arizona Ave . And schools in the 4423 East Ashurst Dr.

Chandler, AZ 85248 following school districts Phoenix, AZ 85048

(480) 883-5000 in Maricopa County: (480) 759-9473

Chandler 4thregion@

Fountain Hills

Gilbert

Higley

Mesa

Queen Creek

Scottsdale

Tempe Union

East Valley parochial & charter schools

COORD-4

SCHEDULE OF 2016 COMPETITIONS

I. Region Competitions (Feb 5 & 6, 2016)

All Region competitions will allow students to have Essay in addition to Speech and Interview sessions on Friday afternoon and evening; seven Test sessions and Super Quiz Relay will be on Saturday.

Region I Region I Academic Decathlon Coordinator:

Kingman Academy High School Mr. Michael Perrine

3420 N. Burbank Ave. 3420 N. Burbank Ave.

Kingman, AZ 86409 Kingman, AZ 86409

Phone: (928) 681-2900

Fax: (928) 681-2822

mperrine@

Region II Region II Academic Decathlon Coordinator:

Boulder Creek High School Mr. Nicholas Gearing

40404 N. Gavilan Peak Pky. 40404 N. Gavilan Peak Pky.

Anthem, AZ 85086 Anthem, AZ 85086

Phone: (623)445- 8832

AADAregion2@

Region III Region III Academic Decathlon Coordinator:

Sunnyside High School Mrs. Adriana Molina

1725 E. Bilby Rd. Sunnyside High School

Tucson, AZ 85706 1725 E. Bilby Rd.

Tucson, AZ 85706

Phone: (520) 545-5305

Fax: (520)

adrianam@

Region IV Region IV Academic Decathlon Coordinator:

Hamilton High School Mr. K. R. Scott

3700 S. Arizona Ave .. 4423 East Ashurst Dr.

Chandler, AZ 85248 Phoenix, AZ 85048

Phone: (480) 759-9473

4thregion@

II. State Competition (March 11-12, 2016)

As a result of 2016 Region Competitions, forty team(s) will advance to the State Competition at School on March 11-12,2016, based on the following policy adopted by the Arizona Academic Decathlon Association Board of Directors:

All schools competing in the 2015 Region Academic Decathlon competitions on Feb 5-6,2016 will be divided into size (enrollment) classifications according to the A.I.A. definitions of Classes 5A, 4A, 3A, 2A, 1A. Following the Region competitions, the scores of all schools in each of those classifications will be ranked. The first and second highest scoring teams in each of those five classes will be seeded to compete in the state competition. Thereafter, the next 30 highest scoring teams from throughout the state will be invited to compete in the state competition for 2016.

III. National Competition (April 28-30, 2016)

The highest scoring team at the Arizona state competition will will be sent to the United States Academic Decathlon National Finals which will be held in Anchorage, AK.

COORD-5

CALENDAR OF EVENTS AND DEADLINES

June 1 – Aug. 28, 2015 Names of high school decathlon coaches received by the Arizona Academic Decathlon Association

Executive Director.

Sept. 4, 2015 All coaches clinic registrations received.

Sep. 10, 2015 New Coach Orientation at

Sep. 11, 2015 Coaches’ Clinic at ASU.

Sept 30, 2015 School team participation forms (with checks and/or purchase order attached) received by: Anne Edelstein, 6010 N. 10th Way, Phoenix, AZ 85014.

Sep. – Dec. 2015 Several teams organized at each local high school. Scrimmages held in districts or regions.

Early Nov Student Clinic at ASU.

Nov. 30, 2015 Deadline for receipt of all student Registration Forms with transcripts attached. Forms are to be received by Anne Edelstein, 6010 N. 10th Way, Phoenix, AZ 85014. This is to include 5 things for each student: Student Registration form (signed); Medical Release form; Code of Behavior; GPA Worksheet, and transcripts for the 2013/2014 and 2014/2015 school years.

By Dec. 16, 2015 Evaluation of all transcripts will have been completed: “Notice of Team Eligibility” mailed to all

team coaches.

By Jan. 7, 2016 Region Coordinators will have received from all team coaches in respective regions The Coach Registration Check In form.

Feb 5 & 6, 2016 Region Competition Dates

*NOTE: Each region competition will require attendance for a partial day on Feb 5 and all day on Feb 6. Please check with your region coordinator for a specific schedule of test events.

Feb. 8, 2016 State Director will have notified the forty teams that qualified for state competition.

By Feb. 11, 2016 Coach’s Registration form for STATE Competition received in the AADA office.

Feb. 29, 2016 On-Line Essay for state competitors

Mar. 11-12, 2016 State Competition at TBD.

Apr. 29-30, 2016 U.S. Academic Decathlon finals in Anchorage, AL.

COORD-6

COORDINATORS TIMELINE

|TASK |JUNE |

|Interview Evaluation Pick-Up/Return | |

|Speech Judge Orientation | |

|Speech Evaluation Pick-Up/Return | |

|Essay Grading | |

|Test Distribution | |

|Test Scoring | |

|General Assembly | |

|General Assembly | |

|Coaches/Workers Lounge | |

|Registration | |

|Proctors/Aides’ Orientation | |

|Super Quiz Relay | |

FACILITIES -6

|Lunch/Students and Coaches | |

|Dinner Judges | |

|Headquarters/Message Center | |

Key Contact People

Name Title Phone

Name Title Phone

Name Title Phone

Name Title Phone

FACILITIES -7

ACADEMIC DECATHLON - TESTROOMS

FRIDAY/SATURDAY Set Up of Testrooms

Teams 01-30

Back of Room

|30 | |19 | |18 | |07 | |06 |

| | | | | | | | | |

|29 | |20 | |17 | |08 | |05 |

| | | | | | | | | |

|28 | |21 | |16 | |09 | |04 |

| | | | | | | | | |

|27 | |22 | |15 | |10 | |03 |

| | | | | | | | | |

|26 | |23 | |14 | |11 | |02 |

| | | | | | | | | |

|25 | |24 | |13 | |12 | |01 |

Row 5 Row 4 Row 3 Row 2 Row 1

Front of Room

Test Room Proctor: Check to see that your test room is set up like this

Each desk should be labeled with Student Team

and ID number

FACILITIES -8

ACADEMIC DECATHLON – INTERVIEW ROOMS

Post list of competitors outside room

[pic]

Extra desks should be moved back from Interview area.

FACILITIES -9

ACADEMIC DECATHLON – SPEECH ROOMS

Post list of competitors outside room

[pic]

Student Speaker should have a clear view of the speech timer.

Extra desks should be moved back from Speech area.

FACILITIES -10

FOOD SERVICE

1. Determine before the school year begins if the food coordinator will be the host high school cafeteria manager or the director of food services for the school district. Share with him/her what will be needed for the competition.

2. Obtain an estimated number of students and adults to be fed.

3. The meals normally to be prepared are:

Friday Evening (for essay, speech, interview judges and test proctors, as

well as scoring and other volunteers.)

Saturday Breakfast (for all Test proctors and volunteers)

Saturday Snack (for all team members)

Saturday Lunch (for all team members, coaches, Super Quiz proctors, Test

proctors and other volunteers.)

4. Participating schools will be expected to pay for all meals for extra team members and coaches, above the 10 (one coach and nine team members) meals that will be provided to the participating schools.

5. Work with Regional Coordinator, personnel to serve and clean facility.

FOOD-1

PROCTOR/TESTING

Chairperson Responsibilities

1. Secure needed personnel:(9 to 12 Test proctors and 6 to 9 runners, as well as extra personnel to replace last minute withdrawals) and one person assigned to the test distribution room to aide you with distribution.

2. Prepare packets for proctors and runners. Review contents of packets with proctors during proctor training.

3. Using test room schedule , assign proctors and runners to test rooms.

4. Obtain pre-slugged answer sheets from Scoring Chairperson. Obtain master list of students and student numbers in order to check in tests and score sheets.

5. Contact facilities chairperson to obtain access to rooms the day prior to testing to set up the rooms before competition day.

6. Receive printed tests from State Testing Chair at January training. Secure all tests until competition day. Secure CD players from the facilities chairperson or from the regional coordinator for use in each testing room

7. Organize test materials for distribution, tests, answer sheets, room numbers, pencils, Test Proctor Instructions, CD players, room lay-outs etc.- sort into test room boxes for ease of distribution.

8. Arrange for meals for proctors and runners, both Friday evening after the afternoon testing and Saturday morning before the morning testing.

9. Obtain name tags for proctors and runners.

10. Hold an instruction meeting for proctors prior to testing. A follow-up meeting may be needed prior to testing on Saturday.

11. Monitor the competition day test activities. Confirm the correct number of tests have been returned from each test room using the Test Room Log prior to sending the answer sheets to scoring. Confirm any missing or blank answers sheets at this time also.

12. After competition insure that all test rooms are clean and returned to their original layouts. Collect all testing materials and either secure tests for later distruction or return them to the regional coordinator.

13. Send appropriate thank-you notes.

PROCTOR/TEST-1

The Academic Decathlon® Calculator Policy for Curriculum Year 2014-2015*

*This policy applies for the Academic Decathlon® National Competition. Please contact your state director regarding the calculator policy that will apply at your local, regional, and state competitions.

The Academic Decathlon® Calculator Policy 2014-2015

The Academic Decathlon® has always endeavored to reflect current high school curriculum and instruction in our competitions. Recent surveys of calculator use in high schools nationwide indicate that calculators are now used in the vast majority of high school mathematics courses across the country, and our decision to allow calculators is consistent with this practice in math instruction.

After reviewing the policies of the major testing institutions and consulting state directors, the Academic Decathlon® has adapted MOST of the American College Testing (ACT) and College Board (SAT program) guidelines for calculator use as stated below.

I. Competitors May Use Calculators for the Mathematics Test

If competitors wish to use calculators on the Academic Decathlon® Mathematics Test, they are responsible for bringing them to the test. Calculators will not be provided for students who do not bring their own. Calculator use is permitted only for Mathematics; competitors will not be allowed to use calculators on any other test.

II. Permissible Calculators

If a competitor wishes to use a calculator, it can be a basic, four-function, scientific, or graphing calculator, provided it has none of the features listed in Section III below.

Calculator models with alphanumeric keys (such as the TI-Nspire and TI-84 plus) are acceptable.

During the mathematics test, competitors are not permitted to refer to information that was stored in their graphing calculator memory prior to the test. Students wishing to utilize their graphing calculator’s memory function during the mathematics test will be required to have the memory erased prior to entering the testing room and at the completion of the mathematics test.

III. Prohibited Calculators

Calculators with any of the following features are NOT allowed in the Academic Decathlon® competitions:

• pocket organizers

• hand-held or laptop computers

• electronic writing pads or pen-input devices

• models with QWERTY (keyboard-like) keypad, e.g. TI-92 or HP-95

• models with paper tape

• models that make noise

• models that can engage in wireless communication (transfer data or information with other calculators)

• models that require a power cord

• models with CAS (computer algebra systems), e.g. TI-89

Because companies are continuously introducing new products, it would be impossible for the Academic Decathlon® to maintain an up-to-date list of specific model numbers that possess these features. If a competitor is uncertain whether a particular calculator will be allowed, the student should bring a backup that does not possess any of the features in question. No backup calculator will be provided for any competitor whose calculator is disallowed.

IV. Competing without a Calculator

Competitors may opt to take the Mathematics Test without a calculator, however, the Academic Decathlon® is suggesting competitors use a basic, scientific, or graphing calculator for solving the mathematics test items.

V. Calculator Failure During a Test

If a competitor’s calculator stops working during a test, the student should continue taking the test without a calculator. No additional calculator will be provided, and the competitor will not be allowed to take the test again later. However, as noted in Section III above, a competitor may bring a backup calculator and/or spare batteries to the test.

PROCTOR/TEST-2

ACADEMIC DECATHLON - TESTROOMS

FRIDAY/SATURDAY Set Up of Testrooms

Teams 01-30

Back of Room

|30 | |19 | |18 | |07 | |06 |

| | | | | | | | | |

|29 | |20 | |17 | |08 | |05 |

| | | | | | | | | |

|28 | |21 | |16 | |09 | |04 |

| | | | | | | | | |

|27 | |22 | |15 | |10 | |03 |

| | | | | | | | | |

|26 | |23 | |14 | |11 | |02 |

| | | | | | | | | |

|25 | |24 | |13 | |12 | |01 |

Row 5 Row 4 Row 3 Row 2 Row 1

Front of Room

Test Room Proctor: Check to see that your test room is set up like this

Each desk should be labeled with Student Team

and ID number

PROCTOR/TEST-3

TEST COORDINATOR TIMELINE

|TASK |OCT |NOV |DEC |JAN |FEB |

|Determine personnel needed and begin recruiting volunteer test|X |X |X | | |

|proctors and runners. | | | | | |

|Meet with Regional Coordinator to review room assignments for | | |X | | |

|testing and location of test distribution. | | | | | |

|Attend Regional January training and pick up all tests, music | | | |X | |

|CDs, test proctor packets. | | | | | |

|Secure all testing materials, assume total responsibility for | | | |X |X |

|test distribution and collection on Competition days. | | | | | |

|Check supplies needed (i.e. pencils, Scantron answer sheets, | | | |X | |

|plain paper, and lined paper.) | | | | | |

|Receive Pre-Slugged Scantron sheets from Regional Coordinator | | | |X |X |

|and secure with tests. | | | | | |

|Organize test material for distribution by testing rooms | | | |X |X |

|(assemble tests and supplies mentioned above according to the | | | | | |

|“Time Schedule” in the Handbook.) | | | | | |

|Secure a CD player for each test room for Saturday | | | | |X |

|Prepare and conduct orientation meeting for all test proctors,| | | | |X |

|aides, and runners. | | | | | |

|At the end of Competition box and secure all tests. Give | | | | |X |

|boxed tests to Regional Coordinator for destruction. | | | | | |

|Collect all Volunteer Response sheet, and make suggestions for| | | | |X |

|next year | | | | | |

|Send appropriate Thank-Yous | | | | |X |

PROCTOR/TEST-4

MEDALS AND AWARDS DISTRIBUTION

Winners of all Region competitions will be announced at an Awards Presentation shortly after the actual competition. The date, time and location of that event will be announced by the Region Coordinator.

In keeping with the idea that students compete on both an individual and group basis, awards for the Academic Decathlon will be given for each Region as follows:

1. All participants will receive a certificate of recognition.

2. A perpetual Decathlon trophy will be awarded to the team whose team members acquire the highest number of points in all ten Decathlon events (this trophy may be displayed for one year in the winning school). In addition, a permanent trophy will be presented to the first place school at the state awards ceremony; it will include a listing of all team members and coach(es) for display in the school. All team members will also receive special ten-event gold medals.

3. A permanent trophy will go to the 2nd place team; all nine team members will also

receive ten-event silver medals.

3. A permanent trophy will go to the 3rd place team; all nine team members will also receive ten-event bronze medals.

5. Medals for individuals will be awarded on the basis of their own individual scores

for:

____________________________________________________________________________

TEST HONOR SCHOLASTIC VARSITY

CATEGORY STUDENTS STUDENTS STUDENTS

_____________________________________________________________________________

Economics 1,2,3rd place 1,2,3rd place 1,2,3rd place

Art same same same

Language & same same same

Literature

Mathematics same same same

Music same same same

Social Science same same same

Super Quiz same same same

MEDALS/AWARDS-1

Essay same same same

Interview same same same

Speech same same same

_____________________________________________________________________________

Medals for individuals will be awarded based on each student's cumulative scores covering all ten events:

Individuals in Honors group -- 1, 2, 3rd places

Individuals in Scholastic group -- 1, 2, 3rd places

Individuals in Varsity group -- 1, 2, 3rd places

6. The outstanding individual essay, speech and interview will receive trophies/plaques at both

the Region and State competitions.

7. The 1st , 2nd and 3rd place teams in the Super Quiz Relay will receive plaques upon

completion of the relay. Trophies will be awarded to Super Quiz teams for 1st, 2nd and 3rd

places. Each member of the winning teams will receive a Super Quiz medal for the

appropriate 1st, 2nd and 3rd place award. No scholarships are awarded for the Super Quiz

team event.

8. For each Region competition, the Arizona Academic Decathlon Association will award

scholarships to members of the 1st, 2nd and 3rd place teams; and scholarship(s) to the

student(s) in each division (Honor, Scholastic & Varsity) who receive(s) the gold medal in

each of the following events: Economics, Art, Music, Language & Literature, Social Science,

Mathematics, Essay, Interview, Speech, Super Quiz and combination of all Ten Events.

Scholarships will also be awarded to students who place second and third in the Ten Event

category. Please note that duplicate medals and scholarships will be awarded in case of tie

scores in the individual events.

9. At both the Region and the State competition, the student with the highest overall score will

receive and individual trophy. At the State competition, the coach of the highest scoring

student will receive a plaque.

NO SCHOLARSHIPS WILL BE AWARDED FOR THE 2012 COMPETITIONS

MEDALS/AWARDS-2

AWARDS TABLE SET-UP

MEDALS

|Category |Gold |Silver |Bronze |

|Art | | | |

|Economics | | | |

|Essay | | | |

|Interview | | | |

|Lang/Lit | | | |

|Math | | | |

|Music | | | |

|Science | | | |

|Speech | | | |

|Super Quiz | | | |

|Ten Event Top Individual | | | |

|**Super Quiz Team |9 |9 |9 |

|**Team Award |9 |9 |9 |

* There may be ties in several categories

** No Ties for this category

TROPHIES (One Each)

Outstanding Interview

Outstanding Speech

**Outstanding Essay

**Rookie of the Year

**Most Improved Team

Highest-Scoring Student

**Super Quiz - combined written and relay -

First Place – Gold

Second Place – Silver

Third Place – Bronze

**First Place Team (Gold)

**Second Place Team (Silver)

**Third Place Team (Bronze)

** No Ties for this category

MEDALS/AWARDS-3

DUPLICATE MEDALS AND AWARDS REPORTING FORM

MEDALS

|Category |Gold |Silver |Bronze |

|Art | | | |

|Economics | | | |

|Essay | | | |

|Interview | | | |

|Lang/Lit | | | |

|Math | | | |

|Music | | | |

|Science | | | |

|Speech | | | |

|Super Quiz | | | |

|Ten Event Top Individual | | | |

TROPHIES

|SUPER QUIZ RELAY GOLD SILVER BRONZE |

|OUTSTANDING SPEECH | |

|OUTSTANDING INTERVIEW | |

|HIGHEST SCORING STUDENT | |

This form may be emailed or sent to State Director prior to the Febuary Board Meeting

MEDALS/AWARDS-4

NAME IDENTIFICATION BADGES FOR STUDENTS

1. Each student will have an ID badge to be worn to all decathlon functions. It will be prepared by the Regional Coordinator and given to students upon arrival. The four-digit ID number will appear on test booklets, answer sheets, testing room desks, speech and interview forms, and essay sheets.

2. It is recommended the use of badges that have a cord that goes around the neck rather than those that pin or stick.

3. The first two digits of the ID are the school number that was assigned in advance of the competition. The last two digits represent the division of competition for that student. If, for example, Jefferson High’s school number is 14, the nine team members’s ID numbers will be:

Honors 1: 1401 Scholastic 4: 1404 Varsity 7: 1407

Honors 2: 1402 Scholastic 5: 1405 Varsity 8: 1408

Honors 3: 1403 Scholastic 6: 1406 Varsity 9: 1409

4. Also on the badge you want to place the student’s testing room, speech room and time, and interview room and time. The badge may look like this

[pic]

5. Names and the four-digit ID can be programmed into the scoring program for printing on all testing forms. The names and numbers may also be programmed into a computer file so that name labels and badges along with other documents can be printed as needed for the competition.

NAME ID-1

SCORING

Chairperson Responsibilities

1. The Regional Coordinator will appoint a scoring chairperson as early as possible. The coordinator and scoring chairperson will attend a manditory training session in January to review all aspects of the scoring program.

2. The Scoring chairperson will select a scoring committee that consists of 2 to 4 person, along with 2 students aides. The scoring team consists of:

• 1 chairperson

• 1-2 persons entering scores

• 1 person to compare scores and look for “zero” scores and confirm that there are not missing scores, except for students not present or who did not take the test.

• 2 aides to place printed scores in envelopes to be returned to coaches.

3. Practice using the USAD scoring program at one of the scrimmages held throughout the state, to produce all needed documents at the final meet.

4. Presulg all answers sheet with student names and numbers provided by Regional Coordinator.

5. On Friday evening before the scoring committee leaves, it must have done the following:

• Entered and verified all essay, speech and interview scores.

• Have ready to return to coaches Saturday all speech and interview judges’ scoring forms as well as the essay and scores of each essay judge.

6. The committee ahould be in place Saturday at the time that the first test is completed ready to enter these scores. As scores are ready the results should be given to the person or committee that will be compliying the Awards Script.

7. Copies of team reports will be made for each team, the Scoring Chair and the Regional Coordinator. Team reports will be ready to return to coaches at the end of competition.

8. Once all the awards’ lists have been generated, they can be given to the person in charge of the Awards Script.

9. Email all score reports to the State Scoring Chair and State Director by Saturday evening following the Awards Program.

SCORING-1

SPEECH

SPEECH CHAIRPERSON

DUTIES/RESPONSIBILITIES

1. Secure 27 to 54 judges (3 per room for 9 to 18 speech rooms) and extras to replace last minute withdrawals. Use people from service clubs, Junior League, retired teachers, and current school and district staff. DO NOT use parents or other relatives of students.

2. Secure 9 to 18 timers. These may be students or adults from the host school or other schools in the district.

3. Secure at least two people to verify scores before scantron sheets are sent to scoring. Check and recheck – the scores! Absolute certainty with score validity is essential.

4. Give food coordinator a total count of personnel you are having as volunteers (judges, timers, scorers) who will be eating at the competition site.

5. Secure videotape or CD of Speech Training Video to be used at the Judges’ Orientation Meeting from the State Speech Chair at the January training.

6. Procure necessary materials. (See materials list)

7. Obtain room number for speech rooms and insert into the Speech Matrix. Check to make sure in Matrix that all students have a minimum of 20 minutes between speech and interview.

8. Assign judges to speech rooms. Assign a head judge for each room.

9. Use prepared Speech Judge Packets you received at January training and insert pre-slugged answer sheets in the head judge’s packet for that room. Packets will contain training material along with Speech Impromptu topics. Have blank note cards and pencils in each room for use in Impromptu Speech preparation, upon student request.

10. Use prepared Timer Packets you received at January training and assign timers to each room.

11. Orient timers demonstrating the speech and use of time cards. Provide timers with training and orientation for entries in the Speech Log.

12. Obtain name tags for judges and timers.

13. Reconfirm judges’ participation the day preceeding the competition.

SPEECH-1

14. Check to see that each speech room has been properly set up before competition. Plan to be available throughout the competition day activities.

15. Hold Judges’ Orientation Meeting; show video tape and explain scoring. Extend meeting for special instructions to Head judges. Go over all speech penalities at this training session. Hold meeting for timekeepers and other aides and runners.

16. Check and log all speech forms received from speech rooms prior to sending them to scoring. Deliever or supervise the delivery of speech forms to the scoring room. Before the end of all the speeches confirm no-shows and any missing speech score forms and inform scoring. Check-Recheck all forms!!- before they leave your possession.

17. Send appropriate thank-you notes.

SPEECH-2

MATERIAL CHECK SHEET

__________ Room Rosters ( 4 sets ) Two sets to be used in speech headquarters for checking

in the Scantron forms. One set to post outside each Speech room and one set for

each head judges packet.

__________ Speech/Interview Master Schedule (Matrix) Check to make sure each student

has a minimum of 20 minutes between end of one event and the start of the other.

__________ Judges List with Room Assignments This list should be coordinated between

the Regional Coordinator and the Speech Chair. Room assignments should have a

mix of age, gender and experience.

__________ Judges Packets (9 or 18 depending on your region received in January) which

include: Instructions/handouts/sample practice Scantrons

Pre-Slugged Scantron for each student (put all in head judges’)

Pencils

Competition Handbook

Blank notecards for Impromptu

Impromptu topics (in head judge’s packet)

Room Roster (in head judge’s packet)

__________ Timers Packets which include:

Instructions

Stopwatch

Pencils

Timing Cards

__________ Alphabetical Judges List For easy check in.

__________ Judges Nametags with extra if you need to make adjustments.

__________ Extra Speech Scantron forms Incase some judge is missing one or someone

makes a mistake.

__________ Re-Certification Hours Certificates Your region may participate in this for

teachers that volunteer.

__________ Extra pencils, highlighters, tape and other materials needed for checking in,

posting Room rosters etc.

__________ Two large envelopes for sending Scantrons to Scoring.

SPEECH-3

SPEECH JUDGING SESSION – Time Outline

Time Limit Procedure

30 Seconds A. The student enters the room.

1. Head judge welcomes the student

2. Head judge has judges introduce themselves

3. Head judge may ask the student to announce his/her name and student number if they are not clearly visible.

4. Head judge should give the instructions for the Prepared Speech (or allow the timer in the room to do this), including:

a. The prepared speech should be no less than 3 ½ minutes and no more than 4 minutes. If time is called. The student must stop immediately or receive a time penalty.

b. Timing judge will give timing instructions demonstrating time cards for one minute remaining, 30 seconds remaining, and no time remaining.

c. The student will be asked to begin his/her prepared speech.

_________________________________________________________________________________________

4 Minutes B. The student delivers the Prepared Speech

25 Seconds 1. Head judge congratulates the student on his/her prepared speech;

2. Head judge informs the student of the Impromptu Speech and tells the

student that he will give him a slip of paper containing 3 impromptu

topics. From the time the student looks at the paper, he/she has one

minute to prepare the Impromptu Speech about one of the topics.

3. Head judge gives the following instructions for the Impromptu Speech (or

allows the timer to do this), including:

a. Impromptu speech must be no less than 1 ½ minutes and no more than 2 minutes. If time is called, the student must stop immediately or receive a timing penalty.

b. Timing judge will give instructions regarding timing and demonstrate the timing cards.

4. Head judge hands the Impromptu Speech topics to the student.

________________________________________________________________________________________________

1 Minute

5. The competitor is given 1-minute to select a topic and prepare the

impromptu speech.

This is not counted as part of the 1 ½-2 minute speech time.

6. Following the 1-minute preparation time, the timing judge will call

“Time” and the student must begin the impromptu speech.

NOTE: During the student’s 1-minute preparation time, judges may start

scoring the prepared speech. This is the only time judges should

work on the rubric while a student is in the room; at all other times

their attention should be on the student.

________________________________________________________________________________________________

2 Minutes C. The student delivers the Impromptu Speech

5 Seconds 1. Head judge congratulates the student on the impromptu speech.

2. Judging panel can now wish the student well and dismiss him/her.

________________________________________________________________________________________________ D. The student exits the judging room

NOTE: Student should be in the judging room for only 8 minutes.

2 Minutes 1. Timing judge gives judges exact time for both speeches.

2. Judges complete scoring of Speech Evaluation Form.

3. Head judge collects all Speech Evaluation Forms.

________________________________________________________________________________________________

SPEECH-4

INSTRUCTIONS FOR THE HEAD JUDGE

Of each JUDGING PANEL

The responsibilities of the head judge of each speech room are:

• Coordinate arranging the room before the competitors arrive.

Student

(student’s back to the door)

Judge Judge Judge

Timer (Make sure student and timer have a very clear

view of each other.)

• Solve problems that might occur with regard to the scoring or judging of contestants in your room. Unsolvable problems should be referred to the Speech Coordinator.

• Review the responsibilities of a speech judge and the timing judge with the judging panel assigned to your room. The head judge or another judge selected by the head judge will greet each competitor at the door and welcome him/her to the room.

• Briefly, explain the procedures to the student and tell him/her when to begin.

• Start, on time, follow the time schedule (see “time outline”), and end on time, please.

• If a student uses note cards during the prepared speech, do not take them up.

• After the student has presented his/her prepared speech, give him/her the appropriate set of impromptu topics. REMEMBER: There is a separate set of impromptu topics following the break. Be sure to use the correct set. Take up the impromptu topic cards and the student’s note cards (if used) after the impromptu is complete and before the student leaves the room.

• Verify that score sheets from each judge for each student are complete. Make sure each Scantron has all the necessary identifying information recorded on it. Make sure the scoring marks are dark and can be read properly by the Scantron machine and that there is only ONE mark per rating category for the prepared speech and ONE mark per rating category for the impromptu speech.

• If a student is a “No Show,” each judge should indicate that on the score sheet and give it to the head judge to submit with the other completed score sheets. All score sheets will be sent to the scoring room. However, save the “No Shows” until the end of the judging period in case the student arrives late (through no fault of his/her own) and the Speech Coordinator can work him/her in to a time slot later in the schedule.

• Arrange student score sheets in order by judge, all facing the same direction. (Example: Student-Jones: Judge 1, Judge 2, Judge 3) Place all score sheets in the envelope provided by the speech coordinator. Envelopes will be picked up at a designated time.

• At the conclusion of the judging period, ask each judge and the timer to return all training materials and pencils to their respective manila envelopes. Return them to the speech coordinator in Room ____________.

• Have your judging panel assist you in putting the room back in its original condition.

• Do not leave the room until all Scantron Evaluation Forms have been picked up.

• Do not leave any of your materials unattended. It is very important that the impromptu topics remain a surprise to the students and that Scantron scores are not revealed.

SPEECH-5

SPEECH CHAIRPERSON TIMELINE

|TASK |OCT |NOV |DEC |JAN |FEB |

|Determine personnel needed and begin recruiting volunteer |X |X |X | | |

|Speech judges and timers. | | | | | |

|Meet with Regional Coordinator to review room assignments for | | |X | | |

|Speech and location of Orientation Room. | | | | | |

|Attend Regional January training and pick up all Judge’s | | | |X | |

|Packets, training materials, Speech Video and Scantron Forms. | | | | | |

|Secure all Speech Prompts, assume total responsibility for | | | |X |X |

|distribution and collection on Competition days. | | | | | |

|Check supplies needed (i.e. pencils, Scantron answer sheets, | | | |X | |

|plain paper, and lined paper.) | | | | | |

|Receive Pre-Slugged Scantron sheets from Regional Coordinator | | | |X |X |

|and secure with packets. | | | | | |

|Organize material for distribution by Speech rooms (assemble | | | |X |X |

|packets and supplies mentioned above according to the “Time | | | | | |

|Schedule” in the Handbook.) | | | | | |

|Arrange with Regional Coordinator Name badges for all Speech | | | |X | |

|Judges. | | | | | |

|Arrange for TV and VCR/DVD player for Speech Judge Training | | | |X | |

|Prepare and conduct orientation meeting for all Speech Judges | | | | |X |

|and timers, using training video. | | | | | |

|At the end of Competition secure all Speech Scantron Sheets | | | | |X |

|and give to Scoring. | | | | | |

|Collect all Volunteer Response sheet, and make suggestions for| | | | |X |

|next year | | | | | |

|Send appropriate Thank-Yous | | | | |X |

SPEECH-8

INTERVIEW

INTERVIEW CHAIRPERSON

DUTIES/RESPONSIBILITIES

1. Secure 27 to 54 judges (3 per room for 9 to 18 interview rooms) and extras to replace last minute withdrawals. Use people from service clubs, Junior League, retired teachers, and current school and district staff. DO NOT use parents or other relatives of students.

2. Secure at least two people to verify scores before scantron sheets are sent to scoring. Check and recheck – the scores! Absolute certainty with score validity is essential.

3. Give food coordinator a total count of personnel you are having as volunteers (judges, timers, scorers) who will be eating at the competition site.

4. Secure videotape or CD of Interview Training Video to be used at the Judges’ Orientation Meeting from the State Interview Chair at the January training.

5. Procure necessary materials. (See materials list)

6. Obtain room number for interview rooms and insert into the Interview Matrix. Check to make sure in Matrix that all students have a minimum of 20 minutes between speech and interview.

7. Assign judges to interview rooms. Assign a head judge for each room.

8. Use prepared Interview Judge Packets you received at January training and insert pre-slugged answer sheets in the head judge’s packet for that room.

9. Obtain name tags for judges.

10. Reconfirm judges’ participation the day preceeding the competition.

11. Check to see that each interview room has been properly set up before competition. Plan to be available throughout the competition day activities.

12. Hold Judges’ Orientation Meeting; show video tape and explain scoring. Extend meeting for special instructions to Head judges.

13. Check and log all interview forms received from interview rooms prior to sending them to scoring. Deliever or supervise the delivery of interview forms to the scoring room. Before the end of all the interviews confirm no-shows and any missing speech score forms and inform scoring. Check-Recheck all forms!!- before they leave your possession.

14. Send appropriate thank-you notes.

INTERVIEW-1

I

NTERVIEW

Region Interview Judge’s Packet

Packet Includes:

• Purpose of Interview

• Judge’s Responsibilities

• Interview Guidelines

• Interview Scoring

• Interview Questions, Fact Sheet & Work Sheet

Purpose of Interview:

To evaluate a student in an interview setting in order to rate his/her ability to do the following:

1. Informally and orally present ideas and responses that are appropriate to the setting and the questions asked.

2. Listen to the comments and inquiries of the interviewers and elaborate with interesting detail and vivid impressions while avoiding repetition.

3. Establish and maintain rapport with members of the interview group through voice, gesture and attitudinal posture.

4. Use voice, vocabulary and language structures appropriate to informal oral communications.

Interview Judge’s Responsibilities:

• Conduct objective, consistent and uniform interviews.

• Create an interview atmosphere which is positive relaxed and gives the student the opportunity to perform to the best of his/her abilities.

• Be personable, attentive and responsive to student’s comments. (Do not interrupt, be confrontational or argumentative).

• Ask pre-determined interview questions. Follow-up questions may be asked to seek clarification or to expand the student’s comments. (Do not ask student which school they attend or any questions regarding race, religion, creed, ethnic groups, national origin or ancestry, political beliefs or affiliations).

• Allow the student to complete his/her comments before moving to the next question or ending the interview.

• Keep on time schedule. (10 minutes per student, 2 minutes preparation time, 7 minutes interview time, 1 minute evaluation time)

• Rate the student’s interview performance according to the ten categories of communications skills listed on the official Academic Decathlon Interview Evaluation Form.

INTERVIEW-2

Interview Guidelines

Before Conducting Interviews:

❑ Set Up Room:

• Student’s chair and/or table (facing judges, not facing room door)

• Judge’s table/chairs for 2 or 3 judges (forming semi-circle)

• Time clock

• Scoring pencils (#2 lead only)

❑ Assign Interview Tasks:

• Greet student

• Explain format

• Keep time

• Select/assign interview questions to each judge for first interview period

• Select/assign interview questions to each judge for second interview period

❑ Hand out/Prepare Interview Forms

• Interview Question Sheet

• Student Interview Resume

• Interview Evaluation Forms (3 per student), complete according to “Directions”.

• Special instructions: Judges to put name on each Evaluation Form. Keep Evaluation Forms in order for each student and in sequence i.e. Judge #1, #2, #3.

During Interview Competition (10 minutes per participant):

1. Prepare For Interview (2 minutes):

• Review Student Interview Resume (See “Sample” page 6)

• Ask student about personal goals, school or extracurricular activities, achievements/awards, community service or work experience listed on resume

2. Conduct Interview:

• Student Greeter: Invite student into room, warmly greet student using his/her name and introduce self. Other judges introduce self.

• Chairperson: Explain format, time frame and the warning to end the interview.

• Time Keeper: Start time (interview is 7 minutes in length)

• Judges: Match student to Evaluation Form using student I.D. number. Ask pre-determined and follow up questions. Place your name on form.

• Time Keeper: Indicate last question at 6 minutes 30 seconds. At 7 minutes, call time and allow student to finish last comment.

• Chairperson & Judges: Thank student and offer best wishes.

INTERVIEW-3

Interview Guidelines – continued

3. Evaluate Interview (1 minute):

• Objectively evaluate student using Interview Evaluation Form (See instructions on form). USE #2 PENCIL ONLY TO MARK FORM

• Judges are NOT to discuss ratings for a student.

Special Note: Use the following method to evaluate each student:

Assume that each student starts with the same score of GOOD in each rating category (6 points respectively). Deduct or add points based upon student’s actual performance.

• Stack Evaluation Forms per student and in order of judge.

Example:

Student Name: Jones: Judge 1, Judge 2, Judge 3

Student Name: Smith: Judge 1, Judge 2, Judge 3

Student Name: Carrington: Judge 1, Judge 2, Judge 3

Special Note: Evaluation Forms will be picked up periodically for computer input.

• Repeat steps in section 2, “During Interview Competition”

INTERVIEW-4

MATERIAL CHECK SHEET

__________ Room Rosters ( 4 sets ) Two sets to be used in interview headquarters for

Checking in the Scantron forms. One set to post outside each Interview room and

one set for each head judges packet.

__________ Speech/Interview Master Schedule (Matrix) Check to make sure each student

has a minimum of 20 minutes between end of one event and the start of the other.

__________ Judges List with Room Assignments This list should be coordinated between

the Regional Coordinator and the Interview Chair. Room assignments should

have a mix of age, gender and experience.

__________ Judges Packets (9 or 18 depending on your region received in January) which

include: Instructions/handouts/sample practice Scantrons

Pre-Slugged Scantron for each student (put all in head judges’)

Pencils

Competition Handbook

Room Roster (in head judge’s packet)

__________ Alphabetical Judges List For easy check in.

__________ Judges Nametags with extra if you need to make adjustments.

__________ Extra Interview Scantron forms Incase some judge is missing one or someone

makes a mistake.

__________ Re-Certification Hours Certificates Your region may participate in this for

teachers that volunteer.

__________ Extra pencils, highlighters, tape and other materials needed for checking in,

posting Room rosters etc.

__________ Two large envelopes for sending Scantrons to Scoring.

INTERVIEW-5

INTERVIEW CHAIRPERSON TIMELINE

|TASK |OCT |NOV |DEC |JAN |FEB |

|Determine personnel needed and begin recruiting volunteer |X |X |X | | |

|Interview judges and runners. | | | | | |

|Meet with Regional Coordinator to review room assignments for | | |X | | |

|Interview and location of Orientation Room. | | | | | |

|Attend Regional January training and pick up all Judge’s | | | |X | |

|Packets, training materials, TrainingVideo and Scantron Forms.| | | | | |

|Secure all Interview Packets, assume total responsibility for | | | |X |X |

|distribution and collection on Competition days. | | | | | |

|Check supplies needed (i.e. pencils, Scantron answer sheets, | | | |X | |

|plain paper, and lined paper.) | | | | | |

|Receive Pre-Slugged Scantron sheets from Regional Coordinator | | | |X |X |

|and secure with packets. | | | | | |

|Organize material for distribution by Interview rooms | | | |X |X |

|(assemble packets and supplies mentioned above according to | | | | | |

|the “Time Schedule” in the Handbook.) | | | | | |

|Arrange for TV and VCR/DVD player for Speech Judge Training | | | |X | |

|Arrange with Regional Coordinator Name badges for all | | | |X | |

|Interview Judges. | | | | | |

|Prepare and conduct orientation meeting for all Interview | | | | |X |

|Judges using training video. | | | | | |

|At the end of Competition secure all Interview Scantron Sheets| | | | |X |

|and give to Scoring. | | | | | |

|Collect all Volunteer Response sheet, and make suggestions for| | | | |X |

|next year | | | | | |

|Send appropriate Thank-Yous | | | | |X |

INTERVIEW-8

ESSAY

ESSAY CHAIRPERSON

DUTIES/RESPONSIBILITIES

1. Secure 25 to 30 Essay graders who are trained in rubric scoring. The number of judges can vary depending upon the number of teams in your region. Graders should read about 10 to 15 papers per hour of grading time.

2. Consult Site and Facilities Coordinator to arrange for an essay grading room, usually a library or large Teacher’s Lounge. The room should have a table for every 2 to 4 judges and one or two large tables for the Essay Chairperson. It is desirable to secure a room in a quiet location without potential interruptions. Secure an adjoining room or area for essay score keeper, who will determine the need for a third read.

3. Secure necessay materials (see materials list).

4. Notify Food Coordinator of the number of graders who will be eating Friday evening.

5. Attend January training with State Essay chair. Obtain all training materials, sample essays, and rubrics. Obtain copies of essay prompts from State Chair and store in a secure location.

6. Obtain nametags, parking permits (if necessary) and necessary school maps for graders.

7. Re-confirm graders’ participation the week prior to the competition.

8. The essay writing portion of the Academic Decathlon contest will be held on Friday prior to the speech and interview events. Set aside 1 ½ to 2 hours for training on the scoring day. Allow enough time to review procedures, discuss this year’s essay prompts, review sample essays, give instructions regarding use of the rubric for grading, and conduct any other training necessary.

9. Supervise the scoring of the essay papers.

10. Collect graded essays, make certain all essays have at least two reads, supervise the calculating of averages and determine of a third read is needed. Record essay scores on Official Score Report and deliever all essays and score report to Scoring, as soon as the grading is completed.

11. Supervise discussion of top essays with a few of the judges to determine Outstanding Essay. Report to Scoring which essay has been determined to receive Outstanding Essay Trophy. Note: This is not automatically the highest scoring essay, you will receive instructions on this at the January training.

12. Send appropriate thank-you notes.

ESSAY - 1

MATERIAL CHECK SHEET

__________ Essay Rubrics and Training Essays Obtained from State Essay Chair at January

training. Make sure there are enough copies for each of the graded essays.

__________ Competition Handbooks for every judge.

__________ Alphabetical Judges List For easy check in.

__________ Judges Nametags with extra if you need to make adjustments.

__________ Re-Certification Hours Certificates Your region may participate in this for

teachers that volunteer.

__________ Extra pencils, highlighters, tape and other materials needed for checking in,

posting essay results etc. Calculators for determining averages.

__________ Master List for recording scores and determining if a third read is needed.

(Obtained at the January training)

__________ Two large envelopes for sending results to Scoring.

ESSAY - 2

ESSAY CHAIRPERSON TIMELINE

|TASK |OCT |NOV |DEC |JAN |FEB |

|Determine personnel needed and begin recruiting volunteer |X |X |X | | |

|Essay judges and timers. | | | | | |

|Meet with Regional Coordinator to review room assignments for | | |X | | |

|Essay grading and location of Orientation Room. | | | | | |

|Attend Regional January training and pick up all Judge’s | | | |X | |

|Packets and training materials. | | | | | |

|Check supplies needed (i.e. pencils, rubric, plain paper, and | | | |X | |

|lined paper.) | | | | | |

|Arrange with Regional Coordinator Name badges for all Speech | | | |X | |

|Judges. | | | | | |

|Determine number of volunteer meals needed and report this to | | | |X | |

|coordinator. | | | | | |

|Prepare for Essay judge training on competition day and | | | |X |X |

|arrange for “back-up” personnel in case of no-shows. | | | | | |

|At the end of Competition secure all graded essays and give to| | | | |X |

|Scoring. | | | | | |

|Collect all Volunteer Response sheet, and make suggestions for| | | | |X |

|next year | | | | | |

|Send appropriate Thank-Yous | | | | |X |

ESSAY - 3

SUPER QUIZ

SUPER QUIZ CHAIRPERSON

DUTIES/RESPONSIBILITIES

A. Before the Day of the Competition

a. Familiarize yourself with the Decathlon Competition and the layout of the Super Quiz.

b. Secure required personnel.

i. Proctors (1 for every 2 schools) d. Runners

ii. Emcee to read test questions e. Aide for computer(if using

iii. Personnel for “Crowd Control” Power Point)

c. Work with Facilities Chairperson to arrange for equipment and set-up that is required (i.e. tables, chairs, podium, microphone, projector and screen)

d. Attend January training with State Super Quiz Chair. Obtain school name plates and banners at January Training, along with test questions for Super Quiz booklets and other training materials. It is your responsibility to keep all test questions, Emcee’s script and Power Point Presentation in a secure location until the day of the competition. Emcee’s script contains all the answers to the questions.

e. Obtain and complete name tags for all the volunteers.

f. Notify the Food Coordinator of the number of volunteers who will eat lunch on the day of the competition.

g. Discuss the role of the media and other personnel with the Regional Coordinator.

h. Meet with the Emcee a day or two before the competition and give them the Super Quiz Script, to allow them time to practice and clarify any pronunciation questions. That script must be kept secure as it contains all the answers.

B. Day of the Competition

1. Arrange for training of all Super Quiz personnel the morning of the Super Quiz

relay. This is best right before lunch as the relay is held right after lunch.

2. Make final check of site to confirm set-up. Distribute testing packets and booklets to proctors. Verify operations of numbers on score stand.

SUPER QUIZ – 1

3. Obtain pre-slugged scantron sheets for each student. Make sure they are in order of competition, i.e. V-7, V-8, V-9, S-4, S-5, S-6, H-1, H-2, H-3. Each proctor should have the answer sheets for two schools.

4. Be sure to test all audio visual equipment. Arrange to meet with the prior to the competition to go over any last minute questions.

5. Obtain extra testing materials (blank scantron sheet, pencils, etc) and have available for any changes.

6. Arrange for a timer near the podium who will signal or sound when time is up for each question. A buzzer or a bell may be used for this signaling.

7. It is suggested that you sit near the emcee during the actual competition to solve any problems that may arise and determine if an alternate question may be needed. Alternate questions are included in the Super Quiz booklets at the end of the regular questions. If alternate questions are not utilized during the competition do not reveal them to anyone as they be used then at the state competition.

8. Collect scantron sheets at the end of each round and have the runners take them to scoring. Verify proctors score stand before starting each round.

9. Verify all final scores with the proctors and the score stands. Award the Super Quiz Relay plaques to the first, second and third place teams.

10. Report all final scores of the relay to the Scoring Chairperson

11. Send thank you notes to volunteers. Make any suggestions for next year to your regional coordinator.

SUPER QUIZ – 2

MATERIAL CHECK SHEET

___________ Team List and Team Name Plates, check list to make sure there is a name

plate for each team, to be placed on the tables.

___________ Projector, computer and screen, if using the Power Point for the audience.

___________ Podium and Microphone, for the MC and speakers.

___________ Notebooks with questions for Decathletes, obtained at January training and

must be secured until competition.

___________ Script for Emcee, obtained at January training and must be secured until

competition.

___________ Timer and Buzzer or Bell used to signal time for the proctors.

___________ Proctors Nametags with extra if you need to make adjustments.

___________ Competition Handbooks for every proctor.

___________ Numbered Flip Charts, one for each team used for a running total of the team

score.

___________ Proctor Instruction Packets, obtained at January Training.

___________ Team Scantron Answer Sheets, these are preslugged for each decathlete along

with pencils for each student.

___________ Team Pennants, that each team will carry into the relay.

___________ Trophy Plaques to present at the conclusion of the relay.

___________ Scissor, Duck Tape, masking tape, pencils, red pens and any other extra supplies needed.

___________ Banners of any sponsors of the event.

___________ Extra layouts of the room to be used in set up of team seating and placement at tables.

SUPER QUIZ – 3

SUPER QUIZ CHAIRPERSON TIMELINE

|TASK |OCT |NOV |DEC |JAN |FEB |

|Determine personnel needed and begin recruiting volunteer |X |X |X | | |

|Super Quiz proctors, timer and Emcee. | | | | | |

|Meet with Regional Coordinator to review location and set-up | | |X | | |

|for the Super Quiz Relay | | | | | |

|Discuss with Regional Coordinator role of media | | |X |X | |

|Attend Regional January training and pick up all Proctor’s | | | |X | |

|Packets, new pennants, name plates, test booklets, plaques and| | | | | |

|training materials. | | | | | |

|Secure all Test booklets, assume total responsibility for | | | |X | |

|distribution and collection on Competition days. | | | | | |

|Secure Emcee script and Power Point presentation, as these | | | |X | |

|contain all the answers. | | | | | |

|Check supplies needed (i.e. pencils, pennants, name plates, | | | |X | |

|etc.) | | | | | |

|Arrange with Regional Coordinator Name badges for all Super | | | |X | |

|Quiz Proctors. | | | | | |

|Determine number of volunteer meals needed and report this to | | | |X | |

|coordinator. | | | | | |

|Prepare for Super Quiz Proctor training on competition day and| | | |X |X |

|arrange for “back-up” personnel in case of no-shows. | | | | | |

|Supervise the set-up of the Super Quiz Relay, day before the | | | | |X |

|competition. | | | | | |

|At the end of Competition secure all answer sheets and give to| | | | |X |

|Scoring. | | | | | |

|Collect all Volunteer Response sheet, and make suggestions for| | | | |X |

|next year | | | | | |

|Send appropriate Thank-Yous | | | | |X |

SUPER QUIZ – 4

REGISTRATION

1. A registration packet will be sent to coaches well in advance of the region competition. The following items are included in the Appendix and must be returned by the coaches to the Regional Coordinator in January.

Code of Behavior – for each student

Medical Release form – for each student

Coach’s Registration form

2. A team must submit a full registration packet for up to nine team members. If less than nine team members, the coach must mark on the registration form which team member will be participating in Super Quiz twice. SUBSTITUTIONS MUST BE MADE NO LATER THAN THE WEDNESDAY PRIOR TO THE 1ST EVENT.

3. All students in attendance must present valid picture ID at registration. All students in attendance must meet state criteria for eligibility for participation in extracurricular activities.

4. Coaches must sign registration form after all verification of student ID’s and attendaance.

5. All Code of Behavior forms and Medical Release forms for teams advancing on to state, must be sent to state director following the competition.

REGISTRATION - 1

SAMPLE FORM

CODE OF BEHAVIOR

Foreword: The effort of the Academic Decathlon concept is to recognize the best efforts of Arizona's youth. All understand the importance of establishing and maintaining a level of expectation to serve as a goal for youth to reach their highest potential in all their endeavors. Just as the Academic Decathlon has established high expectations academically, equally high expectations exist for all student behavior. The following is a statement of minimum expectations regarding behavior for those participating in the Arizona Academic Decathlon competitions:

a. Students will show exemplary respect for all facilities related to the Decathlon competition to assure that nothing is done to cause damage. It is understood that should any damage occur, the person(s) responsible will be held accountable for damages incurred.

b. Students will follow carefully the directions of the Decathlon event supervisor and will not take exception to the order of procedure of an event.

c. Students will show respect for peers, coaches and volunteer workers throughout the entire competition procedures.

d. Students will be supervised by their coaches at the Decathlon activities, at their place of lodging, and other related sites during the competition events.

Students, parents, and coach(es) shall be expected to support this Code of Behavior. In the event that a student does not comply with the expected level of behavior, the Regional or State Competition Coordinator shall have the right and responsibility to establish appropriate sanctions. Sanctions may include disqualifying the student or his/her team from receiving any recognition as a result of the competition(s).

The signatures which follow affirm support for this Code of Behavior during all 2009 Arizona Academic Decathlon Regional and State competitions:

Student ___________________________________________________________________

Parent/Guardian ____________________________________________________________

Coach ____________________________________________________________________

School ____________________________________________________________________

NOTE: Please return one of these forms, fully signed, for each student participant to your Regional Coordinator along with the required "Extracurricular Activities" sheets, "Coach's Registration " and "Medical Release" forms.

SAMPLE FORM

PARENTAL CONSENT FOR MEDICAL CARE FOR A MINOR

Arizona law requires parental consent for medical, surgical, and psychiatric treatment of minors (in Arizona, minors are individuals under *18 years of age). In order for necessary medical care to be arranged for your student while participating in the ARIZONA ACADEMIC DECATHLON program, please complete the medical treatment form below and return to your coach who will make a copy for his/her records and send the original to the region coordinator.

Please print or type

CONSENT TO MEDICAL TREATMENT

Date: ________________

I, , am the parent or legal

(parent or legal guardian)

guardian of , a minor, whose

(student's name)

date of birth is - - .

I hereby give consent to authorized staff of the ARIZONA ACADEMIC DECATHLON program to

obtain necessary medical treatment for my student while participating in the Academic Decathlon Competition(s).

Parent/legal guardian name:

(please print)

*(signature)

Home Address: City/Zip Code

Emergency phone: Home: ( )

Work: ( )

List below two individuals willing to transport and assume responsibility for the above student in case of illness or accident, if you cannot be reached:

____________________________________________________Phone_____________________________

____________________________________________________Phone_____________________________

Student Medical Evaluation: YES NO

Vision Problem ____ ____ Student wears ___Glasses ___Contacts ___Neither

Hearing Problem ____ ____ Students wears hearing aid ___Yes ___No

Convulsions ____ ____ Medication__________________________________

Diabetic ____ ____ Medication___________Reg/NPH________Insulin Dose____

Asthma ____ ____ Mild/Moderate/Severe Medication____________________

Allergies ____ ____ Mild/Moderate/Severe Medication____________________

Allergic to: Medication________________Food________________________Other____________________

Other problems, medications, and restrictions________________________________________________________

*Have student designate “18/older” and sign

ARIZONA ACADEMIC DECATHLON

(SAMPLE INTERVIEW RESUME)

Name

GOALS AND OBJECTIVES

EDUCATION

SCHOOL ACTIVITIES

EXTRACURRICULAR ACTIVITIES

ACHIEVEMENT AWARDS

COMMUNITY SERVICE

WORK EXPERIENCE

COACH’S REGISTRATION (Sample)

REGION - ARIZONA ACADEMIC DECATHLON

February 1-2, 2008

__________________________________________________________________________

NAME OF SCHOOL

__________________________________________________________________________

NAME OF PRINCIPAL (Printed) TELEPHONE NUMBER

__________________________________________________________________________

ADDRESS CITY ZIP

Our Team Coach / Coordinator is: ____________________________________________

Assistant Coach(es) ____________________________________________

____________________________________________ Signature of Principal

TEAM MEMBER INFORMATION

CATEGORY NAME GPA Check here if

student is doing more than one round of Super Quiz

HONORS

_____________1. ____________________________________ _______ _________

_____________2. ____________________________________ _______ _________

_____________3. ____________________________________ _______ _________

SCHOLASTIC

_____________4. ____________________________________ _______ _________

_____________5. ____________________________________ _______ _________

_____________6. ____________________________________ _______ _________

VARSITY

_____________7. ____________________________________ _______ _________

_____________8. ____________________________________ _______ _________

_____________9. ____________________________________ _______ _________

PLEASE RETURN: MEDICAL RELEASE FORMS AND CODE OF BEHAVIOR BY: JANUARY 11, 2008 SEND TO:

NOTE: Computer numbers will be filled in by Region Competition Coordinator.

Verified by coach at check-in: ____________________________________________________________

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Front of Room

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Judges’ Desk

Front of Room

Judges’ Desk

Timer’s desk

John Doe

1401

Test Rm: C224

Speech: C114 6:40 pm

Interview: C110 7:00 pm

Last Name ____________________ First Name _________________

Last Name ___________________ First Name ____________________

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