THANK YOU for presenting at this year’s Annual onference ...

APNA 34th Annual Conference Presenter Information Calls

Wednesday, July 8 at 7:30pm Eastern (6:30pm Central / 5:30pm Mountain / 4:30pm Pacific) Thursday, July 9 at 1pm Eastern (12pm Central / 11am Mountain / 10am Pacific)

THANK YOU for presenting at this year's Annual Conference!

Number of Attendees APNA Annual Conference generally has 2,000 or more attendees. Following our first virtual Clinical Psychopharmacology Institute that had record breaking attendance, we're optimistic for over 2,000 attendees. There are 6-7 sessions taking place at one time. Attendance could range from 50 ? 300 in attendance.

Timing / Schedule of the Sessions We are in the process of modifying the conference schedule to fit the new virtual format. The schedule will be finalized and sent to you in the next 2-3 weeks. We will include your revised presentation timeslot. o In the presenter update email sent to you on June 24, we asked that if you plan to withdraw as a presenter from the conference that you do so by this Friday, July 10. Pre-conference sessions are on Wednesday, 9/30 in 2-hour blocks. o Special for this year's virtual conference, pre-conference sessions are included in the price of the Full Conference registration rate! We expect this will draw some additional attention and increase the level of participation. Concurrent sessions are Thursday-Sunday and take place in blocks of two or three. There are brief breaks scheduled in between each concurrent session, but this is not for the presenters to go over time! It is for attendees to move in between sessions, take a quick break, etc. Mini Concurrent Sessions are on Thursday-Saturday. These are 20-minute presentations, grouped by topic/theme/category with another mini concurrent session, and presented within one 45-minute time period.

Virtual Presentation Session Specifics In the presenter update email sent in June, information was provided on what the virtual presentations will look like. To recap and provide more details review the information below: o Pre-Conference Sessions: Held on Wednesday, 9/30, all pre-conference sessions will be streamed live via Zoom during the conference. To help support presenters, we will send a survey out in the next few days to gather more information on what you need to execute a successful session. Zoom has several features (ex: breakout rooms, polls, etc.) that may be of interest for you to use during your live presentation. We want to make sure you know what those tools are and can comfortably navigate them. After we collect the results from our survey, we will have a second call specifically for pre-conference presenters to review this additional Zoom support. ? About Zoom: Zoom is a conference video service. This service provides presenters the ability to share their own computer screen. Attendees will be able to view the PowerPoint presentation displayed on your screen as well as hear and see you via the audio and video features. ? During your Presentation: As you present, attendees will be able to engage with you via chat, polls, and more.

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o Question & Answer: Like an in-person presentation, build in time during your session for questions and answers. You will be able to monitor attendee chat throughout your session and verbally answer questions. Read the questions out loud prior to responding so attendees can stay on pace with you.

o Logging In: You will log in to the conference site to manage, launch and present your session. You will have access to a speaker ready room 20 minutes prior to your session to test your audio, video, presentation slides and get comfortable with the virtual presentation. Please review more details on your day-of atmosphere here.

o 45-Minute Concurrent & 20-Minute Mini Concurrent Sessions: All concurrent and mini concurrent sessions will be pre-recorded and streamed live during the conference. Pre-recording: APNA is partnering with a company that will schedule a time with you to record your session beginning in mid to late August. They will be able to provide tips for recording and help troubleshoot technology issues. ? You do not need to build in time during your recording for questions and answers as this will happen live (details below). During your live Presentation: When your session is playing you will announce yourself as the presenter and engage with attendees through live chat for real time question and answer.

How to Prepare Virtually ? Practice! Virtual presentations require the same careful thought and planning as in-person presentations. View these tips on preparing for a virtual presentation: o If you are new to Zoom, visit this guide for instructions on signing up and activating your Zoom account. o Equipment: You will need a desktop computer or laptop with a camera and audio (built-in audio or a headset). Be sure that your equipment is fully charged. Desktop or laptop computer with at least: ? Mac: Mac OSX 10.7 or later ? Windows: Windows 10, 8, 8.1, 7, Vista (SP1 or later), XP (SP3 or later) ? Ubuntu: 12.04 or later ? Linux: Red Hat Enterprise Linux 6.4 or higher Use the latest versions of Google Chrome or Firefox as your browser. Internet Explorer does not work well for virtual conference presentations. Ensure you have the latest version of Zoom downloaded on your presentation desktop or laptop. o Don't compete for bandwidth: If you are presenting from a location with multiple users logged on to the internet, ensure that you are not competing for bandwidth with others in your household. Click on this link to run a speed test on your internet connection. If your results are 0.30Mbps or lower you may want to contact your Internet Service Provider (such as Comcast, Spectrum, AT&T) to troubleshoot. o Set your camera at eye level: Often, this means propping up a laptop. Encourage your eyes to look near the webcam, rather than off to the side, giving attendees the impression that you are looking at them. o Check your light: The best lighting is diffused, from both sides and not overly bright. Two small lamps on either side of your computer, placed slightly behind the camera, is a simple way to achieve attractive lighting and avoid having a window behind you. o Silence the interruptions: Turn off your phone and exit any programs that might pop up notifications during your presentation (e.g., Outlook, Skype, etc.) Take precautions to ensure that no one will disturb your presentation.

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o You must stay on time! Sessions are back to back, timing is important so that you don't go over into the next presenter's time.

Session Recording & eLearning Center All sessions will be recorded and published in the APNA eLearning Center () post-conference o Session recordings are posted in groups of 10-20 sessions, starting about 2 months after the conference. o Your session will be posted unless you said "no" for the recording release during abstract submission. o Attendees will access these sessions as a part of their conference registration fee. o Also available to members and non-members to purchase a la carte.

Program Materials: Educational Design Form, Post Test Questions & Answers, and Handouts/Slides Program Materials Deadline: Monday, July 27th Submission link & detailed instructions for submission of program materials are below and will be resent via email as well. o Program materials submission will be through the site where you submitted your abstract. LINK: o Sign in using your APNA username and password. If you don't remember your username and/or password, contact APNA at 855-863-2762. o You will be brought to the My Applications page and should see your final abstract submissions listed. There will be a Program Materials Submission box at the bottom right of the screen. Click here to submit your materials.

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o When you click the Program Materials Submission box, you will see this menu:

Educational Design o Identified gaps: What is missing that identifies the need for your session? Select knowledge, skills, practice, or other. o Current state: Describe the current state of the gap or problem related to your topic. o Desired state: Describe the desired/achievable state of the gap or problem related to your topic. o Learner engagement: Describe the learning engagement strategies (things to help learners achieve their outcomes that you will use in your activity). Examples are Q&A, activities, reflection, polling, discussion.

o Outcome addresses: Select nursing professional development, patient outcomes, or other. o Learning outcome for evaluation: List one desired learning outcome that will be used to

evaluate your session. This will be listed as the outcome for your session in the conference program materials and on the evaluation website. There will be only ONE. 4

 The outcome should complete the following sentence: Upon completion of this presentation, participants will be able to...

Your outcome should be formatted as such: start with the verb (capitalized), and end with a period. Example: Identify gaps within the working relationship between acute care hospitals and law enforcement.

Your outcome should be achievable and measurable. We recommend that you use Bloom's Taxonomy action verbs:

o References: List a minimum of 3 evidence-based references used to develop your session. References should have dates within the last 5 years. Opportunity to enter up to 6, but only 3 are required fields.

o Keyword / Search terms: List 3 keywords for your presentation when it is posted in the APNA eLearning Center. Examples of keywords: psychopharmacology, substance use, recovery, adolescents, bipolar disorder, etc.

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