NCJLA Board 2005-2006



Minutes

BOARD OF DIRECTORS OF

NORTHERN CALIFORNIA JUNIOR LACROSSE ASSOCIATION

October 19, 2005

A regular meeting of the Board of Directors (the “Board”) of the Northern California Junior Lacrosse Association (NCJLA) was held in San Francisco on October 19, 2005, at 7:00 p.m., pursuant to proper notice in accordance with the bylaws.

1. Attendance and Quorum

Present at the meeting were George Pereira, Steve Lang, Tony Grzejka, Carlee Duncan, Dan Nourse, Amy Lowe, and on telephone, Doug Appleton, which constituted a majority of the members of the Board and a quorum for the transaction of business.

Also present were Claudia Long (Secretary) and Keith Denebeim (Executive Director.)

2. Call to Order

George Pereira, the President of the NCJLA, called the meeting to order at 7:15 p.m.

3. Approval of Minutes

The first order of business was approval of the minutes of the Board on September 21, 2005.

RESOLVED, that the minutes of the meeting of the Board on September 21, 2005 are hereby approved.

4. Treasurers Report

Tony Grzejka gave the treasurers report:

Not much has changed from the last meeting. He has received $497 in referee fees. There remains $6600 in receivables.

Keith reported that although Chico has continually been behind in its fees, for three years running this year, they anticipate getting current thanks to growth and parent commitment.

5. League Governance

Mark McLaughlin was not at the meeting, but Keith Denebeim gave Mark's presentation on league governance.

RESOLVED, the following are the commissioners for 2006 season:

• Girls Commissioner: Carlee Duncan

• Boys High School Commissioner: Don Aiello.

• Boys Junior Commissioner: Matt Raggio

• Boys Pups Commissioner: Joe Cheeseman

• Boys Referee Representative: John Boone

• By-Laws committee: Doug Appleton and Claudia Long

Discussion was had regarding the need for a Pee Wee Commissioner, and the Board determined that this was necessary. Doug Appleton agreed to approach the Crusaders for a volunteer.

Discussion was had regarding the responsibilities of the Commissioners. George emphasized that the Commissioners would run their divisions, especially as regards mismatches, disciplinary problems, seeing to it that teams had enough, appropriate games, and working with the seeding for playoffs. These need to be set out in writing for the Commissioners.

Discussion was had regarding the need for a Girls High School Commissioner. Carlee agreed to give the matter further consideration and discussion at the Girls meeting, to be raised at the November meeting.

Doug and Claudia agreed to have a final version of the by-laws by December, and put it on the February agenda for approval.

6. Commissioners' Report: Carlee Duncan

The Girls have their meeting set for October 25, 2005. One item they are discussing is how to fit some of the new High School teams into the NCJLA. Some, especially those teams with Boys NCJLA teams, are interested in joining, and others don't want to. Carlee will talk with John Fensterwald about this.

The Girls are looking at Stanford for their end-of-season tournament. The registration for their teams will be the same dates as the Boys' dates, but with some flexibility due to the changing numbers in Girls Lacrosse.

7. League Structure

Steve Lang headed a discussion of A, B and C teams, and the need to specify the level and make-up of the teams in order to categorize them correctly. He perceived an unwillingness on the part of the Clubs to be told what divisions their teams belonged in, and felt it was important for the Clubs to make their own determination of level.

Additionally, the Board considered whether Pee Wees needed to be divided into A and B this year, but determined that the change should take place if needed next year. The Board also rejected the idea that the entire league should go grade pure at this time.

George proposed a "grade pure" structure for all A teams, from 4th through 8th Grade, with players from the next lower grade within the division acceptable for the clubs that don't have enough players to field grade-pure A teams. The B teams would remain "two-grades" with geographical groupings, as well as groupings according to the clubs' self-assessed level and response to questions in registration. Commissioners would have the ability to move a particular team into a more appropriate level based on those responses. C teams would be those composed of predominantly less experienced, developmental players.

RESOLVED, the league is to be set up with:

• Grade pure A teams, from 4th grade through 8th grade.

• Commissioners can adjust the classification of teams to create a balanced and skill-appropriate division.

• B teams may be composed of players from the two grades in the divisions. When registering their teams, clubs will be required to specify the number of players, their experience levels, and estimate the strength of their teams, for proper placement by the Commissioner. B teams will be grouped geographically among the East Bay, North Bay and South Bay locations.

• C teams will be developmental, with predominantly inexperienced players and recreational players. They will have playoffs and championships like the other divisions.

• The Girls will have their structure as set out in the Handbook, with the correction that the Juniors will have an A1 team and an A2 team.

8. League Tournaments & Jamborees

Kelly Quinn was not present, so Keith gave his report. The central question was whether the NCJLA wanted to run the Jamboree or contract it out to an outside vendor. After much discussion, a motion was made, and with Dan Nourse abstaining due to a conflict, and Steve Lang opposing the motion, it was:

RESOLVED: the NCJLA will seek an outside vendor to run the Jamboree in close cooperation with the members of the League. The vendor will be selected based on competitive bids responding to a Request for Proposal (RFP). The RFP will specify what the vendor will be expected to do, and within what price guidelines it will do it.

The Board will ask Kelly Quinn to be point person for this effort, if he is able, and if not, will ask someone else to do it.

9. Registration & Scheduling

Keith gave a report on registration. Registration will be open November 1st and run until December 1st. It will be similar to last year, using sPortability. Scheduling will be discussed at the November meeting. Keith will send periodic reminders to the clubs of registration dates.

10. Coaches' Education

Dan Nourse reported on three venues for coaches' education. California Coaches Convention, which is set for January 21, 2006, will have a section on history of lacrosse, as well as training in the actual playing of the game for new coaches.

Dan also informed the Board that US Lacrosse has an online training course, resulting in a Level 1 Coaching certificate, for $25. It can be found at the US Lacrosse site.

Positive Coaching Alliance is going to have three sessions for club leaders, coaches and parents in the East Bay, South Bay, and North Bay. The US Lacrosse grant to the NCJLA provides that US Lacrosse will cover $6250 of the cost of the PCA training, and NCJLA will only have to cover the remaining $2025. The grant should be used by March, 15, 2006.

Keith agreed to put together a calendar of events to post on the NCJLA web site, and to go out to the coaches, and include the various training events on that calendar.

RESOLVED: the Board approves the payment of $2025 to complete the cost of the PCA training.

11. Travel Teams Update

George postponed this item to the November meeting.

12. League Handbook

The league handbook is a living document, which will require updating and correcting. The immediate changes needed are: Junior Boys definitions need to be updated per the resolutions of this meeting, and in the Girls division, the correction in the Juniors to read A1 where it currently has B, and adding the hard boundaries rule change.

RESOLVED, that with the above corrections, the Handbook shall be published on the NCJLA website, and in hard copy.

13. Rules Change

RESOLVED: Long poles, between 50" and 62", may be used by Pups 6th A teams, but only when playing other Pups 6th A teams. No more then 4 long poles on the field as by rule. RESOLVED: The High School Advance the Ball rule shall be made applicable for 8th A Junior teams.

14. Additional Business

Dan informed the Board that on March 11 and 12, 2005, the High School and College First 4 games will be played. George is sending some teams from Scorpions to play some youth games during that event. Other clubs may want to do so as well. Contact Dan Nourse for more information.

NCJLA usually sends a representative to the US Lacrosse meeting. Doug Appleton and Keith Denebeim are available to go. NCJLA has unused credit with Jet Blue, expiring in June. Hotel will be $116 per night.

RESOLVED: that NCJLA will commit the Jet Blue credit to New York for Doug and Keith to attend the meeting, as well as fund their hotel expense for the meeting.

15. Adjournment

The meeting was adjourned at 9:30 p.m.

Claudia Long, Secretary

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