SECTION I: Faculty Operational Procedures14



203835335280BTWayA Teacher’s Handbook2015-20169500095000BTWayA Teacher’s Handbook2015-2016An 1872 list of rules for teachers, posted by a New York City principal, included:Each teacher will bring a bucket of water and a scuttle of coal for the day’s sessions.Men teachers may take one evening each week for courting purposes, or two evenings a week if they go to church regularly.After ten hours in school, the teachers should spend the remaining time reading the Bible or other good books.Any teacher who smokes, uses liquor in any form, frequents pool or public halls, or gets shaved in a barbershop will give good reason to suspect his worth, intentions, integrity and honesty.-From Esso ManhattanThe Booker T. Washington Way is an evolving teacher handbook that is not nearly as succinct as the list of rules in the first paragraph, nor is it as restrictive. The intent of this handbook is to provide instructional practices, policies, and procedures that we must all follow to ensure uniform practices. An understanding of these procedures will facilitate the educational process in our school.The Booker T. Washington Way represents a good faith effort to present you in writing the policies, expectations, and procedures for all faculty and staff members. All staff members should familiarize themselves with the contents of this rmation in The Booker T. Washington Way may be added or deleted as the school year progresses. The principal will notify all faculty/staff if changes are made.Alisha Kiner, PrincipalAugust, 2015BOOKER T. WASHINGTON SCHOOLADMINISTRATIVE STAFFAlisha Kiner…………..……………………………………………………………………………………………....Principal John Bush……………………………………………………………………………………………..…..Assistant PrincipalTara Harris-Davis……………………………………………………………………………….………..……….. PLC CoachJocelyn Mosby………………………………………………………………….………..……….. Middle School AdministratorLEADERSHIP TEAMMelonnie Griggs…………………………….………………………………..................English Department ChairpersonSteven McKinney ……………………………………………………………...……………Math Department ChairpersonDexter Flannagan………………………………………………………………………....Science Department ChairpersonTemu Rutherford…………….……………………………………………………….Social Studies Department ChairpersonMarcia Lakey…………………………………………………………………………….…...SPED Department ChairpersonVictoria Henry…..………………………………………………………CTE/Foreign Language Department ChairpersonMSG Lonnie Coleman..…………………………………………………………….....ROTC/PE Department ChairpersonShalonda Williams…………………………………………………………………………….…….…..Guidance CounselorTecia Marshall…………………………………………………………………………………...Student Support SpecialistLaTarra Rallings…………………………………………………………………………………..Library Media SpecialistCLERICAL & SUPPORT STAFFGeni Brown…………………………………………………………………………………………........Financial SecretarySamantha Greer......…………………………………………………………...….Family Specialist/Attendance SecretaryAllacy Pickett.…………………………………………………………………………………...………..Records SecretaryMichael Phillips....................…………………………………………………………………………….....ISS CoordinatorDoris Webber/Eric Jones.……………………………………………………………………….……….Campus MonitorsChantee Black/Ruth Cooper………………………………………..……………………………....Educational AssistantsCUSTODIAL & MAINTENANCE STAFFLinda Davis……..................………………………………………………………………..Supervising Building EngineerMissionBooker T. Washington High School graduates will be equipped with the intellectual, technological and social skills that will allow them to exceed the expectations of State and National standards. VisionBooker T. Washington High School will provide each student with an education in a safe, supportive environment that promotes self-discipline, motivation and excellence. The entire school community will be fully committed to utilizing the academic, technological, and social resources necessary to develop self-sufficient life-long learner.BeliefsStudent learning is our chief priority.Given a variety of instructional strategies and assessments, all students, including special need students can achieve higher levels of academic success.Given a safe, supportive and challenging environment, student will be able to accept shared responsibility for their own academic achievement.Teachers, students, staff, parents and community share in site-based decision-making which establishes and sustains a culture of respectful, self-directed, life-long learners.We will continue to follow a policy of research-based staff development to equip our faculty with the knowledge and skills necessary to facilitate and assess student learning.Teachers will use data and feedback, as a part of on-going assessment, in an effort to determine instruction and analyze student needs and strengths.ALMA MATERDear Washington, How we love thee,How we adore thy name:Led by thy glowing lightWe climb our way to fame.Refrain: To thee we pledge our faith and love,Our devotion deep as the seaWith zeal for thy cherished mandates,Alma mater, we pledge to theeIn thy worthy halls we assemble,Hearts seeking truth and love;Thy noble works stand forthLike the stars from heaven above.Dear Washington, ours forever,Thy virtues we extol,Lead on while all hearts singThy praise from pole to pole.FIGHT SONGWashington, on Washington,Our school, we love you so,Washington, oh Washington,Where ever you go - - -We will fight for our school boys,Fight for our school boys,Fight for our Washington,Fight for our Washington,Fight for our Washington boys.BELL SCHEDULESOrientation ScheduleFirst bell sounds7:54 amOrientation8:00 am – 10:19 amClass #110:23 am – 11:08 am4th period11:12 am – 12:48 pm1st lunch 11:12 am – 11:42 am2nd lunch 11:45 am – 12:15 pm3rd lunch 12:18 pm – 12:48 pmClass #312:52 pm – 1:37 pmClass #41:41 pm – 2:26 pmClass #52:30 pm – 3:15 pmRegular ScheduleFirst bell sounds7:54 am1st period8:00 am – 9:00 am2nd period9:04 am – 9:54 am3rd period9:58 am – 10:48 am4th period10:52 am – 12:28 pm1st lunch 10:52 am – 11:22 am2nd lunch 11:25 am – 11:55 am3rd lunch 11:58 am – 12:28 pm5th period12:32 pm – 1:22 pm6th period1:26 pm – 2:16 pm7th period2:20 pm – 3:15 pmHomeroom ScheduleFirst bell sounds7:54 amHomeroom8:00 am – 8:15 am1st period8:19 am – 9:09 am2nd period9:13 am – 10:02 am3rd period10:06 am – 10:55 am4th period10:59 am – 12:35 pm1st lunch 10:59 am – 11:29 am2nd lunch 11:32 am – 12:02 pm3rd lunch 12:05 pm – 12:35 pm5th period12:39 pm – 1:28 pm6th period1:32 pm – 2:21 pm7th period2:25 pm – 3:15 pmMorning Activity ScheduleFirst bell sounds7:54 am1st period8:00 am – 8:51 amMorning Activity8:55 am – 9:55 am2nd period9:59 am – 10:39 am4th period10:43 am – 12:19 pm1st lunch 10:43 am – 11:13 am2nd lunch 11:16 am – 11:46 am3rd lunch 11:49 am – 12:19 pm3rd period12:23 pm – 1:03 pm5th period1:07 pm – 1:47 pm6th period1:51 pm – 2:31 pm7th period2:35 pm – 3:15 pmAfternoon ScheduleFirst bell sounds7:54 am1st period8:00 am – 8:51 am2nd period8:55 am – 9:35 am3rd period9:39 am – 10:19 am4th period10:23 am – 11:59 am1st lunch 10:23 am – 10:53 am2nd lunch 10:56 am – 11:26 am3rd lunch 11:29 am – 11:59 am5th period12:03 pm – 12:43 pm6th period12:47 pm – 1:27 pm7th period1:31 pm – 2:11 pmAfternoon Activity2:15 pm – 3:15 pmClub ScheduleFirst bell sounds7:54 am1st period8:00 am – 8:51 am2nd period8:55 am – 9:35 am3rd period9:39 am – 10:19 amClub Meeting10:23 am – 11:59 am1st lunch 10:23 am – 10:53 am2nd lunch 10:56 am – 11:26 am3rd lunch 11:29 am – 11:59 am4th period12:03 pm – 12:48 pm5th period12:52 pm – 1:37 pm6th period1:41 pm – 2:26 pm7th period2:30 pm – 3:15 pmBooker T. Washington High SchoolMorning Duty Assignment 2015-2016DatesTeamTeam MembersAugust 10 – August 21Non-HomeroomColeman, Delane, Henry, Holmes, Lakey, Lilly, McKinney, Minor, Oliver, Rallings, C. Davis, Stevenson, G. WilliamsAugust 24 – October 9Team #1Coleman, Gunn, Holmes, HD, Lane, Lakey, Lilly, Rutherford, C. Davis, Stubbs, G. WilliamsOctober 12 – December 18Team #2Coleman, Holmes, Griffin, Griggs, Lakey, Lane, Marable, T. Gray, Davis, Rallings, C. Davis, Steward, Tutor, January 5 – January 8Non-HomeroomColeman, Delane, Henry, Holmes, Lakey, Lilly, McKinney, Minor, Oliver, Rallings, C. Davis, Stevenson, G. WilliamsJanuary 11 – March 18Team #3Bryant, Coleman, Flannagan, Hampton, Holmes, D. Jones, Lane, Latham Malone, McKinney, J. Gray, C. Davis, Wolfe, PaxtonMarch 28 – May 27Team #4Coleman, Henry, Holmes, Gufstason, Jordan-Spencer, Lane, Miller, Seymour, C. Davis, Stevenson, Wright, JimersonWhen you have the morning duty above, you should report to your assigned location by 7:30 a.m. as the front door should open PROMPTLY at 7:40 a.m. (If there is inclement weather please arrive as early as possible and allow students to enter). Please remain at this post until the warning bell sounds.If you do not have this specific morning duty assigned, you should stand in the hallway outside your classroom door until the tardy bell sounds. When the tardy bell sounds, you should close your door and begin your lesson.If you are next door to someone who has morning duty at the front door, please remain at your door and assist with monitoring their class until they arrive.The following are assignments for the morning duty:TeamCafeteriaUp/Down RampRestroom HallwayBag Search/PhoneAtriumMale Search/UniformFemale Search/UniformTeam 1Gunn/RutherfordC. DavisG. WilliamsWebber, Lilly ColemanStevensonHolmes, PhillipsLane, LakeyTeam 2Tutor/GriggsGriffin, C. DavisJimerson, StewardWebber, Lakey, DavisBoydDelane, Phillips,Lane, T. GrayTeam 3Stubbs, BryantC. DavisLatham, MaloneJ. Gray, McKinney, WebberHamptonPhillips, Wolfe, HolmesD. Jones, LaneTeam 4Henry, SpencerCampbellGufstason, Paxton,Webber, MillerSeymourColeman, Holmes, PhillipsLane, WrightNon-HomeroomOliver, RallingsC. Davis, LillyMcKinneyDelaneWebber, Lakey, Minor, Coleman StevensonHolmes, G.Williams, PhillipsLane, Minor, Henry**This duty is crucial. All assignments must be completed with fidelity.**The following people will report to the Georgia door when the tardy bell sounds: Webber, Phillips, Marshall. Mrs. Marshall should report to this door when the first bell sounds and begin allowing students to enter when the tardy bell sounds. Mr. Phillips and Mrs. Webber will join her after they have closed down the main doors.Booker T. Washington High SchoolAfternoon Duty Assignments2015-2016TeacherTime to ReportWhere to ReportClass CoverageBoyd3:10 pmMain door and do not let students in/outDismissedBryant3:15 pmBottom of the rampDismissedCampbell3:15 pmAtrium in front of cafeteria stepsDismissedColeman3:10 pmCell phones: Auditorium exit doorn/aJohnson3:15 pmOutside in front of the auditoriumDismissedDavis3:15 pmAuditoriumDismissedFlannagan3:10 pmOutside: clear out the front of the gymDismissedDelane3:10 pmOutside: In front of the auditoriumDismissedGray, J3:10 pmRoom 106 to issue middle school cell phones then monitor in the auditorium DismissedGray, T3:10 pmMain door and do not let students in/outDismissedGriffin3:10 pmWalk middle school students out the middle school exit then monitor students in the AuditoriumDismissedGriggs3:15 pmAtriumDismissedGunn3:00 pmCover Ms. Wright at the end of 7th period, then cell phones in the auditorium n/aHampton3:10 pmOutside: Georgia Street with busesDismissedKnight3:15 pm2nd floor of the vocational building (where HD used to stand), then walk to check afternoon duty assignmentsDismissedHolmes3:10 pmOutside: In front of school bldg. under the main signn/aHuley3:10 pmOutside: On corner of Georgia and MSG3:15 pmAtrium (in front of the Alumni wall)DismissedJenkins3:10 pmRoom 106 to issue middle school cell phones then monitor in the auditoriumJimerson3:15 pmAtrium (outside the main office door) do not allow middle school students to exit that wayDismissedJohnson-Bigham3:15 pmStand on corner and monitor ramps and hallwayDismissedJones, D.3:15 pmStand outside your classroom door & monitor the 1st floor of the vocational buildingDismissedJones, E.3:10 pmCell phones: Auditorium entrance doorn/aJordan-Spencer3:15 pmStand outside your classroom door & monitor the 2nd floor of the vocational buildingDismissedLane3:10 pmMain door and do not let students in/outw/McKinneyLatham3:15 pmCell phones: monitor lines and flowDismissedMalone3:15 pmAuditoriumDismissedMcKinney3:15 pmOutside: in front of auditoriumDismissedMiller3:15 pmAtriumDismissedMinor3:15 pmAtrium: Outside your classroom doorDismissedLilly3:15 pmSweep the basement, then monitor in the auditoriumDismissedOliver3:15 pmOutside: Georgia Street with busesDismissedPaxton3:15 pmAuditoriumDismissedPhillips3:10 pmOutside: across the street on corner (where Johnson used to stand)n/aRallings3:10 pmCell Phones: Ticket BoothDismissedWright3:00 pmCell Phones: Ticket Booth (A-M)DismissedRutherford3:10 pmCell phone return, then report to the auditoriumDismissedSeymour3:15 pmAtrium outside of Mrs. Minor classroom. Do not allow students down that hallDismissedLakey3:10 pmStudent Supportw/assistantSteward3:15 pmCell Phones: Ticket Booth (N-Z)DismissedStevenson3:15 pmSecure the gym then report outside DismissedTutor3:15 pmCell Phones: Ticket BoothDismissedStubbs3:15 pmAuditoriumDismissedWilliams, G.3:10 pmOutside: half-way between main door and auditoriumDismissedWolfe3:10 pmOutside: Half-way between the main door and the gym Dismissed*Bush will monitor buses until they all leave*HD will monitor cell phones until 3:30 pm* Knight will make sure all teachers are on duty inside of the building until 3:30 pm*Mosby will monitor middle school teachers at middle school exit and in the auditoriumORDER OF CONTENTSSECTION I: Faculty Operational Procedures14Safety15Accidents, Theft, and Break-InsIdentifying Appropriate GuestsFinancial Matters15Money and InventoryTextbooksTitle I19Computers and Technology20Computer LabCopy MachineLibrary Media CenterTechnology CheckoutInternal and External Communication21General CommunicationContact with StudentsParent CommunicationPersonal Cell Phone PolicyGrading and Records Procedures22Grading ProceduresProfessional Responsibilities23AttendanceBehavior ManagementClass ObservationsFaculty Meeting/In-ServiceMain Office RulesProfessional Dress/DemeanorSpecial Education Department26Special Needs StudentsCounseling Services27MissionReferrals and Student Review TeamSuspected Child AbuseSECTION II: School-Wide Classroom ProceduresThe Five (5) Non-NegotiablesAttendanceTardinessDismissalGrading and AssessmentHall PassesHomework PolicyTitle I MaterialsClassroom/Student SuppliesSuspensionsSECTION V: School-Wide Discipline PlanSECTION VI: FormsSECTION I:FACULTY OPERATIONAL PROCEDURESFACULTY OPERATIONAL PROCEDURESAt Booker T. Washington School, it is always the expectation that the adults in the school model the behavior that we expect of our students. The school staff sets the tone for the operation of our school. People pay attention to what we demonstrate more than what we advocate.SafetySub-Section 1: Accidents, Theft, and Break-InAll accidents must be reported immediately to an administrator. The administrator will first decide if medical attention is needed, and then an Employee Accident on the Job Report must be completed within 24 hours.Employees must follow their health carrier’s policies to be treated for an accident on the job. Employees must have health insurance through the Board to be fully covered for accident on the job medical benefits.If an employee, while at work, is exposed to blood or other body fluids, Employee Relations must be notified immediately.Sub-Section 2: Identifying Appropriate GuestsAll faculty and staff are to wear their Shelby County Schools issued I.D. Badges whenever on school grounds. There is a $30.00 replacement fee for a lost badge.Please ask personal visitors to visit the school only when necessary.Teachers are expected to greet each unfamiliar guest, without a visitor’s pass, by asking, “How are you today? May I help you find someone or a room?”. Direct the visitor to the main office regardless of how they respond.All volunteers must undergo a background check per SCS if they will be in contact with our students. Please see PLC Coach for the volunteer form.Financial MattersSub-Section 3: Money and Inventory Please see Section 8 on for a complete outline of financial procedures and matters of inventory. Equipment/Furniture is charged to the individual teacher and must remain in that teacher’s classroom. These items should not be moved without the principal’s approval. If items are missing at the time of inventory, the teacher will be financially responsible and charged with replacing the equipment (Ex: TV, VCR, overhead, cassette recorders).Receipt BooksPlease receipt all monies from students. All receipts should be issued in numerical order. All voided receipts must have original receipt attached to copy, and must have void written on it. Your receipt book totals must match the money turned in to the Financial Secretary, Ms. Brown. All monies must be turned in to Ms. Brown on date received. Place money in accounting envelope, and bring it and receipt book to the Financial Secretary no later than 11:00 A.M. If money is collected after 11:00 A.M., date the receipt for the following day. Please do not make corrections in receipt book (i.e., drawing a line through mistakes, etc.). If you make an error while receipting, please keep the receipt attached to book and write VOID on it. Please use your separator to avoid bleeding through to other receipts. Under no circumstances should students be allowed to bring money and/or receipt books to the office. Receipt books are a legal document, and all teachers must account for his or her individual book.RefundsIt is recommended that you impress upon your students to keep all receipts. A receipt is needed for all reimbursements. However if the receipt is lost, please fill out the reimbursement form, and submit it to the financial secretary for proper reimbursement.Purchase RequisitionAt no time should goods or services be purchased for payment through the school without a purchase order form or requisition form along with the principal's approval. The purchasing cycle starts with the requisition to request good or services. The requisition is an internal school form approved by the principal and authorizes the issuance of the purchase order. The requisition form should also contain documentation, which demonstrates that efforts were made to obtain goods or services at the best possible price.Submit proof of purchase (cash receipt) to Financial Secretary on or before your next working day following receipt of goods or services. There will be no reimbursement for purchases made with personal funds. When goods are received the requisitioner should verify that all the goods ordered are received. (See Section VII for “Request for Purchase/Bid Sheet/Student’s Refund” Form)Locker Regulations & ProceduresLockers will be rented to students for a fee of $2.00 for long lockers, (can be shared by two students) and $1.00 forshort lockers (short lockers cannot be shared). This fee is to be collected by the teacher. When the fee is paid the teacher must issue a receipt to the student. The locker assignment is to be indicated on the receipt in the space labeled "source of income." Each teacher will receive a list of lockers and their combinations. Only after payment of the locker fee will the student receive a locker assignment and the combination to the assigned locker. Upon issuing a locker, the teacher should enter the student's name on the teacher's locker assignment list. (Please write the student’s full name on the locker list, this information will be entered in the office computer.) This list should be kept in a secure place and a copy sent to the Financial Secretary. The financial secretary will assign additional lockers to students as needed. Students should be made aware that lockers are school property and are subject to search by authorized personnel. Students will be informed that failure to adhere to "locker policy" may result in immediate and permanent suspension of locker privileges without refund of locker fee. Locker problems should be reported on a "locker maintenance request" form, which the homeroom teacher should forward to one of the Assistant Principals.Field TripsField trips by students should be taken only when they relate to the instructional program of a given class or group of students. Principals and teachers shall determine whether any proposed trip relates to the instructional program. Care must be taken to provide an adequate and safe means of transportation, and adult supervision must be provided. Approval of the parent or guardian of each child who desires to participate must be on file in the school prior to the field trip. (See Section VII for all Field Trip Forms)Field Trip Check List: Administrative approval obtained Educational objectives identified Tentative date set Host contacted Site Preview Visit by teacher Confirmation letter received from host Supervisory helpers identified Bus arrangements completed Consent slips returned (all signed) Money collected for trip_____ Money collected for insurance Provision made for nonparticipating students (submit to ADMIN) Other teachers informed (schedule changes)_____ Informed Cafeteria Manager if students are to miss lunch Principal clear on arrangements_____ Signed Permission Slips (submit to Ms. Brown)_____ List of students attending trips (submit to Ms. Brown, Attendance office and Cafeteria Manager)_____ List of students not attending trip. Due to the overwhelming number of field trip requests and the new requirements, we’re asking your assistance in the timely and efficient processing of your requests. All field trip requests along with the supporting documentation must be mailed or hand- delivered. Please do not fax your requests to the regional office.Field trip requests will be mailed or faxed to your school after they are reviewed.Out of town requests must be approved by Ms. Battle prior to Dalton’s approval.SAC requests must be approved by the SAC office prior to Ms. Battle’s approval.Field trip requests received after the due date will not be approved.Please share this information with your teachers and clerical staff.The following trips will not be approved:SkatingBowlingTheme parks (except on educational days- no water activities )Laser QuestIncredible PizzaMovies (except G-rated)Fundraising ProceduresSHELBY COUNTY SCHOOLS’ POLICY #1424-Any organization desiring to raise funds during the school year must complete a "request to conduct a fundraiser" form. Upon receipt, the administration and finance committee will approve and schedule fundraisers so that conflicts will not occur among organizations. Fund raising in the school shall be kept at an absolute minimum and shall serve only to provide for goods and/or services, which will enhance the educational objectives of the school as determined by the principal and staff, and within the framework of the internal accounting manual adopted by the board of education. Principals should exercise caution to make certain that any time taken for fund raising activities shall not interfere with instructional program. Students shall not be used to make solicitations or sales at any place other than the student's own home. Fund drives by school-related organizations shall be governed by the same conditions that apply to the schools themselves. Exception to this regulation may be made if students are assigned to secure advertisement from specific business establishments for school yearbooks and newspapers. Such students must have written authorization from the school principal. (See Appendix for “Fundraising Project Request for Approval” Form)Courtesy ClubThe membership fee is $10.00. You may pay your dues by cash or check. Make all checks payable to BTW Courtesy Fund. You may give your dues to PLC Coach.By-lawsMembership in the BTW Courtesy Club is open to all persons employed by Shelby County Schools and assigned to Booker T. Washington School.Article I-The membership fee for the school year shall be ten dollars per person. If the total budget is not used by June, it shall be carried over to the next year and shall only be used as required by the Courtesy Committee.Article II-Any member hospitalized for three days or more will receive a plant or fruit basket. Should a member have a recurring illness, he/she will receive an appropriate card. Hospitalized family members (spouse, children, brother, sister, parent, in-law) will receive a get well card.Article III-Any member at home ill and absent from school for three consecutive days will receive a get well card. Any member at home ill and absent for two weeks will receive a fruit basket or floral arrangement.Article IV-Death of member, spouse, children, brother, sister, parent, or in-laws, a floral arrangement or food tray will be sent. All staff members will be notified of such in case they want to make an additional contribution. All other relatives will receive a sympathy card.Article V-Appropriate gifts will be purchased for members on the following occasions: Weddings ---- $30.00 Births and Adoptions --- $25.00Article VI-Any member retiring will receive a $50.00 gift and a Dutch treat dinner with honoree's dinner paid by the fund.Sub-Section 4: TextbooksThe BTW textbook procedures have the following aims:To provide instructional materials to teachers before the beginning of the school year.To provide students access to textbooks and/or their own textbook, as early as practical in the school year.To have accountability for the textbook inventory charged to the school.To avoid textbook losses and the drain on school funds when we are billed for lost textbooks.During the week prior to the opening of school, the textbook coordinator will issue a “planning set” of materials (sample textbooks, teacher editions, resources/ancillaries) to teachers. Each teacher will start the school year off with a classroom set of textbooks, and once the teacher determines whether he/she will issue textbooks. The appropriate number will be determined and issued at that time. (PLEASE NOTE, most teachers have an ample quantity in the classroom. New Teachers please see me if you do not have books).Requests for textbooks must be made in writing and the request will be taken through the proper approval channels.Teachers should never send students unexpectedly to pick up or return textbooks. After receiving the teacher’s request, the coordinator and that teacher will agree upon the method of pickup.Teachers should rubber stamp their names in each of the textbooks being issues. Also the TEACHER is to personally write the student’s name in each textbook along with the school year (For issued textbooks ONLY)Teachers must maintain a record of textbooks issued to each student (form found in the teacher handbook) that outlines the book number and condition of the book. New condition textbooks are normally not issued until all used books are issued. We are able to receive full credit for new textbooks if they are returned in new condition.Textbook Coordinator will maintain a separate sheet for each teacher’s textbooks and ancillaries. Teachers are held accountable for the books charged to them and making accurate entries on the form.The key to minimizing year-end textbook shortages is the prompt retrieval of books from students who drop-out, transfer, or reschedule their classes during the school year.It is important that the teachers keep accurate records, and please be vigilant of textbooks that are on top of lockers and found randomly around the school. Each textbook is important and you help is greatly appreciated.Title ISubsection 5: PurposeAccording to the Elementary and Secondary Education Act, the purpose of Title I is to ensure that all children have a fair, equal, and significant opportunity to obtain a high-quality education and reach, at a minimum, proficiency on challenging State academic achievement standards and state academic assessments.Title I -is a federal grant program designed to give educational, assistance to students living in areas of high poverty. The Title I program originated in 1965 when Congress passed the Elementary and Secondary Education Act, and was reauthorized in 2001 with the passage of the No Child Left Behind Act (NCLB).Districts and schools use this supplemental funding to serve the unique needs of children - kindergarten to grade 12 - who struggle to learn. The Title I program will provide children?with an extra educational assistance beyond the regular classroom. ?How much money each school receives is determined by the number of low-income students attending that particular school. Title I schools will:Identify the students at their school who need the most educational assistance based on the criteria that school has chosen. Students do NOT have to be from low-income families to receive Title I services.Set goals for improving the skills of educationally disadvantaged students at their school.Measure student progress to determine the success of the Title I program for each student.Develop programs for each individual student in order to support/supplement regular classroom instructionSub-Section 6: SCS Title I Parental InvolvementThe Shelby County Board of Education recognizes and encourages the involvement of parents at the school and district level. As a school district, we recognize that parents are key stakeholders and serve as partners in the academic achievement of all students to meet or exceed No Child Left Behind proficiency standards.The SCS parental involvement policy includes input from parents, community members, schools and district personnel. The purpose of this policy is to comply with all pertinent mandates of state and federal regulatory standards which require that all parents have access to various levels and types of parental involvement activities with no person excluded based on race, religion, creed, gender, socio-economic status, physical impairment or puters and TechnologySub-Section 7: Computer LabBooker T. Washington High School is fully dedicated to integrating technology in every aspect of our instructional program. It is our belief that all children can learn at higher levels, and must be provided high-interest subject matter related to life experiences and project-based activities that give each student an opportunity to succeed. The ongoing development of technology at BTW will ensure all students become life-long learners and productive citizens in a rapidly changing technology-based society. Our goals are to continue to develop both staff and student proficiency in the use of varied technologies and to continue to acquire and maintain adequate instructional hardware and software.Currently, we have a multimedia center that contains 35 computers with Internet access. The center is available during the day for entire classes to complete a variety of class projects. Students may visit the center during school hours with their classroom teacher only. The center is open after school to individual teachers. Contact Mrs. Rallings to reserve the lab for your class projects. ExpectationsTeachers are required to meet students at the door when the entire class is scheduled.Teachers are required to coordinate individual students’ visit to the center beforehand.Teachers should make sure students are on task from bell to bell.Teachers are expected to make sure students adhere to the rules posted.Teachers are expected to give a 1-2 day notification if they need to reschedule.Sub-Section 8: Copy MachinesEach teacher will receive copy request forms from the print shop. In order to receive copies, the teacher will completely fill out the form and submit it 24 hours before the copies are needed. For example, if the copies are needed for 2nd period the following day, the request needs to be submitted by 2nd period on the current day. The copies will be made and placed in the teacher’s box.If personal copies are needed by the teacher, the teacher can simply go to the print shop and make those copies.Sub-Section 9: Library Media CenterThe media center provides numerous services, material, and print and non-print resources to support the students, faculty, and staff of Booker T. Washington High School. Teachers are encouraged to bring their classes to the library media center to use materials, for research, or instruction. Please meet with Mrs. Rallings to schedule and plan your visit. Media Center Use forms are available in the library and can be sent via email.Students are welcome in the media center at all times during the day. Small groups of five and individual students can be issued a library pass and sent to the media center for research purposes or to work on an assignment. Passes are required at all times except after school and during lunch.Sub-Section 10: Technology CheckoutA variety of technology is available for check out in the library media center. Technologies such as Apple Laptop Carts, digital cameras, and digital video cameras are available to enhance instruction. Contact Mrs. Rallings to make reservations at least two (2) days in advance. All technology material must be returned by the end of the school day. Videos, DVDs, and DVD/CD players are also available for check-out. Internal and External CommunicationSub-Section 11: General CommunicationThe principal must review and approve all correspondence that is sent home to parents or placed in the community.All faculty/staff members of Booker T. Washington High are asked NOT to talk to media people on the campus unless cleared by the principal. If a media person asks you or one of your students a question, please refer them to the principal.Every teacher should check their email daily for news and announcements. Hard copies of emails will be placed in boxes sparingly. Teachers are personally responsible for all information transmitted via email. Each teacher is provided a mailbox in the office. Personal mail, notices, and other materials will be placed in the teachers’ boxes as it arrives. It is suggested that teachers check boxes daily and not allow mail and other materials to accumulate.Teacher’s bulletin boards are located in the lounge and in the main office. Pertinent information will be posted from time to time on this board. Please check it regularly for notices that may require some action.If there is a change in name, address, marital status, or telephone number at any time during the school year, please complete an updated form with Ms. Brown.Daily announcements will be made from the office intercom during morning announcements and approximately 5 minutes before dismissal. Both the club/organization sponsor and an administrator must approve all announcements. Teachers desiring to have announcements made are requested to submit them the day before. An administrator MUST approve emergency announcements.Telephone messages to teachers will be placed in the teachers’ mailboxes. A teacher will be contacted immediately in the case of an emergency. Lack of office helpers will not permit the delivery of messages; therefore, it may be necessary for each teacher to check his or her mailbox at lunch and before leaving for the day. Please email all items that need repair to the Financial Secretary. Sub-Section 12: Contact with StudentsEmployee contact with students via telephone, email, text message, Twitter, social networking websites or other electronic communications, should be limited to school related issues. Such contact, however, may be subject to the following exceptions: (a) communication with relatives and (b) emergency situations requiring such communication, in which case the employee shall notify his/her supervisor of the contact as soon as possible. Sub-Section 13: Parent CommunicationThe principal must review and approve all correspondence that is sent home to parents or placed in the community.Teachers are expected to:Attend open houses, parent-teacher conferences, parent orientations, and special nights held in an effort to elicit parent participation.Be available as needed for parent conferences during your planning period, from 8:00am-8:15am in the morning, and from 3:15pm-3:30pm in the afternoon.Maintain a Parent Contact Log to document when and with whom you have spoken. Contact all parents according to the procedures outlined for Failure Documentation and attendance related issues.Sub-Section 14: Personal Cell Phone PolicyWhile at work, teachers should restrict the use of personal cell phones and other electronic communication devices while supervising students and monitoring hallways or for any other reason deemed inappropriate by the principal. Teachers should not contact students via telephone, email, text message, Twitter, social networking websites or other electronic communications, except regarding school related matters and as otherwise authorized by law, Board policy and/or administrative rules and regulations. Grading and Records ProceduresSub-Section 15: Grading ProceduresEvery quarter, teachers will have two formal opportunities to alert parents about student progress: Report card and progress report. There will be deadlines that teachers should adhere to in submitting grades for these reporting processes.Report card grades will be submitted to department chairs who will, in turn, submit them to the principal before they are placed on the report card. All teachers MUST follow the process outlined below before failing a student for the nine week period . Any work given to students that is designed to provide feedback to the student, must be returned in 48 hours. All work not returned in 48 hours may NOT be used to calculate averages. Before a student can fail your class for the school year, the following documentation MUST be presented to Ms. Kiner and approved:For each quarter that a student earned a failing grade for your class, the EXCEL report MUST be completed AND on file with the Guidance office.Have the student’s assigned counselor schedule a conference with the parent. Meet with the parent (the counselor should attend this meeting as well) and provide the parent a list of assignments that shows the student has mastered the content. Also, a reasonable deadline must be provided for the student to complete the work. Make sure the parent, student, teacher, and counselor sign this sheet and keep a copy for your records. If the student misses the deadline, the counselor should contact the parent a 2nd time to inform the parent that the student has missed the deadline and is in danger of failing the class for the year. The parent should come back for another meeting which includes an administrator, teacher, counselor, parent, and the student. The administrator will work on this team to do the following:Determine if the time allotted for the assignment was reasonable for the student.Determine additional assignments the student must complete since they were late.Set specific dates and times the student will come to the teacher to complete the assignments.Make sure all parties present sign this 2nd contract.Ms. Mosby should be contacted for all 6th, 7th and 8th grade studentsMs. HD should be contacted for 9th grade studentsMr. Bush should be contacted for 10th and 11th grade studentsMs. Kiner should be contacted for seniors.If the student fails to fulfill the obligation of the 2nd contract, Ms. Kiner should be contacted immediately.SPED students should not be failed without first speaking with SPED Department Chair and obtaining his or her approval.Professional ResponsibilitiesSub-Section 16: AttendanceWork Day:Teachers should arrive at school no later than 8:00 A.M.., and remain at school monitoring their assigned post until 3:30 P.M. All teachers are expected to sign in on the computer each morning when they arrive to school. DO NOT sign in for anyone else. Teachers should report to their assigned area of morning duty at 7:40 A.M. to supervise students as they enter the building/classroom. Teachers with front door duty will report to their duty no later than 7:40 A.M. All teachers who foresee that they will report to work after 8:15 A.M. should follow these procedures:Text Principal Kiner ONLY to let her know that you are running late (this will not excuse teacher from the tardy policy)Submit, in writing, a reasonable explanation for your tardiness. This explanation must be submitted to Principal Kiner by 3:30 P.M. the day the tardy occurs.Excessive calls about “running late” from faculty/staff will be handled on an individual basis.In the event Principal Kiner has not been notified of an expected tardiness, a substitute will be secured (and charged to the teacher) for any teacher not reporting to work by 8:15 A.M.Progressive discipline will be followed for teacher tardiness.Absences Teachers are expected to be at work on a regular basis. Administration will provide teachers a list of approved substitutes and their phone numbers to use in the event of an absence. Faculty is allowed time off from work due to personal illness, illness in the immediate family, or up to three (3) days for death of specified family members as listed in SCS policy 4026. It is the teacher’s responsibility to notify the supervisor of the request to use sick leave as far in advance as possible; to file a written request for extended sick leave; and to submit a physician’s statement upon request or when required to verify their inability or ability to work, whichever the case may be. In the event you find it necessary to be absent from school, please follow this procedure:Receive approval for the absence from the principal PRIOR to 6:00 P.M. the day BEFORE of the absence. It is preferred that your request be made via text or phone call. ONLY if there is an EXTREME emergency should you call the principal the day of a requested absence. This phone call MUST be made PRIOR to 6:00 A.M.After receiving approval from the Principal, contact the substitute management system and SECURE a substitute. If an actual person cannot be secured for an absence lasting more than one day, it is strongly suggested that you come to work.Please refer to the List of Substitute Teachers provided by the Administration when requesting a substitute. Please contact the substitute to make a verbal agreement AND enter the absence on the sub line. According to policy, when a teacher is absent 10% of the total teacher work days, progressive discipline must be followed.Documentation is also required for professional development meetings and training for payroll purposes. Failures to submit documentation will result in payroll deductions. All documentation must be submitted to the financial secretary. Assignments for emergency absences will be recorded on the syllabus. Teachers should plan well for all other absences. If it becomes necessary to leave campus for any reason beyond your planning period permission MUST be obtained from Principal Kiner. Each teacher is allowed 7 hours of this type of leave time before accumulated time is charged. See Principal Kiner for appropriate form.After School Tutoring/Extended ContractAll teachers are expected to dedicate a least one day each week for after-school tutoring. This day is not included in extended contract days.Teachers who agree to work after school through Extended Contract are expected to remain after school on established tutoring days for the agreed upon time. It is the responsibility of the teacher working to post notification of any cancelled tutorial session so that students have time to make travel arrangements.Recognition and RewardsTeacher awards for attendance/tardiness will be measured by 20-day attendance periods per quarter. Teachers’ names go into a drawing each attendance period for being present and on time. Names will be announced at the end of each attendance period to go into the grand prize drawing at the end of the quarter. Meanwhile those teachers may receive one free Dress Down Day (DDD) to use in the next attendance period.Grand Prize for Perfect Attendance: a $25 gift card.Grand prize for attendance and 1 tardy in the quarter: Choice of Lunch or 1 extra planning period with administrative class coverage on 1 day. Teachers not winning the grand prize receive one free Dress Down Day (DDD) to use in the next attendance period. Sub-Section 17: Behavior ManagementTeachers are expected to supervise students assigned to their care at all times. An adult must be present at all times. Teachers should not leave the classroom to bring a discipline issue to the office. Never leave a student in charge of your class. Any teacher who chooses to leave his/her class unattended will be subject to disciplinary actions.Teachers are expected to monitor the behavior of all students. This responsibility extends to the halls, campus, restrooms, and off-campus activities. Please limit your use of cell phones in the presence of students, in the hallways, etc. Personal calls should be made on your lunch period or breaks. Please communicate with family and friends that communication with them will be limited unless there is an emergency. Blue tooth devices should not be worn during instructional time. Remember, the classroom phones are for business use and should not be used for personal calls during instructional time. Please do not call room to room during instructional time unless there is an instructional need.Do not send students to another classroom during instructional time unless there is an instructional need.Students will be in the library and the computer lab for legitimate use only. Neither of these places is a study or discipline hall. Equipment may be obtained for teacher’s use by making a request. Use movies judiciously and sparingly. Do not show a movie merely to entertain, to fill up time, to work on report cards, Engrade, or to give a break when everyone is tired. Any movie you use should be pertinent to the subject material of your class. To be effective, any movie shown should be used in conjunction with a class discussion or perhaps study questions. Do not allow students to talk, sleep, or do homework during a movie. If a movie is not important enough for students to watch, do not show it. It should go without saying that a movie with adult language or other questionable matter is out of place in the classroom. Use of movies must be included in lesson plans. Movies must be Board approved. Sub-Section 18: Classroom ObservationsThe administrative team will give each teacher a schedule of when to expect his/her formal evaluation. Please review and adhere to the observation schedule and be prepared on the designated day and time to meet and/or complete any portion of this process. In an effort to provide the support necessary for each teacher, the administrative team will frequently drop-in classrooms. Feedback will be provided for each of these drop-ins. During the drop-in, please instruct students to continue working rather than acknowledge the administrator. Also, teachers should not stop the flow of their lesson to acknowledge the administrator in any way during this period.Sub-Section 19: EquipmentEach teacher is responsible for all equipment in their classroom. Repair request may be submitted online (BTW website). Email MSG Holmes to remove old and obsolete equipment from your room. Please do not remove any equipment from the classroom without approval from administration. Missing/Stolen equipment must be reported to Ms. Kiner immediately so that proper security forms can be completed.Equipment inventory is conducted twice a year. Equipment inventory forms will be provided for you to complete. Please check your room thoroughly and make a listing of all SCS equipment in your classroom on this form. Make a notation of any equipment without a SCS tag. Return the form to Mrs. Rallings during the appropriate inventory time period. Sub-Section 20: Faculty Meetings/In-ServicesTeachers are expected to reserve each Monday afternoon for faculty meetings and/or in-service. Meetings will begin each week at 3:30 P.M. Teachers MUST receive approval to miss a meeting from Principal Kiner PRIOR to the day of the meeting. This PRIOR approval includes athletic events. Progressive discipline will be followed for teachers who are tardy and/or absent without receiving PRIOR permission from Principal Kiner.The Chairperson of each academic/interdisciplinary team will be selected. This person will be responsible for coordinating the activities of teachers in their content area. These activities may include ordering supplies and materials, planning in-service and assembly programs, coordinating contests, field trips and a variety of other related functions. Since the chairperson will act as the liaison between the administration and members of their departments, chairpersons will call meetings in their department when necessary; with a minimum of one meeting each week during common planning time as an expectation.Sub-Section 21: Main Office RulesWhen teachers enter the main office, please respect the space of the personnel assigned to that area. Please avoid using items behind the counter or on the desk of the personnel assigned to main office. Check with office personnel before walking behind the counter for any reason.Please expect to send all faxes, make copies, etc. on your planning period. This job should not be delegated to the secretary UNLESS otherwise specified.Sub-Section 22: Staff EthicsPer SCS Policy 4002, each employee serves as a representative of the District and should strive to maintain standards of ethical behavior which will not detract from the educational process. Employees are expected to adhere to standards of ethical behavior including, but not limited to, the following: 1. Maintain two-way communication with pupils, parents, staff members and community. 2. Solve problems which arise in a just and equitable manner. 3. Grow in skill and understanding in the job assigned. 4. Interpret the system's goals and operations to the public. 5. Represent the Board in such a manner that criticism is not directed at the Board. 6. Refrain from any activities or dealings which will personally enhance the employee to the detriment of the system. 7. Abide by established procedures to air complaints and grievances. 8. Follow all policies and administrative rules. 9. Maintain a professional relationship with students, parents, staff members, and community. 10.Maintain confidentiality of records as required by school system policy, state and federal laws.All teachers should refrain from using profanity in the presence of students. In order to establish a professional atmosphere it is recommended that the staff refer to each other and all adults by the title of Mr., Mrs., Miss, or Dr., instead of using first names, when in the presence of students and non-staff members.Sub-Section 23: Professional Dress/DemeanorTeachers are expected to dress neatly and wear school-appropriate attire. The teacher’s appearance will greatly influence both the appearance and behavior of our students. Jeans and jogging suits should not be worn unless specified for a special occasion. Any teacher dressed scantily or inappropriately will be asked to change into more appropriate attire.Special Education DepartmentSub-Section 24: Special Needs StudentsA variety of services are provided at Booker T. Washington High School for students with special needs. Placements and modifications in programs are determined by “IEP” Team recommendation. Classroom teachers are often asked to attend “IEP” Team meetings and/or consultation to the special education teacher. Many exceptional students are placed in traditional classroom settings for the majority of their classes. Modifications may be dictated for the traditional classroom setting. It is the responsibility of the special education teacher to inform teachers when modifications are prescribed. The classroom teacher and the special education teacher must work closely together to ensure that the IEP is implemented for each special needs student. PLEASE KEEP ALL INFORMATION CONFIDENTIAL. IT IS THE LAW. It is the teacher’s responsibility to ensure that all IEP’s are followed.When a student has a physical disability that would prevent in some way, that student from participating in class assignments, not limited to making it to class on time, writing, carrying his or her own books, etc., that student will be given a 504 plan. All teachers will be invited to this meeting and all 504 recommendations are expected to be followed.Counseling ServicesSub-Section 25: MissionCounseling department/counseling services/counseling program will support all students academically, emotionally and socially so that they may develop their unique talents and abilities to their fullest potential. OR These services address the barriers students have to learning, both educational learning and life-long learning. OR The Counseling Center/counseling program provides services to students regarding academic, personal/social, career and college. We are committed to ensuring high quality school counseling programs that are comprehensive and developmentally appropriate which foster academic, personal, interpersonal, and career development to all students. School counselors will collaborate with parents, students, staff, and the community to remove barriers to learning and provide opportunities and supports to empower students to embrace their full potential and achieve their academic and personal aspirations.Sub-Section 26: Referrals and Student Review TeamTeachers can refer a student for guidance by filling out a Counseling Referral Form (see forms) if they suspect emotional or mental distress of a student that may interrupt/interfere with their academic performance or social setting. The Student Review Team process is designed to ensure that appropriate interventions have been utilized to help students overcome their learning or behavioral problems before referring for special education assessment, behavioral interventions, 504 plan development, or any other barriers that may impede learning. The Student Review Team will review the available information and plan appropriate intervention services. When intervention plans have failed to ameliorate the problems, the SRT will refer the student for additional services (such as functional behavior assessment/behavior intervention plan, 504 eligibility review, special education evaluation, mental health services, and speech-language evaluation).Sub-Section 27: Suspected Child AbuseAll faculty and staff will complete an automated child abuse module as required by Shelby County Schools. If you suspect that any student has been physically abused, you are required to report the suspected abuse as required by the updated guidelines. According to the guidelines, teachers should not:Question the studentDiscuss the suspected abuse with co-workersContact the parentUNDER NO CIRCUMSTANCES ARE TEACHERS TO REPORT THE SUSPECTED ABUSE TO THE PARENTSPlease notify the principal immediately for all suspected cases of abuse. SECTION II:SCHOOL-WIDE CLASSROOM PROCEDURESSCHOOL-WIDE CLASSROOM PROCEDURESFive (5) Non-Negotiables:I. Evidence of PlanningSelected teachers are expected to develop daily lesson plans following the Daily Lesson Plan outline. These plans will be maintained in a notebook and kept on the desk/table designated for observers. This notebook will be inspected by the administrative staff randomly. Daily lesson plans are due every Thursday. Teachers are expected to update their Lesson Labels each morning.Teachers should be prepared (with materials and copies) for each class daily. If a teacher has a class, no copies should be made during class time.II. Positive and Welcoming EnvironmentTeachers are expected to keep classroom doors unlocked when students are in the classroom.Teachers are expected to keep classroom windows uncovered.Teachers are expected to make sure everything that is hanging or displayed in the classroom has an instructional or functional purpose. Teachers are to only write his/her name on personal property.Each teacher will maintain a data board to display relevant data to the team.III. Evidence of Effective Discipline and Procedures Please see section on Student Operational Procedures for specific information in this area.IV. Variety of Instructional StrategiesTeachers are expected to attend Professional Development to enhance their understanding of instructional strategies that have been researched and established as best practices.Teachers are expected to utilize the best instructional practices outlined in Best Instructional Practices section of this handbook. V. Quality Academic Student Work DisplayedTeachers are expected to follow the rubric and schedule for posting student work in the classroom.B. Student work displays will be changed once every nine weeks.Sub-Section 1: AttendanceAt no time should a student remain in another teacher’s class unless prior arrangement is made.Teachers are required to submit a hard copy of all attendance and grades at the end of the year; therefore, you may purchase a grade book or print grades from Engrade.Attendance should be submitted in SMS and Engrade during the first ten (10) minutes of each block. All attendance must be submitted daily for each block.If you are covering a class for a teacher, please ensure that all attendance is submitted to Student Support Center upon completion. If your class is to be covered by another teacher, you must provide the teacher a roster of students.Student Support will submit the attendance of all substitutes.Student Support Center shall be informed of all teachers with substitutes to know what teachers’ attendance will be submitted by them.Teachers who do not submit attendance regularly or check the ”Do Not Admit List” will be required to report to Student Support Center to assist in contacting parents.Absences, Excuses and Make-up WorkAll students are expected to attend school on each day that school is officially in session. Excused absences are only for reasons approved by district, per policy 6014. All absences other than those outlined shall be considered unexcused.A written statement within two (2) school days of the student’s return to school is required from the parent or guardian explaining the reason for each absence. If necessary, verification is required from an official source to justify absences. Upon return from an absence, all students shall report to Student support to report their absence and receive a report of absence form for teacher signatures showing date(s) and reason(s) for absence. Student support shall keep all written statements submitted by students on file. Students are required to present the form to teachers at the beginning of each class.In the event of an excused absence, students are expected to make up work within a reasonable time. In the event of an unexcused absence, one (1) day of makeup time shall be allowed for each day of unexcused absence, if the following conditions are met.The parent of a student or a student with an unexcused absence must submit a written request to the teacher to makeup the work and must participate in an appropriate intervention (e.g. student or parent conference with the teacher, Saturday school, online tutorial, or other appropriate intervention determined and scheduled by the teacher (specified and scheduled after school tutorial/work sessions).For absences due to long-term suspension (over 10 days)/expulsion, the program of making up work shall be in accordance with state law. Over-Age StudentsIn the first twenty (20) days, students beyond compulsory age (eighteen (18) or older) who have been continuously enrolled with the District may register for school through the standard registration process; however, upon enrollment, all such students shall meet with their school principals and other appropriate staff to evaluate academic options and make appropriate education referrals for the students, including overage for grade students; and outline academic and behavioral expectations of the student within the school. Teachers will be provided a list of said students and their academic and behavioral expectations to ensure compliance.Application for admission must be evaluated for approval by the principal for a person 18 or older who fails to enroll within twenty (20) days after school officially starts, unless one the district exceptions applies. TruancyTruancy includes absence from any class, study hall, or activity during the school day for which the students is scheduled and remedial programs that are offered at no cost to parent provided that prior to requiring the student to attend the program a commitment of transportation is provided to those students who qualify for transportation to and from school. (Faculty and staff will not keep or allow students to miss class without prior permission from the teacher.) Student support shall send home parent-link phone messages reporting any absence from school or class on a daily basis. If a student receives five (5) or more absences during the school year without adequate excuse, the Superintendent shall notify the parents and continue to follow policy 6016. Attendance and Extracurricular ActivitiesStudent extracurricular activities are an integral part of school life and are used as a means of developing wholesome attitudes and good human relations as well as knowledge and skills. Participation in extracurricular activities is a privilege afforded to students by the District; therefore, participation in extracurricular activities is not protected by due process appeals procedures related to student discipline that are afforded to all students under state law or Board policy. Students shall be subject to disciplinary actions in the activity up to and including dismissal from participation in the extracurricular activity for negative or inappropriate behavior (class cutting) at any time during a calendar year. Early-Morning Check-inAll students late after 8:15 a.m. must be accompanied by a parent or guardian. Students will check into school in Student Support Center at the Georgia entrance where they will be searched and cell phones turned in. Student support will generate and distribute a daily absentee list to teachers of all students during 2nd period showing absent and tardy students (T by student’s name), electronically for all faculty and printed for all substitutes.Student Arrival 8:15 a.m. – 8:30 a.m.Tardy Room, 8:15 a.m. – 8:30 a.m. only.Student Arrival after 8:30 a.m.Students arriving after 8:15 a.m. will be directed to the Tardy Room for work and released after completing their task. No student is allowed into class without a special admit from the Tardy Room (different from regular admit to class).Students who arrive after 8:30 a.m. must be accompanied by a parent or guardian.The following progressive discipline will be followed as students accumulate tardies:Tardy #1-5 student goes to Tardy Room; parent signs student in and leaves.Tardy #6-10 student goes to Tardy Room; parent goes to parent room to await teacher/administrator to re-explain attendance policy, importance of arriving on time, etc.Tardy #11 parent conference with administrator.Tardy #12 in-school suspensionTardy #13+ out-of-school suspensionThe following progressive discipline will be followed as students accumulate tardies:Tardy #1-2 parent signs student in and leaves after student issued a warning and admit to class.Tardy #3-5 parent signs student in and leaves after student issued detention.Tardy #6-10 parent signs student in after student issued alternative punishments such as cafeteria duty, community clean-up, etc. Tardy #11 parent required to wait to re-explain attendance policy, importance of arriving on time, etc. and leaves after student assigned Saturday School (student completes make-up assignments and/or project on effective time-management.) Failure to attend Saturday School results in automatic jump to next consequence: administrator conference.Tardy #12 automatic parent conference with administrator.Tardy #14-14 “Parent Day” – parent must spend the day accompanying child to all classes.Tardy #15 in-school suspension (1 day).Tardy #16 in-school suspension (2 days).Tardy #17 in-school suspension (3 days).Tardy #18+ out-of-school suspension.Suspension ClearanceAll teachers are responsible for clearing suspensions. Suspensions are cleared after school Tuesday – Thursday. In the event of extenuating circumstances and administration has approved clearing the suspension during the day, the student’s teachers will be immediately notified and provided the opportunity to provide comments to the parent about the student’s class progress (academic and behavioral). The DO NOT ADMIT list shall be distributed electronically to all teachers and printed for substitutes.Recognition and RewardsIn an effort to recognize and reward students for their diligence in attending school, grade levels will have the opportunity to receive the following:“Rep Your Class” Fridays. Students may wear their grade level shirts during the week with uniform bottoms. On designated Fridays they may wear jeans with a $2 wristband purchase and be counted toward attendance competition. At the end of the quarterly competition, the winning grade gets to be out of uniform completely with wristband.Ice cream social and/or pizza party for the overall winning grade.Students will be recognized individually at whole school honors programs each quarter and given special certificates for perfect attendance and the “I Made It” award (no absences, no more than 2 tardies in the quarter). Restroom ProceduresAll teachers will receive a copy of students on the medical list describing medical conditions. Restrooms are available for student use between classes during class exchange – instructional time is to be used for instruction; however, teachers understand that there will be emergencies. To that end each student will receive Mercy Moments to be used sparingly and exchanged when emergencies come up. Each teacher will have a restroom log and photo clipboard hall pass.Middle School will receive 5 per 9 weeks; high school students will receive 3 per 9 weeks. Teachers will collect the mercy moment and add the student’s information to the restroom log before giving the student his/her Teacher Photo Clipboard. Teachers are required to maintain an accurate restroom log of students and have it available upon administration’s request.During orientation, students will be informed of all restroom locations available for student use and the best times for use. Students are advised that they should have specific times for restroom use besides during lunch for high school students as well as possibly using restrooms on lower V building, where there are more stalls, before going up to 2nd floor V building. Sub-Section 2: Dismissal: The bell DOES NOT dismiss the class. ??The teacher will dismiss the class when students are finished. ??Please do not start packing up early. ?When the teacher is ready and students are ready, the teacher will dismiss student. ?With student cooperation, there is no reason for anyone to ever be late to a following class. ?Sub-Section 3: Grading and AssessmentGrading Scale AcademicConductExcellent93-100 (A)ExcellentEGood85-92 (B)SatisfactorySAverage75-84Needs ImprovementNBelow Average70-74UnsatisfactoryUFailureBelow 70* IncompleteNot a Final Grade*Incomplete grades, usually given because of student absences, should be changed to a regular academic grade by the end of the following six weeks period. Incomplete grades are not to be left as final grades. An incomplete grade will be changed to reflect the average supported by documentation if the assignments are not completed within the specified time frame.Maintaining Grade books and Attendance BooksGrade book and attendance books are legal documents and must be kept by the school for five years. Please ensure that your grade book includes the following items:Marking periods labeledLegends markedDates labeledAttendance markedNine weeks calculations listedSemester calculations listedRecording in inkNeatLegibleAssessments labeledConduct grade labeledMake-up Assignments Students shall be permitted the opportunity to make up all work and classroom tests (or their equivalent) missed as a result of an excused or unexcused absence. All work and tests for both excused and unexcused absences should be made up as soon as possible, but no later than a week after the student returns to school. The principal can grant exceptions due to special circumstances or any unusual cause acceptable to the principal. If the student fails to make up the work and tests, the deficiencies shall be averaged with the other grades. Each make-up assignment for unexcused absences shall be marked down one letter grade.Nine Week AveragesNine weeks averages are to be calculated based on documented student performance using any combination of the following: class work, homework, test scores, participation, and alternative assessment strategies. Final GradesFinal grades of students in grades 9-12 are to be calculated by averaging the two semester grades. Final grades in semester grades stand alone.Sub-Section 4: Hall PassesDuring instructional time, NO students should be in the hallway during the first fifteen and last fifteen minutes of any class period. Hall passes should not be given to students to run errands for the teacher, to run personal errands for a student, or to get school supplies from a friend.Sub-Section 5: Homework PolicyHomework is defined as meaningful and quality work assigned to students that is intended to be completed during non-instructional hours. It is the policy of this school system that no more than ten percent (10%) of each nine weeks grade be based on the evaluation of homework assignments.Homework should:Reinforce principles, skills, concepts and information taught in the classroom.Be meaningful, appropriate to the ability and maturity level of students, well explained, and clearly understood by students.Stimulate creative, logical and critical thought.Provide an opportunity for the creative application of material mastered in the classroom.Teach the student self-discipline and self-motivation regarding the responsibility and effort required to complete assignments.Promote independent in-depth study of the chosen topics.Provide opportunities for enrichment activities.Provide wise and orderly use of time.Never be given as punishment.Sub-Section 6: MaterialsStudents are expected to come prepared daily with your text, workbook, folder, homework, and writing utensils. ?If student is not prepared he/she may lose participation points. ???Sub-Section 7: SuspensionsReferral to ISS will be made by the Administration. In an effort to preserve our instructional time all suspensions will be cleared at 3:30 PM on Tuesday - Thursday. Plan to check the suspension list plete the suspension clearance form prior to the parent visiting your class (Assistant Principal will provide)Obtain the parents signature on your form after you review it with the parent. You keep a copy for your records and give the parent a copyThis form may be used as documentation for your Behavior PlanWhen clearing the suspension talk to the parent not the student After reviewing the suspension form you completed, sign the clearance form stating that you met with the parentParents will not be allowed to complete the suspension clearing process unless they have a completed form from all of their child’s teachersDo not sign the clearance form unless you talk with a parentPlease be mindful of the time when conferencing with the parentAll teachers must complete a suspension clearance form even if you don’t need to see the parentSub-Section 8: TardinessIf a student is not in the classroom and IN THEIR seat when the bell rings they should secure an admit from the Student Support Center. If the student leaves the room once they have already arrived (even if the bell has not rung) and do not return before the bell rings, they are tardy and must have a pass from the Student Support Center to enter class.Sub-Section 9: Warm - up:?Everyday there will be a brief warm-up activity designed for review or introduction to new material. ?Immediately upon students’ arrival, they must check the board and follow the instructions. Once students have finished the warm - up, they are to review the material covered during the previous class period. This is NOT a time to talk. ?The room should be absolutely quiet during this time. ?Students will have approximately 5 - 7 minutes from the time the tardy bell rings to complete the warm - up assignments. ?If students do not complete the work within the allotted time, they will not receive credit.SECTION VI:FORMSBOOKER T. WASHINGTON HIGH SCHOOLTEXTBOOK FORM(Please return a copy of this form to Mrs. Bell at the end of each semester, as your indebtedness list for lost textbooks)TEACHER’S NAME___________________________CLASS PERIOD_________BOOK TITLE_________________________________COST (N)______ (U)______Student’s NameHomeroomBook #New/UsedDate IssuedDate ReturnedCHECK REQUEST FORM__________________________________________________Amount of Check__________________________________________________Check made payable toDate check needed (Name &/or Company and Address)______________________________Monies to come from what account?DESCRIBE IN DETAIL THE REASON FOR REQUESTING CHECK:____________________________________________________Signature of Person Requesting CheckDate of RequestAPPROVED: ___________________BOOKER T. WASHINGTON HIGH SCHOOLREQUEST FOR PURCHASE/BID SHEET/STUDENT’S REFUND FORM_______I request to purchase items as listed below. (If total is above $500.00, Bids are listed below)._______I request prior approval to purchase supplies as listed below, for which I request reimbursement. RECEIPT MUST BE RETURNED TO OFFICE WITHIN 2 WORKING DAYS OF PURCHASE.AccountNumberQuantityDescription of GoodsApproximateCost(Sufficient funds are available in the above account(s) to pay for purchase.)Requisitioner’s Signature: _____________________________________Date _______________Principal’s Approval: _________________________________________Date ______________COMPETITIVE BIDS TAKENPurchase Order # _________________(Please list address of firm of which you wish to place order.)VENDOR’S NAME &___________________________________ PRICE QUOTE:____________ADDRESS________________________________________________________________________________VENDOR’S NAME &___________________________________PRICE QUOTE:___________ADDRESS_______________________________________________________________________________VENDOR’S NAME &__________________________________PRICE QUOTE: _________ ADDRESS___________________________PrincipalREQUEST FOR STUDENT’S REFUND(Receipt must be attached or Teacher’s receipt number written below)Student’s Name __________________________________________Amount_________________Reason for Request __________________________________________Account #_________________Receipt # ________________________Date of request ____________________________Requested by: __________________________________________Teacher’s SignatureParent or Guardian Approval for School Field TripTo be filed in the Principal’s Office along with a list of all students attending trip five (5) days prior to trip.The Shelby County Schools’ Student Code of Conduct will be strictly enforced on all field trips.Please ensure that your student is aware of his/her responsibilities while on this field trip.School: Booker T. Washington High SchoolGrade _______Teacher: _____________________________________Date of Trip: __________ Time of Departure __________ Time of Return __________Number of students _____Number of Chaperons _____Cost per student _____What the cost covers _______________________________________________________________________________________________Will lunch be provided Yes ________No _________NA, if yes, indicate how it will be provided ________________________________________________________________________Transportation provided by _______________Carrier is on the Board’s Approved List Yes____________NoSubject __________________ Unit of Study ____________________Purpose of Trip _____________________________________________This field trip correlates with current instruction _____Yes_____NoPre-teaching and post teaching activities have been planned? _____Yes_____NoThe principal has preapproved this field trip? _____Yes_____NoTeacher’s Signature __________________________________________Student’s Signature ___________________________________________Parent’s/Guardian’s Signature ____________________________________________-548640157480PARENT OR GUARDIAN MUST COMPLETE THIS SECTION BEFORE STUDENT CAN PARTICIPATE.Student’s Name ___________________________ Are there any medical conditions of which we should be aware? Please identify _____________________________________________________________________________________In case of emergency, please identify: Hospital and location ___________________________________________________Family doctor and telephone _______________________ Parent’s emergency number ___________________________00PARENT OR GUARDIAN MUST COMPLETE THIS SECTION BEFORE STUDENT CAN PARTICIPATE.Student’s Name ___________________________ Are there any medical conditions of which we should be aware? Please identify _____________________________________________________________________________________In case of emergency, please identify: Hospital and location ___________________________________________________Family doctor and telephone _______________________ Parent’s emergency number ___________________________Signature indicates parent/guardian approval of this field tripRequest for Bus Pick-upPerson requesting bus: ________________________________________Number of Buses needed ________________________Number of Students ____________Number of Chaperones ___________Pickup Date _________________Pickup Time ____________________Return Date _________________Return Time ____________________Transport to: _____________________________________________________________________________________________________Will there be a meal stop? Yes ____No ____ If yes, what time is the meal stop ________If yes, where? ________________________________________________-53340128905For Office Use Only00For Office Use Only****************************************************************Received on _______________Bus ordered on __________________Name of Bus Company __________________________________________Contact Person ______________________Phone Number ____________Complete the top section of this form and return it to Ms. Brown at least 5 days before your approved trip.FUND RAISING PROJECT REQUEST FOR APPROVAL FORMDate: ___________________Name of Club or Organization __________________________________Fundraiser to begin on ________ and end on ________ (Maximum of 2 weeks)Name of Fund Raising Company ___________________________________Address _______________________________________City/State/Zip ____________________________________Phone Number _________________ Fax # ______________Is Company on SCS Approved List? ________________________Description of items to be sold _____________________________ orType of fund raising project ___________________________________Estimated Profit _________________Profit will be used as follows:__________________________________________________________________________________________________________________________Agreement:A share of 10% of the net profit of this fund raising project is to be transferred to the general funds of Booker T. Washington High School, unless otherwise waived by the Principal.Signature of Sponsor ____________________________________________________Signature of Student Officer ______________________________________________Signature of Principal ___________________________________________________10% Waived ______yes______noBOOKER T. WASHINGTON HIGH SCHOOLTEACHER/STAFF REFERRAL FORMTeacher’s Name:_____________________________________ Date:_____________Referring Administrator:________________________________Location (Specify where incident was observed)____Classroom ____Restroom____Hallway____Cafeteria____Gym____Library____Main Office____Auditorium____Parking LotStairwell____Other____________________________________________________________________________________________________Problem Behavior______Absence from Faculty Meeting Other Information noted:______Absence from Team Meeting______Absence from Departmental Meeting______Arrival to Work______Approval to Leave Work (Leaving Campus w/o Permission)______Appropriate Dress/Attire______Teacher Attendance______Classroom Management______Dismissing student from class without hall pass______Personal calls during class______Excessive Tardies to Work______Failure to adhere to deadlines___ Attendance : _____________Grades: _________Lesson Plans: ___________Receipt book: __________Signing in: ___________Syllabus: ___________Phone Contact Log: ___________Other: ____________________________________Failure to work in a collaborative environment______Hallway Monitoring Position______Professionalism/Professional Judgment______Signing up for Activities______Specified Duties & Responsibilities______Team Contingency Plan/Sub-Management System______Use of Discipline Referrals in order of sequences______ Other: Explanation: ________________________________________________________________________Progressive Actions Taken by Administrator:571500320040000___WarningDate:________________Verbal redirectionDate:________________Verbal reprimandDate:________________ConferenceDate:________________Written reprimandDate:_____________Formal reprimand to HR/LRDate:_____________This form will serve as official documentation of issues that were observed and to notify you of the observed violation. This form will be kept in your file at the school level and will ensure that proper procedures are followed.BOOKER T. WASHINGTON HIGH SCHOOLWe’re Tops! We lead and others follow…2015-2016Alisha Kiner, Principal John Bush, Assistant Principal Tara Harris-Davis, PLC CoachI hereby acknowledge that I understand how to access the BTWay Handbook located on the BTW School Website ; I verify that I can print a copy of this handbook if I desire a hard copy. I understand it is my responsibility to familiarize myself with the contents of this handbook.I agree to read the handbook and abide by the standards, policies, and procedures defined or referenced in this document. I understand that the information in this handbook is subject to change.I accept responsibility for contacting my administrator if I have questions or concerns or need further explanation.Please sign/date this page and forward it to your administrator.Employee Signature ________________________________________ Date________________________________Print Name____________________________________________________________________________________This BTWay Signature Page will be kept in your Personnel File.2291080-93721000BTW PROGRESSIVE DISCIPLINE STEPSStudent Name _______________ Referring Teacher ___________Class Period ________STEP 1: VERBAL WARNINGDate:Infraction:Summarize Discussion:Teacher Signature: ____________________________ Student Signature: ___________________STEP 2 TEACHER-STUDENT CONFERENCEDate:Infraction:Summarize Conference (state your behavior expectations):Teacher Signature: ____________________________ Student Signature: _________________STEP 3 INTERVENTION STRATEGIES (LIST THREE)STRATEGYOUTCOMESTEP 4 PHONE CALL TO PARENTDate: _______________ Phone Number: _____________________Spoke To: __________________Summarize Conversation: ______________________________Teacher Signature: ___________________________ Student Signature: __________________STEP 5 PARENT CONFERENCE (Teachers will invite parents to conference by both sending the P/C form home AND calling to invite them; parents are given 3 days to respond)Date P/C Form Sent Home: _____________ Date of Phone Invitation to P/C: ________Date of Conference: _________________________ Parent Signature:_____________________ ................
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