DIABLO ARABIAN HORSE ASSOCIATION



DIABLO ARABIAN HORSE ASSOCIATION

MINUTES—BOARD MEETING

July 16, 2013

Board Members Present: Committee Members: Guest

Evelyn Call Dorothy Burt Mike Cheatwood

Jill Mitchell Debbie Compilli Pat Hendershot

Tracey Seals Cindy Volz

Cory Soltau

President Cory Soltau called the meeting to order at 7:10 p.m.

Minutes: On the June 4 minutes, Evelyn noted an error under Membership. The last sentence: “Dorothy Burt noted a discrepancy between the entry fee listed on the application form and the one printed in the program.” Should have been under Horse Shows. The Board acknowledged the correction.

Correspondence: No correspondence

Treasurer’s Report: Donna Bolla was absent but emailed the Treasurer’s Report as of June 30, 2013. Total Liabilities & Equity - $87,078.10. The Profit and Loss Operating statement for April through June 2013 included Total Income of $2,934.10 and Total Expenses of $3,340.82 for a net of [$406.72]. Donna included an updated Profit and Loss Operating Budget Performance report. She sent Check Detail for the month of June 2013; Profit & Loss Show Account April through June 2013; and the draft of the Spring Show reconciliation.

Discussion about the need to make sure our monthly treasurer’s report coincides with our budget. The Spring Show had a reported income of $10,067.20. Cory noted that the Uncleared Transactions for 2011 & 2012 total $2,055.

COMMITTEE REPORTS

Awards/Winter Banquet: The date for the banquet is Sunday, Jan. 26, 2014. Cory suggested Debbie Fuentes from AHA as a speaker. Jill suggested Stan Morey. How much will it cost to fly them here for the evening?

Breed Awareness/Public Relations/Horse Faire: Debbie volunteered to take over coordinating Golden Gate Fields events. Pat and Jill said they would help.

Jill volunteered to be the DAHA liaison with the Walnut Creek Equestrian Board and will attend those meetings.

Jill volunteered to meet with Meghan Johnson to work on the Club Excellence entries. Jill said that John Devries would also help compile the entries.

The riders will be invited to the Costume Class at the Grand National in Oct. Photos of their costumes will need to be submitted.

Calendar Review: Sept. 27 – Sept. 29, 2013 - Fall Show at Brookside

Oct. 25 & 26, 2013 – Grand National – Costume Class

Jan. 26, 2014 – Winter Banquet

Directory: Nothing new to report

Family Outreach: Waiting for entries to the program.

High Point: Tracey said the the DAHA Spring Show results are online at the AHA website. Discussion and it was decided that after Aug. 1, all points must be turned in within 30 days of the show.

Horse Shows: Coke was absent. Pat reported that she mailed out the buckles to the winners and the prizes for the exhibitor number raffle. Cory will talk to Coke about the Fall Show and what we can help her do. Discussion – it was suggested that Cory and Jill meet with Coke and Bill about future shows at Brookside.

Membership: Evelyn presented her report. She noted that the Adult Voting total on June 30, 2013, was 155. This is the number that will be used to determine the delegate count.

Adults (1 yr.) 101

Adults (3 yr) 26

Adults (Life) 6

Total Voting Adults 133

Associate 4

Youth 35

Total Members 172

Evelyn is checking into pins with the DAHA logo for handouts for new members.

Newsletter/Website: Meghan emailed in her report:

I had planned on sending out the June newsletter by the end of the first week in June but I'm still waiting for the horse show article from Coke and the President's letter from Cory.  Once I receive those two items, the newsletter will be sent to the DAHA members.  I would like to thank Anne Wheeler, Evelyn Call, Debbie Compilli Tracey Seals and Ed Oto for their contributions to the June newsletter.  I assisted Tracey with sending out the recent e-blast on the new and improved High Point Program and Family Arabian Recognition Program.  Ed sent me some fantastic photos from the Spring Show which I have posted to the website and a few in the June newsletter.  Debbie Compilli sent me an article on the new and improved Family Arabian Recognition Program which I posted in the newsletter and used to update the Family Arabian webpage.  The website is up to date as of today.  This month I updated the following webpages: DAHA events, High Point page, Family Arabian page, meeting minutes, photo album, classified ads, youth page and

philanthropy page.  Tracey sent me a great photo that she received from Amy of our Youth High Point Champion which I have added to the High Point and Youth webpage.  Tracey also sent me an ad for Showseason and the High Point documents which I have posted to the High Point page along with the DAHA Spring Show premium as a quick reference for DAHA members.

Racing: Dorothy and Evelyn reported that DAHA sponsored a halter to the winner of the Arabian race at the Alameda County Fair. The jockeys for the Sheikha’s race were amateur females. Both the Sheikha and Sheik’s races were well received. Evelyn made a CD of photos from the two races and will send it on to Amy for the slideshow at the banquet.

Trail: Jill checked out Amy Edwards’ Berryessa ranch and thinks it will be great for an overnight ride. Cory will see if Diablo Ranch is available for a Sept. or Oct. ride.

Volunteer Award: Cindy Volz reported that she has received recommendations for both the AHA and the Friends of DAHA awards.

Youth: Leigha Perry was absent. Jill reported that they had great participation in their events at Region III: the stick horse, Golden Carrot game and apple bobbing. They are working on more having the youth participate more in community involvement along with the horse events.

Old Business: None noted.

New Business: Anne Wheeler’s position on the board needs to be filled for 2013 – 2014. There were no additional nominees from the 2012 ballot to fill her position. Suggestions were made. Cory will follow up with them to see who wants to run for this position. People suggested were: Leigha Perry, Dorothy Burt, Meghan Jenkins, Mike Cheatwood and Debbie Compilli.

A delegate is needed to fill Anne’s position for the AHA Convention. Evelyn Call was the first alternate and she accepted. The other delegates are Cory, Pat and Jill Mitchell.

Discussion about clinics for 2014. Cory will talk to Marty Sherman about holding an event there. 2014 will be DAHA’s 45th year – a reason to celebrate!

The meeting was adjourned at 9:20.

Respectfully submitted,

Debbie Compilli

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