Welcome, introductions and Zoom tips



ESC Region 11Meeting AgendaMeeting:Transportation DirectorsKey RolesDate:May 28, 2020 Meeting Leader: Peggy DeMossStart Time:10:00 a.m.End Time:11:30 a.m.Facilitator &Process Monitor:Peggy DeMossLocation:Zoom Participants: ESC 11 Transportation Directors; ESC 11 Transportation Staff; Texas DPS, TASBTimekeeper:Andrea WalkerMeeting Purpose: Planning/ProgressNotes/Recorder: Andrea WalkerPreparation Required: Internet or phone connectionScribe: TimeTopicPurpose *(see footer)Discussion LeaderDesired Outcome10:00Welcome, introductions and Zoom tipsRegister in advance for this meeting: After registering, you will receive a confirmation email containing information about joining the meeting.PP. DeMossAssure participants join meeting10:05ESC 11 UpdateCanceling, rescheduling, online courses, medical, students with disabilitiesP/D/FP. DeMossA. WalkerInform participants10:35DPS UpdateTesting, extensions, cards – medical, certification, recertification, etc.P/D/FC. HebertProvide updates10:50TASBP/D/FJ. ArrottProvide resources11:10Question and AnswerP/D/FDistrict/charter participantsMeet customer needs 11:20Needs assessmentD/FDistrict/charter participantsInform DPS and ESC Region 11* P = Presentation* D = Discussion* F = Feedback from allAction ItemsPerson ResponsibleDue DateMinutesESC UpdatesClasses TBD – Begin sessions in low impact countiesFill out request forms to hold classes Approvals will take time to processLocationRiskLeadership advisementClasses will be posted online as they are approvedESC Staff back to office – TBA Safety protocols under review and unreleased as of 5/28/2020ScreeningTurning participants away Drug and Alcohol Testing/BillingAs of Fall 2019, ESC no longer handling billing for D&A testingPreviously, districts were given a group discount through ESC 11Forward Edge bought by DISA; discount no longer appliedLess cost to district to go directly through DISA or other testing companies DPS Update:Declaration of Disaster effective March 13 - ? Drivers have 60 days after the Declaration of Disaster is lifted toRenew licensesMedical cardsCertificationsOnly time in history DPS has allowed drivers to drive on expired credentials. Has allowed to School Bus Safety Class (8 and 20-hour) increase in class size to 50 per classStrongly encourages social distancing practices Training facility to accommodate larger numbers with social distancing (cafeteria, auditorium) DPS Driver Licensing offices begin to reopen June 3 – refer to map sent via emailOnly for drivers needing NEW licenses (CDL - never licensed before) By appointment onlyCan request appointment before local office officially opens. More information at “DPS Corner” Opening phases are fluid; if numbers spike, offices could close again, if necessaryCertification cards Enrollment and Certification District responsibility to continue to do training until driver has completed 20-hour course. Monitor when cards (all cards) expire. Enrollment cards set to expire after March 13 – Not considered expired under Disaster DeclarationUnder normal circumstances, cards expire shortly after 20-hour class endsESCs permitted to issue Enrollment Cards up to the full 180-day allowable life under Disaster DeclarationDISTRICTS ARE RESPONSIBLE FOR REGISTERING DRIVERS WHEN CLASSES OPEN20-hour Certification classes will not be taught online Certification and Recertification cardExpired after March 13 – covered under Disaster Declaration - not expiredRecertification - eligible drivers encouraged to take class onlineClasses TBARegion 11 partnered with Region 4 to offer online classesLink to Region 4 - to Proctor approval forms for testsRecommended that districts proctor driversCan come to an agreement with neighboring districts to proctor testsTypically have 14 days to complete – waived under Disaster DeclarationCOVID PrecautionsNo modifications can be done to school buses per FMVSS regulations Email provided by Christie on 5/29/20 to be sent to districts. Will also be posted to ESC Transportation pages. Cannot block seatsCannot add shields around driverCannot remove seatsCannot attach anything to bus to support curtainsDrivers may wear masksBe aware of personal tolerances of masksMaintain safe driving practicesCan assign seats and request students do not sit in seats to maintain social distancing practicesNothing from TEA on number of students per bus Additional ESC Information:During last Legislative session, ALL school staff are to be trained in Bleeding Control Training, such as Stop the BleedSeizure Recognition break down between school staff, contractors, and bus driversAll staff should be FERPA trained. ESC Region 11 offers Compliance Training. Contact Kandi McAninch kmcaninch@ for more information.Each bus driver “needs to know” and is therefore entitled to receive medical information for students on their bus. Bus drivers are also entitled to receive information (IEP, BIP) for students with special needs who ride general education buses, not just special needs buses. For more information, please visit the TASB website . TASB has a single webpage with information from HR Services, Legal Services, and Policy Services. Feel free to contact Joanie Arrott Joanie.Arrott@ A system is needed to ensure student information moves confidentially, yet freely, through school nurses, special education directors, and transportation directors employed by schools and contractors.More communications More trained Unlicensed Diabetic Care Assistants UDCA; consider training for other medical related issues on buses. Open Forum: Questions to the group from participantsDistricts considering suspending transportation services for school year? No answer givenWhat requirements to teach Bus Driver Certification and Recertification classes? Texas Administrative CodeMust be employed by ESC to teach courses; part-time employeeCannot teach only at home districtsAs available to teach at all districts that request to host classes; teach Saturdays and weeknights from 6:00 p.m. - 10:00 p.m. ESC Region 11 application onlineWhat about make up for drivers who did not complete the 20-hour class before March 13?DPS - Do not want to penalize driversContinue with review Allow 180 day window to complete if making up after March 13th. Moving forwardSpeak with leadership at district levelsRelay information to state levelFuture Meetings:One per monthMore information provided as available Minor updates via email, newsletter, websiteMajor information updates schedule meetingNext Meeting TBAPrevious meetings available for review on ESC Transportation website ................
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