Build A Major Map Training - Arizona State University



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|Build A Major Map Training |

|Updated 9/20/11 by Jocelyn Rojeck |

Build a Major Map

Table of Contents…2

Contact…3

Application URL…3

Workflow/Permissions…3-4

Settings…4-6

How to View Major Maps…6-11

Add a Course Requirement…12-21

Sequencing (Term View)…21-22

Ordering of Courses in Terms…23

GPA Requirements…23-25

Milestone Requirements…26-28

Term Notes…28-29

General Studies Requirement Examples…30-36

Unapproved Courses…36-39

Electives…39-43

Second Language Requirements…43-46

Tracks or Group Requirements…46-50

Completion Check Requirements…50-52

Prerequisite Check…52-53

Hidden Courses…53-54

Track Changes…55

Create a Proposed Major Map…56

Barbara Sowden barbara.sowden@asu.edu

Jocelyn Rojeck jocelyn.rojeck@asu.edu

Web Location: ***USE FIREFOX BROWSER***

You will need to log in with your asurite. Please e-mail your college coordinator or Jennifer Malerich jmaleric@asu.edu to request access to the application.

Upon logging in, the home screen will display ASU’s colleges, along with five columns that keep an up-to-date count of where major maps are in the workflow. If your college decides to give advisors access at a department level, the first column (Department Review) is where every major map will start at the beginning of the annual review cycle. If your college decides to give advisors access at the college level, then the second column (College Review) is where every major map will begin its review. The “Change” link next to the catalog year is how you can change which catalog year you are viewing.

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Eg. In the above image, it shows that W. P. Carey has 18 major maps created and currently being reviewed at the college level.

This application has four levels of access: Department, College, Provost and DARS.

If you have Department level access, you will be able to view any major map in any college, but you may only edit the major maps within your department, in your college. Once you have reviewed and edited your major maps for the upcoming academic year, you will submit your maps to the college level for review.

If you have College level access, you will be able to view any major map, but only the ability to edit the major maps within your college. Once a major map is in the college review stage, you will review and then submit to the Provost Office.

The Provost level will be able to see any major map and review them once they are submitted to the Provost review stage. Once the major map is approved by the Provost Office, they will submit it to DARS to review.

If you have DARS level access, you will only be able to view the major maps and review their content for your system, and there is no access for editing. Once the DARS team is done reviewing the contents of the major map, they will submit it to be Complete and then the review cycle will be complete.

On the home page, in the top right corner of the screen, there is a Settings link. Here you will be able to do a variety of things, depending on your level of access.

Settings

Copy tab. Here you will be able to copy a major map to a different major map, by academic plan code. This will be used frequently for majors that have a BA and a BS, since most of the data will be the same. [pic]

Notes tab. Here is where you will enter the notes that you would like appear at the end of the major map, as they do on the old pdfs. If you have department access, you will be able to create notes on the major level, for the majors within your department. If you have college access, you will be able to create a college level note that will display on all major maps within your college, as well as the ability to add notes on any individual major maps within your college. There are two areas where the notes will be displayed, directly under the legend, in the order of 1. University-wide notes 2. College-wide notes 3. Major-specific notes. The other option for notes is regarding a major’s tracks or groups. This will be displayed directly above the track/group course list(s), and to be used for any specific directions for the tracks or groups. [pic]

Recall tab. This is where College and Provost can approve or deny requests to recall maps that are locked and in their workflow. A College can also request the recall of every map within their college in one step, if for example they wanted to change a core requirement that is one all or most of the major maps. Dept or DARS do not have this tab. [pic]

Permissions tab. Permissions tab is where you can request access and/or approve access that has been requested. What you are able to do in this tab depends on your level of permissions. For example, if you have DARS permissions, this is the only tab you will see in Settings and the only function in this tab is the ability to request an asurite to be given DARS access. If you have department level access, you won’t have a permissions tab at all. If you have College level access, you can 1. give someone department level access within your college, 2. request college level access for another asurite and 3. see who else has college and department level access within your college. Provost level access can 1. give someone DARS, College or Provost level access, 2. approve college or DARS level requested access and 3. see everyone who has any level of access in the application. [pic]

Legend Values tab. There are two different fields you can update in the legend, if you have college access. The major GPA and total hours at ASU can be changed, for the entire college, for a department within a college or just done specific major. The Provost level can update the Cumulative GPA, the Hrs Resident Credit for Academic Recognition and the Total Community College Hrs. The Total Hours and Total UD (Upper Division) Hours are calculated from the data in the major map.

[pic]( Legend displayed at the bottom of major maps.

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How to view and edit major maps.

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Click on your college. Ex: College of Technology and Innovation. The next page will display all of the active major maps in the college you chose. (See below)

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The major map column displays the title of the major map, along with the academic plan code and department code. The second column is the status of the major map, if correlates with where the major map is in the review process. ‘Empty’, means that the major map has not been created yet. College Review means that the major map is currently being review by the college. The status can also be, Department Review, Provost Review, DARS Review or Complete, depending on where the major map is in the review cycle. The College Review column is where you perform an action to the major map (if you have college access.)

The lock symbols are two different colors, gray means that you, personally, have locked this major map to edit it. The red lock means that someone else has locked that major map for editing.

If you were to click on Create, it would bring up an empty check sheet, where you would create the course requirements for this major. (see image below for a sample of an empty check sheet.)

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In the above example, you can see that the check sheet is divided up into three sections: University Requirements, Major Requirements and Electives. Within University Requirements, the categories are already created for you. “Literacy and Critical Inquiry (L)” is an example of a category. It is under a category, that you add specific requirements. English composition and first-year seminar are also pre-populated. Within Major Requirements and Electives sections, you can create your own categories; however you prefer to organize the course requirements.

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Below the Electives section, we have the notes area for notes that are University-wide, College-wide, Departmental or major map specific, the legends for ASU requirements and general studies, and below that, you see red text, which is actually validation on this particular major map. Since we have an empty major map, you can see that this major is missing all of the general studies requirements, as well as the minimum required upper division credit hours and the minimum total credit hours for a major.

Before you are able to start adding requirements or editing, the major map will ask you to “lock” it. This ensures that when you are in the major map, no one else can also be in there making any changes. You can lock a major map 2 different ways, 1. click anywhere in the page and a pop will come up asking you to click Ok to lock the major map or 2. in the top right corner of the page, there is a link called Lock Major Map, which will lock the map once you click on it.

If we were to go back to the list of majors in a college, and you were to click Review for a major that is already created, you would review the major map course requirements and its term sequencing.

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(Check sheet full of major requirements)

What you see above is most of the Major Requirements section for the Computer Systems (Embedded Systems Technology) (BS) degree.

The diamond shaped icon symbolizes a critical requirement, per eadvisor. The check sheet is also where you can add, delete or edit current requirements. To edit a requirement, click on the text of the requirement, and then choose edit. To delete a requirement, either click on the text of the requirement and choose delete, or hover over the gray “x” to the left of the requirement, when it turns red, click to delete. To add a requirement, click the gold button that says “course” under the category that you would like to add a requirement to.

The second and third columns represent the credit hours for that requirement, and the minimum grade if required.

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(Sequencing view of check sheet and terms)

When a major map is newly created, the 8 terms on the right will be empty. You will take the requirements you created in the check sheet (now displayed in the left column) and drag them to the appropriate term for the major map. You can also right click on the requirement in the left, and then click the term you would like the requirement added to.

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Adding course requirements

Create a category, if there isn’t already one. We don’t want to add requirements without a category. Think about how you would like the check sheet to display to make sense for the student. It may be as simple as creating a Major Requirements category under the Major Requirements section. Or you can divide it up more than that, for example W. P. Carey has Business Core courses that every student takes.

Click on the Category button under the section you want to add, the form will pop up: [pic]

Choose a category in the drop down if there is already one that fits for you. If there isn’t one you want to use, click Create a new Category and you will get a new text field box:

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Type in what you want the category to be called and click the BIG submit button on the right. This will then automatically add your new category to the bottom of the drop down menu and you can choose it there. If you make an error on your category, for example spelling, choose it from the drop down and then click Edit an Existing Category. This will bring up the text box again for you to make the changes in. NOTE: If you edit an existing category – it will update that category EVERYWHERE it is used in the application. So don’t change around the words of an existing one if it is not yours, another college may be using it. (Obviously if you spot a spelling mistake, fix it, but if you’re changing it to something totally different, you may upset someone else using that category.)

Create a requirement. Now that you have a category, it’s time to add requirements to it.

Let’s add Term Two’s courses from the Computer Information Systems degree in W. P. Carey.

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Choose Course under the Major Requirements category, because ACC 231 is a major requirement.

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The course requirement form:

Tells you at the top, what you are doing (Add Course Requirement) and where you are adding it (to Major Requirements)

Requirement Type: This drop down has the types of course requirements you can add. By choosing a different option in the drop down, it will update the fields of the form to reflect that. Our first course in Term Two is ACC 231: Uses of Accounting Information I. This is a single course, so we use this form. The course form always comes up as Single Course by default.

Course: This is where you add the subject, ACC and the course number, 231. The application pulls directly from the course catalog. So once I put in ACC 231, the Units field becomes populated and the course titles shows up without having to enter it.

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Now I can choose a Min Grade, if there is one. In this case, they want you to have a grade of C. So I choose C from the drop down AND it is shaded on the major map, indicating that this is a critical requirement, so I check the Critical box.

In the light gray box at the bottom, you will be able to see a preview of what the requirement will look like on the check sheet. This way you can make sure it’s correct, before submitting it. Once it’s submitted, it will look like this on the check sheet. Critical icon, Course title, Unit hours and Minimum grade are all there.

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Next is ECN 211 or ECN 212. This is a multiple requirement. Click course, under the Major Requirements category again, but this time, choose from the drop down in the form Multiple Course.

[pic] Now we can enter both classes, the same way we would for a single course. Enter ECN 211, then click the OR button. (The AND button will explain later, but can be used for creating requirements like a lecture and lab.)

Clicking “OR” will bring up the fields to add your next course, in this case, ECN 212.

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Then I will add a Min Grade of C, and also make this requirement critical. And you will be able to see the preview of the display in the form for this multiple requirement:

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Click Submit and now on the check sheet we have:

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Side note: By clicking “or” (little or) you can add courses that are meant to be taken one or the other, but not both. Commonly used in tracks or groups. Or sometimes multiple course requirements.

Example, you want them to take 2 of the 3 courses listed over two terms. With the little or, they know that they have to take either 301 and 230 or 302 and 230 between the two terms.

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Vs. using only capital OR, meaning they could take any 2 of the 3 courses when it’s listed in two terms:

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The next requirement will be created the same way, but with one difference, the credit hours are a range.

In a multiple form, the Units field will populate with which ever course was added to the form last. In this case, MAT 271, which is 4 units. However, MAT 211 is only 3 units. Therefore, we must update the Units field in the form from 4, to 3-4. NOTE: you must use a dash. “3/4” or “3 to 4” will result in an error.

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Then add the Min Grade of C and make it critical. Click submit and on the check sheet we have:

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The next requirement is English composition. Remember, this is pre-populated on the major map for everyone. So we already have this up under the University Requirements section:

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Notice that there are 6 credit hours, even though in term 2 it is 3 credit hours. This is because we have the ability to add a requirement one time even though it is used in more than one term on the major map. We create one requirement, and give it the total number of credit hours needed for the entire major map. Another example of this would be “Elective,” if a major map has 3 hours worth of Electives in terms 5, 6, 7 and 8, we create Elective on the check sheet, with 3 hrs x 4 terms = 12 credit hours.

The last course in Term Two is SOC course (SB). What this literally means, is that a student should take a Social and Behavioral Science (SB) course that also has the SOC subject. To add this requirement, click on course, same as before. Now in the drop down, choose General Study to generate the general studies form.

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In the first drop down, choose Social and Behavioral Sciences (SB). Then click on the Add required subject link to add SOC (sociology). And because we are not pulling in a course from the course catalog here, the Units field needs to be populated manually. In this case, 3 credit hours. Now you can see in the preview we have the intended requirement built.

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That takes care of creating the courses for Term Two. After finishing adding all of the other course requirements, your next step would be to sequence these requirements into the appropriate term. So, at the bottom of the check sheet, you will see the button to Continue To Sequencing.

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Once this is clicked, you will see two columns. The left represents the check sheet (your previous screen) and the right column represents Term 1-8, which will be used to display the major map in degree search. Right now, it’s empty since we have only just started the creation on the major map.

Notice right above Term 1, there is a Total Hours with a count of 0. As courses are moved in the terms, this acts as a current count of all credit hours. An easy way to ensure you have reached the minimum hours of 120 that is needed for a major map.

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Now I simply need to click on a requirement and hold down the mouse button to drag it to the term I want. After I have dragged my Term 2 requirements over, here is what we have:

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See that when I dragged over English composition, it carried over the total credit hours with it, 6. Now is when we update the total credit hours, to the hours it is supposed to be in that term. In this case, change it from 6 to 3.

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Now our Term 2 example is complete.

Ordering of requirements in terms: The order of the requirements in the term is very important. The Provost Office would like the critical courses in the term listed first, in alphabetical, then numerical order. Then specific courses, in alpha order and numerical order. Then more generic courses like general studies in alpha order and finally electives. Other requirements, GPA, Milestone and Completion Check requirements are listed under all course requirements, even if they are critical, in that order.

GPA Requirements. With our current major map pdfs, GPA requirements are typed in the notes field.

For example:

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Because this is actually a requirement, and not just a note, we are going to add to the check sheet, like a course requirement. Under the appropriate Category, click the GPA button.

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This image below shows the types of GPA requirements you can create. ASU cumulative we will use for this example. If a major requests that their major requirements have a specific GPA, you can add that. Critical tracking requirements are for a GPA requirement asking that a student maintain a certain GPA in their critical courses. The course requirement option allows you to create a GPA requirement for specific courses or subject areas. For example,

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In this example, we will choose ASU cumulative.

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Then from the Min GPA drop down, choose 3.00

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The form also allows for making GPA requirements critical. Our example is not critical; however this will now eliminate shaded GPA requirement notes in the notes area of the major maps.

Now that the GPA requirement is added to the check sheet, you can also drag and drop these requirements into the appropriate term(s) while in the sequencing view.

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Milestone requirements. The current pdfs system for major maps also allows for milestones to be written in to the notes section. We can now add these are requirements, similar to courses and GPA requirements.

Here is an example of three milestones in the Art (Drawing) BFA program:

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To create a milestone, click on the Milestone button under the category you would like to add the milestone to:

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The form works very similar to Categories – you can select one from the drop down, create a new milestone or edit an existing milestone. You can also make a milestone critical. In the above example, we have 2 critical milestones and 1 non-critical.

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Here are the three milestones created after choosing the best fit milestone in the drop down menu. Notice that the very first one is now Milestone: Submit your portfolio. But the original text said Submit portfolio by March 1. (See ).

Instead of creating such a specific milestone, we can create the milestone for the real requirement, which is submitting a portfolio, and then add the date and link in the notes section for that term when we are in the sequencing view.

Here I have dragged the Milestones to the term; next I will add a note to the term.

Term Notes

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Each term has a notes icon. These notes will display in the notes column of the term, similar to the way the major map looks now. Click on the icon to open up the form to enter notes. Click on the bulleted icon at the top left, to create the first bullet in the text field:

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Then add your note that is relevant to this term. In our case, I want to say that the portfolio is due March 1st and that there is more information if they go to the link. Once I have typed that in and submitted it, I now have everything I need in the term:

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Once all major requirements are added, and sequenced to their terms. And any additional notes are added and there are no validation errors for missing general studies or credit hour counts, you can submit the major map to the next review stage. Department level will submit to the College level for final review, and the College level will submit their approved review to the Provost Office.

The key elements to creating a major map in this application have been covered. Below are more examples of course requirements, and how the current major map requirements have been translated into the requirements in this application.

General Studies

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What this requirement means literally is:

Social and Behavioral Sciences (SB) AND Global Awareness OR

Social and Behavioral Sciences (SB) AND Historical Awareness

To add that, click Course button under the Social and Behavioral Sciences (SB) category:

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Choose the multiple course form.

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Then for Course 1, choose General study.

Choose SB in the first drop down and G in the second drop down.

Then click the OR button so that we can add a second course.

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Choose General Study again from the drop down (see below) and then choose SB in the first drop down and H in the second drop down.

Add the credit hours (3) in the Units field.

There is no minimum grade and this requirement is not critical, so I am down with the form. Click submit to add to the check sheet. This is how that requirement will appear in the check sheet:

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The next example: Natural Science General (SG) or Quantitative (SQ) is equal to

Natural Science - General (SG) OR Natural Science - Quantitative (SQ). This will be created under the Natural Sciences category by also using a multiple form, with course 1 and course 2 using the general study options.

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Click Course, choose multiple course, choose general study and then choose Natural Science – General (SG) in the first drop down.

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Then click the OR icon to create the second course, which will be another general study.

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Choose Natural Science – Quantitative (SQ) in the first drop down. The enter 4 in the Units field, because the requirement is 4 credit hours.

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Click submit and you have now added both general study requirements properly and under their appropriate category:

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The next general studies example is very common in current major maps:

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This requirement reads like it is upper division HU or SB (any level). How we are now adding this requirement is again, using the multiple course form, but clarifying that the student is to take Upper Division HU or Upper Division SB.

Under the SB and HU category, within University Requirements, open the course requirement form and choose multiple course. Then for course 1, general study. Add the HU requirement to the first drop down. Then we can add a “level” to the general study, Upper Division.[pic]

Click the OR icon and add the second general study, SB. And also choose the Upper Division level for SB. Don’t forget to add the Units (3) and then submit:

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Single courses.

You may want to put a course in your major map that is currently in ACRES but hasn’t been approved yet. With these courses, if you try to enter them in the single course form, the course will come up Course not found, because it is not in the course catalog right now. It is still possible to add it though, here’s how:

Click on the Course button under the category you want to add the course too.

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The link Course not yet approved? will update the form to add a course, that is not approved. Click on that link and you will see:

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The Check ACRES button links you to the ACRES system to make sure that the course is already in the process of being approved. The text field boxes to the right of the ACRES icon, is where you input the course Subject and Number. Then type in the Course Title: the title of the class. Then add the Units and min grade or critical if applicable. Ex: BIO 222: The Discovery Channel with a Min Grade of A, it’s critical and 4 credit hours:

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Once I click submit, it will appear on the major map check sheet like any other requirement, with one exception. A red flag will appear next to the requirement.

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The flag will alert the Provost office when it comes to their review to check and see if the course has been approved yet, if yes, then accepting this course for the major map. If the course will not be approved, they will send the major map back to the college asking what course should be in its place.

Electives.

There are quite a few ways to use the Elective course form. Here are a few common uses of Electives:

[pic]This is taken from Term 8 of the Criminal Justice & Criminology BS degree.

The most simple is adding the requirements Elective or Upper Division Elective. Create the Electives category under the Electives Section, click the Course icon and choose Elective from the drop down:

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To create Elective and Upper Division Elective, click on the University Elective radio button.

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The only difference between Elective and Upper Division Elective is also choosing Upper Division from the drop down menu Level. Next add in the credit hours and click Submit.

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To create an elective such as CRJ 400 level Elective, we will use the same Elective form; only choose the Subject Elective radio button, instead of the University Elective radio button. Then add the subject to the subject field and choose the appropriate level indicated on the major map. 400 level is equal to 4** level.

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Because there is the same requirement twice, add the credit hours together, 3 + 3 = 6. Once this requirement is dragged over to sequencing, we can divide the credit hours per requirement. Add in the Min Grade of C and the form is complete.

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Submit and the requirement is now in the check sheet as follows:

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There are some electives that are only supposed to be fulfilled from a certain list of courses that the college provides the student. In as many cases of this as possible, we aim to list those options on the student’s major map, so they can easily see what they need, without having to make an advising appointment. But in some cases, the list is just far too long to accomplish that, such as CLAS’ Science and Society Elective. Luckily, they have the list online, so we can still add that to the term notes section of the major map for the student.

But, to create the CLAS Science and Society requirement, you will use the Elective form. Only instead of choosing either radio button (University or Subject) you will open the drop down menu below them entitled Courses:

And choose CLAS Science and Society Elective from the drop down.

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As you can see from the drop down, there are items that cover a huge variety of options for the student. Such as “Minor Course” – this obviously can be just about any course. It is something they work out with their advisor or by themselves to determine which Minor they are after.

This is also the tool we use for those degrees that have Tracks or for listing out Groups of courses, like what fulfils a “Technical Elective” (We will go over Tracks/Groups shortly.)

So choose the course from the list you need, add the Units, Grade and make it Critical if necessary. Click Submit and you will see our CLAS elective:

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Second Language. Second Language requirements are very similar across the colleges that require it, usually with the same options to fulfill the requirement. The requirement often looks like this on the major map term:

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To create a second language requirement, click on the Course button under the category you want to add the requirement to, and choose Second Language in the drop down to display the form below.

At this point, we look to the bottom notes area of the major map pdf or the DARS report, to see which of these options in the form, the college will accept to fulfill their Second Language requirement. In many cases, it is actually all of the options. So, check the boxes next to what is accepted… fill in the total hours (usually its 4 semesters at 4 or 5 credit hours each semester, so 16 or 20 total hours). And usually a minimum grade of C is required – so add that if applicable.

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After you click submit, you will see the Second Language requirement in your check sheet:

[pic]FYI when this requirement is of a certain length, the text will be cut off for the student’s view in degree search so it is not so long. The cut off will be a “More” button, which they can click to expand and see the rest of the text.

There is also room to adjust this requirement, using the Free input text field, if the requirement calls for it. For example, East Asia Studies (East Asia) require a specific language to be taken to fulfill the requirement:

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In this case, open the Second Language form, copy the text from: Completion of a language course at the intermediate level (202 or equivalent), including American Sign Language IV – and edit it in the Free input text field to reflect the specified languages:

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Click Submit and you will have the correct display of the requirement:

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Tracks or Groups. There are a good amount of degrees that will use this feature. Currently if you have a list of courses displaying at the end of your major map, you will use this. Ex: Design Studies, BA:

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To create these lists, is a two step process 1. Add each class from each list to the Track/Group form and 2. Create the course that actually will be displayed in the terms. And sometimes step 3. If there are notes regarding the Track (in the above example – yes. “Students must select one course from each of the following three categories” must be added as well from the Settings area)

To create the Track/Group at the bottom of the major map, select Course under your category and choose from the drop down “Track/Group” – then you will enter the title of your list, and add each course, just as you would on the multiple course form:

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After all courses in the list are added, click Submit and you will see your Track under the Electives section but above the legend on the major map:

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The icon in the top right corner of the track is where you can find the ability to edit the track, or delete it. When the track is in sequencing, the + icon next to the paper and pencil icon will give you the ability to copy a track from this major map to another major map.

Step 2 is to create the course title that will be displayed in the terms. In this case, we have 3 courses in the sophomore list to take, they don’t have to take them in a specific order, and so we can be generic enough with the title to make sense to the student. So in this example:

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In the major map it’s titled Design Studies: Sophomore list (which is put in three terms, for 9 total hours.)

To add this, click Course under a category and choose the Elective form. Once in the Elective form, open the Courses drop down menu and choose Free text

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Once you choose this, a field box will populate into the form, where you can add your course title (which is what you will use in the Terms in the check sheet.) So enter Design Studies: Sophomore list, add Units: 9 (total credit hours) and Min Grade and critical if applicable. Submit and the requirement will be under the category it was added to.

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Completion Check Requirements.

Completion check requirements are generally used to make sure students are completing courses in line with critical tracking at certain points in the major map. For example, in Term 3, the university has 2 completion check requirements; first year composition and mathematics (MA). You have the ability to add in other checks for courses, and to determine whether they are critical or not. Go to the “Check” form:

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This form works much like the GPA requirement form. You can choose one of the drop down options (first year composition or mathematics) of you can choose course requirement, which will create the “Course” field.

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Here you can enter one or more courses, or even just a subject field if that is what you require. In this example I am making a critical check for Eng 301. It will display in the major map how it is showing in the preview here:

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Prerequisite Check

When you add a requirement that has a prerequisite or corequisite course, you will see an icon with the letter “P” to the right of the requirement:

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Click on the icon to show the pop up with the prereq details:

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Hidden Courses

Requirements that need to have hidden courses in the DARS graduation audit can be added while creating a course requirement. For example, you have listed in Term 1, MAT 210 or MAT 270, when you really mean to say to the student, you should take MAT 210 (but MAT 270 is acceptable to fulfill the requirement too.) To add MAT 210 with hidden course of MAT 270:

Add MAT 210 and click on the link “Add hidden courses”

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Then you will see additional fields to add your hidden course(s) and their effective date. In this example, I’m going to hide the course MAT 270, with the effective date Fall 2011 until forever:

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You can also add a range of hidden courses. And if you need to, a range that rejects a specific course. Let’s pretend they can take any MAT 200-level course to fulfil MAT 210 EXCEPT MAT 270. That would look like this:

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Once you submit your course with the hidden course information, you will see an icon with the letter “H” at the end of the requirement.

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Click on the icon to display the pop up for more detail.

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Track Changes

You are now able to see changes captured between catalog years. For example, if a new course is added to a term, a course is moved between terms, the credit hours are changed etc. Once a change is made to a requirment, an orange delta is displayed at the beginning of the requirement. In this example I moved ACC 241 up from term 4 to term 3:

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When I click on the delta, I can see what the original requirement was at the bottom, what the change was, who made the change, and when:

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At the bottom of the major map, there is also a link that allows you to see the major map’s terms of this year side by side with the previous year’s major map:

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Proposed major map

If your college is going through the process of proposing a new major, you are able to create a temporary major map that you can submit with your proposal and use until the major is approved. It will never be able to be seen by a student, and only goes to the provost level of the cycle. To create a temporary major map, go to “Settings” and then click on the “Create” tab.

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Here you choose your college, which department the major is in, the type of degree and catalog year. Give your major a name and it will automatically generate a temporary academic plan code.

If this new major is very similar to a current major, you can opt to copy the requirements from a current major map, this this temporary major map – and then just edit a few requirements rather than starting from scratch.

Once you click submit, you can find your proposed major map under your college with the rest of your major maps:

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