The ARRL Emergency Coordinator's Manual

[Pages:104]The ARRL

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Emergency

Coordinator's

Manual

AM VICE

IO EME

Edited by Steve Ewald, WV1X

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RGENCY SER

The ARRL

Emergency Coordinator's Manual

Published by The American Radio Relay League, Inc 225 Main Street, Newington, CT 06111

Copyright ? 1997 by

The American Radio Relay League, Inc

Copyright secured under the PanAmerican Convention.

International Copyright secured.

All rights reserved. No part of this work may be reproduced in any form except by written permission of the publisher. All rights of translation reserved.

Third Edition

Publication FSD-9 (3/97)

Printed in USA

Forward

This edition of the Emergency Coordinator's Manual represents but a portion of the ARRL's effort to provide you, the ARRL Emergency Coordinator, with the training tools necessary to begin your duties, and as time goes on, to hone and refine your emergency communications capabilities. With this manual, we have attempted to provide you with a means of learning the fine points of your own duties, as well as recruiting and obtaining the necessary resources to properly plan and implement effective emergency and disaster communications for the benefit of the residents and officials of your community.

As with any publication of this type, we sincerely hope that you will read and utilize the EC Manual with any eye toward providing us with your input as to how future editions can be improved for the enlightenment of your fellow ECs and the betterment of the Amateur Radio Emergency Service as a whole.

Table of Contents

Chapter 1 Chapter 2

Chapter 3

Introduction 1.1 Welcome! 1.2 Purpose

The ARRL Field Organization 2.1 General 2.2 Field Services 2.3 Section Manager 2.4 Section Emergency Coordinator 2.5 District Emergency Coordinator 2.6 Emergency Coordinator 2.7 Assistant Emergency Coordinator 2.8 ARES Members 2.9 Official Emergency Station

Outline of the Duties of an Emergency Coordinator 3.1 General 3.2 Planning 3.3 Organizing 3.4 Coordinating 3.5 Communicating 3.6 Duties Delegated to AECs 3.7 Image

Chapter 4

Chapter 5

Chapter 6 Chapter 7 Chapter 8 Chapter 9 Chapter 10

Organizing a Local ARES Group 4.1 General 4.2 Selecting Assistants 4.3 Recruiting Members in Clubs 4.4 Recruiting Members On-the-Air 4.5 Recruiting at Hamfests 4.6 Recruiting at License Classes 4.7 Recruiting using Direct Mail 4.8 Recruitment Summary 4.9 Organizational Meeting 4.10 Planning Committee 4.11 Summary

Volunteers 5.1 Introduction 5.2 Who are Volunteers? 5.3 Why They Volunteer 5.4 What Volunteers Expect from You 5.5 The Cadre Concept 5.6 Keeping the Volunteer 5.7 Suggested Approaches 5.8 Summary

Administrative 6.1 General 6.2 Administrative Duties "As Required" 6.3 Annual Administrative Duties 6.4 Supplies and Resources from ARRL HQ

Training and Preparedness 7.1 Introduction 7.2 Basic Communications Theory Training 7.3 Personal Preparedness for Emergency Responders 7.4 ARRL EC Training and Certification Course

Simulated Emergency Test 8.1 Designing Successful Exercises 8.2 SET Scenario: Hurricane Zoe 8.3 SET: Spokane, Washington

Traffic and Net Operations 9.1 From Origination to Delivery 9.2 The National Traffic System 9.3 Emergency Net Operations

Packet Radio 10.1 Packet Radio Applications in ARES 10.2 Sending Messages via Packet Radio

Chapter 11

Chapter 12 Chapter 13

Chapter 14 APPENDIX A APPENDIX B APPENDIX C

The Emergency Plan 11.1 General 11.2 The Federal Response Plan 11.3 Examples of Emergency Plans 11.4 Excerpts from the Nevada Section Communications Plan 11.5 Standard Operating Procedure 11.6 Example of Standard Operating Procedures

Disaster Communications 12.1 Introduction 12.2 ARES Principles of Disaster Communication 12.3 Some Thoughts on Disaster Communications 12.4 ARES Mutual Assistance Team (ARESMAT) Concept 12.5 Incident Command System

Liaison with Served Agencies 13.1 Introduction 13.2 ARRL Agreements and You 13.3 Red Cross/Salvation Army 13.4 APCO-International, Inc. 13.5 NCS 13.6 FEMA 13.7 RACES 13.8 ARES and RACES 13.9 NWS 13.10 NVOAD 13.11 NDMS 13.12 Other Agencies 13.13 On Serving "Served Agencies" 13.14 "Selling" the Agencies on ARES 13.15 Summary

The Michigan Story: Interacting with Public Officials

ARRL Numbered Radiograms

Hazardous Materials Awareness

Agreements with: The American National Red Cross The Association of Public Safety Communications Officers-International, Inc. The Federal Emergency Management Agency The National Communications System The Salvation Army The National Weather Service

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