BUDGET WORK SESSION AND



ROUND VALLEY UNIFIED SCHOOL DISTRICT NO. 10 GOVERNING BOARDBUDGET WORK SESSION ANDREGULAR BOARD MEETING MINUTESWednesday, June 19, 2019, 5:03 p.m.District Administrative Center Board RoomBUDGET WORK SESSIONAgenda Item No.1 CALL TO ORDERBoard President Jeff Soderquist called the work session to order at 5:03 p.m. with the following Board members present:Jeff Soderquist, Board President Terry Oldham, Board Clerk Justin Walker, Board Member Terry Shove, Board MemberAbsent: Steve Nicoll, Board Member Also attending:Travis Udall, SuperintendentSlade Morgan, High School Principal April Eagar, Curriculum Director Susan Myers, Special Services DirectorDistrict staff members were also in attendance.Cass Pond, Business ManagerJohn Allen, Middle School Principal Kathy Hansen, Administrative Assistant Donna Lacy, Administrative AssistantAgenda Item No. 2PLEDGE OF ALLEGIANCE TO THE FLAG I PRAYER.The Pledge of Allegiance was led by Jeff Soderquist, followed by a prayer led by Larry Hamblin.Agenda Item No. 3 DISCUSSION/BUDGETBusiness Manager Cass Pond led the discussion on the district's budget. He reviewed the General Budget Limit which includes an increase of $26,838. The M&O Budget shows salaries and benefits are up and purchased services and supplies are down. We will have more exact numbers in October. Mr. Pond also reported on the DAA Expenditures, DAA Expenditure by Function, the Classroom Site Fund, Primary Tax Rate, Teacher Increase and Budget Proposal for Teacher Increase. Discussion followed regarding district properties and teacher salaries.Agenda Item No. 4ADJOURN BUDGET WORK SESSIONThe Board adjourned the Budget Work Session and began the Regular Board Meeting.MOTION 6.19.19.lBWS - ADJOURN BUDGET WORK SESSIONTerry Shove moved, Justin Walker seconded, and motion carried unanimously to approve adjourning the Budget Work Session and beginning the Regular Board Meeting.The meeting adjourned at 6:14 p.m.REGULAR BOARD MEETINGAgenda Item No. 1 CALL TO ORDERBoard President Jeff Soderquist called the meeting to order at 6:14 p.m. with the following Board members present:Jeff Soderquist, Board President Terry Oldham, Board Clerk Justin Walker, Board Member Terry Shove, Board MemberAbsent: Steve Nicoll, Board Member Also attending:Travis Udall, SuperintendentSlade Morgan, High School Principal April Eagar, Curriculum Director Susan Myers, Special Services DirectorDistrict staff members were also in attendance.Cass Pond, Business ManagerJohn Allen, Middle School Principal Kathy Hansen, Administrative Assistant Donna Lacy, Administrative AssistantAgenda Item No. 2 AGENDA REVIEWThere were no changes made to the agenda at the time of the meeting.Agenda Item No. 3 PUBLIC INPUTThere was no public input.Agenda Item No. 4 REPORTSSuperintendent's Report - Travis UdallSuperintendent Travis Udall updated Board members on district projects and events.Agenda Item No. 5 ACTION ITEMSApproved Proposed Budget for Fiscal Year 2019-2020 and Approval to PublishState statutes require the District to approve a proposed budget each year. Cass Pond presented the proposed budget for Fiscal Year 2019-2020 during the budget work session. The f01mal hearing and adoption of the budget will take place at the Board's regular meeting on July 10, 2019.MOTION 6.19.19.1 - APPROVE PROPOSED BUDGET FOR FISCAL YEAR 2019-2020 AND APPROVAL TO PUBLISHTerry Oldham moved, Terry Shove seconded, and motion carried unanimously to approve the District's 2019-2020 proposed budget, as presented, and authorize publication of the summary of the District's proposed expenditure budget.Approved Attendance at ASBA Law ConferenceEach year the Arizona School Board Association holds a Law Conference to provide valuable information to School Board Members. This year the conference is September 4-6, 2019, in Scottsdale, Arizona.MOTION 6.19.19.2 -APPROVE ATTENDANCE AT ASBA LAW CONFERENCETerry Shove moved, Justin Walker seconded, and motion carried unanimously to approve Governing Board attendance at the ASBA Law Conference in September, as presented.Approved Delegate for ASBA Delegate Assembly in SeptemberEach year the Board appoints a delegate to attend the Arizona School Board Association Delegate Assembly. This year it will be held in Scottsdale, Arizona, on September 7, 2019.MOTION 6.19.19.3 -APPROVE DELEGATE FOR ASBA DELEGATE ASSEMBLY IN SEPTEMBERTerry Oldham moved, Justin Walker seconded, and motion carried unanimously to approve one of the Board members to attend the ASBA Delegate Assembly in September, as presented.Approved Inter-Governmental Agreement between Round Valley Unified School District #10 and Vail Unified School DistrictEach year the District must get Board approval and sign an IGA for the use of the Beyond Textbooks Program that is sponsored by the Vail Unified School District.MOTION 6.19.19.4-APPROVE INTER-GOVERNMENTAL AGREEMENT BETWEEN ROUND VALLEY UNIFIED SCHOOL DISTRICT #10 AND VAIL UNIFIED SCHOOL DISTRICTJustin Walker moved, Terry Shove seconded, and motion carried unanimously to approve the intergovernmental agreement between Round Valley Unified School District#10 and the Vail Unified School District, as presented.Approved the Facilities Fee ScheduleThe Board is required by statute to approve the fee schedule for District facilities on an annual basis. The District recommended that there be no changes from last year at this time.MOTION 6.19.19.5-APPROVE THE FACILITIES FEE SCHEDULEJustin Walker moved, Terry Oldham seconded, and motion carried unanimously to approve the Facilities Fee Schedule for the 2019-2020 fiscal year, as presented.Approved Extra-Curricular Fees at Round Valley High School and Middle SchoolEach year the District asks the Board to approve the student extra-curricular fees.MOTION 6.19.19.6-APPROVE EXTRA-CURRICULAR FEES AT ROUND VALLEY IDGH SCHOOL AND MIDDLE SCHOOLTerry Oldham moved, Justin Walker seconded, and motion carried unanimously to approve the extra-curricular fees at Round Valley High School and Middle School, as presented.Approved Acceptance of Audited Financial Report from the Firm ofDobridge and Company, P.C., for the Fiscal Year Ended June 30, 2018The audit for the fiscal year ended June 30, 2018, has been completed. Business Manager Cass Pond led the discussion .MOTION 6.19.19.7 -APPROVE ACCEPTANCE OF AUDITED FINANCIAL REPORT FROM THE FIRM OF DOBRIDGE AND COMPANY, P.C., FOR THE FISCAL YEAR ENDED JUNE 30, 2018Terry Shove moved, Terry Oldham seconded, and motion carried unanimously to accept the Audited Financial Report for the fiscal year ended June 30, 2018, as presented.Approved Facility Use AgreementThe Town of Eagar has requested the use of the high school dome for an outdoor expo similar to the expo they held last year. Board approval was requested for the acceptance of this facility use agreement.MOTION 6.19.19.8-APPROVE FACILITY USE AGREEMENTTerry Shove moved, Justin Walker seconded, and motion carried unanimously to approve the Facility Use Agreement between Round Valley School District and the Town of Eagar, as presented.Approved Contractor Bid to Rebuild Transportation OfficeThe District has requested Board approval to award the bid to Xtreme Precision LLC as the contractor to rebuild the transportation office. They came in with the lowest price for the job.MOTION 6.19.19.9 - APPROVE CONTRACTOR BID TO REBUILD TRANSPORTATION OFFICETerry Oldham moved, Terry Shove seconded, and motion carried 3-0 to approve award of bid to rebuild the transportation office to Xtreme Precision LLC. Justin Walker abstained from the vote.Approve ASBA New Policy/Policy Revisions - l51 ReadingMOTION 6.19.19.10-APPROVE ASBA NEW POLICY/POLICY REVISIONS-1sT READINGTerry Oldham moved, Justin Walker seconded, and motion carried unanimously to approve the lst reading and schedule the 2nd reading and adoption of the ASBA New Policy/Policy Revisions, as presented.Approved Out of State Travel for Volleyball Coaching ClinicThe High School Athletic Department requested Board approval for out of state travel to Provo, Utah for a volleyball coaching clinic May 30 - June 1. Due to the fact that information on the clinic was received after the May Board meeting, emergency approval was requested and granted from the Superintendent. The clinic was paid for out of volleyball club funds.MOTION 6.19.19.11-APPROVE OUT OF STATE TRAVEL FOR VOLLEYBALL COACHING CLININCJustin Walker moved, Terry Shove seconded, and motion carried unanimously to approve the High School Athletic Department out of state travel to Provo, Utah, as presented.Approved Work Session at July Board MeetingThe Superintendent requested the Board schedule a work session to be held immediately before the July regular Board meeting. The discussion will be led by Superintendent Udall.MOTION 6.19.19.12 - APPROVE WORK SESSION AT JULY BOARD MEETINGTerry Oldham moved, Terry Shove seconded, and motion carried unanimously to approve scheduling a Board work session immediately before the July regular Board meeting, as presented.Agenda Item No. 6 CONSENT ITEMSApproved Minutes of MeetingBudget Revision Hearing & Regular Meeting Minutes-May 8, 2019.Financial/BusinessApproved vouchers signed between meetings.Approved Monthly Financial Statements.Authorized Spending ofM&O MoniesThe Board needed to approve the authorization for the expenditure of monies budgeted within the M&O section of the budget in accordance with ARS 15-905(g) on an annual basis.Authorized the Establishment of a District Revolving Fund Account for 2019-2020The Board needed to approve the authorization to establish a $10,000 District Revolving Fund Account for FY 2019-2020 in accordance with ARS 15-1 l 0 l (A).Authorized the Establishment of Student Activity Accounts for FY 2019-20 at Round Valley High SchoolAdministration asked for Governing Board approval to continue with the Round Valley High School Student Activity account. It is required that the district get Board approval on an annual basis. This was approved in accordance with ARS 15-1122, with the Business Manager as Treasurer, and the High School Principal as Assistant Treasurer, and Slade Morgan, Travis H. Udall, Cass Pond, Merrilea McBride, Hillary Rider, Donna Lacy and Jeff Cochran as authorized signatories in accordance with ARS 15- 1101(A).Authorized the Establishment of Student Activity Fund Account for FY 2019-20 at Round Valley Middle SchoolAdministration asked for Governing Board approval to continue with the Round Valley Middle School Student Activity account. It is required that the district get Board approval on an annual basis. This was approved in accordance with ARS 15-1122, with the Business Manager as Treasurer, and the Middle School Principal as Assistant Treasurer, and John Allen, Travis H. Udall, Cass Pond, Elizabeth James and Guy Phelps as authorized signatories.Authorized the Establishment of Auxiliary and Tax Credit Account FundsAdministration asked for Governing Board approval to continue with Auxiliary and Tax Credit Account funds, including Auxiliary Account Revolving Funds and Clearing Account funds for the 2019-20 year. This was approved with Cass Pond as Treasurer, Slade Morgan, John Allen, Travis H. Udall, Cass Pond, Merrilea McBride, Donna Lacy and Michaela Dillon as authorized signatories, in accordance with ARS 15-1 l0l(A).Authorized the Establishment of District Insurance Fund AccountAdministration asked for Governing Board approval to continue with District Insurance Fund Account for the 2019-2020 fiscal year. This was approved with Travis H. Udall, Cass Pond, Merrilea McBride, Donna Lacy, Michaela Dillon and Tonya Gleave as authorized signatories, in accordance with ARS 15- 1l0l(A).Authorized the Establishment of a District Lunch Fund AccountAdministration asked for Governing Board approval to continue with the District Lunch Fund Account for the 2019-2020 school year. This was approved with Travis H. Udall, Cass Pond, Merrilea McBride, Donna Lacy, Michaela Dillon and Tonya Gleave as authorized signatories, in accordance with ARS 15- 1101(A).Authorized the Establishment of Round Valley High School Student Activity Money Market AccountAdministration asked for Governing Board approval to continue Round Valley High School Student Activity Money Market Account funds for the 2019-2020 school year. This was approved with Slade Morgan, Hillary Rider, Travis H. Udall and Jeff Cochran as authorized signatories, in accordance with ARS 15-1 l0l(A).Approved ASPIN as Food Service Provider under Mohave Educational Services CooperativeThe district has been purchasing food and related items from ASPIN under the Mohave Cooperative. The District requested Board approval to continue purchases from this vendor which exceeds $100,000.Approved Employee to Return on ESI ContractBoard approval was requested for retired/retiring employee Sue Myers to return to work for the district on an ESI contract.Approved ESI Employees to Return as District EmployeesBoard approval was requested for ESI employees Barb Shertz and Kathleen Scott-Rugg to return to work as District employees.Approved Award of Bids Numbered 20-01 and 20-02The District recommended awarding Bid No 20-01 for propane to Sierra Propane for $1.1379 per gallon for FY 2019-20 and Bid 20-02 for trash pick-up services to Blue Hills Environmental on a 5-year contract, beginning with FY 2019-20 in the amount of$1216 for June and July and $1482 for August? May.0.Approved Award of Copier Service QuoteThe district recommended that the bid be awarded to Perfect Printz for copier service and toner for the 2019-2020 fiscal year.Approved Participation in the State Contract for Gas, Diesel and Automotive PartsThe District recommended participation in the State Contract for the purchase of gas, diesel and automotive parts for FY20.Approved Personnel MattersResignations/RetirementsTod R. Workman - RVMS PE Teacher- effective May 2020 - Return on ESI for 2020-2021 school year.Austin Woods- RV Dome Crew Staff Member- effective June 20, 2019.Julie Allen - RVES/RVMS School Counselor - effective end of 2018/2019 school year.Employment of certified staff for 2019-2020 school year, as presented. Salaries determined from the 2019-2020 Certified Salary Schedule.Amelia Ramsay - RYES K-6 Teacher, Long-Term Substitute - salary of $211.18 per day.Jennifer Lambert-Boswell - Sp. Ed. K-6 Teacher - salary of $49,300 (MA+36, Step 15).Robin Vollinger - MS 5th-6th Grade Writing Teacher -salary of $44,100 (MA, Step 12).Andrea Schroeder - MS 5th-6th Grade Math Teacher -in-district transfer at current contract rate.Linda Ramsay- RYES General Teacher? salary of $34,000 (Level 1, Step 1).John McGaughey - MS Science Teacher - salary of $34,000 (Level 1, Step 1).Employment of classified staff for 2019-2020 school year, as presented. Salaries determined from the 2019-2020 Classified Salary Schedule.Donna Lacy - Administrative Assistant to the Superintendent - rate of pay is $16.20 per hour (Step 15) (Emergency hire).Michael Owens-RVMS Custodian/Grounds-rate of pay is $12.20 per hour (Step 2).Aurora Sanchez - RVMS Custodian - rate of pay is $12.20 per hour (Step 2).Recommendations for Extra Curricular and Volunteer Assignments for 2019-2020 at Round Valley High School.Round Valley High SchoolSteve Elder - Volunteer Athletics.Marcus Bell- Summer Boys Weights Coach - stipend of $3,000 for June & $3,000 for July.Marcus Bell-Head Varsity Football Coach- stipend of $3,820 Level 1, Step 12).Robert Haws - Asst. Football - stipend of $2,400 (Level 2, Step 8).Troy Merrill -Asst. Football - stipend of $2,400 (Level 2, Step 8).Brian Bell - Asst. Football - stipend of $2,400 (Level 2, Step 8).Levi Howard -Asst. Football - stipend of $2,000 (Level 2, Step 4).Joe Young - Asst. Football - stipend of $1,800 (Level 2, Step 2).Brad Baca - Off. Coordinator - stipend of $2,600 (Level 2, Step 10).Austin Woods - Volunteer Asst. Football.Joshua Curtis- Volunteer Asst. Football.Aleece Finch-Asst. Volleyball Coach- stipend of $1,800 (Level 2, Step 2).Kristen Knight - Asst. Volleyball Coach - stipend of $2,300 (Level 2, Step 7).Lilly Arreola - Head Girls Varsity Soccer - stipend of $2,820 (Level 1, Step 2).Robbie Morris - Head Boys Varsity Soccer - stipend of $2,820 (Level 1, Step 2).Scott Poche - Asst. Boys Soccer - stipend of $2,400 (Level 2, Step 8).Kylie Pena - Head Cheer - stipend of $1,290 (X 2 seasons) (Level 4, Step 2).Heather Wilkins - Volunteer Cheer.Aaron Salazar - Asst. Wrestling Coach - stipend of $1,800 (Level 2, Step 2).Mitchell Udall- Volunteer Asst. Wrestling.Ron Mortensen - Asst. Boys Basketball Coach - stipend of $1,800 Level 2, Step 2).Terry Hinton - Asst. Boys Basketball Coach - stipend of $2,400 (Level2, Step 8).Michele Pulsipher - Junior Class Co-Sponsor- stipend of $680.00 (2018-2019 school year).Rick Blair - Skills USA - stipend of $1,020.00 (20 I 8-20 I 9 school year).MOTION 6.19.19.13 - APPROVE CONSENT ITEMSJustin Walker moved, Terry Shove seconded, and motion carried unanimously to approve Consent Items 6.A. through 6.Q., as presented.Agenda Item No. 7 SUMMARY INFORMATIONA. Next Regular Board Meeting-July 10, 2019, at 5:00 p.m.Agenda Item No. 8 EXECUTIVE SESSIONAt this time the Board voted to move into Executive Session to discuss the Superintendent's contract.MOTION 6.19.19.14 - EXECUTIVE SESSIONTerry Shove moved, Justin Walker seconded, and motion carried unanimously to move the Board into Executive Session to discuss the Superintendent's contract.The Board moved into Executive Session at 6:42 p.m.Agenda Item No. 9RECONVENE REGULAR MEETINGThe Board returned from the Executive Session and voted to reconvene the Regular Board Meeting.MOTION 6.19.19.15 - RECONVENE REGULAR MEETINGJustin Walker moved, Terry Shove seconded, and motion carried unanimously to reconvene the Regular Board Meeting.The Regular Board Meeting reconvened at 7:05 p.m.Agenda Item No. 10ACTION ITEM FOR SUPERINTENDENT'S CONTRACTThe Board voted on the decision made for the Superintendent's contract during the Executive Session.MOTION 6.19.19.16 - ACTION ITEM FOR SUPERINTENDENT'S CONTRACTTerry Shove moved, Terry Oldham seconded, and motion carried unanimously to approve the superintendent's contract as it was decided upon during Executive Session.Agenda Item No.11ADJOURN REGULAR MEETINGMOTION 6.19.19.17 - ADJOURN REGULAR MEETINGTerry Shove moved, Justin Walker seconded, and motion carried unanimously to adjourn the Regular Meeting.Meeting adjourned at 7:06 p.m. ::::.:;,.7/10/2019Jeff Soderquist, Preside°iitDate ................
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